NB687000-25-01166 Statement of Work.pdf

STATEMENT OF WORK/REQUIREMENTS DOCUMENT

Title: Far-Infrared Filters Requesting Lab: Physical Measurements Lab (PML), Quantum Sensors Division (QSD), Quantum Microcalorimeter Group (QMG)

I. BACKGROUND INFORMATION

The Quantum Microcalorimeter Group (QMG) in the Physical Measurements Lab (PML) located at NIST, Boulder, CO. needs to acquire free-space optical filters for operation up to and including 12 terahertz (25 micrometer) band.

These filters will block out-of-band light, allowing only the light of interest to reach our detectors and are required for optical characterization and performance evaluations of detectors being developed by NIST for use in this band.

Bands of operation are defined in Section III and given both in terms of frequency of the light (in terahertz, THz, or gigahertz, GHz) and wavelength (given in micrometers, 𝜇𝜇m or millimeters, mm). Performance requirements are also given below. These filters will be used inside a cryogenic vacuum near our cryogenic detectors that are under development and must be able to operate at temperatures between 0.1 and 4.0 Kelvin, while meeting performance specifications. This purchase is not directly associated with any other requisition request.

Purpose/Objective: The filters will block unwanted out-of-band light, which is necessary for characterization and operation of our detectors.

II. SCOPE

The Contractor shall deliver a quantity of the following, inclusive of FOB Destination delivery, warranty, performance specifications sheet(s) and/or measured filter performance data:

1) One set of filters for operation in the 25um band. All filters shall be mounted inside aluminum rings provided by the Contractor. The filter set includes:

a) Two (2) copies of off mounted 25 𝜇𝜇m Bandpass (BP) filters, with a clear aperture >= 70mm

b) Two (2) copies of off mounted 25 𝜇𝜇m High Pass Edge (HPE) blocking filters with a clear aperture >= 70mm

c) One (1) copy of off mounted 25 𝜇𝜇m Low Pass Edge (LPE) blocking filter with a clear aperture >= 70mm

2) One set of filters for operation in the 90um band. All filters shall be mounted inside aluminum rings provided by the Contractor. Set includes:

a) Two (2) copies of off mounted 90 𝜇𝜇m Bandpass (BP) filters with a clear aperture >= 70mm

b) Two (2) copies of off mounted 90 𝜇𝜇m High Pass Edge (HPE) blocking filters f with a clear aperture >=

70mm

c) One (1) copy of off mounted 90 𝜇𝜇m Low Pass Edge (LPE) blocking filter with a clear aperture >= 70mm

3) One polarizing grid, with a >= 100mm diameter. Mounting ring provided by NIST.

4) One set of low-pass filters and infrared shaders for operation up to 650 GHz (460 𝜇𝜇m). Each filter and shader is at least 100mm in diameter. Mounting rings to be provided by NIST. This filter set includes:

a) Three (3) infrared (IR) shaders

b) Three low pass (LPE) filters

III. MINIMUM REQUIREMENTS

The Contractor shall provide a system that meets all technical specifications identified below. All items must be new. Used or remanufactured equipment will not be considered for award. Experimental, prototype, or custom items will not be considered. The use of “gray market” components are not authorized for sale in the U.S. by the Contractor is not acceptable. All line items shall be shipped in the original manufacturer’s packaging and include all original documentation and software, when applicable.

Line Item 0001:

Description: 25 𝜇𝜇m band filter set Quantity: 1 set composed of 5 individual filters: Two (2) Bandpass (BP) filters; Two High Pass Edge (HPE) filters;

and One (1) Low Pass Edge (LPE) Filter. All filters shall be constructed of multi-layer metal mesh filters bonded in series for strong rejection of out of band light.

A. Technical Specifications

a. For these purposes we define the 25 𝜇𝜇m band as including all light between 11 THz (27 𝜇𝜇m) and 13 THz (23 𝜇𝜇m).

b. Each filter shall have measured high transmission (> 75%) within the above band.

c. All filters together shall have measured low transmission (average < 1%) out of band

d. All filters have a clear diameter >= 70mm

e. Contractor supplies mounting ring and mounts filters within said rings before delivery. Contractor shall consult with NIST for placement of mounting holes.

Line Item 0002:

Description: 90 𝜇𝜇m band filter set Quantity: 1 set composed of 5 individual filters: Two (2) Bandpass (BP) filters; Two High Pass Edge (HPE) filters;

and One (1) Low Pass Edge (LPE) Filter. All filters shall be constructed of multi-layer metal mesh filters bonded in series for strong rejection of out of band light.

A. Technical Specifications

a. For these purposes we define the 90 𝜇𝜇m band as including all light between 3.1 THz (97 𝜇𝜇m) and

3.6 THz (83 𝜇𝜇m).

b. Each HPE and LPE filter shall have measured transmission > 85% within the above band.

c. The BP filters shall have measured transmission > 70% (average) within the above band.

d. All filters together shall have low transmission (average < 1%) out of band

e. All filters have a clear diameter >= 70mm

f. Contractor supplies mounting ring and mounts filters within said rings before delivery. Contractor shall consult with NIST for placement of mounting holes.

