NCTC SOW 5.14.2026.pdf

Bureau of Office Services, Division of Procurement and Contracting Bldg 0-47 | Fort Indiantown Gap | 717.861.6249 | F 717.861.2932 | Annville, PA 17003-5002 | www.dmva.pa.gov

PROJECT STATEMENT

FOR THE VIRTUAL REALITY TRAINING SYSTEM FOR

THE PENNSYLVANIA DEPARTMENT OF MILITARY AND VETERANS’ AFFAIRS

COUNTERDRUG JOINT TASK FORCE

I. Objectives.

A. General. The Pennsylvania Department of Military and Veterans Affairs (“DMVA”) is seeking to award a purchase order (“PO”) for a Virtual Reality (“VR”) Training System:

Four Person Configuration for Law Enforcement.

B. Specific. The Northeast Counterdrug Training Center (“NCTC”) is located at Building 8-65, Fort Indiantown Gap, Annville, PA 17003.

C. DMVA Contracting Officer. The DMVA Contracting Officer responsible for the solicitation and PO award is:

Jessica Schmitt, Procurement Specialist Procurement & Contracting Bldg. 0-47 Fort Indiantown Gap Annville, PA 17003-5002 Phone: 717-861-8684 Email: jeschmitt@pa.gov

D. Method of Award and Term of PO: DMVA shall award the PO to the lowest responsive quote. It is DMVA’s intent to establish a one-year PO. The term of the PO will commence on the executed effective date and end on the expiration date identified on the PO. Services will begin as specified in the project statement or notice to proceed letter, whichever is the later. DMVA reserves the right, upon written notice to the awarded contractor, to extend the term of the PO or any part of the PO for up to 90 days under the same terms and conditions.

II. Minimum Qualification Requirements.

A. Contractor Responsibilities. The awarded contractor shall furnish all labor, materials, equipment, and supervision necessary for all repairs, installation, and technical support listed below in the project statement.

B. Sub-Contractors. Subcontracting will not be allowed for this service contract.

C. Pricing. Potential bidders shall submit pricing for all line items and services requested by

DMVA.

mailto:jeschmitt@pa.gov

Bldg 0-47 | Fort Indiantown Gap | 717.861.6249 | F 717.861.2932 | Annville, PA 17003-5002 | www.dmva.pa.gov

III. Project Statement.

A. Contractor Obligations. The awarded contractor shall provide a Virtual Reality Training

System: Four Person Configuration for Law Enforcement with the specifications included below. DMVA will not allow the use of any state or federal computer networks with this system.

1. Provide an advanced mission rehearsal and training system Virtual Reality Training

System Software License. Includes the following:

a. Headset Licenses for Supplied Headsets

b. Law Enforcement/Tactical Trainer Software Licenses for four simultaneous users

c. After Action Review Module

d. Ketch Tool Module

e. Software Support & Remote Device Management

f. Helpdesk Support

g. Online Training Modules

2. Provide an advanced mission rehearsal and training system Virtual Reality Training

System Hardware. Includes the following:

a. Four Vive Focus Vision VR Headsets with facemask, battery and charger, swappable battery, and charging banks

b. Four M4/AR15 Non-Lethal Training Rifles with CO2 Magazines

c. Four Weapon Trackers with Picatinny Rail, High Mount

d. One CO2 Gas Cartridge with 1000 shot capacity

e. Four UMAREX Glock 17 Gen 5 Training Weapons with Magazines

f. Four Telemetry Sensors for Glock 17 Gen 5

g. Four Conducted Energy Weapon Training Weapons

h. Four oleoresin capsicum (OC) Spray Training Weapons

i. One Pelican Case with Laser Cut Foam Inserts to match the system

j. One Samsung Galaxy Tablet (newest model) 5G 256BG with Case

k. One Anker 543 Power Pack

l. Two Multi Type C to C Cable

m. Two USB Type A to 4C Cable

n. One Cleaning Cloths and System Manuals

o. Microsoft Surface Laptop Go 2 12.4in i5 128GB with Case

p. One System Compatible Router

q. One Device Management Software

3. Systems Multi-user capability for up to four users without the use of virtual reality backpacks.

4. Multiple user systems must be able to be used independently as single user systems, so that systems may be transported individually to remote locations.

5. Must have primarily Law Enforcement Scenarios. Military and security forces scenarios should be available but not the primary experience.

