NAVMWR-25-R-0011..pdf

SOLICITATION, OFFER AND AWARD 1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

RATING PAGE OF PAGES

2. CONTRACT NUMBER 3. SOLICITATION NUMBER 4. TYPE OF SOLICITATION 5. DATE ISSUED 6. REQUISITION/PURCHASE NUMBER

CODE7. ISSUED BY 8. ADDRESS OFFER TO (If other than item 7)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

9. Sealed offers in original and copies for furnishings the supplies or services in the Schedule will be received at the place specified in item 8, or if hand carried, in the depository located in until local time

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR

INFORMATION

CALL:

A. NAME B. TELEPHONE (NO COLLECT CALLS)

AREA CODE NUMBER EXTENSION

C. E-MAIL ADDRESS

11. TABLE OF CONTENTS

(X) SEC. DESCRIPTION PAGE(S) (X) SEC. PAGE(S)DESCRIPTION

A B C D E F G H

I

J

K

L

M EVALUATION FACTORS FOR AWARD

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORS

PART IV - REPRESENTATIONS AND INSTRUCTIONS

LIST OF ATTACHMENTS

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

CONTRACT CLAUSESSOLICITATION/CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/COSTS

DESCRIPTION/SPECS./WORK STATEMENT

PACKAGING AND MARKING

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

CONTRACT ADMINISTRATION DATA

SPECIAL CONTRACT REQUIREMENTS

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):

10 CALENDAR DAYS (%) 20 CALENDAR DAYS (%) 30 CALENDAR DAYS (%) CALENDAR DAYS(%)

DATEAMENDMENT NO.AMENDMENT NO. DATE

15A. NAME AND

ADDRESS

OF OFFER-

OR

CODE FACILITY 16. NAME AND THE TITLE OF PERSON AUTHORIZED TO SIGN OFFER

(Type or print)

15B. TELEPHONE NUMBER

AREA CODE NUMBER EXTENSION

15C. CHECK IF REMITTANCE ADDRESS IS

DIFFERENT FROM ABOVE - ENTER SUCH

ADDRESS IN SCHEDULE.

17. SIGNATURE 18. OFFER DATE

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL OPEN COMPETITION:

10 U.S.C. 2304 (c) ( )41 U.S.C. 3304(a)

24. ADMINISTERED BY (If other than Item 7)

26. NAME OF CONTRACTING OFFICER (Type or print)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

25. PAYMENT WILL BE MADE BY

27. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

28. AWARD DATE

CODE

ITEM

STANDARD FORM 33 (REV. 6/2014)

Prescribed by GSA - FAR (48 CFR) 53.214 (c)

SEALED BID (IFB)

NEGOTIATED (RFP)

(Hour) (Date)

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

1 2

NAVMWR-25-R-0011 2025 A222322/A222322A1

N944 CNIC, Facilities and Construction Contracting 5720 Integrity Drive, Bldg 457 Millington, Tn 38055

Same as Block 7

See L-19 See Section L 3:00PM

Alanna Young, Contracting Officer

901 874 6942 alanna.g.young.naf@us.navy .mil

1 95 8 14 4 9 5 14

21 4

NAVMWR-25-R-0011 NL Little Creek Fire Panel JEB Little Creek-Fort Story, Virginia Beach, VA

SECTION A Page 1 of 1

SECTION A

SOLICITATION/CONTRACT FORM

A-1. ADDITIONAL INSTRUCTIONS (MAY 2015)

A. Prospective Offerors are advised to disregard all information in the following blocks and notes on the

Standard Form (SF) 33:

1. Disregard: Provision No. 52.214-7 or 52.215-1 in block 9.

2. Disregard “Note: Item 12 does not apply if the solicitation includes the provisions at 52.214.16, Minimum Bid Acceptance Period” above block 12.

3. Disregard, Only “Clause No. 52.232-8” in Block 13, Discount for Prompt Payment.

4. Disregard, Block 22, “Authority for Using Other Than Full and Open Competition” in its entirety.

A-2. DEPARTMENT OF DEFENSE INSTRUCTION (DODI) 4105.67 (DEC 2017)

A. Pursuant to the provisions of Department of Defense Instruction (DoDI) 4105.67 dated 26 February

2014 with Change 2 dated 1 December 2017 the following authorities do not apply to this contract:

1. The Federal Acquisition Regulation (FAR)

2. The Department of Defense Federal Acquisition Regulations Supplement (DFAR)

3. Other DoD Component FAR Supplements

4. Chapter 137 of 10 U.S.C.

5. The Small Business Act, as amended

B. No appropriated funds of the United States are obligated, due or payable under the subsequent contract awarded as result of this solicitation.

A-3. FEDERAL ACQUISTION REGULATION (FAR) (MAY 2015)

There may be references to the FAR throughout this solicitation; however, only the specific clause or provision cited applies. In addition, the clause or provision only applies to the extent and manner in which the solicitation states. Any FAR clause or provision cited shall have the same force and effect as if it were in full text in the solicitation. Any reference to the “Government” in applicable FAR clauses and provision as discussed above shall be construed to mean the NAFI as it applies to the solicitation and resulting contract.

A-4. PROSPECTIVE OFFERORS (MAY 2015)

“Only firms specifically included on the Source List may respond to the solicitation as a Prime Contractor. Prime Contractors responding to the solicitation shall hold the Payment and Performance Bonds. Lower tier contractors may not provide the bonds for the Contract.

