NC26-016-RFP - SHIP - Project 242EC-514 - E. Crane.pdf

NASSAU COUNTY

FLORIDA

REQUEST FOR PROPOSAL (RFP)

STATE HOUSING INITIATIVES PARTNERSHIP (SHIP) DEMOLITION AND

RECONSTRUCTION PROJECT #242EC-514 E. CRANE

RFP NO. NC26-016-RFP

PROPOSALS ARE DUE NOT LATER THAN

November 18, 2026, at 10:00 A.M. ET

TABLE OF CONTENTS

SECTION 1 INTRODUCTION AND GENERAL INFORMATION

SECTION 2 INSTRUCTIONS TO RESPONDENTS

SECTION 3 SCOPE OF SERVICES

SECTION 4 PROPOSAL CONTENT

SECTION 5 PROPOSAL EVALUATION/SELECTION CRITERIA

SECTION 6 CONTRACT PROCEDURES

APPENDIX “A” SCOPE OF SERVICES AND TECHNICAL SPECIFICATIONS

APPENDIX “B” PRICE SHEET

APPENDIX “C” INSURANCE REQUIREMENTS

APPENDIX “D” SHIP DEMOLITION AND RECONSTRUCTION AGREEMENT

FORM “A” PUBLIC ENTITY CRIMES SWORN STATEMENT

FORM “B” RESPONDENT QUESTIONNAIRE

FORM “C” DRUG FREE WORKPLACE CERTIFICATE

FORM “D” E-VERIFY AFFIDAVIT

FORM “E” ANTI-HUMAN TRAFFICKING AFFIDAVIT AND CONTRACTING WITH

FOREIGN ENTITIES AFFIDAVITS

ATTACHMENT I CONTRACTOR APPLICATION

ATTACHMENT II 2-BEDROOM RESIDENCE PLANS

ATTACHMENT III SHIP GUIDELINES

ATTACHMENT IV SAMPLE PERMIT PACKET DRAFT

SECTION 1: INTRODUCTION AND GENERAL INFORMATION

1.1 SUMMARY:

The goal for the State Housing Initiatives Partnership (SHIP) program is to aid in the rehabilitation of owner-occupied housing in Nassau County. This project is for the demolition of the current home and reconstruction of a site-built home using County supplied home plans.

1.2 INTRODUCTION:

Nassau County Board of County Commissioners, a political subdivision of the State of Florida, and its authorized designees, agents, and employees, (hereinafter referred to as the “County”) is seeking proposals from qualified Respondents (also referred to herein as Bidders) to build all necessary improvements associated with the SHIP program pursuant to Section 420.907-9079, Florida Statutes and Chapter 67-37.007, Florida Administrative Code. The purpose of the SHIP program is to meet the needs of very low-income households, to expand production of (and preserve) affordable housing, and to further the housing element of the County’s comprehensive plan, specific to affordable housing.

1.3 BACKGROUND:

Nassau County is the recipient of SHIP funds to aid in the rehabilitation of owner-occupied housing in Nassau County under the Board of County Commissioners of Nassau County, Florida’s adopted Local Housing Assistance Plan (LHAP).

Nassau County serves as the recipient and administrative agent for these grant funds.

1.4 PROJECTS INCLUDED IN THIS SOLICITATION:

This Request for Proposal (RFP) is for the demolition and reconstruction of one (1) site-built home at the address below.

SHIP File No. Address

242EC-514 Eunice Crane

45023 Sandra Lane, Callahan, FL 32011

1.5 CONTRACTOR PRE-QUALIFICATION:

All licensed contractors and sub-contractors who wish to participate in the Nassau County SHIP program must have an active State of Florida License in good standing. Interested contractors also must submit a completed Contractor Application (Attachment I) and be approved by the Nassau County SHIP Coordinator. This approval is based on qualifications and references. Upon approval Contractors will be added to the master list of qualified contractors.

a. All qualified contractors on the master list will be notified regarding rehabilitation projects available for solicitation. In order to open up this solicitation to new contractors and update the Approved Contractors List, Nassau County will accept new applications up to ten (10) days prior to the date the proposals are due.

b. To expedite the review of proposals, NASSAU COUNTY IS REQUESTING

APPLICATIONS BE SUBMITTED NO LATER THAN TEN (10) DAYS PRIOR

TO THE PROPOSAL DUE DATE, addressed to Margie Drawdy, SHIP Coordinator, 96135, Suite 2, Nassau Place, Yulee, Florida 32097 or ship@nassaucountyfl.com. Any contractor submitting a proposal who has not submitted the pre-qualification application will not be considered.

1.6 PROCUREMENT METHOD:

This solicitation is being conducted in accordance with all applicable provisions of the County Code of Ordinances. The specific method of source selection for the services required in this RFP is Code Section 1-141, Competitive Purchasing Methods.

1.7 COMPETITIVE PROCESS:

Any Respondent that meets the requirements specified in this RFP may participate in the competitive process.

1.8 PROPOSAL DOCUMENTS:

This document and subsequent addendums, if any, can be downloaded from PlanetBids, through the Nassau County Procurement webpage https://www.nassaucountyfl.com/280/Procurement-Contracts-Management under current bid opportunities.

