NATHAN_HALE_SCHOOL_REUSE_REPURPOSING_(Addendum_#5_Revision).pdf

REQUEST FOR PROPOSAL

22/23-65

NATHAN HALE SCHOOL REUSE/REPURPOSING

Town of Manchester

Lincoln Center

Manchester, CT 06040

RELEASE DATE: May 3, 2023

DEADLINE FOR QUESTIONS: June 8, 2023

RESPONSE DEADLINE: June 21, 2023, 11:00 am

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/townofmanchester https://secure.procurenow.com/portal/%7bproject.government.code%7d

Town of Manchester

REQUEST FOR PROPOSAL

22/23-65

NATHAN HALE SCHOOL REUSE/REPURPOSING

I. INTRODUCTION

II. INSTRUCTIONS TO BIDDERS

III. STANDARD INSTRUCTIONS TO BIDDERS

IV. PROJECT DETAILS

V. INSURANCE AND INDEMNIFICATION REQUIREMENTS

VI. LIVING WAGE ORDINANCE

VII. EVALUATION CRITERIA

VIII. VENDOR SUBMISSIONS

Attachments:

A - Adaptive_Reuse_Fesibility_Study.pdf

B - NEXTGEN_Report.pdf

C - Odyssey_Proposal_to_BOD_Minutes.pdf

E - Silver-Petrucelli_Report.pdf

F - Odyssey_Presentation_Minutes.pdf

G - Manchester_School_Repurposing_Report,_Transforming_Manchester.pdf

H - Nathan_Hale_Site_Plan,_Details_and_Index.pdf

T - Manchester living wage certification

Request For Proposal #22/23-65 Title: NATHAN HALE SCHOOL REUSE/REPURPOSING

1. INTRODUCTION

1.1. Summary

The Town of Manchester is requesting proposals from qualified entities or teams interested in executing a transformative project. The Town Board of Directors' intent is to repurpose the Nathan Hale School as a community asset and to bring renewed energy, vitality and pride to the neighborhood through a combination of uses that take advantage of the varied character of the space. We are looking for the qualified entity to either purchase the property or a portion of the property or enter into a long-term lease of the property and redevelop it for housing, office space, mixed-use, nonprofit use, educational opportunities, creative space, or a combination of these uses, or other uses that are compatible with the

Town's goals and objectives and reflect the themes of reuse generated through community engagement processes.

1.2. Background

Manchester is a forward-thinking community of 60,000 residents and the commercial, entertainment and residential hub of the east-of-the-river Greater Hartford region. This Request for Proposals outlines important information regarding the site, the context for this project, the qualification documentation and other information to be submitted.

Nathan Hale Elementary School, located at 160 Spruce Street in Manchester, Connecticut, was built in

1922 by the Cheney Brothers. It is a contributing property to the Manchester Historic District and is listed on the National Register of Historic Places. The school closed in June 2012, however parts of the building have remained in use by the Town’s Department of Leisure, Family and Recreation for recreational purposes. The building is 58,960 Square Feet and includes a baseball field, full size basketball court, playground, and open space. Nathan Hale is located on a 3.8 acre site on the East Side.

Surrounding land use immediately adjacent to the site is largely residential (one to four family homes, and larger multi units), with some neighborhood commercial uses. The downtown central business district is less than one quarter mile from the site. Zoning is primarily Residence B, Central Business

District, and Neighborhood Business.

Manchester is 27.7 square miles with a population density of 2000+ persons per square mile.

Comparatively, the East Side has a population density of 7,399 within its half square mile area. The

Town's Plan of Conservation and Development classifies the neighborhood around Nathan Hale as a core neighborhood or a mixed use center.

In recent years, the Town has made an effort to decide on the best reuse of the space. Below are examples/reports pertaining to these efforts.

A. Nathan Hale NEXTGEN Report: In March of 2014, the Board of Directors adopted a resolution to develop a process to generate and gather ideas for the reuse of Nathan Hale School. In that resolution, the Board stated its intent to "encourage and support the redevelopment of the former Nathan Hale School as a community asset with the goal of bringing renewed energy, vitality, and pride to the neighborhood through a combination of uses that take advantage of the varied and different character of the spaces within and outside of the building." The Board resolution stated a preference for an economically sustainable model for any reuse project, and for activities that would build on the connection between the East Side neighborhood and

Downtown Manchester. In response to this resolution, the Manchester Planning Department conducted two public meetings to explore the possibilities of the reuse of Nathan Hale School, attended by over 100 residents: the first to brainstorm ideas, the second to receive comment on the most promising scenarios. The NEXTGEN report outlines staff's recommended two development options for consideration based on the public input. (see Nathan Hale NEXTGEN

Report, Sept. 2014)

B. Adaptive Reuse Feasibility Study, May 2015 (conducted by Bartram & Cochran): following the

NEXTGEN Report, next steps included hiring Bartram & Cochran National Real Estate

Consultants and Crosskey Architects, LLC to evaluate the economic feasibility of the preferred alternatives developed by staff after conducting two well attended public forums during the

NEXTGEN Report phase. (see report)

