Narcotics Incinerator RFI and SOW.pdf

REQUEST FOR INFORMATION NOTICE (191NLE23N0001)

SBU - CONTRACTING AND ACQUISITIONS

U.S Department of State (DOS)

Bureau of International Narcotics and Law Enforcement Affairs (INL) U.S. Embassy – Nassau, The Bahamas

Narcotics Incinerator for use in the Bahamas

Request For Information (RFI) #: 191NLE23N0001

I. REQUEST FOR INFORMATION SUBMISSION NOTICE

This Request for Information (RFI) will be used to identify potential sources that are interested in and capable of performing the work described in this “Draft” Statement of Work (SOW). In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. This RFI is issued solely for conducting market research, information and planning purposes and does not constitute a solicitation or obligation on the part of the Government. Neither unsolicited proposals nor any other kind of offers will be considered in response to this RFI. No reimbursement will be made for any costs associated with providing information in response to this announcement and/or any follow-up information requests.

The purpose of this RFI is to communicate and solicit feedback from industry on the “Draft” version of an upcoming overseas requirement for a Narcotics Incinerator for use in the Bahamas.

Contractors shall provide company capabilities and pictures (if able). The NAICS Code for this requirement is 562213- Solid Waste Combustors and Incinerators.

Please do not provide generic capability statements, as they shall add no value to this RFI. The Government is seeking specific information in conjunction with the specifications of this requirement.

The page limitation for responses is 10 pages.

All responses shall be submitted in writing via email to Kelly L. Byers (Contracting Officer) at byerskl@state.gov, no later than 1700 hours on 9 January 2023.

In order to participate in the resulting RFQ and to be eligible for an award, the proposer must have (i) a current CAGE Code, (ii) a DUNS#, (iii) be registered to do business with the Government of the United States in the System For Award Management (SAM) and not be on the Excluded Parties List: https://www.sam.gov

II. COMPANY INFORMATION

Company Name Address DUNS Number Company Website POC Name Phone Email mailto:byerskl@state.gov https://www.sam.gov/

III. SOCIOEONOMIC STATUS

a. Provide information pertaining to your company’s socio-economic status for federal procurement programs (small, HUBZone, 8(a), Women-owned, veteran-owned, etc.)

under NAICS code 562213.

The size standard for NAICS 562213 is $38.5M. Unless the SBA has granted a class waiver of the NMR for a particular product, the company will either be required to be the manufacturer of the products offered or qualify for the procurement as a “nonmanufacturer”. In accordance with FAR 19.102(f), the applicable size standard for a “nonmanufacturer” is 500 employees.

Response:

b. Is your company the manufacturer of the product included in Attachment 1?

c. If your company is not the manufacturer, identify the manufacturers’ names, addresses, DUNS numbers, and other pertinent information. Are all manufacturers U.S. small business concerns?

d. If the manufacturer is not a US small business concern, has the SBA issued a class waiver of the non-manufacturer rule for the product? If so, please identify the applicable class waiver(s).

IV. PRODUCTS AND SERVICES

a. Provide a list of the product(s) sold by your company meeting the requirements of this RFI. Where a particular standard is included in the RFI, address your company’s product compliance with said requirements. Please note that unless explicitly stated all products in Attachment 1 will be solicited on a brand name or equal basis.

b. Is your company an authorized seller of the above-mentioned product(s) in Costa Rica? If so, what business licenses does your company possess in Costa Rica?

c. What areas of Costa Rica does your company service? Briefly describe your current logistical capabilities in Costa Rica.

d. Provide a brief description of your corporate experience in Costa Rica and Latin America.

e. Are the products sold by your company covered under warranty in Costa Rica? If so, what is the length of the warranty offered? Are repairs handled in country?

f. Does your company provide training in Spanish? If so, is training accomplished via Spanish speakers or via the use of translators?

g. Are equipment manuals provided in Spanish?

h. Would your company need to subcontract any part of the work? Please explain.

i. What is the necessary platform/foundation and environment needed to support the incinerator? (Please provide detailed information, both general and specific to the proposed incinerator(s))

j. Does your company create/develop/construct the necessary platform/foundation? If not, do you have partnerships/connections with vendors who do?

k. If requested, could your company meet on-site in Costa Rica to aid in the establishment of the platform/foundation/environment for the incinerator?

