SF30_Amendment_0002_Q A_RFQ_15-37_Catering_2014_National_Medals_of_Arts_Dinner_Wed_Sept_9.pdf

54OMB Approval 2700-0042

1. CONTRACT ID CODE PAGE OF PAGES

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1 2

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

Amendment 0002 08/13/15

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6)

CODE

National Endowment for the Arts, Grants & Contracts Ofc., Third Floor, Constitution Center 400 7th Street, SW, Washington, DC 20506

8. NAME AND ADDRESS OF CONTRACTOR (No. Street, county, State and ZIP: Code)

Co nst itut ion Ce nte r, 7th Str eet

SW

9A. AMENDMENT OF SOLICITATION NO.

Prospective Offeror W a s h i n g t o n D C

RFP 15-37

9B. DATED (SEE ITEM 11)

X 08/06/15

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and 15, and returning one (1) copy of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or

(c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATA SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and data specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

( ) A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET

FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER Specify type of modification and authority)

E. IMPORTANT: Contractor is required to sign this document and return 1 copy to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of SF 30 Amendment 0002 to Solicitation RFQ 15-37 Catering Srvcs 2014 National Medals of Arts Dinner on September 9, 2015 is to incorporate page 2, Questions and Answers (Q & A’s) 8-16.

If you decide not to submit a proposal, please notify me with an e-mail to HARRISL@ARTS.GOV.

All other terms and conditions remain the same and unchanged.

Except at provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

Latonca M. Harris Contracting Officer

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

(Signature of person authorized to sign)

BY Latonca M. Harris (Signature of Contracting Officer)

08/13/15

NSN 7540-01-152-8070 30-105 STANDARD FORM 30 (REV. 10-83)

PREVIOUS EDITION UNUSABLE Computer Generated Prescribed by GSA

FAR (48 CFR) 53.243

mailto:harrisl@arts.gov

AMENDMENT 0002, QUESTIONS AND ANSWERS (Q & A’S)

Solicitation RFQ 15-37 Catering Srvcs 2014 National Medals of Arts Dinner September 9.

Please acknowledge receipt of the Amendment via email so that the Contracting Officer knows the paperwork was delivered and received. In accordance with the Standard Form 30 (SF30), Amendment of Solicitation the Contractor is required to sign the SF30 document and return 1 copy to the issuing office at the time proposals are due.

Q8: What facilities are available to us at the venue (kitchen, staging areas)?

A8: Yes, there is a full kitchen on site.

Q9: How large is the main room/banquet area?

A9: The Great Hall is approximately 5,500 square feet.

Q10: Will we be allowed to cater at this venue (most of our staff are not citizens yet)?

A10: Individuals must be legally authorized to work in the U.S. to be included as part of a proposal.

Q11: At what time can we get into the venue to begin setting up?

A11: Vendors may begin equipment setup at 2:30 PM, but may not access the kitchen until 3:30 PM

Q12: Can the tables & chairs, and other equipment be delivered in the early afternoon, and picked up the next day?

A12: No, all equipment must be delivered and set up at 2:30 PM, and a full strike is required following the event that evening.

Q13: The requirements asked for drinks. Is alcoholic beverages considered in this category or merely coffee, water, tea, and punch station?

A13: No, we are only seeking coffee/water/tea/soda service during the seated dinner. Alcoholic beverages will be provided by another venue, but will need to be served by Catering wait staff

Q14: Does the facility have a commercial kitchen on site?

A14: Yes

Q15: Should the first course option have the ability to be pre-set before guests are invited to dinner?

A15: Yes, we would prefer that the first course is pre-set.

Q16: Weather permitting, should we plan to conduct cocktails on the 5th Floor Terrace?

A16: Yes, if the weather permits, we would host the cocktail reception on the Terrace. This call will be made at least 24 hours in advance of the event, but will not change anything about the menu.

End of Document