RFQ_Appendix_ I_NBRS_AV_Setup_Meals_IT_2020.xlsx
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- NBRS-EMS2020-0001
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| File | Type | Posted |
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| RFQ_NBRS_2020_Ceremony_Final.docx | DOCX document |
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Sheet1 SUMMARY OF SPACE REQUIREMENTS National Blue Ribbon Ceremony and National Summit on School Leadership - APPENDIX 1
| * Highlighted items must be available on the same day. ** Unless otherwise specified, space is needed for 24 hour hold. | ||||||||||
| Requirement | Max # of Attendees | Summit Day 1 - NBRS Day Prior/Load in | Day 1 | Day 2 | Either Day 1 or 2 (All Day) | Room Set-up | A/V & Equipment | IT | ||
| Storage | N/A | X | X | X | Storage area close to registration. 4 rectangular tables around perimeter. Cleared floor to accommodate 60 or more boxes | N/A | N/A | |||
| NBRS Registration | 50 | X | X | Until 3 p.m | 4 rectangles for materials and 6 chairs or 6 Skirted Rectangles with 6 chairs each. Well-lit | 15-easels for signage - Easy access to Electricity required | • | Access to Wi-Fi | ||
| • | 2 LAN Drops | |||||||||
| Staff Room | Max 15 | X | X | Until 5 p.m | 2 rounds of 10 or board set up to accommodate up to 20 with 3 rectangles around the perimeter with 2 chairs each. | 1-Color Printer with photocopying capabilities with 1 ream (500 sheets of recycled paper), must have connectivity to the internet or have a direct connection to a provided laptop | ||||
| 2- Laptops with Wi-Fi capability, MS office suite, Internet, mouse and ability to print to printer. | WI-FI | |||||||||
| Contractor Staff room | 5 | X | X | X | 1 round of 8or board set up to accommodate up to 8 with 2 rectangles around the perimeter with 2 chairs each. | N/A | WI-FI | |||
| VIP Hold (near general session) | 5 | X | Until 3 p.m | One round table with 4 chairs, two banquet tables with three chairs each | N/A | WI-FI | ||||
| Social Media recording room | 5 | X | Until 3 p.m | 2- Cocktail Rounds and 2 chairs | wI-FI and electric | |||||
| Interview Room | 5 | Until 3 p.m | 2- Cocktail Rounds and 2 chairs | wI-FI and electric | ||||||
| NBRS General Session- Day 1 (1 P.M. Start) | 800 | NLT 2 PM | X | Round with 16x40x30 stage and1 - 20 ft ADA compliant ramp | - 1 podium with microphone - (1) Lav | WiFI | ||||
| NBRS - General Session in Round with large stage and ramp | 1100 | X | Round with 16x40x30 stage and1 - 20 ft ADA compliant ramp | - 1 podium with microphone - Screens and LCD projector to fit the requirements of the room. (preferably rear projection, cost estimate should include pricing for rear and front projection). |
-Wireless presentation advancer -1 multi/press box with 16 output - Ability to stream music over room speakers - Appropriate stage lighting for stage presentations
- Laptop with latest version of Microsoft Office suite, Wifi capabilities and streaming and sound playing capabilities
| - Production Manager and A/V tech available from 10 a.m.-5 p.m. Rehearsal may be required. | - 1 Hardwired LAN Drop for livestreaming feed - WIFI | ||||||||
| Breakout | 400 | 7a.m- noon | Can be cocktail rounds or general session space if needed | 1 microphone for announcements | WIFI | ||||
| Breakout Theater (2 concurrent 1 hour and 15 sessions) | 300 | X | Table for materials in rear. Theater for 300.Podium. Head table for 4 | -LCD Projector & screen to accommodate room size. - Screens and LCD projector to fit the requirements of the room. | |||||
| -Wireless presentation advancer - microphone for podium - (2) tabletop microphones for head table - (1) - Q&A mic on stand * 1 A/V technician to support all breakouts during the breakouts | WIFI | ||||||||
| Breakout Theater(2 concurrent 1 hour and 15 sessions) | 300 | X | Table for materials in rear. Podium. Theater for 300. Head table for 4 | -LCD Projector & screen to accommodate room size. - Screens and LCD projector to fit the requirements of the room. | |||||
| -Wireless presentation advancer - microphone for podium - (2) tabletop microphones for head table - (1) - Q&A mic on stand | WIFI | ||||||||
| Breakout Rounds (2 concurrent 1 hour and 15 sessions) | 200 | X | Table for materials in rear. Rounds for 200. Podium. | -LCD Projector & screen to accommodate room size. - Screens and LCD projector to fit the requirements of the room. | |||||
| -Wireless presentation advancer - microphone for podium (1) - Q&A mic on stand | WIFI | ||||||||
| Breakout Rounds (2 concurrent 1 hour and 15 sessions) | 200 | X | Table for materials in rear. Rounds for 200. Podium. | -LCD Projector & screen to accommodate room size. - Screens and LCD projector to fit the requirements of the room. | |||||
| -Wireless presentation advancer - microphone for podium (1) - Q&A mic on stand | WIFI | ||||||||
| Breakout Rounds | 130 | 7 a.m. til noon | Table for materials in rear. Rounds for 130. Podium. Headtable for 5 | -LCD Projector & screen to accommodate room size. - Screens and LCD projector to fit the requirements of the room. | |||||
| -Wireless presentation advancer - microphone for podium - (2) tabletop microphones for head table - (1) - Q&A mic on stand | WIFI | ||||||||
| Breakout - meals and performer holding room | 40 | X | X | Rounds for 40 3 retangles in rear | N/A | WIFI | |||
| Breakout Conference (Award luncheon) | 20 | 10am-1pm | Conference for 20 | N/A | WIFI | ||||
| Breakout Theater with Stage for 1 | 500 | Til Noon | Theater for up to 500, no less than 425. *Preferred room shouldn't be narrow to optimize attendees ability to see stage. | - Podium with Microphone. -Screens and projection for the attendees to see stage. | WIFI | ||||
| Breakout - (State Liaision Meeting) | 20 | 3 pm-7 pm | Conference for 20 | N/A | WIFI | ||||
| Summit - General Session | 200 | X | Til 1 p.m. | Crescent Rounds for 200 with riser for up to 3 speakers and podium. | -LCD Projector & screen to accommodate room size. - Screens and LCD projector to fit the requirements of the room. - Laptop with latest version of Microsoft office, and ability to stream sound |
-Wireless presentation advancer - Video switcher - microphone for podium (2) - Q&A mic on stand
| Summit Registration . 2 6ft and 4 chairs | 25 | X | Til 1 p.m. | 3 6ft retangles with draping and 6 chairs | 4-easels for signage - Easy access to Electricity required | • | Wi-Fi | |
| • | 1 LAN Drop | |||||||
| Summit Breakout | 50 | X | Til 1 p.m. | Rounds for 50 with 2 retangles in rear, High boy for speaker, | Microphone and speaker | WIFI | ||
| Summit Breakout | 50 | X | Til 1 p.m. | Rounds for 50 with 2 retangles in rear | -LCD Projector & screen to accommodate room size. - Screens and LCD projector to fit the requirements of the room. -- Laptop with latest version of Microsoft office, and ability to stream sound | |||
| -Wireless presentation advancer - wireless microphone on stand | WIFI |
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