C. Nathan Hale/Odyssey School Facility Needs Assessment, September 2018: In response to the

NEXTGEN Report and Adaptive Reuse Report, Odyssey School of Manchester, CT a local charter school, proposed to the Town of Manchester, a partnership to occupy the former Nathan Hale

School. Odyssey had outgrown its space and was ready to expand and increase its footprint in the community to better accommodate student's educational, recreational and social and emotional needs and to create a stronger connection to the community they serve which was not achievable in its current location. The Town contracted with Silver/Petrucelli and

Associates, Inc. to conduct a facility needs assessment in preparation for Odyssey's proposal to

Manchester Board of Directors in January of 2019. No official action was taken on Odyssey's proposal. (see reports)

In early 2020, the Board of Directors passed a resolution to establish the Repurposed Schools

Committee. The committee was comprised of 22 members from various areas of the community. The committee was charged to explore options for reuse of up to four decommissioned schools, with a term ending June 30, 2021. During the initial appointment period and with the onset of COVID- 19 progress stalled and as a result, the structure of the committee suffered, requiring reorganization into a smaller taskforce that would hone in on reuse.

In 2022, the new task force engaged the services of Meraj Consulting to provide an analysis on the community’s vision for the project. Meraj Consulting engaged the community in a variety of ways, including public English and Spanish language town halls, attending town events, and one on one interviews with members of the public. The purpose of their research was to gauge community input to form a recommendation for the reuse of the Nathan Hale School Building. The results from their study found that the recurring themes that Manchester residents asked for throughout the community engagement process included housing, a community recreational/cultural center, a school, and direct services/support (see Manchester School Repurposing Report, Transforming Manchester). Additionally, residents asked for affordable housing, transitional housing, and housing for seniors and disabled people. For Nathan Hale School specifically, the two major themes recommended included school and housing, however the spaces would also need to be created with the function of a community space.

The Town has identified the following programming that currently takes place at the Nathan Hale

School. It is envisioned that this property will remain available for community use and for programs that are operated by the Department of Leisure, Family and Recreation.

• Adult Pickleball (weekday evenings, year- round)

• Indoor Badminton (weekday evenings, October-May)

• Indoor Markets (monthly, December-May)

• Family Fun Nights (monthly, October- April)

• Election Site (annually- November)

The project site is directly across the street from the Town’s Office of Neighborhood and Family

Services, including community gardens and a vibrant Farmer’s Market that occurs on Wednesdays from

June 1 to August 31 of each year, attracting, on average weekly, 445 visitors to the location. This neighborhood market provides access to healthy and fresh locally grown produce and offers double

SNAP benefits. This neighborhood has been identified as a food desert, solidifying the market as a positive asset in the neighborhood.

In addition to the market, the site also hosts 40 community raised garden beds, offering access to neighborhood residents more space to grow healthy foods in a very densely populated neighborhood.

This project site is also within half a mile of Manchester’s vibrant Downtown, located on Main Street.

Main Street runs north and south from I-384 to Routes 6 and 44. Manchester’s Downtown is in the midst of a positive transformation with millions of dollars in public and private funds over the past five years. In the Fall of 2022, voters overwhelmingly approved a $39 million referendum to construct a new

75,000 sf public library and to reuse the current Mary Cheney Library building. The plans for this project are underway and we hope to open the new library in coming years.

Downtown has endured several shifts in retail activity to other areas of town, first to the Broad Street area with the development of the Manchester Parkade shopping center in the 1960's. The opening of the Buckland Hills Mall in 1989 began the rapid development of the Buckland Hills area into a superregional shopping, entertainment and residential destination. Despite these shifts, Downtown’s access to Interstate 384 and State Routes 6 and 44, its historic significance, unique architecture, central location and flexible zoning regulations have allowed it to continue to remain a viable center of activity in the community. Recent interest in supporting local businesses, downtown living, walkability and vibrant quality of life have burgeoned Downtown as a true, center of commerce, culture, and community.

Today, Downtown includes restaurants, specialty retail shops, and financial and personal service offices.

Newer businesses including Silk City Coffee, Urban Lodge Brewing, and the Firestone Art Studio and

Café, which have opened in recent years and along with older, established businesses, draw customers both locally and from the surrounding region. The Town-owned-and-operated WORK_SPACE is a unique co-working and meeting space with multiple public art galleries that hosts entrepreneurs and small businesses while driving additional visitors to the area. The district is served by CT Transit bus service and currently has over 800 public parking spaces. The Town’s planned $10-15 million dollar streetscape improvement project will result in pedestrian and bicycle infrastructure improvements, additional outdoor dining opportunities and public spaces and amenities.