END OF SECTION A

SECTION B Page 1 of 2

SECTION B

CONSTRUCTION OR SERVICES AND PRICES/COSTS

B-1. PRICE SCHEDULE

B-1. CLIN DESCRIPTION

AMOUNT

0001 Design/Build: All costs associated with the design, construction, removal, and installation of existing fire alarm equipment/ system.

0002 All costs in connection with the construction of the Fire Alarm System at Navy Lodge Little Creek, Virginia Beach, VA as set forth herein.

TOTAL AMOUNT (ALL CLINS ABOVE)

B-2. TIME SCHEDULE

B-2. CLIN TIME SCHEDULE

DAYS

0003Design/Build Time All costs associated with the design, construction, removal, and installation of existing fire alarm equipment/ system.

0004Construction Time: The number of calendar days after Limited Notice to Proceed (LNTP) for construction of the CLIN 0003.

TOTAL PROPOSAL TIME (ALL CLINS ABOVE)

B-3. NOTES TO OFFERORS (MAR 2009)

A. No appropriated funds of the United States are obligated, due, or payable under the subsequent contract awarded as result of this solicitation.

B. The breakdown of lump sums offered in Section B shall be in sufficient detail to permit an analysis of

(1) material; (2) labor; (3) equipment; (4) subcontract; and (5) overhead costs, as well as; (6) profit.

Overhead and profit shall also be stated as a percentage of cost when the contractor’s own forces are used as well as when subcontractors’ forces are engaged. These percentages of cost may be used to form a basis for overhead and profit rates to be included in any pricing for change orders issued after award.

C. The minimum detail required will be a description of material or trade broken down by (1) quantity or number of labor hours; (2) unit prices; (3) total per each description; and (4) a grand total.

D. The breakdown should be by division or by task. If by division, references to tasks shall be included in line item description of breakdown or in a remarks column associated to each line item of the breakdown.

SECTION B Page 2 of 2

E. Failure to submit required information may result in proposal being determined “unacceptable” and not receive any further consideration.

F. Construction Schedule: In addition to completing the time above, the Offeror shall provide with his proposal an outline of his plan for construction of the project prepared in accordance with Section L-19.

In preparing the schedule, the Offeror shall allow 15 calendar days for NAFI’s review of each design submittal.

END OF SECTION B

SECTION C Page 1 of 8

SECTION C

STATEMENT OF WORK

C-1. PROJECT INFORMATION

C-2 PROJECT SCOPE OF WORK

C-3. DESIGN REQUIREMENTS

C-4. CODES AND REGULATIONS

C-5. GENERAL INFORMATION

C-6. GENERAL REQUIREMENTS

C-7. BASE SECURITY

C-8. POINTS OF CONTACT

SECTION C Page 2 of 8

SECTION C

DESCRIPTION/SPECS./WORK STATEMENT

C-1. PROJECT INFORMATION

Project Location: JEB Little Creek - Fort Story, Navy Lodge Bldg. 3335, Virginia Beach, VA

Project Description: The project is to provide all design, construction, and procurement necessary for the removal and replacement of a fire alarm system with Simplex Proprietary Products and Distribution which will result in code compliant operational fire alarm system servicing the entire facility from the central front desk location.

Project Magnitude: $300,000 - $340,000. A proposal that exceed this amount may not be considered.

Period of Performance: The Contractor shall complete the work within the proposed time periods as outlined in the Price Schedule as accepted and agreed to by the NAFI.

The work includes, but not limited to all demolition, relocation, and restoration necessary to produce a complete and useable facility adequately monitored by the fire alarm system.

C-2. PROJECT SCOPE OF WORK

Intent: The permanent solution will require the installation of Simplex Proprietary Fire Alarm Products by and authorized distributor. Simplex products are proprietary and are not compatible with equipment from other manufacturers. Regular testing is required to verify all equipment connected to the fire alarm control unit is compatible and in compliance with the requirements of NFPA 72, National Fire Alarm and Signaling Code.

Additionally, the programming of fire alarm panels and networks is often proprietary as well and requires technicians to attend factory training on a periodic basis to be kept up-to-date on the latest features and enhancements for a host of products and product lines. Simplex products are only available through local authorized Simplex product distributors. Simplex product distributors are required to meet the highest industry standards and must be factory trained and knowledgeable with regard to fire alarm codes and standards, thus this requirement will require Simplex Proprietary Fire Alarm Products, as a “Brand Name” component in the solicitation of vendors able to meet this qualification.

The facility work completed shall be of commercial quality, full functionality, and without unreasonable architectural, structural, mechanical, electrical failure or deficiency throughout the expected life of the facilities. The selected Contractor’s design and construction must meet this intent. Any planned deviation from this intent that is not brought to the attention of the Contracting Officer at time of offer by separate letter will render the deviation as not a part of the contract and the Contractor shall design and construct to the intent specified above. Requirements stated in this RFP are minimums. Innovative, creative, or cost-saving designs and proposals, which meet or exceed these requirements, are encouraged. Minor modifications may be made to incorporate comments from approving agencies. Deviations from any RFP requirements should be clearly noted and justified in the proposal. Informative drawings and narrative notes are encouraged on deviations.

The Contractor shall provide all required services according to the specifications contained herein and in accordance with the publications listed below.

The Contractor shall note that any work completed outside of this SOW is at risk for non-payment.

SECTION C Page 3 of 8

The Contractor shall provide all services, materials, labor, and installation required to perform the work described in this SOW.

The Contractor shall provide installation services of all materials, equipment, and fixtures in accordance with the manufacturer’s specifications and in accordance with the publications listed in Section C. below.

