NAVMWR-25-R-0020-0002.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

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0002 8 Jul 2025 R24-02 R24-02 N944

CNIC Facilities and Construction Contracting Alanna Young, Contracting Officer 5720 Integrity Drive, Lassen Building 457 Millington, TN 38055 901-574-0848 / alanna.g.young.naf@us.navy.mil

Nika Maldonado, Contract Specialist 901-930-7728 nika.n.maldonado.naf@us.navy.mil

NAVMWR-25-R-0020

18 June 2025

AUTOMATED CAR WASH

NB VENTURA COUNTY PORT HUENEME, CA

Continued on page 2.

Alanna Young, Contracting Officer

Block 14 Continued:

A. Changes:

1. Pre-Proposal Agenda with Minutes and Attendee List are incorporated at Attachment A.

B. Clarifications:

Q-5. The solicitation specifies that the facility must accommodate “up to a 15-passenger van.” Could you please confirm the maximum dimensions (height, width, and length) of the largest vehicle you intend to accommodate? Some high-roof vans exceed the clearance of standard automatic gantries, and I want to ensure proper sizing.

A-5. The minimum requirement for this system is an 11 meter (36’) long x 4.5 meter (15’) wide clear space with a minimum head height of 3.6 meters (12’) clear below the equipment and bay ceilings. Maximum dimensions will not be specified. The installation does have several Chevy 15-passenger vans, has a length of roughly 19.7 feet (243.95 inches) and a width of about 6.6 feet (79.2 inches) without mirrors. The height is approximately 7 feet (82.7 inches). With that said the minimum dimensions listed shall not be reduced.

Q-6. I am a vehicle wash systems specialist and would like to assist the prime contractor with wash equipment design and integration. However, I am not pursuing the full construction contract. Is there a way to obtain a list of the general contractors or plan holders intending to submit proposals so I can offer support as a subcontractor?

A-6. It is CNIC policy to not release information on contractors or endorse any vendors. We encourage all to attend the Pre-Proposal Conference on 7 July 2025.

Q-7. May I please be added to the invitation list for the pre-proposal conference, once it is scheduled?

A-7. Reference Amendment 0001 for Pre-Proposal Conference information for date, time, and access.

NAVMWR-25-R-0020 AUTOMATED CAR WASH

NB VENTURA COUNTY PORT HUENEME, CA

AMENDMENT 0002 PAGE 2 OF 2

Attachment A

PRE-PROPOSAL CONFERENCE AGENDA WITH MINUTES

AUTOMATED CAR WASH

PORT HUENEME, CA

NAVMWR-25-R-0020

7 JULY 2025

Hosted by CNIC Millington, TN

I. Introductions/Responsibilities

A. Attendees Listing - Attached

B. Welcome Remarks

1. The Contract Specialist (KS) started the conference with a welcome and introduction of the

NAFI & other Government representatives. KS mentioned that minutes and the sign-in sheet would be distributed to all concerned.

2. Contracting Officer (KO) – Alanna Young, 901-574-0848; alanna.g.young.naf@navy.mil.

The Contracting Officer is only person authorized to effect any changes to the solicitation and resultant contract(s), approve payment applications and responsible for providing the answers to questions. The

Contracting Officer is the primary administrator of the project contract files and the initial point of contact for coordination of questions and review of documents related to this project.

3. Contract Specialist (KS) Nika Maldonado, 901-930-7728;

nika.n.maldonado.naf@us.navy.mil. The Contracting Specialist assists with administration of contract files and is an initial point of contact for assisting with responses to technical questions and coordinating with the Requiring Activity.

4. Project Manager (PM) – Dianna Scott, 901-930-7842; dianna.j.scott.naf@us.navy.mil. The

Project Manager will manage project execution under the direction of the Contracting Officer and is responsible for assisting with responses to technical questions and coordination with the requiring activities.

5. Installation Point of Contact (POC) – Seamus Corry, 805-989-7965;

seamus.corry@.navy.mil. The POC does not have authority to effect change on the solicitation nor the contract. POC coordinates site visits and base sponsorships.

6. Contracting Officer Representative (COR) – TBD. The COR is the on-site “eyes and ears” of the Contracting Officer at the installation. The COR does not have authority to effect change on the solicitation nor the contract. The COR will conduct labor standard interviews, validate construction progress and compliance with contract performance requirements.