1.3. Contact Information

Cora Narracci

Purchasing Agent

494 Main Street

Purchasing Department

Manchester, CT 06040

Email: cnarracci@manchesterct.gov

Phone: (860) 647-3033

Department:

Town Manager

Department Head:

Steve Stephanou

Town Manager

1.4. Timeline

Release Project Date May 3, 2023

Pre-Bid Meeting (Mandatory) June 6, 2023, 10:30am

Nathan Hale School

160 Spruce Street

Manchester, CT 06045

Question Submission Deadline June 8, 2023, 4:00pm

Submission Deadline June 21, 2023, 11:00am mailto:cnarracci@manchesterct.gov tel:(860)647-3033

2. INSTRUCTIONS TO BIDDERS

2.1. ELECTRONIC BIDDING INFORMATION

Submitting Proposals

Specifications and proposal forms must be obtained online at Town of Manchester Procurement Portal

(opengov.com). The exclusive means by which all prospective bidders may obtain proposal packages, direct inquiries, request and receive addenda and supplemental information, and submit bids and proposals, shall be through the Town of Manchester’s OpenGov portal.

Proposals may be received up to the deadline date and time listed in the solicitation documents, via the

Town’s e-Procurement Portal. The Town e-Procurement Portal Clock is the official clock for the determination of all deadline dates and times. Without exception, responses will not be accepted after the submission deadline regardless of any technical difficulties such as poor internet connections. The

Town of Manchester strongly recommends completing your response well ahead of the deadline.

Addenda Notification and Acknowledgement

Addenda Notification: Bidders are required to register for an account via the Town’s e-Procurement

Portal hosted by OpenGov. Once the bidder has completed registration, you will receive addenda notifications to your email by clicking “Follow” on this project. Ultimately, it is the sole responsibility of each bidder to periodically check the site for any addenda at Town of Manchester Procurement Portal

(opengov.com)

Submitting Questions and Receiving Responses

Proposers shall submit all inquiries regarding this RFP via the Town’s e-Procurement Portal. Please note any deadline for submitting inquiries. All answers to inquiries will be posted on the Town’s e-

Procurement Portal. Bidders may also click “Follow” on this RFP to receive an email notification when answers are posted. It is the responsibility of the bidder to check the website for answers to inquiries.

When applicable, state bids will be considered for this service.

The Purchasing Authority reserves the right to waive any informality or reject any and all bids. In addition to the bid specifications, all bids are subject to the terms, provisions and conditions of the

Manchester Charter, Code of Ordinances, and Purchasing Guidelines. By bidding on the proposed purchase, the bidder agrees to such terms, provisions and conditions.

An Equal Opportunity/Affirmative Action Employer

2.2. BID OPENING INFORMATION

Proposals must be received by the date and time indicated in the bid documents.

2.3. RULES AND REGULATIONS FOR COMPETITIVE BIDDING

These rules and regulations have been adopted by the Board of Directors of the Town of Manchester pursuant to Section 5-22 of the Town Charter. They are standard for all competitive bidding proposals https://procurement.opengov.com/portal/townofmanchester https://procurement.opengov.com/portal/townofmanchester https://procurement.opengov.com/portal/townofmanchester issued by the Town of Manchester, Connecticut for contracts of all types where labor, materials, and necessary equipment to complete work is to be furnished to the Town, where the Town is to purchase supplies, materials, and equipment, where the Town is to sell surplus materials and equipment, or where the Town is to sell real estate. These rules and regulations shall be binding upon all prospective bidders and the Town of Manchester.

2.4. GENERAL RULES

1. The Purchasing Authority may delete or modify any of the instructions to bidders for a particular proposal, indicating such change in the appropriate section of the proposal documents. The Purchasing

Authority may insert special instructions in any special contracts which are subject to competitive bidding.

2. The proposal is signed by the proposer with full knowledge of, and agreement with, the general specifications, conditions, and requirements of this proposal.

3. The town has transitioned to electronic bidding. Vendors should submit solicitation responses electronically via the Town of Manchester Procurement Portal. Vendors will be asked to register and should do so prior to submitting proposal documents.

4.This proposal and any addenda will be issued on the Town of Manchester website bidding portal. It shall be the responsibility of the proposer to download this information. THE TOWN OF MANCHESTER

WILL NOT MAIL A SEPARATE HARD COPY OF ADDENDUM TO PROPOSERS. Failure of any proposer to receive any such addendum or interpretation shall not relieve such proposer from any obligation under his RFP as submitted. All addenda so issued shall become part of the Contract Documents.

5. Proposal prices may not be withdrawn by bidder for 90 days after bid opening.

6. Proposals received later than the time and date specified will not be considered. Amendments to, or withdrawals of proposals received later than the time and date set for submission deadline will not be considered.

7. All deliveries of commodities or services hereunder shall comply in every respect with all applicable laws of the Federal Government and/or the State of Connecticut.

8. Purchases made by the Town of Manchester are exempt from payment of Federal Excise Taxes and the Connecticut Sales Tax and such taxes must not be included in bid prices. Federal Excise Tax exemption certificates, if requested, will be furnished.

9. The Proposer, where applicable, shall insert/include the price per stated unit and extend a total price for each item. In the event there is a discrepancy between the unit price and the extension, the unit price will govern. The total cost shall be the sum of the extended prices.

10. Proposer shall, where applicable, submit terms for payment in spaces provided in the proposal form, showing the amount of cash discount which shall apply to proposal prices when paid within the stated number of days in the proposal.