The Contractor shall do preconstruction investigation of existing FA system and control panels to determine the best retrofit solution to provide central front desk control and monitoring for the full building FA system.

The Contractor in response to this Request for Proposal (RFP) shall identify and provide a price breakdown of each element that is associated with the Contract Line Items that are requested for in the RFP. Units, unit pricing, quantities, material, equipment and labor shall be clearly identified.

Work shall include but is not limited to the following:

1. General Services

a) Provide an engineered set of fire alarm (FA) drawings for approval by the base and PWD

b) Provide Fire alarm permits and fees

c) Provide Fire alarm product submittals

d) Provide closeout documents and as-built FA drawings

e) Contractor shall pre-test and commission FA system and connect to the base wide mass notification system.

f) Conduct a comprehensive assessment of existing panels and their communication.

g) The end system shall adhere to local and national fire codes, regulations, and standards.

h) Ensure new fire alarm panels provide a central monitoring system with seamless communication.

2. Service provided at Front Desk:

a) Remove the Simplex 4010 FACP in the front desk office space.

b) Disconnect network circuit at this location and at 4100ES FACP.

c) Install new 4009 NAC panel to power the four existing notification circuits.

d) Connect existing 120VAC power (powering the 4010) to the new 4009 circuits.

e) Install Ditek 120VAC suppressor on circuit.

f) Install junction box with terminal strips directly above the drop ceiling and rework existing conduits.

g) In junction box terminate existing” Idnet” wiring to one spare pair of wiring from existing network circuit.

h) Install conduit from existing 4010 location to 4100ES location to extend the “Gamewell” reverse polarity loop.

i) Relocate LCD annunciator in main entrance lobby to location behind front desk.

3. Service required at 4100U in east wing:

a) Install new power supply and Idnet card in spare bay location.

b) Install city circuit card to interface with Gamewell base loop.

c) Extend conduit from front desk location containing the base loop circuit.

d) Extend Idnet circuit from 4010 and connect to new Idnet card.

e) Program all existing initiating devices from 4010 panel onto 4100ES panel.

f) Pretest all devices previously on 4010 panel SLC circuit.

SECTION C Page 4 of 8

4. Service required for ADA Compliance for panel communication:

a) Install strobe in 2 guest restrooms located on 1FL east wing- tap off existing notification device on wall separating sleep room from the bathroom.

b) Install strobe in 2 guest restrooms located on 1FL west wing- tap off existing notification device on wall separating sleep room from the bathroom.

5. Other Service requirements:

a) Provide all fire alarm equipment, electronics and installation to perform this work.

b) Extend the existing Gamewell base loop to 4100ES panel and test for proper operation.

c) Provide battery calculations and product data submittal to apply/submit to base fire inspector.

d) Provide all technical labor for programming of system, start-up and commissioning.

e) Provide testing for each for entire system, including all alerting devices to ensure proper function.

f) Provide training for facility staff, operation manuals for installed equipment, and product data and shop drawings.

6. Demolition:

The Contractor shall protect existing adjacent materials especially, drywall, masonry, and glazing, from any and all damage during the work.

B. Special Conditions

1. This project will be awarded as a "design/build" project. The Design/Build Contractor will bear full responsibility for development of the final facilities’ and installation of complete and usable facilities. The Design/Build Contractor's architect/engineer shall be "the Architect/Engineer of Record" (A/EOR) and, as such, shall bear full responsibility for the installation Quality Control.

2. The Contractor shall engage appropriate professional architects/engineers to plan, investigate, evaluate, design and endorse all works relating to this project that require professional consultation and compliance with the relevant specifications, Unified Facilities Guide Specifications (UFGS), Unified Facilities Criteria (UFC) and to the rules and regulations set forth by the local government and agencies.

3. Construction on certain project segments may be authorized prior to completion of design, provided that the Contracting Officer considers that design of the segment of construction to be started, is sufficient to permit the construction start and all required permits have been obtained.

4. Acceptable work hours for construction are Monday – Friday, 7:00 a.m. – 4:30 p.m. excluding Federal holidays. If the Contractor desires to work outside of regular working hours, or on a Saturday, Sunday or Holiday, they shall submit a written application to the Contracting Officer 14 days prior to date requested.

C. Permits

1. The Contractor shall obtain and pay for all permits required by authorities having jurisdiction. The

Architect/Engineer of Record shall certify completion of construction for all permits prior to final acceptance.

2. The Contractor shall prepare and submit the applications for all permits and required close-out documentation to the COR, who will submit them to the applicable Base agencies.

3. Close-out documentation shall be submitted as soon as the permitted systems have been constructed, in accordance with UFGS 017800.

SECTION C Page 5 of 8

4. Base Permits: Obtain Base permits for utility outages, excavation, and “heat-producing” or “spark generating” work prior to beginning these activities. Coordinate these permits through the COR with PW and the Base Fire Department.

5. The Contractor shall be responsible for compliance with all permit requirements. As-built drawings required by the permits will be in addition to all others generated by the proposed contract. The Contractor shall submit close-out documentation for each permit as required by the issuing authority and obtain acceptance of that documentation prior to final acceptance of the project and final payment by the NAFI.

D. Submittals

1. Number of hotel rooms required for crews per night for the duration of the project. The contractor will be charged at local standard room rate per night for crews. Requirement is for two persons per room. Supervisor is eligible for a single room. This is all on a space available basis.