Line Item 0003:

Description: Polarizer Grid Quantity: 1

A. Technical Specifications

a. High polarized transmission > 95% for light up to 9 THz (33 𝜇𝜇m wavelength)

b. Cross polarized transmission < 1% at frequencies up to 9 THz (33 𝜇𝜇m wavelength)

c. Diameter >= 100mm

Line Item 0004:

Description: Filter Set for operation below 650 GHz (460 𝜇𝜇m) Quantity: 1 set composed of 6 individual filters (3 infrared shaders and 3 low pass filters). The infrared shaders can be single layer while all low pass filters shall be constructed of multi-layer metal mesh filters bonded in series for strong rejection of out of band light.

A. Technical Specifications

a. High transmission (> 95%) in band

b. Low transmission (average < 1%) below band

c. Diameter >= 100mm

d. Infrared shaders shall block radiation above 650 GHz (460 𝜇𝜇m)

e. The three low pass filters shall each have a unique low frequency cutoff of:

i. One (1) filter with a cutoff at 650 GHz (460 𝜇𝜇m) +/- 5%

ii. One (1) filter with a cutoff at 450 GHz (667 𝜇𝜇m) +/- 5%

iii. One (1) filter with a cutoff at 120 GHz (2500 𝜇𝜇m) +/- 5%

IV. DELIVERABLES

DESCRIPTION QUANTITY OR FORMAT DUE DATE

All to be received at the same time.

All items are needed before use and acceptance testing can begin.

All items Expected delivery 16 weeks from order

Standards of Acceptance: The NIST TPOC or COR shall review (list deliverable) and respond with an acceptance or request for revision email to the Contractor Point of Contact (POC) within 14 days of receipt of deliverable. This section applies to deliverables which must be reviewed and approved for acceptances (draft plans, drawings, etc.)

V. PLACE OF PERFORMANCE

NIST - Boulder

VI. PERIOD OF PERFORMANCE/LEAD TIME

Estimated delivery 16 weeks from order

VII. DELIVERY TERMS

Delivery shall be F.O.B Destination and shall occur in accordance with the delivery due dates provided in the above table.

FOB Destination means: The contractor shall pack and mark the shipment in conformance with carrier requirements, deliver the shipment in good order and condition to the point of delivery specified in the purchase order, be responsible for any loss of and/or damage to the goods occurring before receipt and acceptance of the shipment by the consignee at the delivery point specified in the purchase order; and pay all charges to the specified point of delivery. The contractor shall deliver all Line Items to:

National Institute of Standards and Technology Shipping and Receiving 325 Broadway Boulder, CO 80305 C/O Jason Austermann 687

VIII. INSPECTION & ACCEPTANCE

In addition to the inspection and acceptance terms articulated in 52.212-4, the Government reserves the right to perform such performance tests and evaluations as defined below to verify specified system performance. Such tests and evaluations, if performed, shall be conducted within the environment that the system is to be operated. The Contractor has the right to be present during the tests and evaluations, if performed, at the Contractor’s expense.

Performance Tests:

1. List performance tests here

NIST may choose at its discretion to forego this part of acceptance testing.

A visual inspection of the equipment will be performed by the NIST TPOC to identify surface defects or any form of indication that any equipment was damaged during transport to NIST. The Government shall have sole discretion to require repair or replacement of damaged and/or nonconforming supplies at no cost to the Government. The Government at any time prior to acceptance shall reject the equipment due to defects and/or nonconformance. The vendor is responsible for latent defects discovered any time after final inspection. However, the extent of its liability shall be prorated over the useful life of the equipment.

Ownership of the equipment shall transfer to NIST upon acceptance by the Government.

The Government will test, inspect, and accept or reject the equipment within 14 days of the receipt of the equipment unless otherwise indicated above. The Government reserves the right to conduct quality assurance testing to confirm that a given instrument(s) meets the manufacturer’s and/or the Government’s performance specifications. It is anticipated that the equipment will meet all manufacturer’s specifications and/or the Government’s performance specifications identified in the most recent operations and maintenance manual for each piece of equipment and/or in this document.

IX. WARRANTY

The contractor shall warranty the entire system for a period of a minimum of 1 year after receipt of the equipment and shall be in accordance with terms in FAR 52.212-4. Warranty shall commence upon acceptance of the system by the Government and at a minimum shall include the following:

X. PAYMENT SCHEDULE (This section to be revised as needed) Advance payment is not authorized. The Contractor must invoice in arrears according to the payment schedule.

The Contractor shall be paid, in accordance with Net 30-day payment terms, upon receipt and acceptance of a proper invoice, in accordance with the following schedule:

1. 100% after installation and acceptance by the TPOC of fully installed system, AND

2. After the successful completion of the testing requirements set forth in this document under section set forth in this document, AND

3. After successful demonstration by the instrumentation that it performs IAW the technical requirements set forth in this document AND

4. After receiving an invoice submitted properly, IAW the purchase order terms and conditions.

NOTE: Partial shipments and partial invoices will not be accepted, unless otherwise requested and accepted by the Contracting Officer prior to award offer. Proposed payment schedules shall be submitted with vendor’s response to the RFQ for consideration.