16-01571_Clarifying_Questions_Responses.pdf

NON-PERSONAL SERVICES FOR LOGISTICAL SUPPORT AT IUCN

CONGRESS IN HONOLULU, HI Solicitation Number: NCNM7000-16-01571MWH

Clarifying Questions & Responses

The following questions are based on (II. Objectives) on page 1:

Q 1). Please clarify the audio-visual needs for the event?

R 1). RESPONSE:

- special electricity 200v

- Large screen

- projector with brightness of 20000lumen or more.(e.g. Christie Roadster 20K DLP projector)

- simple audio system

Q 2). Please clarify if the government has a specific requirement that outlines the type of audio-visual equipment to be used for this event and number of piece to be used?

R 2). RESPONSE:

See response to Q1

Q 3). PWS Sec II- Objectives: it states that the “the contractor will secure event vendors to support the event”. Please clarify?

R 3). RESPONSE:

The contractor can work with one vendor (subcontractors) who coordinates venue, A/V and tent (10X20) or with separate vendors

Q 4). PWS Sec II-Objectives: it states that the “contractor will secure the venue”. Please clarify?

R 4). RESPONSE:

The contractor can either work with a vendor/subcontractor that works to arrange logistics at venue for the event or works with the venue to coordinate logistics for the event

Q 5). PWS states that the contact will commence for a 30 day period. The PWS states that the event is for 1 day. Please clarify

R 5). RESPONSE:

The 30 day period covers planning and coordination pre and post event. The event itself is for one day.

Q 6). PWS Sec II- Objectives: Does the government mean that securing the venue means that the contractor will handle the logging requirements for all attendees or do you mean physically securing the venue with physical security for this event?

R 6). RESPONSE:

Securing the venue means the contractor will coordinate logistics with the venue for the event or work with a vendor/subcontractor that coordinates logistics with the venue for the event.

The following questions are based on (III Tasks A) on page 2:

Q 7). PWS Sec III Tasks A2: it states that “secure event space, arrange for facility support and equipment, including audio-visuals”. Please clarify how large of an event space is required for this event and/or accommodations for a certain number of attendees?

R 7). RESPONSE:

Accommodates 1500 – 1900 attendees

The following questions are based on (V. Tasks Qualification Requirements) on page 2:

Q 8). PWS states that the “contractor shall possess the following qualifications, equipment, and skills: Will the government accept references from either the Prime or Subcontractor as proof of their capabilities to perform the work? Additionally with government accept Past

Performances references from the Prime or Subcontractor from a commercial customer as proof of their capabilities to perform the work? R 8). RESPONSE: Yes provided references.