2. Containers for trash removal/disposal.

3. Storage containers for new equipment prior to installation

4. Install/remove/dispose of protective coverings on floors prior to removal/installation or painting for the project.

5. Project Management coordinates all orders, deliveries; refuse removal, storage, and supervision until project completion.

6. All quantities, sizes, and measurements must be field verified.

7. Contractor is responsible to clean excess paint spray etc. from floors and required areas.

8. Contractor removes and Navy Lodge Program (NLP) retains custody of furnishings and appliances being replaced.

9. Contractor to supply the following upon completion: 1) all warranty information and maintenance instructions/manuals to the GM & KO.

C-4. DESIGN REQUIREMENTS

A. Code and Regulations

The project’s construction shall be in accordance with the applicable codes, standards, design parameters, or regulations as follows. In case of conflict between codes, standards, or regulations, the most stringent requirement shall apply.

1. Unified Facility CRITERIA (UFC)

a. Building Code and General Building Construction: International Building Code, the Unified Facilities Criteria UFC 1-200-02, and UFC-4-720-01 (specifically, no surface mounted conduit is allowed. The UFC documents may be downloaded from the following website: https://www.wbdg.org/ffc/dod/unified-facilities-criteria-ufc/.

b. Safety and Accident Prevention: OSHA and the Corps of Engineers Safety Manual 385-1-1. Appendix A. The manual may be downloaded from the following website:

https://www.usace.army.mil/Missions/Safety-and-Occupational-Health/.

2. Refer to Section H for additional details.

3. NSA Mid-South Environmental Regulations.

4. State of Virginia Building Code regulations.

5. Navy Lodge Design Standards.

SECTION C Page 6 of 8

C-5. GENERAL INFORMATION

A. Definitions: Throughout this RFP, certain terms, abbreviations and acronyms are used. The definitions for these items are as follows:

1. ACM: Asbestos Containing Material.

2. ADA: Americans with Disabilities Act

3. A/EOR: Architect/Engineer of Record. The design professional responsible for the design of a project or project element. Sometimes referred to as Designer or Designer of Record (DOR).

4. AHJ: Authority Having Jurisdiction. Unless noted otherwise, the reference of any code or standard listed to the “authority having jurisdiction" or "governmental authority" shall be interpreted to refer to the Contracting Officer as being the authority for code interpretation.

5. Base/Installation: JEB Little Creek, Virginia Beach, Virginia.

6. Bldg.: Building.

7. CFCI: Contractor-Furnished, Contractor-Installed.

8. Contract: A mutually binding legal relationship obligating the seller to furnish the supplies or services

(including construction) and the buyer to pay for them.

9. CNIC: Commander, Navy Installations Command.

10. COR: Contracting Officer Representative. The on-site representative of the Contracting Officer with authority to act for the Contracting Officer in areas specified by letter of designation.

11. Days: Refers to calendar days unless otherwise specified.

12. Desirable/Preferred: Refers to a feature or element that is not required in the base proposal but adds value to the project and will enhance the facilities and/or its operation. The NAFI prefers to include this feature or element in the project if it can be provided within the established budget.

13. Government: Generally refers to the NAFI. The use of the term “Government” shall not be construed to infer that appropriated funds of the United States are involved in this project. No appropriated funds of the United States shall become due, or be paid to the Contractor by reason of this contract.KO: Contracting Officer. The person with the authority to enter into, administer, and/or terminate contracts on behalf of the NAFI, which is party to this contract and make related determinations and findings.

14. KTR: Contractor. The person or entity who has been awarded the Contract for design and construction on this project. This includes all required, licensed professionals to successfully design this project.

15. NAFI/NAF/Fund/Owner: Non-Appropriated Fund Instrumentality. Refer to the U.S. Navy Non- Appropriated Fund Instrumentality.

16. NL: Navy Lodge

17. Offeror/Proposer: The person or entity submitting a proposal in response to this RFP. Post award see KTR.

18. PM: Project Manager.

19. PW/PWD: Public Works Department.

20. RFP: Request for Proposals. Refers to the document that outlines the NAFI’s intent of the project, to include all functional data and design requirements. Post award see Contract.

21. RM: Resource Manager. Refers to the designated billing office for invoices and payment.

22. UFC: Unified Facilities Criteria.

23. UFGS: Unified Facilities Guide Specifications.

24. User/Using Agency/Customer/End-User/Activity: Refers to the NAFI activity at the installation which will be the ultimate user activity when the facilities are completed.

SECTION C Page 7 of 8

B. Correlation and Intent:

1. Omissions in the RFP and resultant contract of such words and phrases as "the Contractor shall," "shall be," "shall consist of," "as indicated on the drawings," "in accordance with," "shall," "and," "the," etc., are intentional. Such words and phrases shall be supplied by implication.

2. Whenever the words "necessary," "proper," or words of like effect are used in the RFP and resultant contract with respect to the extent, conduct, or character of work required, they shall mean that the said work shall be carried to the extent, must be conducted in a manner, or be of a character that is "necessary" or "proper" under the circumstances in the opinion of the Contracting Officer. The Contracting Officer's judgment in such matters is final.

C. Validity of Information Provided:

Existing facility information is provided for the Contractor's convenience and is not a warrant of actual conditions. Basic information maps and any other data obtained from PW, other Government sources or the NAFI are provided for information only and must be verified by site investigation. The NAFI is not responsible for erroneous data if the errors can be reasonably detected through site investigation.