1.9 PUBLIC ENTITY CRIMES:

A person or affiliate who has been placed on the Convicted Vendor List following a conviction for public entity crime may not submit a Proposal on a contract to provide any goods or services to a public entity, may not submit a proposal on a contract with a public entity for the construction or repair of a public building or public work, may not submit proposals on leases of real property to public entity, may not be awarded or perform work as a contactor, supplier, subcontractor, or Respondent under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Florida Statutes, Section 287.017, for Category Two for a period of thirty-six (36) months from the date of being placed on the Convicted Vendor List. By signing this solicitation and confirmation on the attached form, the Respondent certifies that they are qualified to do business with Nassau County in accordance with Section 287.133, Florida Statutes.

1.10 CONFLICT OF INTEREST:

Business Association: All Respondents must disclose with their offer the name of any officer, director, or agent who is also an officer or employee of the County or related to an officer or employee of the County. Further, all Respondents must disclose the name of any Nassau County officer or employee who has, either directly or indirectly, any interest of the Respondent’s firm or any of its branches, affiliates, or subsidiaries. Notwithstanding any other provision of law, failure to disclose will result in disqualification of the bid and/or cancellation of work without the County being in breach of contract. The County will seek damages for recoupment of losses for having to re-solicit or re-assign and further reserves the right to debar and any Respondent who fails to disclose.

Advisory Boards: Sections 112.313(3) and 112.313(7), Florida Statutes, prohibit an advisory board member of the County from holding any employment or contractual relationship with any business entity doing business with the County. Section 112.313(12), Florida Statutes, provides that an advisory board member will not be in violation of the prohibition if certain conditions are met, including the filing of a disclosure form with the County, which is the sole responsibility of the Respondent and must be filed prior to or at the time of submission of the bid. A copy of the filed disclosure form shall be included as part of the Respondent’s response.

The advisory board member is required to, prior to or at the time of the submissions of the Proposal, file a statement with the County, disclosing their interest and the nature of the intended business.

The advisory board member, or his or her spouse, child, or other relative, is required to have in no way used or attempted to use his or her influence to persuade a member of the County or any of its personnel to enter into such a contract other than by the mere submission of the Proposal.

The advisory board member, or his or her spouse, child, or other relative, is required to have in no way participated in the determination of the solicitation’s specifications or the determination of the responsible and responsive Respondent.

1.11 PROHIBITION AGAINST CONSIDERING SOCIAL, POLITICAL, OR IDEOLOGICAL

INTERESTS IN GOVERNMENT CONTRACTING:

Respondent is hereby notified that pursuant to Section 287.05701, Florida Statutes, the County may not request documentation of or consider a Respondent's social, political, or ideological interests when determining if the Respondent is a responsible Respondent and may not give preference to a Respondent based on the Respondent’s social, political, or ideological interests.

1.12 DEBARRED BIDDERS:

The County reserves the right to withhold award, rescind an award, or forego award to any Bidder who is found to have been debarred from doing business with the State of Florida or any other public entity. It shall be County’s sole determination as to the desirability of contracting with a Bidder who has been barred from doing business with a public entity.

1.13 EQUAL OPPORTUNITY:

The County recognizes fair and open competition as a basic tenet of public procurement and encourages participation by veteran-, minority-, and woman-owned businesses. Such businesses are to be afforded a full opportunity to participate in any procurement by the

County and will not be subject to discrimination on the basis of race, color, creed, religion, sex, gender, disability, political affiliation, or national origin.

The County is an equal opportunity employer. The County is committed to equal employment opportunities and expects firms that do business with the County to do the same.

1.14 MINIMUM STANDARD:

Specifications listed herein describe the expected minimum standard. These specifications are intended to be descriptive in nature and are not intended to eliminate, discourage, impede, or otherwise prevent any Bidder from submitting a proposal.

1.15 EXPERIENCE OF BIDDER:

Bidder must be qualified to perform the services outlined in the scope of work and meet all applicable code and Florida Statute requirements.

1.16 APPENDICES/ATTACHMENTS/FORMS:

All appendices, attachments, and forms are incorporated into and made an essential part of this solicitation.

1.17 The awarded Respondent will be required to enter into an Agreement with the homeowner in substantially similar form as attached hereto as the SHIP REHABILITATION OWNER/CONTRACTOR AGREEMENT, Appendix “D.” The County reserves the right to reject any Proposals containing exceptions or modifications to the standard terms and conditions. The County may revise the stated standard terms and conditions prior to execution.

1.18 BID BOND (IF APPLICABLE):

A Respondent submitting a response that is valued at One Hundred Thousand Dollars and 00/100 ($100,000.00) or more must submit a Bid Bond payable to the County for five percent (5.0%) of the total amount of the response in order for their submittal to be considered responsive. THE ORIGINAL BID BOND MUST BE MAILED TO THE OFFICE

OF EX‐OFFICIO CLERK, 76347 VETERANS WAY SUITE 456, YULEE, FLORIDA

32097, WITH ATTENTION TO THE BID NUMBER OF THIS SOLICITATION.

A COPY OF THE BID BOND SHALL ALSO TO BE UPLOADED IN THE COUNTY’S

ELECTRONIC BIDDING PLATFORM (PlanetBids) UPON SUBMISSION OF

PROPOSAL.

