16-01571_-_PWS_NCNM7000-16-01571_-_FBO.pdf

Purchase Request #NCNM7000-16-01571 Page 1

PERFORMANCE WORK STATEMENT

NOAA Office of National Marine Sanctuaries

Meeting and Facilitation Services for IUCN Event

NCNM7000-16-01571

I. Background The National Oceanic Atmospheric Administration (NOAA) is a United States Federal agency dedicated to understanding and predicting changes in the Earth’s environment and to conserve and manage coastal and marine resources to meet United States economic, social, and environmental needs. In coordination with federal, state, local, tribal and international authorities, NOAA manages the use of these environments, regulating fisheries and marine protected areas as well as protecting threatened and endangered marine species.

The Office of National Marine Sanctuaries (ONMS), established in 1972 by the National Marine Sanctuaries Act (NMSA) and administered by NOAA, protects a network of special marine and freshwater areas. The goal of the NMSA is to set aside and manage areas for resource protection, research, enhanced public education, and compatible public and private uses. Management activities for each sanctuary are detailed in site-specific management plans which outline regulatory goals, describe boundaries, identify staffing and budget needs, and set priorities and performance measures for resource protection, research, and education programs.

In 2014, NOAA’s ONMS launched a new program initiative to enhance strategic planning, innovation and global partnerships toward solving ocean conservation issues. This program focuses on providing technical assistance, strategic planning and training to build global capacity in marine conservation, specifically large-scale marine protected area (MPA) design and management and the protection of marine mammals through place based protected area management. ONMS is working in collaboration with its international and local partners to host a public event celebrating our oceans during the IUCN World Conservation Congress. The event will focus attention on NOAA’s ocean conservation programs.

II. OBJECTIVES

ONMS requires event coordination for a public event “Celebration of Our Ocean World” to be held September 2, 2016 at the Hilton Hawaiian Village Hotel in Honolulu during the IUCN World Conservation Congress. The event will provide an opportunity for the public to learn about Hawai`i’s humpback whales and endangered monk seals, the 2016/2017 Year of the Whale (a declaration being celebrated by the Secretariat of the Pacific Regional Environment Programme), the Pacific Remote Monuments and the U.S. National Marine Sanctuaries. The event will feature a special guest appearance and hula presentation by Hālau Mōhala 'Ilima, a Cetacean Animation Exhibition “Light Animal Magic: Homes for Whales in the Sea” by marine life illustrator Haruyoshi Kawai, a feature film entitled: Humpback Whales produced by IMAX, and short films showcasing the significance of the Pacific Remote Monuments.

The event coordination will include logistical support and event services to support the event.

We require a contractor to secure event vendors to support the event, secure the venue, and make all arrangements for this event including audio-visuals.

Purchase Request #NCNM7000-16-01571 Page 2

III. TASKS

Prior to the kick off and planning meeting, the government will provide the successful offeror its information on the event and specific needs for the event.

A. The Contractor shall:

1. Prepare for and facilitate the kick off/planning meeting with the ONMS and appropriate partners (as identified by ONMS) to discuss event goals, objectives, and expectations.

2. Secure event space, arrange for facility support and equipment, including audio-visuals.

IV. DELIVERABLES

The schedule for deliverables are:

Deliverable Due Date

Prepare meeting agenda for planning meeting 14 days before the event Facilitate kick off meeting 7 days before the event Secure event space, facility support and equipment 3 days before the event

V. QUALIFICATION REQUIREMENTS

The contractor shall possess the following qualifications, equipment, and skills:

• 3 years of experience facilitating meetings, as demonstrated through provided references.

• 3 years of experience facilitating culturally diverse meetings, as demonstrated through provided references.

VI. IT SECURITY REQUIREMENTS

This Performance Work Statement (PWS) will not be requiring either government-owned IT systems or contractor-owned systems. For this PWS, the Certification and Accreditation (C&A) or Assessment and Authentication (A&A) requirements of Clause 48 CFR 1352.239-72 do not apply, and a Security Accreditation Package is not required. For this PWS, the contractor will not be accessing US government computers or IT systems for this work. For this PWS, the contractor will not be accessing any information that is not within the public domain for this work.

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VII. PAYMENT SCHEDULE

Payment will be tied to acceptance of deliverables. Once a deliverable is accepted by the Government Point of Contact, an invoice can be submitted.

VIII. PERIOD OF PERFORMANCE

The period of performance for this contract shall be from date of award through September 30, 2016.

IX. TRAVEL

No travel will be authorized to conduct the contract tasks..

X. PLACE OF PERFORMANCE

Contractor will provide their own office space.

XI. Inspection and Acceptance

Before starting work on any given task under this contract, the contractor will submit a brief plan (including timetable) to make sure that any changes that need to be made from the original contract proposal are agreed upon and clear to all parties. Upon completion of a task, one original and two copies of all invoices shall be submitted to the Contracting Officer’s Representative (see below). Invoices should have a unique invoice number, contract number, and provide a detailed breakdown of the money spent and work completed.

XII. NOAA REVIEW AND PROJECT MANAGEMENT

A. Fee and Payment Schedule: As consideration for the services performed in accordance with the provisions, terms and contract requirements, payment will be made by the Government upon receipt of invoice(s) detailing work on, or completion of, work as identified in this PWS.

B. Government Team: Organization. The Government’s Team comprises two groups: the Contracting/Technical Team, and the Client. The Contracting/Technical Team comprises the Contracting Officer (CO), the Contracting Officer’s Representative (COR) and the Project Manager.

C. Individual Members:

1. CO: The Government’s procurement agent directly responsible for the general supervision, direction, control and approval of the Government’s contract with the Contractor Team.

2. COR and Project Manager: The Government representatives who work together and share responsibilities for defining and managing the project in terms of scope, schedule, and budget. The coordinator of the

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Government Team will be the COR.

D. Project Contact Information: The following personnel will be NOAA representatives and contact points for the Contractor throughout the project's life.

COR: For project oversight and technical authority:

TO BE PROVIDED AT AWARD

Project Manager: For technical oversight

TO BE PROVIDED AT AWARD