NEJC15007 Welding Multi-Process Welders and Dual Wire Feeders.pdf

NEJC 15007 Welding Multi-Process Welders and Dual Wire Feeders

Documented Quote

NOTES

Vendors must be registered with the State of Colorado.

To register go to:

www.colorado.gov/vss

Detailed registration instructions can be found in the Vendor Registration Quick Start Guide

All vendors must complete and return page 4, a Vendor Disclosure Statement (Exhibit 3) & a W-9 (Exhibit 4) with the bid submission to be considered responsive.

Northeastern Junior College will use the State of Colorado Purchase Order Terms & Conditions and the special provisions with any purchase or lease. Please see attached Exhibit 1 and Exhibit 2. No other terms will be accepted.

Northeastern Junior College reserves the right to accept or reject bids on each item separately or as a whole, to reject any or all bids, to waive informalities or irregularities, and to contract in the best interest of the College.

Specifications are provided to identify the products required and to establish minimum functionality and an acceptable quality level. It is the bidder’s responsibility to prove the equality of substitute

Date: 01/16/2015 Quote Number: NEJC15007

Return all Quotes to:

Northeastern Junior College

Purchasing Office Walker Hall 105

100 College Avenue Sterling, CO 80751

Director of Purchasing:

Erin Waitley

Voice (970) 521-6662 Fax (970) 522-4945 erin.waitley@njc.edu

Quote Due Date: January 26, 2015 4:00 pm

Quotes properly marked as to Quote No., and Date will be accepted via fax at (970) 522-4945 or by mail to Northeastern Junior College, Purchasing Department, WH 105, 100 College Ave, Sterling, CO 80751 on or before the submission deadline of 01/26/2015 @ 4:00 PM. Email will be accepted at erin.waitley@njc.edu

MAILING NOTE: FAX NOTE: EXPRESS MAIL:

Northeastern Jr College Northeastern Jr College Northeastern Jr College Purchasing Office Purchasing Office Purchasing Office 100 College Ave Fax #: (970)522-4945 100 College Ave Sterling, CO 80751 Quote #: NEJC15007 Sterling, CO 80751 Quote #: NEJC15007 Quote #: NEJC15007 Please Note: Express Mail is only delivered in the afternoons. LATE QUOTES WILL NOT BE ACCEPTED.

NORTHEASTERN JUNIOR COLLEGE (NJC) IS SOLICITING QUOTES FOR THE PURCHASE OF TWO

MILLER 452 MULTI-PROCESS WELDERS AND FOUR MILLER D-74D DUAL WIRE FEEDERS. IN

ADDITION NJC WOULD LIKE TO TRADE IN TWO MILLER 20 SERIES (22A) SINGLE WIRE FEEDERS IN

LIKE NEW CONDITION. TRADE IN IS CONTINGENT UPON APPROVAL OF FAIR PRICE.

items. Bidders who offer “equivalent” items shall submit brochures and complete specifications with the quote. Failure to submit brochures and complete specifications with the bid may be sufficient cause to consider a bid non-responsive. The College shall be the sole judge in determining equality in regard to quality, price and performance.

Quotes must be FOB Destination.

Delivery must be made on or before March 1, 2015.

When submitting your quote please include detailed product description with response to all specifications. Bids received without a detailed response to all specifications will be considered non-responsive.

This solicitation is published using the Colorado Vendor Self Service System (VSS). VSS and its registration information may be linked through the State Purchasing Office link at www.colorado.gov/vss Because of the limited competition expected from registered VSS vendors on this solicitation, the procuring agency intends to use both VSS and additional methods of vendor notification and may make the specifications available to non-registered vendors through additional means. However, quotes, bids or offers submitted by non-registered vendors will not be opened or considered (except as necessary to determine VSS registration status) unless, after examination of quotes/bids/offers submitted by VSS registered vendors, it is determined that there is not adequate competition among VSS registered vendors. If adequate competition exists among registered vendors, quotes, bids, or proposals from non-registered vendors will not be considered. A vendor is considered registered if its registration and payment is received in the State Purchasing Office prior to the bid opening time or the due date for receipt of quotes.

AWARD:

Vendors must provide a quote on all items listed in this Documented Quote to be considered for award.

The Documented Quote will be awarded on an “all-or-none” basis.

DETERMINANT FACTOR:

The award will be made to the vendor who is both responsive and responsible and has the lowest total combined price for all items and the earliest delivery date.

Within the discretion of the Procuring Agency. No formal evaluation system or methodology is required for any documented quote process. The College reserves sole right to determine suitability of products offered.