The Bid Bonds of the unsuccessful Respondents shall be returned by the County, and the Bid Bond of the Awarded Respondent will be retained until Performance and Payment Bonds have each been executed and approved, after which time the Awarded Respondent Bid Bond will be returned. A certified check may be used in lieu of a Bid Bond and shall be payable to the Nassau County. Respondents who fail or refuse to provide a required Bid Bond will be disqualified from further consideration.

1.19 PERFORMANCE/PAYMENT BOND (IF APPLICABLE):

If awarded a contract for a project totaling one hundred thousand dollars ($100,000.00) or more, the Awarded Respondent, within ten (10) calendar days of the Contract execution, must provide an acceptable Performance Bond and Payment Bond, each in the amount of one hundred percent (100.0%) of the Contract, and issued by a corporate surety licensed to do business in the State of Florida and Nassau County, for the faithful performance of the work outlined in the enclosed Technical Specifications/Scope of Work.

Pursuant to Section 255.05(1)(b), Florida Statutes, contracts entered into on or after October 1, 2012 require that “before commencing the work or before recommencing the work after a default or abandonment, the Awarded Respondent shall provide to the public entity a certified copy of the recorded bond[s]. Notwithstanding the terms of the Contract or any other law governing prompt payment for construction services, the public entity may not make a payment to the Awarded Respondent until the Awarded Respondent has complied with this [requirement].” CERTIFIED COPIES OF RECORDED

PERFORMANCE AND PAYMENT BONDS ARE TO BE SENT TO THE FOLLOWING

ADDRESS: OFFICE OF EX‐OFFICIO CLERK, 76347 VETERANS WAY, SUITE 456,

YULEE, FLORIDA 32097, WITH ATTENTION TO THE BID NUMBER OF THIS

SOLICITATION.

1.20 The County reserves the right to reject any or all Proposals, with or without cause, without recourse, or to waive technicalities or to accept Proposals which, in its sole judgment, best serves the interests of the County. Response to this solicitation is considered an operational cost of the Respondent and shall not be passed on to or borne by the County.

The County also reserves the right to reject the response of a Respondent who has previously failed to perform properly, completely, on-time and/or on-cost, contracts of a similar nature, or that are not, in the County’s sole discretion, in a position to perform the contract.

1.21 The County may consider, including, but not limited to the following as sufficient for the disqualification of a Respondent and the rejection of its submittal:

a. Submission of more than one Proposal for the same work by an individual, firm, partnership, or corporation under the same or different names;

b. Evidence of collusion among Respondents, or previous participation in collusive bidding or proposing on work for the County;

c. Any material misrepresentation;

d. Uncompleted work for which the Respondent is committed by contract which, in the judgment of the County, might hinder or prevent the prompt completion of the work under the contract if awarded to Bidder;

e. Violations of the Cone of Silence as provided for herein;

f. Actual or potential conflict of interest as provided for in Section 112.313(3), Florida

Statutes; or

g. Conviction for a public entity crime as provided for in Section 287.133, Florida Statutes.

1.22 PUBLIC RECORDS REQUIREMENT:

The County is a public agency subject to Chapter 119, Florida Statutes. IF THE

RESPONDENT HAS QUESTIONS REGARDING THE APPLICATION OF

CHAPTER 119, FLORIDA STATUTES, TO THE RESPONDENT’S DUTY TO

PROVIDE PUBLIC RECORDS RELATING TO THE CONTRACT, CONTACT

THE CUSTODIAN OF PUBLIC RECORDS AT (904) 530-6090,

RECORDS@NASSAUCOUNTYFL.COM, 96135 NASSAU PLACE, SUITE 6,

YULEE, FLORIDA 32097.

To the extent that the selected Respondent provides goods and/or services to the County, and pursuant to Florida Statute 119.0701, the Respondent shall:

(a) Keep and maintain public records required by the public agency to perform the service,

(b) Upon request from the public agency’s custodian of public records, provide the public agency with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law,

(c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the Respondent does not transfer the records to the public agency, and

(d) Upon completion of the contract, transfer, at no cost, to the public agency all public records in possession of the Respondent or keep and maintain public records required by the public agency to perform the service. If the Respondent transfers all public records to the public agency upon completion of the contract, the Respondent shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Respondent keeps and maintains public records upon completion of the contract, the Respondent shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the public agency, upon request from the public agency’s custodian of public records, in a format that is compatible with the information technology systems of the public agency. If a Respondent does not comply with a public records request, the County shall enforce the contract provisions in accordance with the contract.

SECTION 2: INSTRUCTIONS TO RESPONDENTS

2.1 Respondents shall carefully examine the RFP documents, specifications, attached drawings (if applicable), and all instructions contained in the RFP. Failure to do so will be at the Respondent’s risk. Respondents, without exception, will be solely responsible for all aspects of the terms, conditions, and special provisions of this RFP.

2.2 All proposals must be signed with the Respondent’s name and by an authorized officer or employee. Obligations assumed by such signature must be filled.

2.3 Each Respondent shall furnish the information required by this RFP.

2.4 All Proposals must be submitted electronically via the County’s electronic bidding platform (PlanetBids), which is accessible via the County’s website or using the following link:

https://pbsystem.planetbids.com/portal/49083/bo/bo-search.

