RFP_16-14_Amendment_0008.pdf

OMB Approval 2700-0042

1. CONTRACT ID CODE PAGE OF PAGES

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1 2

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

0008 12/8/2016

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6)

CODE

National Endowment for the Arts

Grants & Contracts, 3rd floor

400 7th St. SW, Washington DC 20506

8. NAME AND ADDRESS OF CONTRACTOR (No. Street, county, State and ZIP: Code) ( ) 9A. AMENDMENT OF SOLICITATION NO.

Offerors RFP 16-14

X 9B. DATED (SEE ITEM 11)

10/13/2016

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and 15, and returning one (1) copy of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE

DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATA SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and data specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM

14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER Specify type of modification and authority)

E. IMPORTANT: Contractor is required to sign this document and return ___ copy to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this amendment is to provide responses to additional questions.

All proposals must be submitted via email to chaudhryu@arts.gov by 5 PM EST, 15 Dec 2016.

Continued, pg. 2.

Except at provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

USMAAN Z. CHAUDHRY

CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

(Signature of person authorized to sign)

BY Usmaan Z. Chaudhry (Signature of Contracting Officer)

12/8/2016

NSN 7540-01-152-8070 30-105 STANDARD FORM 30 (REV. 10-83)

PREVIOUS EDITION UNUSABLE Computer Generated Prescribed by GSA

FAR (48 CFR) 53.243

mailto:chaudhryu@arts.gov

ADDITIONAL QUESTIONS - VENDOR Q&A

NEA RFP 16-14 | Diversity Training

Please see below for additional vendor questions along with the agency responses (in red).

187. SOW states, “Initial discussion with the NEA Chief of Staff to understand needs and goals for the training, including the process for incorporating input from NEA staff and leadership regarding the training.”

a. Has the agency collected leadership and staff input? What method was used? (e.g. surveys, focus groups, one-on-one interviews, etc.). No.

188. Question 2. SOW states, “Design and conduct facilitated training for all NEA staff and leadership.”

a. We understand two classes are to be designed and delivered, one for leaders and one for staff. Is that correct? The offeror may propose one or two separate tracks.

b. What is your expected length for each class? This is to be proposed by the offeror.

c. How many leaders and How many staff are to be trained? The total NEA staff is approximately 150, and the total number of managers is approximately 40.

189. Task 2: Finalize curriculum for staff training and leadership training. Design a 3-month facilitated training for NEA staff and leadership.

a. Do you want training to be spread over a 3 month period for the same group of people? This is to be proposed by the contractor. Also, please see the deliverables schedule in section F for further details as well as the clarification in amendment 0007.

b. Or, Is it expected that all training sessions will be accomplished within a 3-month period to ensure the entire population is trained? All training sessions must be completed within the period of performance, which is 3 months.

190. Which best value evaluation will you be using: Trade off or LPTA... You are in part 15 and 12?

Which one? Your basis for award is not clear. The evaluation utilizes a best value methodology as stated in Section M, pg. 19.

191. Your PWS is missing... Are you requesting a feasibility report, since your agency have not determine the retirement/ need for the organization. Please clarify. The NEA is not requesting a feasibility report. The RFP is requesting training on the topics of diversity, inclusion and equity. For more information, please refer to sections C and F of the RFP.

Regarding question # 137 from the Vendor Q&A, please see the following clarification:

137. May we submit our course catalog? If not, may we provide the following information on the courses? (1) Course Title, (2) Brief Overview, (3) List of Objectives (4) Materials. (If needed we can also provide the (5) Duration and (6) Target Audience). Yes, you may submit your course catalog, and yes, you may provide the listed info on the courses. Content to include in proposals is at each offeror’s discretion. Submitted content must satisfactorily address all RFP requirements and provide information adequate to allow the agency to evaluate each proposal as outlined in Section

M (evaluation criteria).

END OF AMENDMENT