7. Various Contractors, see attendance sheet.

II. Administrative

A. This is solicitation is for a Design/Build project for the renovation of the existing self-service car wash and build of a new automatic car wash at Naval Base Ventura County Port Hueneme, CA.

B. This project is being executed with Non-Appropriated Funds (NAF), not Appropriated Funds

(APF). The funds are generated from usage of MWR facilities by Sailors, their families and other authorized patrons.

C. This project will be administered from the Commander, Navy Installations Command (CNIC)

NAF Construction Contracting office located in Millington, TN by the project KO.

D. Local project representation will be by the COR.

E. Site visits will be coordinated with the POC during normal business hours; however, these will not be question and answer sessions, escorted self-guided tours only.

F. Contractor shall provide completed W-9 and EFT forms to the Resource Manager after award and if there are any updates or changes.

mailto:alanna.g.young.naf@navy.mil mailto:nika.n.maldonado.naf@us.navy.mil mailto:dianna.j.scott.naf@us.navy.mil mailto:seamus.corry@.navy.mil

PORT HUENEME, CA

NAVMWR-25-R-0020

7 JULY 2025

Hosted by CNIC Millington, TN

G. Changes (G-3 Contract Administration) – The Contracting Officer is the only person authorized to make changes to the task order. Offerors are advised any work performed without the Contracting

Officer’s approval is at the contractor’s risk for nonpayment.

III. Acquisition Process Overview

A. Solicitation

1. A signed SF 33 along with acknowledgment of all amendments must be included with the proposal.

2. Invoices and Payments (G-2) and Mandatory Information for Electronic Funds Transfer (G-

4). AIA Form G-702 and G-703 or equivalent is required. All invoices shall be sent using e-Builder

Construction Manager Program in accordance with the contract G-2 of the solicitation – Located G-

2.1.a. Architect/Engineer of Record (A-EOR) must certify construction applications. Certified payrolls are due weekly to the PM and as a consolidated package to the Contracting Officer upon project completion.

3. NAFI will retain 10% of all application for payments for design and construction until final inspection, Retainage Statement (G-7).

B. Price Schedule

1. Contractors will submit their lump sum pricing and schedule (excluding NAFI review time) using Section B-2. Schedule must take into account all contractor actions such as lead time, mobilization, obtaining base access and all onsite construction efforts.

2. In addition, contractors will provide the required breakout at the end of the price schedule.

C. Statement of Work

1. Project Information

a. The project budget: $2,000,000.00. Submissions over this amount should clearly justify the overage in order to be considered.

b. This project is located at Naval Base Ventura County Port Hueneme, CA.

c. In accordance with Section C-2. Project Information: The site for the car wash facility repair project is located within the existing carwash facility on the installation, with a new freestanding state-of -the-art, automatic/hands-free car wash.

d. Work hours are Monday through Friday 7:30am – 4:30pm, excluding holidays, unless coordinated through COR. If the contractor wants to work outside the set ours they must submit a written application to the COR at least 14 days in advance. The COR will return their approval or disapproval to the contractor within 7 calendar days.

e. The Contractor shall engage registered architects and professional engineers as required by California in which the project exits to oversee the design and construction work.

f. Contractor shall provide chain link fencing with green fabric screen to obstruct view surrounding the construction job site.

PORT HUENEME, CA

NAVMWR-25-R-0020

1. Submittals

a. Design/Build Matrix provided with format and number of post award submittals required for this project. (Section D Packaging and Marketing)

b. Execution package must be provided no later than with the 50% Design submittal.

2. Liquidated Damages – This is in support of a revenue generating facility and there is the possibility of Liquidated Damages for delayed performance. The NAFI wishes to avoid liquidated damages, communication throughout the project is paramount. Damages may be assessed in the amount of $250.00 per calendar day of delay. The liquidated damages assessed would be administrative fees from additional site visit inspections and administrative actions/conference calls after contract completion date. Liquidated Damages are not meant to be punitive.