2.5 It is the Respondent’s responsibility to ensure that Proposals are received in the County’s electronic bidding platform before the Proposal due date and time. The platform will not allow Proposals after the cut-off time EVEN IF YOU ARE IN THE PROCESS OF SUBMITTING YOUR PROPOSAL WHEN THE CUT OFF TIME ARRIVES. Please plan your submittal timing accordingly. No mailed, facsimile, or emailed Proposals will be considered.

2.6 Proposals will be opened on the date and time specified on the cover page of this solicitation at the Office of the Clerk of Court located at the Robert M. Foster Justice Center, 76347 Veterans Way, Yulee, Florida 32097. The public is invited to attend.

2.7 Any proposals received after the due date and time referenced in Section 2.26 of this RFP will be rejected and considered non-responsive. Proposals will be publicly read and recorded at the office of the Ex-Officio Clerk, Nassau County on date and time specified in Section 2.26. By submitting a response, Respondent represents that it has thoroughly examined and is familiar with the work required under this RFP and that it is capable of performing quality work to achieve the County’s objectives, as described in the Scope of Services and the Respondent is prepared to comply with all statutes and regulations applicable to the services to be performed.

2.8 The County reserves the right to request additional information needed for clarification from any Respondent for evaluation purposes.

2.9 The County reserves the right to amend, withdraw or cancel this RFP at any time without prior notice, and it makes no representations that any contract will be awarded to any Respondent responding to this RFP.

2.10 The County reserves the right at its sole discretion to modify this RFP should it deem that it is in the best interest of the County to do so.

2.11 The following person has been designated the Point of Contact for this RFP:

Kari Ulmer Procurement Specialist

Nassau County 96135 Nassau Place, Suite 2

Yulee, Florida 32097 Ph: 904-530-6040

2.12 Pursuant to recent changes in Florida Statutes Chapter 119.071 (General Exemptions from Inspection or Copying of Public Records) the bid opening process is temporarily exempt from Public Records requirements, except bids received pursuant to a competitive solicitation for construction or repairs on a public building or public work. Information may be released to the public once the County provides a notice of intended decision or thirty

(30) days after the bid opening, whichever is earlier.

2.13 Pursuant to recent changes in Florida Statutes Chapter 286.0113 (General Exemptions from Public Meeting Requirements) any portion of a meeting in which negotiations with a Respondent is conducted as part of the “competitive negotiation” process at which a Respondent makes an oral presentation or answers questions as part of the “competitive solicitation” process are exempt from public meeting requirements until the County provides notice of an intended decision or until thirty (30) days after bid opening, which ever is earlier. Any portion of a committee meeting at which negotiation strategies are discussed is exempt.

2.14 A complete record shall be made of any portion of an exempt meeting, no portion may be held off the record. The recording of and any recordings presented at the exempt meeting are exempt from Florida Statutes Chapter 119.071 until such time as the County provides notice of an intended decision or thirty (30) days after opening the bids, proposals, or final replies.

2.15 Please refer to Florida Statutes 119.071, 255.0518 and 286.0113 for further details.

2.16 Proposals may not be withdrawn for a period of one hundred and twenty days (120) after the Proposal opening date. Proposals may be withdrawn or modified at any time before the Proposal due date during which the Respondent may withdraw their Proposal or make any needed modification(s) and resubmit without prejudice by utilizing the modification/withdrawal feature within the County’s electronic bidding platform (PlanetBids).

2.17 Please check your pricing before submitting your Proposal, as no changes in pricing will be allowed after the Proposal opening. In cases of the extended price irregularities, unit pricing will prevail. Please note that the County reserves the right to clarify and correct blatant unit price or extended price and/or calculation errors.

2.18 Respondents are advised that the County will not accept limitations on liability from any

Respondent. The successful Respondent will be fully liable for all damages and events caused by them, without any limitations, and they shall waive any rights of subrogation as a part of any contract resulting from this solicitation and associated submittal. The County will pursue liable Respondents to the extent allowed by law for damages caused by them during the performance of a contract with the County. Any Proposal received that limits liability will be considered unresponsive and will not be accepted by the County.

2.19 Respondent shall include in their Bid package a copy of their current, valid insurance coverage certification that meets or exceeds the requirements of included with this solicitation.

2.20 Participation in E-Verify Required by Law: Pursuant to Florida Statute 448.095, all

Respondents doing business with Nassau County are required to register with, and participate in, the federal government’s E-Verify program (www.e-verify.gov).

Respondents will be required to provide proof of registration from E-Verify along with a completed affidavit certifying their compliance with Florida Statute 448.095.

By submitting a Proposal to this solicitation, the Respondent acknowledges and agrees that:

(a) If the County has a good faith belief that a person or entity with which it is contracting has knowingly violated Section 448.09(1), Florida Statutes, the contract shall be terminated,

(b) If the County has a good faith belief that a subcontractor knowingly violated

Section 448.095(2), Florida Statutes but the Prime Contractor otherwise complied with Section 448.095(2), Florida Statutes, shall promptly notify the Prime Contractor and order the Prime Contractor to immediately terminate their contract with the subcontractor,

(c) A contract terminated under the above subparagraphs a) or b) is not a breach of contract and may not be considered as such,

(d) Any challenge to termination under this provision must be filed in the Circuit Court no later than twenty (20) calendar days after the date of termination, and

(e) If a contract is terminated for a violation of Florida Statute Chapter 448 by the

Contractor, the Contractor may not be awarded a public contract for a period of one (1) year after the date of termination.