11. All inquiries shall be submitted within the time limitations specified in the bid documents and shall be requested via the online portal Q&A. All information given by the Town other than through the

OpenGov Portal shall be informal and shall not be binding upon the Town nor shall it furnish a basis for legal action by any proposer or prospective proposer against the Town.

11A. The Town reserves the right to reject any and all proposals, to waive technical defects, and to make such awards including accepting a proposal, although not the lowest cost, as it deems in its sole discretion to be in the best interest of the Town. The Town reserves the right to reject any proposal if the proposer, any officer of the proposer, or any other company owned in whole or in part by any officer(s) of the proposer, is delinquent in the payment of any taxes or fees owed to the Town. The

Town reserves the right to require a disclosure statement from the proposer listing the name(s) of all officers of the company.

11B. In the event the Town determines that a contractor is delinquent in any payment due the Town, then the Town may offset the delinquent amount due to the Town against the sums owed the contractor.

12. The Town of Manchester may make such investigation as deemed necessary to determine the ability of the proposer to discharge a contract. The proposer shall furnish the Town with all such information and data as may be required for that purpose. The Town reserves the right to reject any proposal if the proposer fails to satisfactorily convince the Town that he is properly qualified by experience and facilities to carry out the obligations of the contract and to satisfactorily complete the work called for herein, or if the proposal is conditional in nature.

13. Except where otherwise provided, a contract between the Town and a successful proposer shall consist of the Request for Proposal, Specifications, Plans, Proposal, and Acceptance by the Town and these Rules and Regulations. Acceptance by the Town may be by purchase order for the portion of the work awarded to a contractor.

14. All Requests for Proposal shall be publicly advertised in a newspaper having a general circulation within the Town of Manchester, Connecticut.

15. The Request for Proposal shall be made available on the Town of Manchester Purchasing Web Site via the OpenGov Portal.

16. Any act or acts of misrepresentation or collusion shall be a basis for disqualification of any proposal or proposals submitted by such persons guilty of said misrepresentation of collusion. In the event that the Town enters into a contract with any bidder who is guilty of misrepresentation or collusion and such conduct is discovered after the execution of said contract, the Town may cancel said contract without incurring liability, penalty, or damages.

17. In the event that any proposer wishes to protest the potential award of a proposal, the proposer must make it’s protest in writing, identify the protesting party, the RFP number, title and shall include a factual summary of the basis of the protest including any documents that shall be considered and request a conference with respect thereto. Said protest must be received in the Town of Manchester

Purchasing Office, within FIVE (5) business days after the award decision.

18. A conference with respect to said protest shall be scheduled by the Purchasing Authority and shall be attended by the Purchasing Authority or their designee and such other persons as the Purchasing

Department and the General Manager shall require attend. The subject matter of said conference shall be limited to the reasons for the protest specified in the written request for said conference. Said conference shall also include a discussion of all possibilities for a resolution of dispute. The Town shall make a decision in writing within three (3) business days after said conference and notify protesting bidder.

19. In the event that any protesting proposer wishes to take legal action against the Town, they must first fully comply with all of these Rules and Regulations, including those which have been changed by the Purchasing Authority pursuant to paragraph 1 herein.

20.Except for special instructions inserted in special contracts by the Purchasing Authority pursuant to paragraph 1 herein, in the event of any conflicts between these Rules and Regulations and the terms and conditions of any document these Rules and Regulations shall prevail.

21. All Awards shall be made by the Purchasing Authority.

22. The Town of Manchester is an equal opportunity employer and requires an affirmative action policy for all of its Contractors and Vendors as a condition of doing business with the Town, as per Federal

Order 11246. By signing the Proposal form for this proposal, all vendors and contractors agree to this condition of doing business with the Town, and should the Town choose to audit their compliance, the vendor agrees to cooperate fully.

23. The contractor shall not transfer, sublet, or assign the contract by Power of Attorney or otherwise to any person, firm, or corporation, or in any way vary the terms of the contract without written permission from the Town. The Town has the right to terminate with a ninety (90) day written notice to the contractor. The Town reserves the right to terminate the contract at any time during the contract period. Such termination shall be effective immediately after giving written notice to the contractor that the Town is terminating the contract.

2.5. Important Instructions for Electronic Submittal

Proposers shall create a FREE account with Open Gov Procurement by signing up at https://secure.opengov.com/portal/townofmanchester. Once you have completed account registration, browse back to this page, https://procurement.opengov.com/portal/townofmanchester and click on

"Submit Response", and follow the instructions to submit the electronic bid.

2.6. Instructions to Bidders

In accordance with the provisions of the Town Charter, sealed proposals will be received through the

OpenGov Portal, not later than the date and time set forth above, for furnishing the commodities and/or services listed herein. Proposals must be executed in accordance with and subject to instructions and specifications contained herein.

3. STANDARD INSTRUCTIONS TO BIDDERS

3.1. STANDARD INSTRUCTIONS TO BIDDERS – SUPPLIES, MATERIALS &

EQUIPMENT

These instructions are standard for all proposals issued by the Town of Manchester, Connecticut, for the purchase of all supplies, materials, and equipment. The Town of Manchester may delete, supersede, or modify any of these standard instructions for a proposal by indicating such change in the section headed

“Special Instructions to Bidders.”