3. Special Contract Requirements

a. Project Sign – is required. Reference Section J-3 for sign template.

b. Required Insurance - Types and minimum amounts are listed in Section H-10 of the solicitation. Ensure the certificate lists the “NAFI” as the certificate holder and contains a 30-day cancellation notice to the KO.

c. Design Submittal Requirements – After award, design submittals are required at the 50%, 95%, and 100%

d. Key Personnel –

1) Key personnel must include one (1) Project Manager with a minimum of five (5) years’ experience,

2) Architect and Engineer of Record with a minimum of five (5) years’ experience,

3) Chief of Contractor Quality Control with a minimum of five (5) years’ experience, and

4) at least one (1) site superintendent with a minimum of five (5) years’ experience and be capable of the following positions: Project Superintendent, Project Manager, Project Engineer or

Construction Manager on similar size and type of construction projects.

5) Other individuals as listed by the Offeror in the proposal submitted to the NAFI shall have a minimum of three (3) years of experience in the proposed role.

6) The Design/Build contractor must have at least 5 years experience as a design/build contractor.

7) The Chief of Contractor Quality Control, Construction Superintendent and Site

Safety Health Officer roles shall not be vested in a single “triple hatted” or dual hatted individual.

e. Transfer and Acceptance of Military Real Property (DD Form 1354) – The COR will work with the contractor to facilitate submission in compliance with installation requirements for format.

4. Project Specific Attachments

a. EFT Enrollment Form

PORT HUENEME, CA

NAVMWR-25-R-0020

b. Request for Information (RFI) Form

c. Sign Requirements

d. Maps

e. CATEX

f. Temporary Environmental Controls

g. SECNAV 5512 – Base Access Form

h. Multiple Plans like –

1) Utility Plans,

2) Natural Resource Management Plan,

3) Installation Appearance Plan

4) Landscape Plan

i. MWR Branding Guide

j. Color Rendering Samples

k. DD 1354 Form

l. Wage Determination – These are the minimal amounts Contractors are required to pay the listed disciplines. Disciplines not included in the existing General Decision may be submitted to the

KO for review and submission to the Department of Labor for acceptance. Wage rate determinations will be updated as necessary during the solicitation.

5. Submission Requirements

a. Completed Standard Form 33, Section B (Price Schedule), Price Breakdown, acknowledgment all amendments, Volume I Technical (1 original and 1 electronic), and Volume II

Price (1 original, and 1 electronic). Submissions shall sent to the Contracting Officer. Due 19 August

2025, 3:00pm CT. See Section L-23 of the Solicitation and Amendment 0001.

6. Evaluation – (Section M-3/4/5 of Solicitation)

a. Best Value combination of Price and Technical is of equal importance.

1) Proposed Design Solution

2) Qualifications and Experience

3) Project Execution Method

b. Favorable consideration may be given to offers that add value than reduced price. Project value can include consideration of factors such as energy efficiency, life-cycle maintainability, layout, reliability, operability, quality, size, materials, etc.

A. Post Award

1. Payment and Performance Bonds

a. A contingent award notice will be issued until such time as acceptable Payment and

Performance Bonds are provided. Please take note of the NAFI statement which must be included on the bonds: “The term United States of America, as set forth in this bond form shall mean the

PORT HUENEME, CA

NAVMWR-25-R-0020

United States Nonappropriated Funds Instrumentality (herein after referred to as the Navy, Morale, Welfare, and Recreation Fund) which is a party to this contract.”

2. Execution Package

a. With 50% Design Submittal the execution package must be submitted for NAFI review and acceptance. Area Use, Safety, Quality Control and Environmental plans and the Progress

Schedule. The contractor will work with the PM and POC for development of the actual Progress

Schedule not to exceed the schedule submitted as part of Section B Price Schedule.

b. Safety is paramount. All facilities surrounding site will remain open and in operation at all times. Road closures will be coordinated through the COR at least 15 days prior to required date.

In case of severe weather contractor shall follow the requirements for hurricane/cyclone readiness unless otherwise directed by COR.

c. The Contractor shall adhere to Government Safety requirements to include base safety requirements, applicable sections of the EM 385-1-1 US Army Corp of Engineers Safety and Health

Manual and OSHA standards.