2.21 Respondents to this RFP, or persons acting on their behalf SHALL NOT contact any employee or officer of the County or external agents or consultants concerning any aspect of this RFP, except in writing to the authorized County Point of Contact identified in Section

2.11 between the time this RFP is released and the end of the seventy-two (72) hour period (excluding Saturdays, Sundays, and County holidays) following the County’s posting of a notice of recommendation of award (referred to herein as the Cone of Silence).

Violation of this provision may be grounds for rejecting the violator’s proposal submitted for this RFP.

ANY QUESTIONS FROM RESPONDENTS MUST BE RECEIVED VIA THE COUNTY’S

ELECTRONIC BIDDING PLATFORM (PlanetBids). Failure to comply with this requirement may result in disqualification of your bid and egregious and/or repeated violations may result in debarment from future solicitations, contracts, or other business with the County.

Questions received will be formatted by the Procurement department and issued to all interested parties in the form of an addendum. Oral questions and/or answers are not authorized outside of a Pre-Bid Conference setting (if applicable), and the County will not entertain any verbal communications regarding this or any other solicitation. All questions regarding this solicitation must be received by the date and time specified on the first page of this solicitation. Questions received after this date will not be reviewed.

Inquiries or requests for clarification must specify the relevant section(s), subsection(s), paragraph(s), and page number(s) of the competitive solicitation being questioned by the Respondent.

The County will consider the Respondent’s lack of inquiries or requests for clarification prior to the Deadline for Questions to constitute the Respondent’s acceptance of all of the terms, conditions, and requirements as stated in this solicitation and any addenda or amendments thereto.

It will be the responsibility of the Respondent to visit the County’s electronic bidding platform (PlanetBids), prior to submitting a Proposal, to ascertain if any addenda have been issued and to review those addenda, if applicable. Failure to comply may result in disqualification of the Proposal.

2.22 No negotiations, decisions, or actions shall be initiated or executed by the Respondent as a result of any discussions with any County officer or employee. Only those written communications that are issued from the County’s Procurement Department shall be considered as duly authorized expressions on behalf of the County.

ALL QUESTIONS FROM RESPONDENTS MUST BE ADDRESSED IN WRITING AND

SUBMITTED TO THE NASSAU COUNT’S EPROCUREMENT SYSTEM, (PlanetBids)

2.23 The County will not be liable in any way for any cost incurred by the Respondent in the preparation of their proposal in response to this RFP nor for the presentation of their proposals or participation in any discussions or negotiations.

2.24 INSURANCE REQUIREMENTS: Respondents to this RFP shall submit proof of insurance coverage that meets or exceeds the insurance requirement listed in Appendix “C”.

Proof of Insurance must be in the form of a Certificate of Insurance or a copy of the policy declarations page.

2.25 MANDATORY PRE-BID WALK-THRU

A pre-bid walk-thru will be held to discuss the special conditions and specifications included within this solicitation. It is mandatory that a representative of the Respondent attend this pre-bid walk- thru as the “cone of silence” will be lifted during the course of the walk-thru and informal communication can take place. The Respondent’s proposal will not be considered if a representative from the Respondent fails to attend this pre-bid walk-thru. Respondents are requested to bring this solicitation document to the conference, as additional copies will not be available.

2.26 RFP SCHEDULE OF EVENTS:

Listed below are the dates and times by which stated actions will be taken or completed.

The County may determine, in its sole discretion, that it is necessary to change any of these dates and times. All listed times are eastern standard times.

Event Date Time

Advertisement RFP Available on PlanetBids

October 22, 2026

Mandatory Pre-Proposal Meeting November 4, 2026 9:00 a.m.

Deadline for Questions November 9, 2026 by 4:00 p.m.

County’s Responses to Questions Posted to PlanetBids

November 12, 2026

RFP Responses Due Date/Time and RFP Opening Date/Time

November 18, 2026 by 10:00 a.m.

Evaluation Committee (Evaluate/Rank Respondents)

Week of November 30, 2026

TBD

Shortlist Interviews (If required) TBD TBD

BOCC Award/Approval TBD

Solicitation responses, tabulation and award will be made public in accordance with Section 119.071, Florida Statues, and Section 286.0113, Florida Statutes.

SECTION 3: SCOPE OF SERVICES

3.1 SCOPE OF SERVICES:

Respondent shall provide all Services (and items incidental thereto) set forth in Appendix “A” Scope of Services and Technical Specifications.

SECTION 4: PROPOSAL CONTENT

4.1 RESPONSE FORMAT: To facilitate and expedite review, all Respondents shall follow the response format outlined below. Failure to submit your response in the format requested may result in the reduction of your overall evaluation score. To assist you in preparing your response, the County’s selection procedures are also described herein. Failure to abide by the requirements set forth herein may lead to rejection of your proposal.

TAB 1 – Cover Letter

Provide a cover letter no longer than two (2) pages in length, signed by an authorized representative of the Respondent that can legally bind the company and provide his/her title, address, phone number, and email address. Provide a positive commitment to perform the required scope of services. The Respondent should also provide the primary contact person for this solicitation along with his/her title, phone number, and email address.