1. Unless otherwise stated, deliveries must consist of new merchandise.

2. Prices quoted shall be net delivered prices to the Town.

3. The Town may withhold acceptance of, or reject any merchandise which found, upon examination, not to meet the specifications’ requirements. When rejected, it shall be removed by the Contractor

(vendor) within ten (10) days after notification of rejection.

4. When the schedule indicates that an item to be purchased is to be specified, or equal, the bidder may offer an article which is certified to be equal in quality, performance, and in other essential characteristics to the bid standard. Bidder must furnish any information, such as specifications, test results, etc., which will help in determining whether an item is equal or superior to the Town’s bid standard. If a bidder fails to name a substitute, the specified item must be furnished.

5. Bidders agree to comply with all of the latest Federal and State safety standards and regulations and certify that all items furnished in this bid will conform to and comply with said standards and regulations. Bidder further agrees to indemnify and hold harmless the Town for all damages assessed against the Town as a result of the bidder’s failure to comply with said Standards and/or Regulations.

6. The Town reserves the right to make an award by item or total as may be in the best interest of the

Town. If a Bidder desires to bid on an “all or nothing” basis, he shall so indicate on the bid schedule and the Town reserves the right to make an award as may be in the best interest of the Town.

7. The Bidder shall pay all royalties and license fees. He shall defend all suits or claims for infringement of any patent rights and shall save the Town of Manchester harmless from loss on account thereof except that the Town of Manchester shall be responsible for all such loss when a particular manufacturer, product, or process is specified by the Town of Manchester.

3.2. Overview:

The Town of Manchester (Town) desires to engage a contractor to provide the services in support of the

NATHAN HALE SCHOOL REUSE/REPURPOSING.

Incorporated as part of the RFP are the #Attachments, #Scope of Work . The Project includes, but is not limited to, Invitation to RFQ/RFP, Instructions to Bidders, Supplementary Instructions to Bidders, RFQ/RFP Form, Standard Form of Agreement Between Owner and Contractor , General Conditions of the Contract for Construction , and Supplementary General Conditions of the Contract for Construction.

https://procurement.opengov.com/portalownofmanchester/projects/23771?section=187364 https://procurement.opengov.com/portalownofmanchester/projects/23771?section=187367

3.3. Description of Project:

Nathan Hale School Reuse/Repurposing

3.4. Right to Award

The Town reserves the right to award the contract to the contractor deemed to be in the best interests of the Town for the Project after review of the submissions received, not based solely on cost or any other specific factors.

3.5. Litigation

1. Litigation/Arbitration – List information on (a) any involvement in litigation or arbitration with municipal clients; and (b) all clients that have terminated your services prior to completion of any project within the past ten (10) years. Explain circumstances that led to it and describe the resolution.

3.6. Maintain Insurance

Insurance – Contractor/ Vendor shall agree to maintain in force at all times during the contract the following minimum coverages and shall name the Town of Manchester as Additional Insured on a primary and non-contributory basis to all policies except Workers Compensation.

4. PROJECT DETAILS

4.1. Project Objectives

The Town is seeking a transformative development proposal to repurpose the former Nathan Hale

School. We are looking for the qualified entity to either purchase the property or a portion of the property or enter into a long-term lease of the property and redevelop it for housing, office space, mixed-use, nonprofit use, educational opportunities, creative space, or a combination of these uses, or other uses that are compatible with the Town's goals and objectives and reflect the themes of reuse generated through community engagement processes. The selected reuse will make the space a community asset and provide accessibility, neighborhood pride, and energy and vitality to the location.

It is desirable that the development have a connection to Downtown and allow for some portion of the property to be available for community use.

4.2. Desirable Elements

The Town Board of Directors' intent is to redevelop the Nathan Hale School as a community asset and to bring renewed energy, vitality and pride to the neighborhood through a combination of uses that take advantage of the character of the space. The Town is open to various concepts and ownership structures ranging from a comprehensive development to organization(s) using portions of the former school building.

There is a desire to see this site's new use conform to the responses gathered from the "Transforming

Manchester" report that can be found in the attachments. The results from the study found that the themes Manchester residents asked for throughout the community engagement process included housing, a community recreational/cultural center, a school, and direct services/support. Additionally, residents asked for affordable housing, transitional housing, and housing for seniors and disabled people. For Nathan Hale School specifically, the two major themes recommended included school and housing, however the spaces would also need to be created with the function of a community space.

The Town is open to a proposal that allows for a combination of mixed-use space, educational facilities and workforce development programs, which include community use of the recreational gym area and outdoor sports fields. In addition, the Town is open to reviewing proposals for mixed income housing at this location. We request that submittals outline what type of housing is being proposed and how many units will be available at each income level. Connection to Downtown Manchester is also desirable.

The Town is open to reviewing any ideas that fit into our community goals and reserves the right to pick multiple proposals that fulfill those goals.

4.3. Project Timing

The Town would like to see this project completed as soon as possible.

4.4. Financial Structure

The following are the basic guidelines for the transfer or sale of any real property located within the

Site:

1. The Town prefers to sell the property but is open to a lease agreement. The Town will consider which system is in the best interest of the Town and developer.

