NAVMWR-25-R-0009-0005.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

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0005 18 MAR 2025 R24-36 R24-36

N944

CNIC Facilities and Construction Contracting Nika Maldonado, Contracting Officer 5720 Integrity Drive, Lassen Building 457 Millington, TN 38055 901-930-7728 / nika.n.maldonado.naf@us.navy.mil

NAVMWR-25-R-0009

21 February 2025

BOWLING CENTER REPAIR

SUBASE KINGS BAY, GA

CONTINUTED ON PAGE 2.

Nika Maldonado, Contracting Officer

Block 14 Continued:

A. Changes:

1. Pre-Proposal Conference Agenda with Minutes is incorporated as Attachment A.

2. L-19. Submission Requirements: Delete all references to the requirement of “one (1) data disk”.

B. Clarification:

Q-4. Most computers no longer have CD drives, will the government accept a flash drive?

A-4. The NAFI will accept submissions without the requirement of CDs

Q-5. Will the NAFI accept electronic submissions? No, construction shall begin once Notice to Proceed is issued by the Contracting Officer.

A-5. All Offers are required to submit hard copy proposals in accordance with L-19. If an Offeror desires to submit electronically they must request a DoD Safe link with the NAFI in receipt of submittal by 3:00pm CT on the closing date of the solicitation with the Offeror providing the confirmation with tracking information of the hard copies being sent by the closing date.

NAVMWR-25-R-0009 BOWLING CENTER REPAIR

SUBASE KINGS BAY, GA

AMENDMENT 0005 PAGE 2 OF 2

Attachment A

PRE-PROPOSAL CONFERENCE AGENDA WITH MINUTES

SUBASE KINGS BAY, GA

BOWLING CENTER REPAIR

NAVMWR-25-R-0009

18 March 2025

I. Introductions

A. Attendees Listing - Attached

B. Welcome Remarks

1. The Contracting Officer (KO) started the conference with a welcome and introduction of the

NAFI & other Government representatives.

2. KO mentioned that the minutes including any questions and the attendee list would be distributed by amendment with responses to some of the previously submitted RFIs.

3. This project is being executed with Non-Appropriated Funds (NAF), not Appropriated Funds

(APF). The funds are generated from usage of MWR facilities by Sailors, their families and other authorized patrons.

C. Introductions/Responsibilities

1. Contracting Officer (KO) – Nika Maldonado, 901-930-7728;

nika.n.maldonado.naf@us.navy.mil. The Contracting Officer is the only person authorized to effect any changes to the solicitation and resultant contract, approve payment applications and responsible for providing answers to questions. Offerors are advised any work performed without the KO’s approval is at the contractor’s risk for nonpayment.

2. Project Manager (PM) – Tom McPeek, 901-633-9839; keith.t.mcpeek.naf@us.navy.mil. The

Project Manager will manage project execution under the direction of the Contracting Officer and is responsible for assisting with responses to technical questions and coordination with the requiring activities.

3. Project Point of Contact (POC) – Mike Miller, 912-674-4023; michael.miller@navy.mil and

Alternate POC – Valerie Swanson, 912-573-9492; Valerie.a.swanson2.naf@us.navy.mil. The POCs are the on-site “eyes and ears” of the Contracting Officer at SUBASE Kings Bay. The POCs do not have authority to effect change on the solicitation nor the contract. The POCs will conduct labor standard interviews, validate construction progress and compliance with contract performance requirements.

4. Various Contractors, see sign-in sheet.

D. Administrative

1. This solicitation is for the Build Bowling Center Repair at SUBASE Kings Bay, GA.

2. This project will be administered from the Commander, Navy Installations Command

(CNIC) NAF Construction Contracting office located in Millington, TN by the project KO.

3. This project is advertised on Beta.SAM. The Federal Acquisition Regulation (FAR) is not applicable to this solicitation beyond specific references in the solicitation.

4. Local project representation will be by the POCs.

5. Site visits may be coordinated with Valerie Swanson, 912-573-9493;

valerie.a.swanson2.naf@us.navy.mil. These will not be question and answer sessions, self-guided tours only with access provided to the project site. Request for site visits shall be submitted at least five (5) days (7 days preferred) in advance from desired site visit date. Processing time of background checks for base access is currently taking one to two (1-2) weeks.

II. Request for Proposal (RFP) Acquisition Process Overview

A. Solicitation, Offer and Award

1. The RFP is broken into Section A through Section M.

2. No Small Business set asides.

NAVAL AIR STATION KINGSVILLE, TX

RV PARK EXPANSION

NAVMWR-21-R-0009

20 April 2021

3. A signed SF 33 along with acknowledgment of all amendments must be included with the proposal. Submit this with the pricing information.