TAB 2 – Table of Contents

Provide a table of contents clearly identifying the material included in the proposal by page number.

TAB 3 – Knowledge and Qualifications

Respondent should include:

A brief description of your organization, structure, and philosophy.

Years of experience.

Provide a summary of relevant background information to demonstrate that the Respondent meets the minimum qualifications stated herein.

Knowledge of and compliance with applicable federal, state, and local laws pertaining to this solicitation.

Description of the Respondent’s experience in maintaining properties that are similar to scale and complexity of the Scope of Services and Technical Specifications, Appendix “A”.

TAB 4 – References

As part of this solicitation, Respondents are required to submit references. Respondent references are a critical aspect of this RFP. As such, evaluators reserve the right to contact and evaluate each reference provided in response to this RFP. Additionally, evaluators may review public sources to verify whether Respondent has listed contracts for similar work within the specified period.

To satisfy this requirement, please complete Form “B”, the Bidder Questionnaire (as referenced in the Table of Contents), and include the completed form in this section (Tab 4). The form should list the references where the Respondent has performed similar services within the past five (5) years.

TAB 5 – Resources and Qualifications of Staff

Describe Respondent’s ability to meet scope of work and specifications and clearly identify any requirements or work that the Respondent cannot complete.

Describe the Respondent’s procedure for processing and resolving customer questions, issues, and complaints in a timely manner.

Describe Respondent’s service warranties or service guarantees.

Describe the Respondent’s approach and procedures associated with ensuring the safety of employees and the public while performing scope of services.

Describe elements or characteristics that distinguishes Respondent from competitors.

Description of the size of the Respondent both in terms of current volume and number of employees.

Description of personnel assigned to Nassau County’s account, their experience, and qualifications.

TAB 6 – Cost

Provide costs for services using Appendix “B” attached. Prices must be fully burdened to include all costs (overhead, profit, and non-labor expenses, such as travel, mileage, per diem for meals and incidentals, etc.).

TAB 7 – Forms

All forms required by this RFP shall be fully completed and executed by an authorized representative that can legally bind the Respondent.

Respondent shall submit all information in the above order. Failure to do so may diminish your score.

SECTION 5: PROPOSAL EVALUATION AND SELECTION CRITERIA

5.1 PROPOSAL EVALUATION: The County will review all qualified responses to this RFP and select the proposal that is determined to be in the best public interest in accordance with the intent of this RFP. All proposals will first be screened for adherence to the requirements of this RFP. The County will not consider any non-responsive proposals. A non-responsive proposal is a proposal that was not timely submitted or fails to meet the material terms and conditions of this RFP as determined by the County.

The County reserves the right to waive any informality in any proposal and to accept any proposal which it considers to be in the best public interest, and to reject any or all proposals. The decision of the County shall be final.

Solicitation responses, tabulation and award will be made public in accordance with Florida Statute 119.071 and Florida Statute 286.0113.

5.2 EVALUATION/SELECTION COMMITTEE: The Procurement Staff will facilitate the evaluation process. The Evaluation/Selection Committee will be responsible for evaluating and ranking each Bidder based upon the proposal submitted.

5.3 The Evaluation/Selection Committee shall evaluate the responses to this RFP and rank the Bidder’s based on the evaluation criteria contained herein. THE COUNTY RESERVES THE RIGHT TO ISSUE MULTIPLE AWARDS (when applicable).

5.4 EVALUATION CRITERIA: A one hundred (100) point formula scoring system will be utilized based upon the following criteria:

Evaluation Factor Maximum Points

Knowledge and Qualifications, References 35

Experience with SHIP Program 30

Resources and Staff 20

Cost 15

5.5 The County reserves the right to make selections based on the submittals only or to request oral presentations or questions/answer sessions with the top ranked Respondents before determining the final ranking.

5.6 If the County requests oral presentations from the top ranked Respondents, a separate evaluation process will be conducted. The evaluation criteria and scoring that will be used for the ranking of the oral presentations will be provided prior to the presentation date.

SECTION 6. CONTRACT PROCEDURES

6.1 Terms and Conditions: Respondent proposes and agrees, if Respondent’s Proposal is accepted, to enter into a contract for performance of the project with the homeowner, to perform and furnish all goods and services specified in the contract documents, consistent with this RFP, for the agreed-upon price, within the agreed timeframe indicated in the applicable governing contract, and in accordance with the other terms and conditions of the contract. The successful Respondent shall execute and return to the Couty, within ten

(10) days after receipt, all contractual documents, performance, and payment bonds (if applicable, insurance certificates, and any other documents required by this RFP. No contract shall be considered binding until it has been properly executed by all parties.

6.2 Additional Terms and Conditions: No additional terms and conditions included with the

Proposal shall be evaluated or considered. Any such terms and conditions shall have no force and effect and are inapplicable to this RFP and the Proposal submitted. If submitted either purposely through intent or design, or inadvertently appearing separately in transmitting letters, specifications, literature, price lists, or warranties, it is understood and agreed that the general and special conditions in this RFP and contract documents are the only conditions applicable to this RFP and the Respondent’s authorized signature affixed to the Proposal attest to this.

6.3 Receiving/Payment/Invoicing: The County shall pay all Respondents in accordance with the applicable governing contract. The County shall administer the SHIP program project and pay contract with SHIP funds in accordance with the contract and applicable laws.