2. The chosen entity shall complete the purchase or lease of Town owned property in accordance with an agreed upon development plan and schedule. The Town will be looking to accomplish the goals of the project as quickly as is reasonably possible.

3. The chosen entity will be required to enter into a Land Disposition Agreement and/or purchase and sales agreement with the Town of Manchester, which will include but not be limited to provisions regarding retention of public parking, building design standards, public open space amenities, investment commitments, implementation schedule, reversion of title for failure to perform and transfer of development rights. Any agreement will be filed on the land records of the Town of

Manchester.

4.5. Submission Requirements

Respondents should provide a clear statement of interest including a general recognition and acknowledgement that their interest is predicated on the basic goals and objectives as articulated by the

Town for the Site. The response should include information on the Project Team, including:

• Development entity and lead team member

• Structure of organization

• Principal or CEO

• Authorized contact person(s) & title

• Other project team members and responsibilities

• Telephone, physical and e-mail address and website

The Town also requests that respondents include a summary of the team’s qualifications and experience to undertake the proposed development. This summary will be a consolidation of the information contained in Section B-Relevant Experience.

A. DEVELOPMENT APPROACH, PROPOSED TIMELINE AND PHASING

In order to better understand and appreciate each respondents’ approach to the project the Town requests a narrative statement conveying thoughts and concepts as to how the site(s) may best be developed to realize the Town’s goals. The purpose of this statement is to better understand the creative qualities the respondents bring to the project and provide insight into the differences between and among teams. Conceptual site and architectural plans should be included to illustrate the team’s approach to the project. A detailed timeline and a detailed financial analysis for the project should be included.

B. RELEVANT PROJECT EXPERIENCE

Describe, at a minimum, the project team’s most similar projects as follows:

1. Describe the scope of the development, construction start and completion dates, any proposed phasing and construction cost.

2. Include a list of tenants successfully placed in the project.

3. Identify the sources of financial capital including the method of long-term financing of both debt and equity.

4. Provide project photographs.

5. Identify project awards or special recognition, if any.

6. Explain how the project is similar to this proposed project.

7. Provide a brief description of the development team, their experience working together and the specific roles of each team member.

C. MANAGEMENT EXPERIENCE

List the names, scope of responsibilities and professional experience of those members of the management team. Respondents may meet this requirement by submitting resumes or a brief narrative for each team member of the management team. Indicate the management team’s previous experience in the management, operation, and ownership of facilities similar to that of the project being proposed.

D. FINANCIAL CAPABILITIES

Present evidence that the team has the financial capability to carry out the proposed commitments. The preferred evidence consists of the audited financial statements of the lead team member for the two most recent years. However, other evidence may be submitted at the entity's discretion. This information may be submitted confidentially and under separate cover.

E. PROPOSED OWNERSHIP STRUCTURE AND REQUESTED INCENTIVES

Describe in detail the team’s proposed financial structure of any agreement. If the entity proposes to purchase all or a portion of the property, include a proposed purchase price. If the entity proposes a lease, please describe in detail. Include a description of what financial or other assistance would be required of the municipality. Please outline in as much detail as possible the type of assistance required.

4.6. Review Procedure

Responses to the Request for Proposals will be reviewed by a project review committee. Following the review of responses, the Committee may elect to interview some or all the respondents or may otherwise seek clarification or amplification of the materials. Upon completion of the review, the

Review Committee will make its recommendation to the full Board of Directors, Manchester’s legislative body. The recommendation may include:

1. Rejection of all submittals

2. Invitation to one or more respondents to an interview with the team

3. Selection of one or more respondents to enter into exclusive negotiations.

The Town reserves the right to pick multiple proposals that fulfill the needs of the community.

5. INSURANCE AND INDEMNIFICATION REQUIREMENTS

5.1. GENERAL CONDITIONS:

Within ten (10) business days of the award or notice, or prior to the start of work, whichever comes first, the contractor/insured will provide, pay for, and maintain in full force and affect the insurance outlined here for coverage’s at not less than the prescribed minimum limits of liability. Such coverage is to remain in force during the life of the contract and for such additional time as may be required, and will cover the contractor/ insured’s activities, those of any and all subcontractors, or anyone directly or indirectly employed by any of them, or by anyone for whose acts any of them may be liable. Any failure to comply with reporting requirements and provisions of the policies shall not affect coverage provided to Town, its officers, officials, agents or employees.

A. Certificates of Insurance: The contractor/insured will give the owner a certificate of insurance completed by a duly authorized representative of their insurer certifying that at least the minimum coverage’s required here are in effect and specifying that the liability coverage’s are written on an occurrence form and that the coverage’s will not be canceled, non-renewed, or materially changed by endorsement or through issuance of other policy(ies) of insurance without sixty (60) days advance written notice to the General Services Department. Failure of the owner to demand such certificate or other evidence of full compliance with these insurance requirements or failure of the owner to identify a deficiency from evidence provided will not be construed as a waiver of the contractor/insured’s obligation to maintain such insurance. Any failure to comply with reporting requirements and provisions of the policies shall not affect coverage provided to Town, its officers, officials, agents or employees.