Any vendor submitting a response to this Solicitation must be an authorized dealer/distributor of the brands/manufacturers being quoted.

Pricing is FOB Destination (Northeastern Junior College Campus) with all applicable freight paid by the vendor.

Specifications:

Miller Dimension 452 Multi-Process Welder Manufacturer’s Part Number: MIL 903254

Processes:

MIG (GMAW)

Stick (SMAW)

TIG (GTAW)

Flux Cored (FCAW)

Air Carbon Arc (CAC-A) Cutting and Gouging (through 5/16 in carbons)

Submerged Arc Welding (SAW) Input Power:

Requires 3-Phase Power

200, 230, 460 VAC

Rated Output

450 A at 38 VDC, 100% Duty Cycle http://www.colorado.gov/vss

Welding Amperage Range

20 - 565 A, in CC mode

10 - 38 V, in CV mode

Miller PKG Feeder D-74D Manufacturer’s Part Number: MIL 951204

Processes:

MIG (GMAW)

Flux Cored (FCAW) (gas and self-shielded) Input Power

24 VAC, 10 A, 50/60 Hz

Wire Diameter Capacity

.023 - 5/64 in (0.6 - 2.0 mm) Wire Speed

50 - 780 IPM (1.3 - 19.8 m/min)

Max Spool Size Capacity

60 lb (27kg) coil

Trade in: Miller PKG 20 Series Feeders (22A)

Manufacturer’s Part Number: MIL 951190

Single Wire Feeder

22A

Bernard® Q-Gun

.035/.045 drive rolls

Like new condition (< 50 hours)

When submitting your quote please include:

1. Vendor Response Form

2. Vendor Disclosure Statement (Exhibit 3)

3. W-9 (Exhibit 4) with the bid submission to be considered responsive.

4. Warranty Information – The successful vendor shall provide warranty support for the length of the warranty, a copy of warranty must be included with quote.

5. Detailed product description with response to all specifications above in order. Bids received without a detailed response to all specifications will be considered non-responsive.

Products listed are specified to meet current equipment on campus

When submitting your quote please include:

1. Vendor Response Form

2. Vendor Disclosure Statement (Exhibit 3)

3. W-9 (Exhibit 4) with the bid submission to be considered responsive.

4. Warranty Information – The successful vendor shall provide warranty support for the length of the warranty, a copy of warranty must be included with quote.

5. Detailed product description with response to all specifications above in order. Bids received without a detailed response to all specifications will be considered non-responsive.

Products listed are specified to meet current equipment on campus

NORTHEASTERN JUNIOR COLLEGE

Documented Quote

RESPONSE SHEET

NEJC15007 DUE: January 26, 2015 4:00 pm

Product Cost Each Total

Miller Dimension 452 Multi-Process Welder Qty: 2

Miller PKG Feeder D-74D Qty: 4

Trade in: Miller PKG 20 Series Feeders (22A) Qty: 2

Shipping & Handling Must be included in Prices above

Must be delivered by March 1, 2015

Grand Total

Can your company meet this schedule?

Signature Required

When must you receive the order so you can meet this schedule?

(Earliest Date of order will be January 28, 2015)

Items that Must Be Included with Bid:

1. Specification Sheets and Warranty Information

2. Completed W9 form

3. Pricing must include all shipping, handling and all delivery charges and be FOB Destination.

THE FOLLOWING MUST BE COMPLETED AND INCLUDED WITH BID

Vendor Name

Vendor Address

Vendor Phone / Fax

E-Mail Address

Printed Name, Title

Signature

Assured Delivery Date

Payment Terms FOB Destination / Net 45

Using the Federal Government definition, does your company qualify as:

A Small Business Yes____ No____ A Woman Owned Business

Yes____ No____

A Minority Business Yes____ No____ If Yes, State Ethnicity

**A Service Disabled Veteran Owned Small Business (SDVOSB) (If yes, provide certification)

Yes____ No____

Federal ID Number

Are you a member of the ColoradoVSS System Yes____ No____

** In accordance with House Bill 14-1224, Northeastern Junior College reports on contracts with Service Disabled Veteran Owned Small Businesses (SDVOSB) who are incorporated or organized in Colorado or maintain a place of business or have an office in Colorado. HB 14-1224 also provides for the application of a 5% preference allowance. Northeastern will apply a 5% preference allowance to the cost proposal for evaluation purposes. Only SDVOSBs that meet minimum specs will be considered for the percentage preference and the preference is considered for evaluation purposes only. Bidders who qualify as SDVOSBs ad provided for HB 14-1224 are required to submit documentation from the US Department of Veterans Affairs with their response.