Invoices submitted shall be in sufficient detail as to item, service, quantity, and price in order for the County to verify compliance with the contract.

6.4 Acceptance of Goods/Services: Receipt of goods/services shall NOT constitute acceptance. Acceptance and authorization of payment shall be given only after a thorough inspection indicates that the goods/services meet the RFP and contract specifications and conditions. Should the goods/services differ in any respect from specifications, payment will be withheld until such time as the Respondent takes all necessary corrective action(s).

6.5 Taxes: The County is tax exempt. As such, the County will not pay any Federal Excise or State of Florida Sales and Use Taxes. Respondents shall not include taxes in any Proposal, invoice or statement.

6.6 Independent Pricing: By submitting a Proposal, the Respondent certifies that in connection with this RFP:

a. The prices in the Proposal have been arrived at independently, without consultation, communication, collusion, or agreement with any other Respondent or competitor for the purpose of restricting competition, and

b. No attempt has been made or will be made by the Respondent to influence any other person or firm to submit a Proposal of restricting competition.

6.7 The award of a contract does not constitute an order or a Notice to Proceed. Before any services can be performed, the successful Respondent must receive written authorization from the County.

APPENDIX “A”

SCOPE OF WORK AND TECHNICAL SPECIFICATIONS

SCOPE OF WORK

1. The Respondent shall furnish all necessary materials, equipment, tools, labor and supervision necessary to perform in a competent and workmanlike manner, all of the Rehabilitation Work provided for in the Contract relating to the described property.

2. Only rehabilitation work as described in the Scope of Work shall be performed. No work will be provided beyond that which is included in the Scope of Work.

3. Before installing any work, the Respondent shall carefully study and compare the Contract

Documents and the property and shall report at once and in writing any error, omission, or inconsistency in the documents. A Change Order shall approve any necessary changes. If the Contractor fails to report any error, omission or inconsistency and installs work according to the error, omission, or inconsistency, they shall bear all liability and cost to complete such work.

4. All work shall be completed in a professional workmanship-like manner and in compliance with all building codes, other applicable laws, and SHIP general requirements.

5. To the extent required by law, all contract work shall be performed by individuals duly licensed and authorized by law to perform said work.

6. Respondent may at its discretion engage subcontractors to perform work hereunder provided. Respondent shall fully pay said subcontractors and in all instances remain responsible for the proper completion of the Contract.

7. Respondent shall furnish the SHIP program the appropriate releases or waivers of lien for all work performed or materials provided before the final payment for contract work shall be due.

8. Respondent shall at its own expense obtain all permits and insurances necessary for the work to be performed.

Note: Insurance requirements are attached herein as Appendix “C”.

9. Respondent shall remove all debris and leave the premises in broom-clean condition.

10. Respondent has one-hundred twenty (120) days to complete the project after contract execution.

11. Respondent must supply their own utilities, including bathroom facilities and temporary power pole.

12. Respondent must supply a POD for storage of homeowner’s items.

13. Respondent, on completion of work, shall ensure the ground surface is properly graded, level and free of holes, ruts or depressions, and in a safe stable condition.

Optional Item #1

Assessment of the drain field and septic system to determine if the system should be completely replaced.

Optional Item #2 Assessment of the well to determine if the well should be replaced

Optional Item #3 Assessment of the property to determine if a stem wall should be added.

PERMITTING

When submitting for permit, Respondent needs to provide the following:

1. Properly completed building permit application for new replacement SFR, with all applicable sufficiency checklist items, including signed replacement affidavit.

2. Florida product approval information per Florida Statute 553.842 and F.A.C. 9B-72 for exterior doors, windows, siding, soffit, roofing, etc.

3. Signed and sealed truss engineering and truss layout sheet, designed to meet 120 MPH wind load.

4. Florida energy calculations and manual ‘J’ for new HVAC equipment selection.

5. Properly completed demolition permit application, including asbestos notification statement.

6. All trade permit applications for E, P, M, etc.

7. Septic permit or letter from the Nassau County Environmental Health Department.

8. Nassau County provided construction plans. Note: Plans comply with the prescriptive pre-engineered design manual for 120 MPH high-wind areas and do not require additional structural engineering.

Attachment IV is included as an example of the permits to be completed by the awarded Respondent.

SPECIFICATIONS

ITEM 1 – DEMOLITION.

The residence to be demolished is located at 45023 Sandra Lane, Callahan, FL 32011. The one-story building is a residential structure.

The complete demolition, disposal of waste, backfill and grading of the structure at the site is required as part of this contract and to cooperate fully with the Owner, Owner’s Representative, and other contractors associated with this project.

I. GENERAL SPECIFICATIONS – This work shall consist of the total demolition of the residence and the subsequent removal of all materials and debris from the site.

The Respondent shall confine all movements and operations to the limits of the designated property, and shall not deposit materials, junk, debris, and rubbish, or otherwise enter onto private property without first obtaining the written consent of the property owner or County.

The demolition shall not proceed until a demolition permit and notice to proceed has been issued by the County. The demolition of the structures and the removal of all material and debris shall be executed in a workmanlike manner.

All materials of any kind removed from within the limits of the project, as well as debris and rubbish, shall become the property of the Respondent and shall be removed from the limits of the project as it accumulates and not stored thereon.