The Contractor shall at his own expense, provide all investigation and surveys that are necessary to complete construction of the project. All such site investigation activities shall be coordinated with appropriate installation personnel through the Contracting Officer’s Representative (COR). While the sizes and materials shown for underground utilities on the survey are generally accurate, the exact location of underground systems cannot be guaranteed and shall be verified by the Contractor through site investigation or through the Contracting Officer prior to submitting an offer.

C-6. GENERAL REQUIREMENTS

A. Site Visit

The Site Visit is TBD. The Contractor shall examine the site and determine for themselves the existing conditions and general character of the site. Claims for additional costs due to conditions that could have been verified by site investigation will not be authorized.

Work hours are presently Monday – Friday: 0800-1600 hrs. Work hour changes should be coordinated with the Facility POC, Carla Gutierrez at (757) 464-6215. Weekend and overtime work must be approved in advance by the Contracting Officer. The Contractor shall keep the POC updated on the status and progress of the work and inform the POC of projected completion.

The NL will be in full operation during this project. The contractor shall co-ordinate the work activities and work areas closely with the POC to avoid disruption of the guests. The Contractor shall provide barricades as required to isolate the work areas from guest traffic. Overtime work hours may be required to complete this project, and can only be authorized with the expressed written approval of the Contracting Officer.

B. Base Security

The contractor shall obtain temporary Base passes from Base Security for all vehicles and employees involved in the project. There may be a charge for these passes.

Refer to clause H-25.

SECTION C Page 8 of 8

Personnel Information: At least 5 working days prior to start of work, the Contractor shall furnish to the POC the following information for Contractor and subcontractor personnel required to enter the installation:

Name of company Name of employee (Two forms of ID) Social Security Number Date and Place of Birth Completed application for gate badge

The Contractor’s employees shall comply with all Base Security requirements and driving regulations while on the Base. Drivers shall submit a driver’s license, valid proof of insurance and registration for each vehicle.

C-6. POINTS OF CONTACT

NEXCOM Project Manager

NEXCOM

Vanda Dixon 3280 Virginia Beach Boulevard Virginia Beach, VA 23452 Phone: 757-631-3541 E-mail: vanda.dixon@nexweb.org

Facility POC Navy Lodge Little Creek Carla Gutierez, NL General Manager 1125 Gator Blvd., Bldg 3335 Va. Beach, Virginia Phone: (757) 464-6215 E-mail: carla.gutierez@nexweb.org

Contracting Officer CNIC Facilities and Construction Alanna Young (N944) 7736 Kitty Hawk Ave., Lassen Bldg. 457 Millington, TN 38055-6500 Phone: 901-874-6942 Email: Alanna.g.youn.naf@us.navy.mil

Contracting Specialist CNIC Facilities and Construction Brandi Monroe

NEXCOM HQ

3280 Virginia Beach Blvd., Virginia Beach Phone: 757-631-4599 Email: Brandi.monroe@nexweb.org

END OF SECTION C

SECTION D Page 1 of 3

SECTION D

PACKAGING AND MARKING

D-2. SUBMITTALS (MAR 2021)

D-3. PACKAGING AND PACKING (JUL 2018)

SECTION D Page 2 of 3

D-2. SUBMITTALS (MAR 2021)

A. General: Existing requirements for submittal formats and content are addressed herein.

1. Marking & Shipping: All submittals shall be marked with the project name (identified by installation and project) and the contract number (#). Submittals shall be shipped in complete packages unless authorized in advance by the Contracting Officer.

2. Document Requirements: The Contractor is required to submit the documents in electronic formats (virus free Compact Disk (CD)) and hard copy formats. All documents submitted shall become the property of the NAFI and will not be returned to the Contractor. These documents shall be prepared, organized, and submitted on a Master Data Disc in the following formats, as applicable to the contract.

Hard copies shall be assembled in bound packages appropriately tabbed (or with cover sheets) and sequential page numbered for easy identification of sections and subsections of the documents.

a. “Shop/Concept drawings, bubble diagrams, Photos”: For all submittals, provide all drawings/diagrams/photos as separate files for each drawing/diagram/photo in PDF format.

Progress Photos shall be submitted on Compact Disk in a compressed format which may be readily extracted for other uses by the NAFI.

b. “Operation and Maintenance (O&M) Data, System Demonstration (Demo)”: For all submittals provide all O&M Data and System Demo in PDF format. The information shall be in 8 1/2” x 11” three-ring binders with durable plastic covers with the words “Operation and Maintenance Manual” and the name and address of the project, Contractor, and architect /engineer(s) neatly and permanently marked on the cover when hard copy formats are required.

c. “MISCELLANEOUS”: For all submittals, all other project documents shall be submitted in editable MS Word (.docx), editable MS Excel (.xlsx) or pdf file formats.

B. Submittal Matrix

1. The Contractor shall provide submittal packages in accordance with the matrixes below unless otherwise specified in the task order. Packages shall be shipped directly to reviewers unless otherwise specified in the task order. Reviewer addresses will be identified in each task order, or at the kick-off meeting for mailing.

NOTE: Upload shall mean provision of the specified submittal by an electronic communication method approved by the Contracting Officer

1. Execution Package: The Contractor shall submit within 21 days of award a project execution package. The execution package shall include the project specific area use plan (H-6. Contractor’s Area Use Plan), written safety plan (H-14. Safety), progress schedule (H-24. Contractor-Prepared

Reviewers Execution Package Shop Drawings &

Narrative

O&M Manual(s) & Warranty

Contracting Officer

Electronic Upload Electronic Upload Electronic Upload Project Manager

COR

Base POCs

SECTION D Page 3 of 3

Progress Schedule), Quality Management Plan (H-26. Contractor Quality Control and Quality Assurance) and environmental protection (H-33. Environmental Protection).

