NCB_6561_Executive_Information_Services(EIS)_.pdf
PDF 855 KB Posted
- Attached to
- NCB 6561 Executive Information Services (EIS)
- Solicitation number
- NCB 6561
- Issued by
- California
About this file
This is a Contract Advertising Exemption Request and Non-Competitively Bid (NCB) Contract Justification form from the California Department of Developmental Services (DDS) for contract HD159066 with Executive Information Services (EIS). The contract is for a police report writing/case management system provided as software as a service, which will allow DDS to use the same system currently used by the Department of State Hospitals (DSH) for consistent reporting to the Office of Law Enforcement Support (OLES). The contract period begins January 1, 2016 with an end date of December 31, 2017. The system is required to comply with California Government Code and Welfare & Institutions Code mandates for oversight of investigations and reporting requirements beginning October 1, 2016.
The contract amount is $330,000 and is classified as an IT/Telecom related service. The justification for non-competitive bidding is based on EIS's proprietary cloud-based software solution that has been effectively used by DSH/OPS since 2007. The system will be hosted within the State of California's designated data center, with web-based access for OPS staff. No financing is required for this transaction, as indicated by the "No" selection on the form. The contract type is categorized as both IT Goods and IT Services, and the procurement does not require DVBE (Disabled Veteran Business Enterprise) participation goal exemption.
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Text version
STATE OF CALIFORNIA- GENERAL SERVICES PROCUREMENT DIVISION
CONTRACT ADVERTISING EXEMPTION REQUEST
(IN CALIFORNIA STATE CONTRACTS REGISTER)
Government Code Section 14825 (et seq.) requires that all agreements entered into by state agencies for services shall be published in the California State Contracts Register (CSCR), unless exempted. Agreements which have been exempted by
Department of General Services shall be listed in the CSCR.
STD. 821 (REV. 1012006)
TYPE OF REQUEST (Check one)
1/l NON-COMPETITIVELY BID (NCB) l.:!'..J CONTRACT JUSTIFICATION (attach NCB) D EXEMPTION
FROM ADVERTISING
DEPARTMENTAL CONTACT INFORMATION
PLEASE TYPE
NAME, r-;:m Robison DEPARTMENT: Department of Developmental Services mv1s10N, Customer Support Section ADDREss, 1600 9th Street - Room 300 c1TY.sTATE.z1P, �cramento, CA 95814
IMS coii'Ej A-29 I
_J
CONTRACT NUMBER AMENDMENT NUMBER (If Applicable) CONTRACT AMOUNT
HD159066
PROVIDE
CONTRACTOR'S
NAME AND ADDRESS
ONLY IF A NON
COMPETITIVELY BID
(NCB) CONTRACT IS
PROPOSED
CONTRACTOR'S NAME
Executive Information Services (EIS) CONTRACTOR' S ADDRESS (Number, Street)
1396 NE 20th A venue, Suite 100 (City, State, ZIP Code)
Ocala, Florida 344470
SERVICE TYPE
D NON-IT/TELECOM RELATED SERVICE 0 IT/TELECOM RELATED SERVICES
AGENCY BILLING CODE 49700
CONTRACT DESCRIPTION
The contract provides a police report writing/case management system, via software as a service. DDS will use the same system which is currently used by DSH and will allow consistent reporting to OLES
TELEPHONE NUMBER (Not CALNET-lnclude Area Code)
CONTRACT PERIOD
l/1/2016
FEDERAL EMPLOYER IDENTIFICATION
NUMBER
An exemption from advertising in the California State Contracts Register is not an exemption from Disabled Veteran Business Enterprise (DVBE) participation goal attainment.
EXEMPTION JUSTIFICATION {Attach additional sheets if necessary)
The Department of Developmental Services Office of Protective Services (OPS) has recently been mandated to provide data and statistics to the newly formed Office of Law Enforcement Support (OLES) which is given its authority under California Government Code§ 12803(b) and Penal Code§ 830.3(v). Additionally, pursuant to Welfare and Institutions (W&I) Code§ 4023.7, OLES is mandated to maintain " ... contemporaneous oversight of investigations ... " conducted by both OPS of DDS as well as the Department of State Hospitals (DSH). In order to allow for consistent and efficient usage, monitoring and case management with the use of such a repo1t writing system, DDS/OPS is desirous of acquiring the same effective system already being used by all the DSH facilities' law enforcement branches. OLES is additionally mandated, beginning October 1, 2016, to provide reports to the Governor's Office and Legislators based.on reviews and monitoring of OPS police reports and investigations; pursuant to W&J Code§ 4023.8. Executive Information Services (EIS) is proprietary software, providing a comprehensive, cloud-based, industry standardized police report writing and case management solution. This solution has been utilized effectively by DSH/OPS since 2007.
DEPARTMENT: DEPARTMENT OF GENERA
DIVISION PROCUREMENT DIVISION
AccR�ss, 707 TH!RD ST., Second F!o r
CITY.STATE.ZIP: WEST SACRAMENTO, CA
L
Department: Retain Last Copy
.PROCUREMENT DIVISION USE ONLY
0 DENIED (See Below)
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