B. Insurer Qualification: All insurance will be provided through companies authorized to do business in the State of Connecticut and considered acceptable by the owner.

C. Additional Insured: The policy or policies providing insurance as required, with the exception of professional liability and workers’ compensation, will defend and include the owner and owner’s architects, directors, officers, representatives, agents, and employees as additional insureds on a primary and noncontributory basis for work performed under or incidental to this contract.

D. Retroactive Date and Extended Reporting Period: Coverage, whether written on a claims made or occurrence basis, shall be maintained without interruption from the date of commencement of the

Work until date of final payment and then extended for an additional three (3) years from date of final payment.

If any insurance required here is to be issued or renewed on a Claims Made form as opposed to an

Occurrence form, the retroactive Date for coverage will be no later than the commencement date of the project. The Claims Made form will have an Extended Reporting Period of three years from the date of project completion. All Claims made policies cancelled or non-renewed and not replaced by a subsequent claims made policy will have an Extended Reporting period of three years from the date of cancellation or non-renewal.

E. Subcontractors’ Insurance: The contractor/insured will require each subcontractor hired by and/or employed by contractor/insured to purchase and maintain insurance of the types specified below. When requested by the owner, the contractor/insured will furnish copies of certificates of insurance evidencing coverage for each subcontractor.

F. Waiver of Subrogation: The contractor/subcontractor will purchase required insurance policies that shall be endorsed with a waiver of subrogation and all rights of recovery in favor of the Town, its officers, officials, agents and employees. The contractor/insured will require of subcontractors, by appropriate written agreements, similar waivers each in favor of all parties enumerated in this section.

G. Hold Harmless:The contractor/insured shall defend, indemnify and hold harmless the owner, officers, officials, agents and employees, and if applicable, the engineer and their agents and employees from and against all claims, damages, losses and expenses, including attorney’s fees of counsel selected by the owner, arising out of or resulting from the performance of the work and /or the supplying of materials, provided that any such claim, damage, loss or expense (a) is attributable to bodily injury, sickness, disease or death, or to injury to or destruction of tangible property including the loss of use resulting therefrom, and (b) is caused in whole or in part by any negligent act or omission of the contractor/ insured, any subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, regardless of whether or not they are caused in part by a party indemnified hereunder.

5.2. INSURANCE LIMITS AND COVERAGE:

A. To the extent applicable, the amounts and types of insurance will conform to the minimum terms, conditions and coverage’s of Insurance Services Office (ISO) policies, forms, and endorsements.

B. If the contractor/insured has self-insured retention’s or deductibles under any of the following minimum required coverage’s, the contractor/insured must identify on the certificate of insurance the nature and amount of such self-insured retention’s or deductibles and provide satisfactory evidence of financial responsibility for such obligations. All self-insured retention’s or deductibles will be the contractor/ insured’s sole responsibility.

C. Workers’ Compensation Insurance: With respect to all operations the Contractor performs and all those performed for it by subcontractors, the Contractor shall carry, and require each subcontractor to carry, Workers’ Compensation insurance as required by the laws of the State of Connecticut.

Employer’s Liability insurance shall be provided in amounts not less than:

• $500,000 per accident for bodily injury by accident;

• $500,000 policy limit by disease; and

• $500,000 per employee for bodily injury by disease

D. Commercial General Liability Insurance: With respect to the operations the Contractor performs and also those performed for it by subcontractors, the Contractor shall carry, and require each subcontractor to carry, Commercial General Liability insurance, including Contractual Liability, Products and Completed Operations, Broad Form Property Damage and Independent Contractors. See chart below for applicable minimum coverage amounts.

If the Contract amount is between 0 and $2,000,000:

• The Minimum Single Occurrence Amount required is $1,000,000 and the Minimum Annual

Aggregate Amount is $2,000,000

If the Contract amount is between $2,000,000 and $10,000,000:

• The Minimum Single Occurrence Amount required is $2,000,000 and the Minimum Annual

Aggregate Amount is $4,000,000

If the Contract amount is > $10,000,000:

• The Minimum Single Occurrence Amount is $4,000,000 and the Minimum Annual Aggregate

Amount is $8,000,000

Notes:

• If underground work is to be undertaken, each policy shall have coverage for and exclusions removed for “Explosion, Collapse and Underground” (“XCU”).

• Should blasting be required, all necessary permits for the use of explosives shall be obtained by the contractor/insured or insured from the Fire Marshall.

E. Automobile Liability Insurance: The Contractor shall obtain automobile liability insurance covering the operation of all motor vehicles, including those hired or borrowed, that are used in connection with the

Project for all damages arising out of bodily injury to or death of all persons and/or injury to or destruction of property; in any one accident or occurrence. This policy shall not be subject to an annual aggregate limitation. See chart above for applicable minimum coverage amounts.

F. Owner’s and Contractor’s Protective Liability Insurance for and in the Name of the Town and/or State:

With respect to the Contractor’s Project operations and also those of its subcontractors, the Contractor shall carry, for and on behalf of the Town and/or State for each accident or occurrence resulting in damages from bodily injury to or death of persons and/or injury to or destruction of property. See chart below for applicable minimum coverage amounts.