2. Video Training: Video all training sessions and give to COR and Contracting Officer as a part of system demonstration documentation.

A. Submittal Matrix

1. The Contractor shall provide submittal packages in accordance with the matrixes above unless otherwise specified in the task order. Packages shall be shipped directly to reviewers unless otherwise specified in the task order. Reviewer addresses will be identified in each task order, or at the kick-off meeting for mailing.

[Include number of copies per format and recipient for each contract submittal requirement]

D-2. PACKAGING AND PACKING (JUL 2018)

A. Packaging. Shall be in accordance with accepted commercial practice.

B. Packing. Shall be packed to ensure carrier acceptance and safe delivery to the destination in containers complying with rules and regulations applicable to the mode of transportation.

END OF SECTION D

SECTION E Page 1 of 4

SECTION E

INSPECTION AND ACCEPTANCE

E-1. INSPECTION OF CONSTRUCTION (MAR 2009)

E-2. PRE-FINAL AND FINAL INSPECTION (MAR 2009)

SECTION E Page 2 of 4

E-1. INSPECTION OF CONSTRUCTION (MAR 2009)

A. Definition. "Work" includes, but is not limited to materials, workmanship, and manufacture and fabrication of components.

B. The Contractor shall maintain an adequate inspection system and perform such inspections as will ensure that the work performed under this contract conforms to contract requirements. The contractor shall maintain complete inspection records and make them available to the NAFI. All work shall be conducted under the general direction of the Contracting Officer and is subject to NAFI inspection and test at all places and at all reasonable times before acceptance to ensure strict compliance with the terms of the contract.

C. NAFI inspections and tests are for the sole benefit of the NAFI and do not-

1. Relieve the Contractor of responsibility for providing adequate quality control measures;

2. Relieve the Contractor of responsibility for damage to or loss of the material before acceptance;

3. Constitute or imply acceptance; or

4. Affect the continuing rights of the NAFI after acceptance of the completed work under paragraph I below.

D. The presence or absence of a NAFI or Government inspector does not relieve the Contractor from any contract requirement, nor is the inspector authorized to change any term or condition of the specification without the Contracting Officer's written authorization.

E. The Contractor shall promptly furnish, without additional charge, all facilities, labor, and material reasonable needed for performing such safe and convenient inspections and tests as may be required by the Contracting Officer. The NAFI may charge to the Contractor any additional cost of inspection or test when work is not ready at the time specified by the Contractor for inspection or test, or when prior rejection makes reinspection or retest necessary. The NAFI shall perform all inspections and tests in a manner that will not unnecessarily delay the work. Special, full size, and performance tests shall be performed as described in the contract.

F. The Contractor shall, without charge, replace or correct work found by the NAFI not to conform to contract requirements, unless in the public interest the NAFI consents to accept the work with an appropriate adjustment in contract price. The Contractor shall promptly segregate and remove rejected material from the premises.

G. If the Contractor does not promptly replace or correct rejected work, the NAFI may (1) by contract or otherwise, replace or correct the work and charge the cost to the Contractor or (2) terminate for default the Contractor's right to proceed.

H. If, before acceptance of the entire work, the NAFI decides to examine already completed work by moving it or tearing it out, the Contractor, on request, shall promptly furnish all necessary facilities, labor, and material for such effort. If the work is found to be defective or nonconforming in any material respect due to the fault of the Contractor or its subcontractors, the Contractor shall defray the expenses of the examination and of satisfactory reconstruction. However, if the work is found to meet contract

SECTION E Page 3 of 4 requirements, the Contracting Officer shall make an equitable adjustment for the additional services involved in the examination and reconstruction, including, if completion of the work was thereby delayed, an extension of time.

I. Unless otherwise specified in the contract, the NAFI shall accept, as promptly as practicable after completion and inspection, all work required by the contract or that portion of the work the Contracting Officer determines can be accepted separately. Acceptance shall be final and conclusive except for latent defects, fraud, gross mistakes amounting to fraud, or the NAFI's rights under any warranty or guarantee.

E-2. PRE-FINAL AND FINAL INSPECTION (MAR 2009)

A. Pre-Final Inspection:

1. In addition to the requirements in Section E-1 above, the Contracting Officer or his authorized representative and technical representatives will jointly conduct a pre-final inspection prior to a final inspection of the facility.

2. The Contractor shall notify the Contracting Officer in writing when the entire project has been inspected by his design team and the project is ready for the Contracting Officer or his authorized representative to conduct a pre-final inspection. With this notification, the Contractor shall prepare and submit a list of items to be corrected or completed.

3. Upon completion of the pre-final inspection, the Contracting Officer will transmit a punch list report to the Contractor listing discrepancies requiring correction or completion and establishing a date for the final inspection. Upon receipt of this punch list, the Contractor shall within seven (7) days advise the Contracting Officer of any questions that he or any of his subcontractors may have concerning the requirements of the report.

B. Final Inspection:

1. When all pre-final inspection discrepancies have been corrected, the Contractor shall submit a written request for final inspection to the Contracting Officer at least fourteen (14) days before the desired date of inspection.

2. The Contracting Officer or his authorized representative will conduct the final inspection with his Technical Representative(s), the Contractor, and any needed subcontractor to determine whether the project can be finally accepted upon written notice from the Contractor that the re-inspection punch list items are complete.