3. Permits

a. The Contractor is responsible for obtaining all required permits. Submission of permit application shall be coordinated with the COR and PM. Contractors should anticipate 30 days for processing of base permits, such dig, hot work, or outages, there is no charge for these permits.

b. As-built drawings required by permits shall be signed and sealed by a professional engineer licensed in the State of California

4. Conservation Measures

a. Water Conservation is the most important

b. Review the CATEX in section J – This is a federal project on federal land. There are water quality requirements in the CAREX that are important to adhere to, very important to review the entire document.

5. Notices to Proceed – NTPs will be issued throughout the Design and Construction processes as performance has been accepted by the NAFI or if necessary for materials and mobilization. There is a possibility for Limited Notice to Proceeds (LNTP) to be issued for construction activities while in design or design percent submittals could be “skipped” if submittals are adequate to move forward at an expedited pace.

6. Inspections - Pre-final and final inspections will be required for this project and must be coordinated with the COR and POC with notification to the KO and PM.

PORT HUENEME, CA

NAVMWR-25-R-0020

II. Questions

All questions must be addressed in writing to the Contracting Officer and submitted at least 7 days prior to the due date. They will be answered in the form of an amendment to the subject solicitation.

Q-1. I asked a question previously but have not received an answer; what is the largest vehicle you want washed in the automatic car wash?

A-1. The scope defines minimum clearances of width, height, and length but not a max, the minimums shall not be reduced. We do not need to fit 18 wheelers or RVs through the automatic car wash though.

Q-2. Does the car wash already have a reclaim system or requirement for one?

A-2. There is a requirement for a reclamation system for the automatic car wash in the RFP, #21. The existing manual bays already have a reclaim system.

Q-3. Is there a requirement to provide as-builts at the end of the project?

A-3. Yes, ad-builts are required.

Q-4. How can a site visit be scheduled?

A-4. Site visits can be scheduled by contacting the Installation POC. All site visits are escorted self-guided tours only, not question and answer sessions.

1. Summary Meeting title NAVMWR-25-R-0020 Port Hueneme Car Wash - Pre-Proposal Conference Attended participants 23 Start time 7/07/25, 12:21:05 PM End time 7/07/25, 1:35:08 PM Meeting duration 1h 14m 2s Average attendance time 33m 23s

2. Participants Name Title Company Email Phone Number Nika Maldonado Contract Specialist CNIC nika.n.maldonado.naf@us.navy.mil 901-930-7728 Senan Alasali senan.i.alasali.civ@us.navy.mil Erik Gibbs PM Bristol Bay, Native Americal Company egibbs@bbch-llc.com 865-296-4210 Dianna Scott Project Manager CNIC dianna.j.scott.naf@us.navy.mil 901-930-7842 Justin Lepper GIS Analyst Port Hueneme justin.e.lepper.civ@us.navy.mil 805-989-8271 Seamus Corry Installation POC, N9 Management Assistant CNIC, N9 seamus.j.corry.naf@us.navy.mil 805-989-7965 Shari Simpson Contract Admin MGS Construction Services, Inc. shari@mgsconstruction.net 918-602-1416 Alanna Young Contracting Officer CNIC alanna.g.young.naf@us.navy.mil 901-574-0848 Jim Sitar Facilities & Construction Contracting Manager CNIC, NRSW james.r.sitar.naf@us.navy.mil 619-705-5907 Joaeph Patak Vehicle Wash Rack Subcontractor ResoluteCorp Joe@resolutecorp.us 937-608-2036 Derick Jaramillo Environmental Compliance Branch Head Naval Base Ventura County derick.j.jaramillo.civ@us.navy.mil Lisa Novak Proposal Manager Bristol Bay Construction Holdings, LLC lnovak-gray@bbch-llc.com Hannah Allington Community Planner PWD/RPM hannah.g.allington.civ@us.navy.mil 805-989-9746 Nichole Contente Sr. Contract Administrator MGS Construction Services, Inc. nichole@mgsconstruction.net Diane Sanders President MGS Construction Services, Inc. diane@mgsconstruction.net 559-469-1669 Patrick Meddaugh NEPA/EPP/ECP Programs Manager Naval Base Ventura County patrick.d.meddaugh.civ@us.navy.mil 707-508-5974 Maxwell Moubarek Pre-Construction Manager Bristol Bay, Native Americal Company mmoubarek@bbch-llc.com Malou Malaekeh Z Squared Construction lmalaekeh@z2construction.com 916-358-9056 Ro Agarwal Z Squared Construction ragarwal@z2construction.com 916-358-9056 Richard Powell NAVFAC Fire Protection Enginner NAVFAC richard.a.powell1.civ@us.navy.mil Trevor Colbert General Contractor Colbear Contracting Group LLC trevor@colbeargroup.com 858-736-1770 Breken Davis Water Quality Environmental Protection Specialist Naval Base Ventura County breken.m.davis.civ@us.navy.mil 805-989-3211 John O'Conner Cultrual Resources Manager Naval Base Ventura County john.t.oconnor88.civ@us.navy.mil 619-887-8704