Bldg 0-47 | Fort Indiantown Gap | 717.861.6249 | F 717.861.2932 | Annville, PA 17003-5002 | www.dmva.pa.gov

6. Must offer the use of pistol, taser, rifle, and OC spray.

7. Weapons must function using CO2 cartridges or comparable gas (SodaStream adapter).

8. System must have the capability to use Dvorak M4/AR15 Drop-in Bolts.

9. Twelve Month system maintenance.

B. Funding Requirements. Due to federal funding restraints and reimbursements, the contract may not exceed $120,000.00 at any point during the term of the PO.

C. Hours of Operation. The awarded contractor shall perform inspections and routine on-call repairs within normal business hours. Emergency repairs or special requests may be performed outside of normal business hours. All work performed outside of normal business hours must be pre-approved by the DMVA point of contact (“POC”). Normal business hours are Monday – Friday from 7:00 AM to 3:00 PM.

D. Supply Bids. All specifications listed in each line item are incorporated into the Statement of Work.

E. Final Inspection. DMVA reserves the right to conduct a final inspection and acceptance test of all work or deliverables acquired under this PO.

F. Removal of Contractor Personnel. The POC or designee reserves the right to direct the awarded contractor to permanently remove any contractor personnel from duty under the PO when the performance does not meet the standards outlined in these Specifications or when DMVA determines that it is in the best interest of the Commonwealth to have the personnel removed. The POC or designee shall notify the awarded contractor in writing of the reason(s) the removal of contracted personnel is required. Removal of contractor personnel will not relieve the awarded contractor of any performance requirements under the PO or create an entitlement of the contractor to receive an equitable payment adjustment. The awarded contractor shall not, without the POC or designee’s consent, assign a permanently removed individual to DMVA at any time.

G. Facility Security Procedures. Each time the awarded contractor’s employees provide services for DMVA, they will be required to sign in at the security desk at the main entrance of the facility, obtain contractor identification badges, and report to DMVA POC, prior to the provision of services under this PO. Upon completion of the services, the awarded contractor’s employees must return to the security desk, sign out, and return all badges issued to them. For the Veterans Homes, any medical providers or individuals providing services directly to residents will be required to punch in and out at a time clock or access device. The awarded contractor shall follow all required security procedures of each location within the facility in addition to any other pertinent identification or requirements as deemed necessary by DMVA. Particularly sensitive areas may require DMVA staff to accompany the awarded contractor’s employees. These procedures may vary from work location to work location and must be adhered to. The awarded contractor will provide all necessary paperwork for facility designee to sign verifying services rendered.

Bldg 0-47 | Fort Indiantown Gap | 717.861.6249 | F 717.861.2932 | Annville, PA 17003-5002 | www.dmva.pa.gov

H. Facility Policies and Procedures. The awarded contractor shall ensure that all employees providing services at the DMVA location follow all policies and procedures of the location(s). The awarded contractor may obtain a copy of all policies and procedures from the Program Office POC.

I. Fort Indiantown Gap (“FTIG”) Access Control. Fort Indiantown Gap is an access-controlled installation and all awarded contractor employees, subcontractors, partners, and delivery personnel (“Personnel”) shall be required to complete a National Crime Information Center (“NCIC”) security check and be cleared prior to entering the installation. All Personnel shall present a valid United States government issued form of identification at the access control point. Examples of government issued identification include a valid driver’s license, a state identification card, a passport, or federally issued identification cards. DMVA retains the authority to deny access based on the presented credentials. Long-term contractor Personnel may be issued an identification card for future use if approved by DMVA. Personnel may be required to be escorted for access to the installation. The awarded contractor shall provide Personnel that meet the requirements to access FTIG for the provision of all services and deliveries at Fort Indiantown Gap. All requirements of Federal Regulations DodM 5200.08 1.1a(2), DodI 5200.08 Chapter 3 S.

3.2, DoD DTM 09-012, and Fort Indiantown Gap Regulation 190-13 shall apply. All Personnel shall comply with all FTIG policies and Department of Defense (DOD) regulations while at FTIG; policies and regulations may be obtained from the FTIG Visitors Center or the FTIG website at Fort Indiantown Gap.