B. Supplies or Services and Prices/Costs

1. Offerors will submit their lump sum pricing and schedule (excluding NAFI review time) using Section B. The time schedule CLINs are not cumulative, only enter the time (calendar days of effort) required for each specific CLIN task.

2. In addition, offerors will provide the required breakdown and additional items at the end of the pricing schedule.

C. Descriptions, Specifications, Work-Statement

1. The Project budget is $511,280.00. Proposals which exceed the budget amount may not be accepted. Any unusual pricing should be clearly explained in the proposal in order to be considered.

2. The PM and Contract Specialist reviewed the project requirements.

3. The project includes all construction necessary for the removal and replacement of 14 bowling lanes, USBC Approved String Bowling Pinspotters. This includes replacement of 14 pin spotters, approaches, lanes, ball returns, gutters/gutter caps, bumpers, and foul line warning system.

The goal of this project is to modernize the system, provide a safer working environment and cut down on maintenance cost.

4. Contractor shall schedule an independent United States Bowling Congress (USBC) certifier to inspect the lanes upon completion of the installation and validate they meet all USBC requirements and certify them for league play.

5. Contractor shall obtain and pay for all permits required by authorities having jurisdiction.

There will be no charge for base permits (e.g. hot work, dig)

D. Packaging and Marking

1. Matrix provided with format and number of post award submittals required for this project.

2. The Execution Package is required within 14 days of award. Execution Package shall include an area of use plan, safety plan, progress schedule, quality management plan, and environmental protection plan.

3. Additional instructions for when specific submittals are due can be found in Section H or I.

E. Inspection and Acceptance

1. The Contractor shall maintain an adequate inspection system and perform such inspections as will ensure that the work performed under this contract conforms to contract requirements. The

Contractor shall maintain complete inspection records and make them available to the NAFI.

2. Offerors are advised pre-final and final inspections will be required for these projects and must coordinated with the POC and KO.

F. Deliveries or Performance

1. Liquidated Damages - The NAFI wishes to avoid liquidated damages with communication throughout the project. Damages may be assessed in the amount of $50.00 per day.

2. The NAFI wishes to avoid liquidated damages with communication throughout the project.

G. Contract Administration

1. Invoices and Payments (G-2) and Mandatory Information for Electronic Funds Transfer (G-

4) – Progress payments are authorized on a monthly basis and require submission of the appropriate forms.

2. Retainage (G-7) – There will be 10% percent retainage on invoices for design and construction. Retainage is not applicable to invoices for bonds or insurance and may be reduced at the

Contracting Officer’s discretion as the project progresses.

H. Special Contract Requirements

1. Required Insurance (H-10 and I-19) – Types and minimum amounts are listed in these section. Ensure the certificate lists the NAFI and contains a 30-day cancellation notice to the KO.

Please note the Automobile Liability insurance options of providing a combined single limit or per person/occurrence/accident limits.

2. Safety (H-14) – Safety is paramount as the Bowling Center may remain in operation during construction, this has not yet been determined. The Contractor shall adhere to Government Safety requirements to include base safety requirements, applicable sections of the EM 385-1-1 US Army

Corp of Engineers Safety and Health Manual and OSHA standards.

3. Progress Schedule (H-24) – Project schedules will be required at the proposal phase and as work progresses (as described in the RFP). The more detailed the better. A schedule that minimizes operational downtime is preferred.

4. Quality Control (H-26) – The Contractor shall be responsible for providing quality control throughout the execution. The NAFI’s quality assurance actions and inspections do not relieve the contractor of responsibility.

5. Key Personnel (H-28)

a. There are minimum requirements for the list key personnel which must be met.

b. The Contractor must inform the KO of all changes to Key Personnel and submit substitution documentation to the KO for review.

I. Contract Clauses

1. Socio-Economic Provisions: Equal Opportunity (I-14) and Affirmative Action (I-16)

2. No payments for additional work shall be made unless the Contracting officer has authorized in writing (I-21).

3. Disputes (I-26) - The Disputes Act of 1978 does not apply to this NAFI solicitation or resultant contract. Please reference the specified clause for processes and authorities.

4. Permits and Responsibilities (I-38)

5. Construction Wage Rate Requirements (I-66) – The current wage determinations are provided locations in Section J.

6. Payment and Performance Bonds (I-71)

a. A Bid Bond is not required for this solicitation.

b. A contingent award notice will be issued until such time as acceptable Payment and

Performance Bonds are provided.

c. Please take note of the NAFI statement which must be included on the bonds: “The term

United States of America, as set forth in this bond form shall mean the United States

Nonappropriated Funds Instrumentality (herein after referred to as the Navy, Morale, Welfare, and Recreation Fund) which is a party to this contract.”

