Nash County Administration Building - Front Step Replacement.pdf

ADVERTISEMENT FOR BIDS

Project: Nash County Administration Building-Front Step Replacement

RFP #2027-005-09-4165

Owner: Nash County 120 W. Washington St., Suite 2004 Nashville, NC 27856

(252) 459-1210

Architect: Oakley Collier Architects, PA 109 Candlewood Rd Rocky Mount, NC 27804

(252) 937-2500

Informal bids will be received until 2:00 pm, Thursday, October 22nd, 2026, at the Nash County Public Utilities Office on the 2nd floor of the Nash County Administration Building at 120 W.

Washington Street, Nashville, N.C., or via email to mike.phillips@nashcountync.gov.

A Pre-Bid Meeting will be held on the front steps of the Nash County Administration Building at 120 W. Washington St Nashville NC at 3:00 pm Tuesday, October 13th.

The Project consists of the following major items:

- Demolish existing paver/tile to existing concrete (existing precast balusters and cap to remain)

- Remove and Re-use aluminum handrail and post (remove, clean, polish, reinstall)

- Install new granite treads and risers per detailed specification

- Bidding Documents/Specifications available online with bid posting

Bidders will be required to show evidence that they are licensed to perform the work in the Bidding Documents as required by North Carolina General Statute, Chapter 87 and the Instructions to Bidders.

The Owner is an Equal Opportunity Employer and encourages bidding by small, minority and female contractors and does not discriminate on the basis of handicapped status. Bids from qualified disadvantaged business enterprises (DBE) are encouraged.

The Owner reserves the right to waive any informality or to reject any or all Bids. Unless all Bids are rejected, Award will be made to the lowest responsible Bidder, taking into consideration quality, performance and the time specified in the proposals for the performance of the Contract.

1. INSTRUCTIONS TO BIDDERS

It is mandatory that the Bidder submit the Proposal Form.

Failure of the Bidder to submit the requested information with the Proposal Form on or before the time and date included on the Request for Quotation may be considered just cause for the Owner to reject the proposal. The proposal shall be based on the Contract Plans and Specifications without deviation from, or elimination of, any requirements. Uncertainties in mailto:mike.phillips@nashcountync.gov interpretation of plans or specifications shall be clarified by the Bidder with the Owner prior to the submittal of this Proposal.

Deliver bids to: Mike Phillips

Nash County Public Utilities: 120 W. Washington St. Suite 2000 Nashville NC, 27856 Email: mike.phillips@nashcountync.gov Phone: 252-462-4678

Bidder is responsible to confirm the existing step/stair system. All questions regarding the scope of work are to be directed to the contact indicated above. A site visit is included as part of the pre-bid meeting on Tuesday, October 13, 2026.

2. TAXES

The Bidder affirms that all applicable Federal, State, and local taxes of whatever character and description are included in the amounts shown above.

3. SCOPE OF WORK

All work shall be performed in accordance with applicable building codes, manufacturer installation requirements, accepted industry standards, and project drawings and specifications.

Contractor shall field-verify existing conditions and dimensions prior to commencing work and shall notify the Owner of any concealed or unforeseen conditions that may affect the Work.

1. Existing Exterior Paver/Tile Removal Carefully demolish and remove the existing exterior paver/tile finish, including all existing mortar bed, adhesive, and setting materials down to the existing concrete slab.

Exercise care during demolition to avoid damage to the existing concrete substrate, adjacent finishes, doors, thresholds, balusters, handrails, and other components designated to remain.

Salvage all existing red tile and palletize on wooden pallets for potential reuse or owner disposition.

Carefully stack, protect, and store salvaged tile in a location coordinated with the Owner.

Coordinate all salvageable materials with the Owner prior to disposal of any existing red tile or other materials designated for salvage.

Remove and dispose of demolition debris in accordance with applicable requirements.

2. Existing Concrete Slab Preparation Inspect the exposed concrete slab following removal of the existing paver/tile and mortar.

Prepare and clean the existing concrete substrate to receive the new granite pavers.

Remove remaining mortar, adhesive, debris, contaminants, and unsound material that could interfere with installation of the new paving system.

Perform localized patching or repairs to the existing concrete slab as required to provide a sound and suitable substrate for the new mortar bed and granite pavers.

Verify existing elevations and coordinate final resurfacing heights prior to installation.

3. Granite Paver Installation Furnish and install new granite pavers over the prepared existing concrete substrate.

Provide the required mortar bed and setting materials suitable for the specified granite paver installation.

Coordinate mortar-bed thickness, paver thickness, and substrate elevations to establish the required finished pavement elevation.

Set final resurfacing elevations so that the completed pavement is flush with the existing door threshold.

Maintain a positive slope away from the building to promote proper drainage and prevent water from ponding against the building or door threshold.

Coordinate finished elevations with adjacent existing surfaces and building conditions prior to installation.