C. Re-Inspection:

1. If, upon the first re-inspection, it is found that punch list items or other discrepancies are not sufficiently complete that the Project can be finally accepted, the Contractor shall be responsible for the NAFI’s costs for additional technical services for preparation of a new punch list and any subsequent re-inspection prior to final acceptance. The NAFI’s costs for additional services will be charged to the Contractor through an appropriate change order to recover applicable reimbursable expenses for activities involved in the re-inspection (this includes, but is not limited to, A-E expenses incurred by the NAFI).

SECTION E Page 4 of 4

2. Upon written notice from the Contractor that the re-inspection punch list items are complete, the Contracting Officer or his authorized representative will conduct the final inspection to verify that the discrepancies have been completed and determine whether the project can be finally accepted.

END OF SECTION E

SECTION F Page 1 of 4

SECTION F

DELIVERIES OR PERFORMANCE

F-1. COMPLETION TIME (MAR 2009)

F-3. PERFORMANCE EVALUATION OF THE CONTRACTOR (MAR 2009)

F-5. LIQUIDATED DAMAGES - CONSTRUCTION (APR 2016)

F-8. STOP WORK ORDER (MAR 2009)

F-9. SUSPENSION OF WORK (MAR 2009)

F-10. NAFI DELAY OF WORK (APR 2016)

SECTION F Page 2 of 4

F-1. COMPLETION TIME (MAR 2009)

The Contractor shall complete the work within the proposed time periods as outlined in Section B of the Contractor’s Proposal as accepted and agreed to by the NAFI.

F-3. PERFORMANCE EVALUATION OF THE CONTRACTOR (MAR 2009)

A. At a minimum, the Contractor’s performance will be evaluated upon final acceptance of the work.

However, interim evaluation may be prepared at any time during contract performance when determined to be in the best interest of the NAFI.

B. The Contractor will be rated either outstanding, satisfactory, or unsatisfactory in the areas of Contractor Quality Control, Timely Performance, Effectiveness of Management, Compliance with Labor Standards, and Compliance with Safety Standards. The Contractor will be advised of any unsatisfactory rating, in the overall rating, prior to completing the evaluation, and any overall comments will be made a part of the official record.

F-5. LIQUIDATED DAMAGES - CONSTRUCTION (APR 2016)

A. If the Contractor fails to complete the work within the time specified in the contract, the Contractor shall pay liquidated damages to the NAFI in the amount of $500 for each calendar day of delay until the work is completed or accepted.

B. If the NAFI terminates the Contractor's right to proceed, liquidated damages will continue to accrue until the work is completed. These liquidated damages are in addition to excess costs of repurchase under the Termination clause.

F-8. STOP WORK ORDER (MAR 2009)

A. The Contracting Officer may, at any time, by written order to the Contractor, require the Contractor to stop all, or any part, of the work called for by this contract for a period of ____ (90 days unless a different number of days is inserted) after the order is delivered to the Contractor, and for any further period to which the parties may agree. The order shall be specifically identified as a stop-work order issued under this clause. Upon receipt of the order, the Contractor shall immediately comply with its terms and take all reasonable steps to minimize the incurrence of costs allocable to the work covered by the order during the period of work stoppage. Within a period of 90 days after a stop-work is delivered to the Contractor, or within any extension of that period to which the parties shall have agreed, the Contracting Officer shall either-

1. Cancel the stop-work order; or

2. Terminate the work covered by the order as provided in the Default, or the Termination for

Convenience, clause of this contract.

B. If a stop-work order issued under this clause is canceled or the period of the order or any extension thereof expires, the Contractor shall resume work. The Contracting Officer shall make an equitable adjustment in the delivery schedule or contract price, or both, and the contract shall be modified, in writing, accordingly, if-

SECTION F Page 3 of 4

1. The stop-work order results in an increase in the time required for, or in the Contractor's cost properly allocable to, the performance of any part of this contract; and

2. The Contractor asserts its right to the adjustment within 30 days after the end of the period of work stoppage; provided, that, if the Contracting Officer decides the facts justify the action, the Contracting Officer may receive and act upon the claim submitted at any time before final payment under this contract.

C. If a stop-work order is not canceled and the work covered by the order is terminated for the convenience of the NAFI, the Contracting Officer shall allow reasonable costs resulting from the stop-work order in arriving at the termination settlement.

D. If a stop-work order is not canceled and the work covered by the order is terminated for default, the

Contracting Officer shall allow, by equitable adjustment or otherwise, reasonable costs resulting from the stop-work order.

F-9. SUSPENSION OF WORK (MAR 2009)

A. The Contracting Officer may order the Contractor in writing to suspend, delay, or interrupt all or any part of the work of this contract for the period of time that the Contracting Officer determines appropriate for the convenience of the NAFI.

B. If the performance of all or any part of the work is, for an unreasonable period of time, suspended, delayed, or interrupted (1) by an act of the Contracting Officer in the administration of this contract, or

(2) by the Contracting Officer's failure to act within the time specified in this contract (or within a reasonable time if not specified) an adjustment shall be made for any increase in the cost of performance of this contract (excluding profit) necessarily caused by such unreasonable suspension, delay, or interruption and the contract modified in writing accordingly. However, no adjustment shall be made under this clause for any suspension, delay, or interruption to the extent that performance would have been so suspended, delayed, or interrupted by any other cause, including the fault or negligence of the Contractor, or for which an equitable adjustment is provided for or excluded under any other term or condition of this contract.