V. EXISTING CONTRACTS

a. List any existing contract vehicles through which the US Department of State can access your company’s products and services (i.e. GSA FSS, IDIQs, etc.)

VI. RECOMMENDATION

a. Did your company identify any areas in the draft specifications that present excessive risks or other concerns? If so, please provide detailed information and suggested mitigation.

U.S. Department of State INL Nassau

SCOPE OF WORK

GENERAL

The Bureau of International Narcotics and Law Enforcement Affairs (INL) is an instrumental leader in the development of policies and programs to combat international narcotics and crime. INL programs support two of the Department of States' strategic goals: (1) to reduce the entry of illegal drugs into the United States; and (2) to minimize the impact of international crime on the United States and its citizens. One of the many ways to effectively meet these goals is to partner with allied governments both directly and indirectly to promote the modernization of and support the enforcement operations of their foreign criminal justice systems and law enforcement agencies.

DESCRIPTION

The International Narcotics Affairs Section (INL - U.S. Embassy, Nassau) requires an incinerator, as provided in the specifications attached. This equipment will assist to improve daily operations of various unit of the Royal Bahamas Police Force. This support will assist both the United States and Bahamian Governments’ efforts towards confronting criminal activity and illegal trafficking expeditiously.

The contractor shall provide all equipment to supply the INL Nassau/RBPF and shall ensure that any required maintenance/warranty services are available.

THE SCHEDULE

1. TYPE OF CONTRACT

This requirement will result in the award of a Firm Fixed Price (FFP) contract in accordance with the specifications attached in Appendix A. No additional sums will be payable due to any escalation in the cost of materials, equipment, or labor, or because of the Contractor’s failure to properly estimate or accurately predict the prices or difficulty of achieving the results required by this contract. Nor will the contract price be adjusted on account of fluctuations in the currency exchange rates.

2. EFFECTIVE PERIOD OF CONTRACT

This contract shall be effective on the date of the Contracting Officer's signature and shall remain in full force and effect until all equipment is received and accepted by the U.S. Government in accordance with the contract delivery date NLT DD-MM-YEAR.

The Contractor shall provide to the U.S. Government the equipment in strict compliance with the specifications at the agreed upon firm fixed price. In the event of non-compliance with the specifications, the U.S. Government reserves the right to demand correction(s) or reject this requirement in its entirety. Additionally, the Contractor shall perform the pre-delivery inspection of the equipment to ensure their proper function and deliver them to the location set forth in Section 8, Place of Delivery, of this SOW. The firm fixed price shall include the equipment, delivery to final destination, and any other documentation mandated by the destination country. All manuals, as required, shall be furnished in English.

3.0 DELIVERABLES

3.1 DELIVERABLES AND SPECIFICATIONS

Pricing Matrix Deliverable 01

Incinerator Quantity Unit 1 Incinerator – EPAT 1.5 brand name or equal 1 Each 2 Installation, Inspection, and training 40 Hours 3 Spare Parts Package 1 Lot 4 Other Direct Costs (Travel, Lodging, M&IE) 1 Lot 5 Freight and shipping to destination in The

Bahamas 1 Lot

3.2 SPECIFICATIONS

In Appendix A

4. WARRANTY

In accordance with the Contractor’s proposal, the equipment shall be covered by the manufacturer’s standard warranty.

5. PREPARATION FOR DELIVERY

The equipment shall be in new condition, refurbished equipment is not acceptable.