3. In-Meeting Activities Name Join Time Leave Time Duration

Maldonado, Nika N CIV USN

CNIC WASHINGTON DC

(USA) 7/07/25, 12:45:18 PM 7/07/25, 1:35:08 PM 49m 49s Alasali, Senan I CIV (USA) 7/07/25, 12:46:28 PM 7/07/25, 12:47:28 PM 59s Erik Gibbs (Unverified) 7/07/25, 12:51:23 PM 7/07/25, 1:34:36 PM 43m 12s

Scott, Dianna J CIV USN CNIC WASHINGTON DC (USA) 7/07/25, 12:52:50 PM 7/07/25, 1:34:34 PM 41m 43s Lepper, Justin E CIV USN NAVFAC SW SAN CA (USA) 7/07/25, 12:53:35 PM 7/07/25, 1:34:35 PM 40m 59s

Corry, Seamus J CIV USN

NAVB VCTY PT MUGU CA

(USA) 7/07/25, 12:54:50 PM 7/07/25, 1:34:35 PM 39m 44s Shari Simpson (Unverified) 7/07/25, 12:55:36 PM 7/07/25, 1:34:32 PM 38m 55s

Young, Alanna G CIV USN

CNIC WASHINGTON DC

(USA) 7/07/25, 12:55:40 PM 7/07/25, 1:34:31 PM 38m 50s

Sitar, James R CIV USN

COMNAVREG SW SAN CA

(USA) 7/07/25, 12:57:13 PM 7/07/25, 1:34:51 PM 37m 37s Joaeph Patak (Unverified) 7/07/25, 12:58:37 PM 7/07/25, 1:34:38 PM 36m Jaramillo, Derick J CIV (USA) 7/07/25, 12:59:02 PM 7/07/25, 1:34:35 PM 35m 33s Lisa Novak (Unverified) 7/07/25, 12:59:06 PM 7/07/25, 1:34:33 PM 35m 26s Allington, Hannah G CIV (USA) 7/07/25, 12:59:40 PM 7/07/25, 1:34:47 PM 35m 6s

Nichole Contente - Contract Admin. MGS Construction (Unverified) 7/07/25, 12:59:57 PM 7/07/25, 1:34:33 PM 34m 35s Diane (Unverified) 7/07/25, 1:00:10 PM 7/07/25, 1:34:29 PM 34m 19s

Meddaugh, Patrick D CIV USN NAVFAC SW SAN CA (USA) 7/07/25, 1:00:51 PM 7/07/25, 1:34:32 PM 33m 41s Maxwell Moubarek - BBCH (Unverified) 7/07/25, 1:02:13 PM 7/07/25, 1:34:57 PM 32m 43s Z Squared Construction (Unverified) 7/07/25, 1:05:42 PM 7/07/25, 1:34:34 PM 28m 51s Powell, Richard A CIV USN NAVFAC SW SAN CA (USA) 7/07/25, 1:06:25 PM 7/07/25, 1:34:30 PM 28m 4s Trevor Colbert (Unverified) 7/07/25, 1:08:16 PM 7/07/25, 1:34:33 PM 26m 16s

Davis, Breken M CIV USN

NAVB VCTY PT MUGU CA

(USA) 7/07/25, 1:10:48 PM 7/07/25, 1:34:34 PM 23m 46s Malou Malaekeh_ZSquared (Unverified) 7/07/25, 1:16:40 PM 7/07/25, 1:34:50 PM 18m 9s