No sale of materials shall be conducted within the limits of the project. The County and the homeowner reserve the right to salvage any building component or system prior to the actual possession of the site by the Respondent.

II. UTILITY DISCONNECTIONS – Prior to the commencement of operations, the Respondent shall make all necessary arrangements with the proper authorities for the turning off and the disconnection of all public utilities required in the demolition operations, including electric, gas, telephone, sewer, water, and other facilities encountered, unless otherwise directed. The Respondent shall bear all costs, including fees to utility companies and/or other agencies, resulting from this incidental work.

III. SAFETY REGULATIONS - The Respondent shall furnish, erect, and maintain barricades, steady burn lights, flashing warning lights, and warning "KEEP OUT" signs at places and locations where the placing of such protective devices are warranted, or as directed by the County.

Suitable and acceptable barriers shall be erected and maintained by the Respondent around all operations and all openings in the ground, so long as such operations and openings constitute a hazard or dangerous condition.

Explosives shall not be used in the work except by prior written permission of the County and after the Respondent has obtained and exhibited all necessary permits thereof.

Burning of debris or other matter shall not be permitted except by written permission of the County, and such burning to be in conformity with the regulations of the County and all regulating agencies.

No method of construction will be permitted, which will not ensure all phases of such construction being strictly confined within the limits of the construction areas, and without hazard to adjacent properties, or to the public.

The Respondent shall not close or obstruct any streets, sidewalks, alleys, or passageways unless specifically authorized by the County. No material whatsoever shall be placed or stored in streets, alleys, or passageways. The Respondent shall conduct its operations as to not interfere with the use ordinarily made of any roads, streets, driveways, alleys, sidewalk facilities, etc., near the work to be affected.

The Respondent shall remove all debris and equipment and dispose of all material from the site of the work, and leave the ground clear of all materials, rubbish or debris, and in a clean and neat condition, as construction is completed.

The Respondent shall be responsible for protecting the existing trees around the facility. If it is determined that a tree needs to be removed so the Respondent can complete its work, a written request must be made to the County and the homeowner for approval prior to the removal of the tree. The Respondent will be responsible for the complete removal and disposal of said tree, stump and major roots over two inches in diameter.

IV. REGULATORY STANDARDS FOR DEMOLITION - The Respondent shall comply with all applicable Federal and State and County requirements for the demolition of the residence. The Respondent will be responsible for all incurred fines and assessments incurred by the Respondent due to the Respondent’s non-compliance with said rules and regulations. This requirement also applies to the disposal of all debris from the site.

V. PROJECT SCHEDULES - The Respondent shall coordinate work schedules with the Owner and the County. At the award of contract, the Respondent shall submit a proposed written schedule. The Respondent shall coordinate any changes with the Owner and the County on an as needed basis.

ITEM 2 – CONSTRUCTION OF NEW RESIDENCE

The residence to be construction shall be located at 45023 Sandra Lane, Callahan, FL 32011. The one-story building is a residential structure and shall be build according to plans contained in ATTACHMENT “II”. The completed structure shall be a 904 sq. ft. two-bedroom residence.

I. GENERAL SPECIFICATIONS – This work shall consist of the construction of the new residence and the subsequent removal of all materials and debris from the site. The Respondent shall confine all movements and operations to the limits of the designated property, and shall not deposit materials, junk, debris, and rubbish, or otherwise enter onto private property without first obtaining the written consent of the property owner or County.

The new construction shall not proceed until demolition of the existing structure has been completed and the removal of all material and debris from the demolition has been done.

II. UTILITY CONNECTIONS – The Respondent shall make all necessary arrangements with the proper authorities for the turning on of all public utilities required in connection with the new construction, including electric, gas, telephone, sewer, water, and other facilities encountered, unless otherwise directed. The Respondent shall bear all costs, including fees to utility companies and/or other agencies, resulting from this incidental work.

III. SAFETY REGULATIONS – The Respondent shall furnish, erect, and maintain barricades, steady burn lights, flashing warning lights, and warning “KEEP OUT” signs at places and locations where the placing of such protective devices are warranted, or as directed by the County.

Suitable and acceptable barriers shall be erected and maintained by the Respondent around all operations and all openings in the ground, so long as such operations and openings constitute a hazard or dangerous condition.

Burning of debris or other matter shall not be permitted except by written permission of the County and such burning to be in conformity with the regulations of the County and all regulating agencies.

No method of construction will be permitted, which will not ensure all phases of such construction being strictly confined within the limits of the construction areas, and without hazard to adjacent properties, or to the public.

The Respondent shall not close or obstruct any streets, sidewalks, alleys, or passageways unless specifically authorized by the County. No material whatsoever shall be placed or stored in streets, alleys, or passageways. The Respondent shall conduct its operations as to not interfere with the use ordinarily made of any roads, streets, driveways, alleys, sidewalk facilities, etc., near the work to be affected.

The Respondent shall remove all debris and equipment and dispose of all material from the site of the work, and leave the ground clear of all materials, rubbish or debris, and in a clean and neat condition, as construction is completed.

The Respondent shall be responsible for protecting the existing trees around the facility. If it is determined that a tree needs to be removed so the Respondent can complete its work, a written request must be made to the County and the homeowner for approval prior to the removal of the tree.