6. MARKING AND SUBMISSION OF DOCUMENTS

6.1 The equipment will be delivered to the following location:

Shipping Destination: New Providence, The Bahamas

Consignee: U.S. Embassy, Nassau, (INL)

42 Queen Street, New Providence, The Bahamas

Attention: INL Office Nassau

Email: NassauGSOShipping@State.gov and Russellkv@state.gov

Marking: Marking Instructions (for delivery only) will be provided upon award and shall minimally contain the following:

US Embassy Nassau (INL) INL – Law Enforcement Incinerator mailto:NassauGSOShipping@State.gov

Delivery Order #:

Contractor must provide/file all required shipping/export declaration documentation (including Dept. of Commerce Form 7525-V), including local handling fees prior to shipment. Even though this product will be donated to Government of The Bahamas, these forms should be submitted in advance declaring the value of goods/product entering country. All shipping docs, export declaration forms, export licenses (Contractor provided) & other delivery information shall be submitted in advance of shipment, to the INL Point of Contact (above). The Contractor, in performance of this requirement, shall be licensed by (and in compliance with) U.S. Transportation & Safety requirements.

Delivery is FOB Destination – Nassau, New Providence, The Bahamas

7. DELIVERY SCHEDULE

All equipment shall be delivered to the US Embassy in Nassau, The Bahamas as soon as possible (ASAP) but not later than (NLT) 24 weeks from receipt of the purchase order.

8. PLACE OF DELIVERY

The equipment shall be delivered to the following address:

Royal Bahamas Police Force Thompson Boulevard Nassau, The Bahamas Purchase Order No. ___________ (to be determined upon award)

All Boxes and AWB must be marked as “Diplomatic Cargo”

9. CUSTOMS CLEARANCE AND TAX EXEMPTIONS

The Contractor must complete customs clearing. Quote must include all local, port handling, road tax (if applicable), delivery, and other fees associated with delivery to the destination. The U.S.

Government will assist the Contractor in obtaining customs clearance and tax exemption certificates from the Government of The Bahamas in accordance with Section 6, Marking and Submission of Documents, of this contract. These certificates will be stamped by the US Embassy and returned to the Contractor or local agent acting on behalf of the Contractor.

9.1. EXPORT LICENSE

The Contractor shall comply with Sections 38-40 of the Arms Export Control Act (AECA) (22 U.S.C. 2778-2780) and the International Traffic in Arms Regulations (ITAR) (22 CFR Parts 120-

130) as required, for the prosecution of work under this contract at no additional cost to the Government. Failure to be in compliance with AECA and ITAR by date planned for commencement of contract performance as well as during the entire performance of work under this contract shall result in contract termination. Any penalties rendered to the Contractor, as a direct result of being found non-compliance with AECA and ITAR, will be the responsibility of the Contractor. For additional information on AECA and ITAR, see http://www.pmddtc.state.gov/.

The Contractor shall comply with license requirements of the Commerce Control List and any Export Administrative Regulations (EAR), which shall apply. Export Restrictions:

All Gen 3 and Gen 2+ night vision image intensifier tubes and devices as well as thermal sensors and devices are subject to United States export rules and regulations. Valid export licenses shall be issued by the U.S. Department of State, Directorate of Defense Trade Controls, in accordance with the International Traffic in Arms Regulation (ITAR), Title 22, Code of Federal Regulation 120- 130; or by the U.S. Department of Commerce in accordance with the Export Administration Regulations (EAR), 15 CFR Parts 730-774.

10. INSPECTION AND ACCEPTANCE

The inspection and acceptance of the equipment shall be performed by the U.S. Government upon their arrival at the destination in Nassau, The Bahamas. The payment(s) to the Contractor shall be made following satisfactory inspection and acceptance of the equipment.

11. ACQUISITION METHOD

11.1 AWARD TYPE:

The Government intends to award a Firm-Fixed-Price (FFP) Purchase Order for the requirements identified in this RFI. The FFP price shall include all direct and indirect costs, profit, shipping/delivery charges, export requirements, insurance, etc. The cost will include all costs to ensure the proper installation and ensure the equipment is fully operational. The price will not be subject to adjustment after award.

BASIS OF AWARD

EVALUATION OF QUOTATIONS:

• Award from this solicitation will be made on an “All or None” basis.

• Award will be made based on the Lowest Priced-Technically Acceptable (LPTA) quote that is responsive to the Request for Quote (RFQ) requirements

ADDITIONAL CONSIDERATIONS

1. The Government reserves the right to reject a quotation that is technically unacceptable or unreasonably high in price.