If the Contract amount is between 0 and $2,000,000:

• The Minimum Single Occurrence Amount required is $1,000,000 and the Minimum Annual

Aggregate Amount is $2,000,000

If the Contract amount is between $2,000,000 and $50,000,000:

• The Minimum Single Occurrence Amount required is $2,000,000 and the Minimum Annual

Aggregate Amount is $4,000,000

If the Contract amount is > $50,000,000:

• The Minimum Single Occurrence Amount is $4,000,000 and the Minimum Annual Aggregate

Amount is $8,000,000

G. Excess Coverage: Contractor shall purchase and maintain excess or umbrella liability insurance with a limit of not less than $5,000,000, covering all lines of insurance required by this contract.

6. LIVING WAGE ORDINANCE

6.1. Living Wage Ordinance

This contract is subject to provisions of the Town of Manchester Living Wage Ordinance. A summary description of the ordinance and the certification form is attached. Bidders are asked to indicate on the attached Certification Form if your firm would be considered a covered employer. The Certification Form shall be returned to the Town with the proposal.

6.2. Summary Description for Vendors Regarding Manchester’s Living Wage Ordinance

Effective February 1, 2010, the Town of Manchester adopted a living wage ordinance. This Summary

Description is designed to provide any vendor bidding on a Town of Manchester contract with the key provisions of that ordinance. It does not contain the full ordinance.

LIVING WAGE REQUIREMENT:

The ordinance requires that companies awarded service contracts by the Town of Manchester exceeding $25,000 in any one fiscal year pay their Eligible Employees a living wage. Companies considered Covered Employers subject to this requirement are defined below. The Town of Manchester has determined that the contract resulting from this bid or Request for Proposals will be subject to the ordinance if the total contract value is $25,000 or more in any one fiscal year.

The living wage is currently calculated to be $15.34 per hour for employees that are provided comprehensive health care benefits, or $23.35 per hour for employees that are not provided comprehensive health care benefits.

The living wage and health benefit requirements are adjusted annually each July, effective July 1, 2010.

Companies will be required to pay the applicable living wage rate in effect during the term of their contracts.

COVERED EMPLOYERS AND EXEMPTIONS:

The ordinance requires that Covered Employers pay the living wage rate. Certain employers are excluded from paying the living wage rate. They are as follows:

Non-profit organizations as defined by the ordinance, and

Entities that employ less than 25 eligible employees.

ELIGIBLE EMPLOYEES:

Eligible employees are all permanent, full time employees of the company (defined as a normal work week of at least 30 hours), working in the State of Connecticut, not just those working on the Town contract. The following are not considered eligible employees for the purposes of the living wage requirement:

Employees with a normal work week of less than 30 hours.

Seasonal or temporary employees.

Employees under the age of 18.

Employees hired as part of a school-to-work program.

Students who serves in a work-study program or as an intern.

Trainees participating for not more than six months in a training program.

Employees enrolled in a governmentally funded vocational rehabilitation program.

Volunteers working without pay.

Employees exempted under Section 14(c) of the Fair Labor Standards Act due to disabilities.

Any person whose wage rate is subject to a federal or State of Connecticut statute or regulation mandating a prevailing wage rate.

EMPLOYER OBLIGATIONS:

Covered Employers are required to do the following pursuant to the ordinance.

Certify with the submission of their bid or proposal a) that they will pay the required living wage to eligible employees if awarded a contract, or b) that they are exempt from requirements of the ordinance, Upon award, covered employers shall provide the Town a sworn affidavit affirming that all eligible employees of the covered employer working in the State of Connecticut are receiving the living wage and health benefits required by this ordinance.

This sworn affidavit shall be provided thereafter on an annual basis within 30 days of a request being made by the Town if the duration of the contract exceeds one (1) year.

Notify their employees of their rights under the Living Wage Ordinance by posting a copy of the ordinance and other materials prepared by the Town of Manchester in locations where employees will see them.

Make best efforts to attempt to hire residents of the Town of Manchester for all new positions which result from a service contract subject to the ordinance.

PROHIBITED PRACTICES:

Covered Employers cannot decrease non-wage benefits (such as insurance, vacation, or pension) as a means of complying with the living wage requirements.

Covered Employers cannot retaliate or discriminate against any employee for making a complaint against the covered employer regarding compliance with living wage requirements.

ENFORCEMENT:

The Town may enforce the provisions of this ordinance by the imposition of fines, suspension of contract or declaring the Covered Employer ineligible for future contracts.

WAIVERS:

The ordinance provides for the waiver of certain requirements in the ordinance. However, no waivers will be considered until the bidding process has been completed and a contract has been awarded.

Requests for waivers must be made by the Covered Employer, in writing, to the General Manager. The

General Manager shall submit the waiver request to the Board of Directors, which shall have the sole discretion as to whether it is granted.

The above is intended to be a summary of the requirements of the living wage ordinance as they affect covered employers and is provided for informational purposes only. Employers should read the entire

Living Wage Ordinance. It can be found online…