Provide a continuous movement joint along the perimeter of the resurfaced area, typical.

Seal movement joints with an appropriate exterior-grade sealant compatible with adjacent materials and conditions as per the project plans and specifications.

4. Existing Precast Balusters and Caps Existing precast balusters and caps on both sides are to remain in place.

Protect existing precast components during demolition and installation operations.

Clean all exposed sides of the existing precast balusters and caps.

Repair damaged areas and patch surfaces as required.

Match the existing finish and texture as closely as practicable.

Finish all repairs flush with the adjacent existing surface.

Complete cleaning and repairs prior to installation of the new granite treads/pavers.

Provide continuous movement joints along applicable perimeter conditions as indicated.

5. Existing Aluminum Handrail and Posts Reuse the existing aluminum handrail and posts.

Carefully remove the existing handrail assembly as required to facilitate construction.

Clean, repair, and polish the existing aluminum handrail and posts as necessary prior to reinstallation.

Repairs shall include, but are not limited to, providing new welds at locations where existing welds are broken, cracked, or otherwise compromised.

Inspect all existing components for damage and coordinate any significant repairs with the Owner prior to proceeding.

Reinstall the existing handrail and posts at their existing locations unless otherwise directed.

Provide new anchor sleeves at post locations, installed into new cores drilled into the existing concrete slab.

Coordinate core drilling and anchor installation to avoid damage to reinforcing steel and existing structural components.

Provide a 1/2-inch movement joint around the perimeter of each handrail post where the post penetrates the new paving/concrete surface.

Seal the movement joint with an appropriate exterior-grade sealant per project specifications.

Tool and finish the sealant proud of the adjacent finished surface and in a concave configuration that sheds water away from the handrail post.

Ensure the completed handrail installation is secure, plumb, properly aligned, and free of movement beyond normal system tolerances.

6. Protection and Coordination Protect existing doors, thresholds, walls, precast elements, handrails, adjacent finishes, and other components designated to remain throughout construction.

Coordinate all work with the Owner and other trades as required.

Verify existing field conditions and dimensions prior to fabrication or installation.

Coordinate final elevations, drainage slopes, movement joints, handrail post locations, and transitions with existing conditions before proceeding with installation.

Maintain the work area in a safe and orderly condition and remove construction debris upon completion.

Repair any damage to existing construction caused by the Work.

Document existing conditions and any existing damage prior to beginning work.

7. Final Completion Upon completion, the Contractor shall:

Verify that all new granite pavers are securely installed, properly aligned, and set to the required finished elevations.

Confirm that finished pavement is flush with the existing door threshold and slopes positively away from the building.

Confirm that perimeter movement joints are continuous and properly sealed.

Confirm that repaired precast balusters and caps are clean and finished flush with adjacent existing surfaces.

Confirm that the existing aluminum handrail and posts have been cleaned, repaired, polished, securely anchored, and properly aligned.

Clean the completed work and remove all construction debris, excess mortar, sealant, and installation materials from the project area.

Turn over all salvaged red tile to the Owner or store it at a location designated by the

Owner.

4. TIME OF COMPLETION AND SCHEDULE

The Undersigned agrees to begin work as soon as reasonably possible after receipt of Owner’s Notice of Award and signed Contract dependent on weather conditions, and to continue in an expeditious manner and to complete all the work by December 15, 2026. Any overtime required to meet the schedule shall be included in the total Fixed Firm Price above. Any unforeseen increase in materials cost must be documented with price at time of bid and price at time of shipment.

Proposal Form Nash County Administration Building

Front Step Replacement

(Name of Bidder) Signed Title

Signed and sealed this ____________________________day of _______________, 2026 *The Bidder does hereby designate the address given on this Proposal Form as the legal address to which all notices, directions or other communication may be served or mailed.

The Undersigned, hereinafter referred to as the Bidder, proposes to furnish all labor, materials, tools, equipment, facilities, and supervision to perform all work required for the of the Owner’s property listed in the attached Specification for the Nash County Administration Building (hereinafter referred to as the Owner) 120 W. Washington St., Nashville, NC 27856, in strict accordance with the attached specification for the lump sum firm price of:

BASE BID:

__________________________________________________________Dollars

The names and address of all persons indicted as partners or sub-contractors in the Proposal are as follows:

NAME ADDRESS

CERTIFICATION OF SITE VISIT

The undersigned hereby affirms they have completed a site visit to review the project on

ADDENDA

The Bidder acknowledges receipt of any Addenda issued during the bid period and acknowledges that the provisions set out in the issued Addenda form part of these contract Documents and Specifications and further acknowledge that the total lump-sum firm price includes the provisions set out in the issued Addenda. If no addenda were received prior to the time of bid indicate below by the placement of “NONE.”

Addendum No. ________________ Dated _____________________ Addendum No. ________________ Dated _____________________ END OF DOCUMENT