2. The Government will determine acceptability by assessing the quoter's compliance with the terms of the RFQ.

3. The quoter must be able to demonstrate that it has the necessary resources to provide on-time delivery as well as a high level of quality for the requested items.

QUOTATION MUST INCLUDE THE FOLLOWING

1. PRICE: unit and extended prices, inclusive of delivery charges.

2. DELIVERY DATE: Equipment delivered to Government by TBD.

3. DESCRIPTION: Description/nomenclature of the item being quoted; product literature may be provided. Quotation must demonstrate compliance with all required features. Also include description of warranty terms.

4. Data Universal Numbering System (DUNS) AND Central Contractor Registration (CCR): DUNS number and statement that the quoter is registered in Central Contractor Registration (CCR)/System for Award Management (SAM).

5. CERTIFICATIONS: Completed certifications (FAR 52.212-3) or statement that the certifications are included already at the ORCA web site (https://orca.bpn.gov/).

6. PAST PERFORMANCE: A list of contracts within the last two (2) years for the provision of comparable equipment in this request to federal or commercial customers.

The list shall include contact information (name, organization, email, and phone) and limited to no more than five (5) references.

https://orca.bpn.gov/

Appendix A - Incinerator Specifications

Incinerator, Installation, and Training EPAT 1.5B Diesel Incinerator Brand Name or equal System Capacity:

1.5 MMBtu/hr waste combustion, providing 175-250 lb./hr. (80-114 kg/hr.) processing capacity for mixed waste streams with an average gross HHV of up to 5500-8500 Btu/lb.

Batch Operation: Approx. 2.4 yd3 (1.8 m3) per 4-6 hour operation cycle Intermittent Feed (w/optional loader): 1 yd3/hr (.77 m3//hr) up to 8 hrs/day Electrical required: Single point - 230/460V, 3ø, 60 Hz, 25/15 amp

Dimensions: Length overall - 9’-6” (2896mm) batch system w/o loader 18’-6”(5639mm) w/optional loader system Width overall - 7’-6” (2820mm) Height (w/o stack) - 10’-0” (3048mm) Approx. weight - 14,650 lbs. (6659 kg) w/o loader

Primary chamber: Type: fixed hearth Chamber volume: 87 cu. ft.

Hearth Area: 14 sq. ft.

Burner capacity: .4 MMBtu/hr. (Hi-Lo-Off control) Construction: skid - 6”, 10.5#/ft., A36 channel shell - .250” thick, A36 plate lining - 4”, 3000°F ASTM Class E (Plicast 3000KK or equal) insulation - 1”1900°F Fiber (ASTM C612093, type V) Approx. weight - 8650 lbs. (3932 kg)

Secondary chamber: Type: cyclonic thermal oxidizer with 1+ sec. r/t @ 1600°F (850°C) Chamber volume: 52.2 cu. ft.

Burner capacity: 1.5 MMBtu/hr. (full modulating, excess air control) Construction: shell - .250” thick, A36 plate lining - 3”, 3000°F ASTM Class E (Plicast 3000KK or equal) insulation - 1”1900°F Fiber (ASTM C612093, type V) Approx. weight - 4500 lbs. (2045 kg)

Combustion air: Supply to under-fire and secondary air injection 5 hp, 230/460 V, 3Ø, 60Hz 1250 cfm @ 18” W.C. pressure

Systems Control: Siemens S-7 series PLC with Touch-screen operator interface To include: Primary & secondary chamber temperature control Temperature actuated fuel and air control Burner interface, status and reset access** System status and alarm display Hydraulic systems control (applicable with optional loader) ** Discrete, UL, CSA, FM & IRI burner monitoring/control w/U.V. flame supervision provided for each burner

Exhaust Stack: Std. refractory lined (2-4’ sections with s.s. no-loss cap & spark screen) Construction: shell - 11 gage, A36 carbon steel Lining - 3” 2400°F, 175 psi, (Plicast AL-Tuff LWI-24 or equal) Wt. - 155 lb/ft (70.45 kg/ft.)