C. A claim under this clause shall not be allowed (1) for any costs incurred more than 20 days before the

Contractor shall have notified the Contracting Officer in writing of the act or failure to act involved (but this requirement shall not apply as to a claim resulting from a suspension order), and (2) unless the claim, in an amount stated, is asserted in writing as soon as practicable after the termination of the suspension, delay, or interruption, but not later than the date the final payment under the contract.

F-10. NAFI DELAY OF WORK (APR 2016)

A. If the performance of all or any part of the work of this contract is delayed or interrupted-

1. by an act of the Contracting Officer in the administration of this contract that is not expressly or impliedly authorized by this contract, or

2. by a failure of the Contracting Officer to act within the time specified in this contract, or within a reasonable time if not specified, an adjustment (excluding profit) shall be made for any increase in the cost of performance of this contract caused by the delay or interruption and the contract shall be modified in writing accordingly. Adjustment shall also be made in the delivery or performance dates

SECTION F Page 4 of 4 and any other contractual term or condition affected by the delay or interruption. However, no adjustment shall be made under this clause for any delay or interruption to the extent that performance would have been delayed or interrupted by any other cause, including the fault or negligence of the Contractor, or for which an adjustment is provided or excluded under any other term or condition of this contract.

B. A claim under this clause shall not be allowed-

1. For any costs incurred more than 20days before the Contractor shall have notified the Contracting

Officer in writing of the act or failure to act involved; and

2. Unless the claim, in an amount stated, is asserted in writing as soon as practicable after the termination of the delay or interruption, but not later than the day of final payment under the contract.

END OF SECTION F

JEB Little Creek- Fort Story, Virginia Beach, VA

SECTION G Page 1 of 5

SECTION G

CONTRACT ADMINISTRATION DATA

G-1. ADDRESS FOR CORRESPONDENCE (MAR 2009)

G-2. INVOICES AND PAYMENTS (MAR 2009) – Alternate I G-3. CONTRACT ADMINISTRATION (MAY 2015) – Alternate I

G-4. MANDATORY INFORMATION FOR ELECTRONIC FUNDS TRANSFER (APR 2016)

G-5. EFT VENDOR PAYMENT ENROLLMENT FORM (APR 2016)

G-6. CONTRACTING OFFICER’S REPRESENTATIVE DESIGNATION (MAR 2012)

G-7. RETAINAGE STATEMENT - CONSTRUCTION (MAR 2012)

G-8. INSTALLATION POINT OF CONTACT (POC) (JUL 2015)

SECTION G Page 2 of 5

G-1. ADDRESS FOR CORRESPONDENCE (MAR 2009)

A. Contractor is requested to indicate below the address to which correspondence should be mailed, if such address is different from the one shown on page one (SF33) of this contract.

Name:

G-2. INVOICES AND PAYMENTS (MAR 2009) – Alternate I

A. Progress payments to the Contractor are authorized on a monthly basis in accordance with Section I, Contract Clause I-74, entitled Payments under Fixed-Price Construction Contracts. The Contractor shall submit the following itemized applications for payment, using AIA Form G-702 and G-703 or equivalent.

The original of all invoices shall be furnished A222322_Little_Creek_Fire_Panel.98_Pay_Apps@docs-gc2.e-builder.net and to the Contacting Officer (a, b, and c below) via email. Payment will be made based on receipt to the below addressee only and copies provided to others will not be considered as an acceptance date. Actual payment for all invoices will be made by the Budget Analyst (b).

a. Commander Navy Installations Command Facilities/Acquisitions Branch N944S1 Attn: Alanna Young, Contracting Officer 5720 Integrity Drive Bldg 457 Millington, TN 38055 E-mail: Alanna.g.young.naf@us.navy.mil Phone: (901) 874-6942

b. NEXCOM, Code B Attn: Carena Reid, Budget Analyst 3280 Virginia Beach, VA 23505 Email: Carena.Reid@nexweb.org Phone: (757) 631-3689

c. NEXCOM, Facility Design and Construction Vanda Dixon - Project Manager 3280 Virginia Beach Blvd.

Virginia Beach, VA 23452 Email: vanda.dixon@nexweb.org

Street Address:

City, State, Zip:

Area Code, Telephone Number:

SECTION G Page 3 of 5

G-3. CONTRACT ADMINISTRATION (MAY 2015) – Alternate I

A. Contracting Officer: This contract will be administered by a Contracting Officer assigned to the Commander, Navy Installations Command, N944.

B. Contracting Officer’s Authority: The Contracting Officer is the only person authorized to to any of the requirements under this contract, and notwithstanding any provision contained elsewhere in this contract, said authority remains solely with the Contracting Officer. In the event the Contractor effects any changes at the direction of any person other than the Contracting Officer, the change will be considered to have been without authority and no adjustment will be made in the contract price to cover any increase in charges incurred as a result thereof. The name and address of the Contracting Officer is as follows:

Alanna Young, Contracting Officer CNIC, Facilities and Construction Contracting 5720 Integrity Drive Millington, TN 38055 E-mail: Alanna.g.young.naf@us.navy.mil

C. Installation Points of Contact: The Contracting Officer may designate one (1) or more Installation Points of Contact (POC) for the purpose of receipt of supplies delivered and accepted or services rendered and accepted under this contract. No inspector or POC is authorized to change the terms and conditions of this contract or any provision of the specifications nor shall the presence or absence of an inspector or POC relieve the Contractor from any requirements of the contract.

G-4. MANDATORY INFORMATION FOR ELECTRONIC FUNDS TRANSFER (APR 2016)

A. Method of Payment.