NCI_NOI_75N91025Q00006.pdf
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- Attached to
- Maintenance and Service Agreement for Varian TrueBeam/ARIA/Eclipse Radiation Therapy System
- Solicitation number
- 75N91025Q00006
About this file
This is a Notice of Intent to Sole Source issued by the National Cancer Institute (NCI) for maintenance and upgrade services for their Aria-Eclipse-TrueBeam Radiation Therapy System. The solicitation number is 75N91025Q00006 with responses due by January 27, 2025 at 10:00 AM EST. The NAICS code is 811210 with a size standard of $34 million.
NCI intends to award this contract to Varian Medical Systems, Inc. as they are the Original Equipment Manufacturer and sole authorized service provider for the linear accelerator system and its components. Varian maintains exclusive rights to the licenses, software, and firmware, and is the only source for factory-trained staff with access to proprietary parts and system configurations. They uniquely provide remote monitoring through their SmartConnect system and ARIA/Eclipse/InSightive software integration with NIH's Hospital Information System. While this is a planned sole source award, interested parties may submit capability statements to demonstrate their ability to perform the work. Responses should be emailed to John Russell at John.Russell3@nih.gov. Contractors must be registered in SAM.GOV to receive an award.
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Notice of Intent to Sole Source
GENERAL INFORMATION/CLASSIFICATION
Title:
Notice Type:
Solicitation Number:
Posted Date:
Response Date:
PSC Code:
NAICS Code:
Maintenance and Service Agreement for Varian TrueBeam/ARIA/Eclipse Radiation Therapy System
Pre-Solicitation 75N91025Q00006 1/17/2025 1/27/2025 by 10:00 AM EST J065 (Maintenance, Repair, and Rebuilding of Equipment- Medical, Dental, and Veterinary Equipment and Supplies) 811210 (Electronic and Precision Equipment Repair and Maintenance)
ISSUED BY: National Institutes of Health (NIH), National Cancer Institute (NCI), Office of Acquisitions (OA)
DESCRIPTION:
The Department of Health and Human Services (HHS), National Institutes of Health (NIH), National Cancer Institute (NCI), Radiation Oncology Branch (ROB) plans to procure, on a sole source basis maintenance and upgrade services for their Aria-Eclipse-TrueBeam Maintenance Services from:
Varian Medical Systems, Inc 3100 Hansen Way Palo Alto, CA 94304
The response close date of the notice for this requirement is in accordance with FAR 5.203(b).
This acquisition will be processed under FAR Part 12 – Acquisition for Commercial Items and will be made pursuant to the authority in FAR Part 13.501(a) and is exempt from the requirements of FAR Part 6. The North American Industry Classification System code is 811210 (Electronic and Precision Equipment Repair and Maintenance) and the business size standard is $34 Million.
Varian Medical Systems Inc. is the Original Equipment Manufacturer (OEM), and sole service provider for the linear accelerator system and its subcomponents. Varian Medical Systems Inc.
does not authorize third-party service providers, or resellers for individual systems, OEM parts or components, and maintains sole proprietary rights to the licenses, software, and firmware for all system components. As such, Varian Medical Systems Inc. is the only source for factory trained and certified staff with access to proprietary parts, system schematics, software, firmware, and system configurations required to maintain all the equipment properly and in accordance with OEM’s most current standard commercial maintenance practices, and as required for FDA compliance. Additionally, only Varian Medical Systems Inc. can remotely monitor the system through their secure proprietary internet connection, Varian SmartConnect. This connection performs automatic remote diagnostic and maintenance services, predicts and detects fault conditions, and sends alerts in real time. The system also utilizes Varian software system ARIA/Eclipse/InSightive which works in concert with the linear accelerators, and allows radiation treatment planning and data analysis, and securely interfaces with NIH’s Hospital Information System for seamless data exchange. Given these unique capabilities Varian Medical Systems Inc. is the only source capable of meeting the Government’s needs.
This notice is not a request for competitive quotations. However, if any interested party, especially a small business, believes it can meet the Government’s needs, it may submit a capability statement, proposal, or quote for the Government to consider. The response and any other information furnished must be in writing and must contain sufficient details to allow NCI to determine if the party can perform the requirement. Responses to this notice shall be submitted via email to Contracting Officer, John Russell, at John.Russell3@nih.gov no later than 10:00 A.M. EST on Monday, January 27, 2025 (01/27/25). A determination by the Government not to compete this proposed requirement based upon responses to this notice is solely within the discretion of the Government. Information received will be considered for the purpose of determining whether to conduct a competitive procurement. The Government reserves the right to use the information provided by respondents for any purpose deemed necessary and legally appropriate. To receive an award, Contractors must be registered and have valid certification through SAM.GOV. Please reference the notice number 75N91025Q00006 on all correspondence.
***Please reference attached Statement of Work for more details pertaining to the nature of the work to be requested. ***
Notice of Intent to Sole Source
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