7. Payments Under Fixed-Priced Construction Contracts (I-74) – Certified Payrolls will be required on a weekly basis (I-63).

J. List of Attachments

1. RFI Form (Request for Information) is for use post award, questions may be submitted by email to the Contracting Officer and Contract Specialist during the solicitation phase.

2. Maps are provided for informational purposes only.

3. Base Access Request information. –Please reference Section H-25.

4. Sign Requirements

5. Temporary Environmental Controls

6. EFT Vendor Payment Enrollment Form

7. Transfer and Acceptance of Military Real Property - Disregard

8. AE Worksheet

9. Property Card

10. Wage Determination – These are the minimal amounts Contractors are required to pay the listed disciplines. Disciplines not included in the existing General Decision may be submitted to the

KO for review and submission to the Department of Labor for acceptance. Wage rate determinations will be updated as necessary during the solicitation.

K. Representations, Certifications, and Other Statements of Offerors

1. Include completed section with price proposal.

2. Authorized Negotiators (K-20) must be completed so discussion if applicable are held with the appropriate parties.

L. Instructions, Conditions, and Notices to Offerors and Respondents

1. Section L explains to the Offerors what to submit. Offerors should pay special attention to

Sections L-19 and L-19-1 through L-19-4, keep in mind the minimum experience requirements listed in Section H-28. Key Personnel.

2. Proposal Submittal Requirements (Sections A, B, K and L)

a. Proposal Submittals shall consist of 2 separate volumes; Price (1 original and 1 data disc) and Technical (1 original, 4 copies and 1 data disc). Offerors must submit Section B, Price Proposal.

Section K and their financial information separately from their technical proposal. Failure to provide proposals in accordance with the Solicitation may result in the proposal being determined unacceptable

b. Acknowledgement of all Amendments (SF 33 item 14)

c. Do not include pricing information in the technical portion of the proposal.

d. The Offeror may contact the KO to verify whether submittals were received.

e. Notify KO if something is inadvertently omitted from submittals.

f. Submission of proposals via electronic communication methods (e.g. email, file transfer website, etc.) is not authorized.

M. Evaluation Factors for Award

1. Section M explains how we will evaluate the offer.

a. Contract Award will be issued in accordance with (Section M-2). Best Value: Final determination of contract award will be based on the best composite offer after evaluating the price.

b. Negotiations with the offerors is a possibility during the award process; however award may be made upon initial proposals received with no discussions.

c. Proposal Evaluation Factors (M-4) - Price will be considered equal in weight to the technical evaluation factors.

d. All technical proposals will be evaluated individually by a technical evaluation board, without knowledge of price; no comparisons will take place. Technical evaluation factors and the

“order of importance” of evaluation factors were reviewed - descending. (Section L-19).

1) Equipment Compatibility

2) Past Performance

3) Schedule

2. The NAFI encourages creative and innovative designs. Added value is significantly more important than reducing price and will be more favorably considered than those that merely reduce price.

3. A single firm fixed price award will be issued.

III. Post Award

A. Within 14 days, the execution package must be submitted for NAFI review and acceptance. The contractor shall work with the PM and POC for development of the actual Progress Schedule not to exceed the schedule submitted as part of Section B, Price Schedule.

B. Contractors will be given a Notice to Proceed with Construction once the Execution Package has been accepted by the NAFI.

IV. Questions:

All questions must be addressed in writing to the Contracting Officer either at the address in Block #7 of the Solicitation, Offer and Award Form SF 33, or by via email listed in Block #10 c. Questions will be answered in the form of an amendment to the subject solicitation.

Q-1. Most computers no longer have CD drives, will the government accept a flash drive?

A-1. The NAFI will accept submissions without the requirement of CDs

Q-2. Will the NAFI accept electronic submissions?

A-2. All Offers are required to submit hard copy proposals in accordance with L-19. If an Offeror desires to additionally submit electronically they must request a DoD Safe link with the NAFI in receipt of submittal by 3:00pm CT on the closing date of the solicitation with the Offeror providing the confirmation with tracking information of the hard copies being sent by the closing date.

V. Attendees Listing

Agency/Company Name

CNIC N944 Nika Maldonado

Tom McPeek

SUBASE Kings Bay John Duncan

Michael Miller

Valerie Swanson

Qubica AMF Matt Proctor