J. Billing & Invoicing Requirements: The awarded contractor shall invoice DMVA within two weeks of completion of job. Billing will be limited to actual time spent on the job and materials used for the service required. No travel time to site location or to obtain parts will be included. All hourly rates must include overhead, travel, labor, and incidentals. Services must be performed prior to invoicing. The awarded contactor shall provide vendor receipts as back-up for all parts billed to DMVA. Parts can be billed at invoice pricing with a 10% mark-up.

If the invoice does not contain the minimum information set forth as defined in the Commonwealth’s Standards Terms & Conditions, the Commonwealth may return the invoice as improper. If the Commonwealth returns an invoice as improper, the time for processing a payment under the Commonwealth’s Standard Contract Terms and Conditions for POs, will be suspended until the Commonwealth receives a correct invoice. The awarded contractor may not receive payment until the Commonwealth has received a correct invoice. All parts are F.O.B. destination; do not include a separate line item for freight.

K. Fort Indiantown Gap Master Cooperative Agreement (“MCA”). DMVA requires that the awarded contractor comply with all provisions contained under SUB Article VI.

Procurement Procedures to Include in Subawards, SUB Article IX. National Policy Requirements for Subawards, and NP Article IV. Other National Policy Requirement of the DOD COMPONENT (NGB) COOPERATIVE AGEEEMENT GENERAL TERMS AND CONDITIONS October 2023 found at DOD General Terms.

https://www.ftig.ng.mil/ https://www.nationalguard.mil/Portals/31/Documents/SpecialStaff/director-of-acquistions/NGB%20Cooperative%20Agreement%20GT&C%20October%202023.pdf

Bldg 0-47 | Fort Indiantown Gap | 717.861.6249 | F 717.861.2932 | Annville, PA 17003-5002 | www.dmva.pa.gov

L. Contingent Upon the Availability of Funding. This contract is funded all with state asset forfeiture funds and performance under this contract is contingent upon the availability of federal funding.

M. Not to Exceed Amount. The original amount of the contract indicates a “not to exceed” amount. DMVA may increase and decrease line items as needed within the overall original amount without processing a change order prior to the request. The DMVA program office will notify the awarded contractor of the quantities to be delivered. Increases above the original amount of the contract will be processed as change orders prior to the DMVA program office requesting additional supplies or services.

N. Estimated Quantities. DMVA quantities listed in the purchase order are considered estimated

O. Like Services/Increase and Decrease Quantities. DMVA reserves the right to add like services to the contract not listed in the original solicitation or contract if a need arises. The awarded contractor will be notified in writing when services have been added. DMVA reserves the right to increase and decrease quantities as needed throughout the term of the contract.

P. Byrd Anti-Lobbying Amendment. The awarded contract shall comply with 31 U.S.C.

1352. The awarded contractor shall certify that they will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. 1352. The awarded contractor shall disclose any lobbying with non-Federal funds that takes place in connection with obtaining any Federal award.

Q. Pennsylvania Worker Protection and Investment. The awarded contractor must maintain compliance with all Pennsylvania state labor and workforce safety laws for the duration of the contract, including, but not limited to:

a. Construction Workplace Misclassification Act.

b. Employment of Minors Child Labor Act.

c. Minimum Wage Act.

d. Prevailing Wage Act.

e. Equal Pay Law.

f. Employer to Pay Employment Medical Examination Fee Act.

g. Seasonal Farm Labor Act.

h. Wage Payment and Collection Law.

i. Industrial Homework Law.

j. Construction Industry Employee Verification Act.

All bidders shall submit the Worker Protection and Investment certification with their bid.

https://www.govinfo.gov/link/uscode/31/1352

Bldg 0-47 | Fort Indiantown Gap | 717.861.6249 | F 717.861.2932 | Annville, PA 17003-5002 | www.dmva.pa.gov

R. Program Office Point of Contacts. The awarded contractor shall provide all required documentation throughout the term of the executed PO to the DMVA POC:

SSG Sean Maguire, Facilities and Logistical Support NCOIC Department of Military & Veterans PA Counterdrug Joint Task Force Building 8-47, Fort Indiantown Gap Annville, PA 17003 Telephone: 717-861-9635 Email Address: c-smaguire@pa.gov

SMSgt Nathan Teats, Support Operations Superintendent Department of Military & Veterans PA Counterdrug Joint Task Force Building 8-65, Fort Indiantown Gap Annville, PA 17003 Telephone: 717-861-8442 Email Address: c-nteats@pa.gov