SF 30 Amendment 001 Vendor Questions and Responses July 29.pdf

1. CONTRACT ID CODE PAGE OF PAGES

AMENDMENT OF SOLICITATION/MODIFICATION OF

CONTRACT

1 2

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable)

Amendment 001 07/29/2022

6. ISSUED BY CODE 7. ADMINISTERED BY (If other than Item 6) CODE

National Archives and Records Administration

Same as Block #6

8601 Adelphi Road – Rm. 3340 College Park, MD 20740

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State, and Zip Code) (x) 9A. AMENDMENT OF SOLICITATION NO.

X NARA-883103-22-Q-00118

9B. DATED (SEE ITEM 11)

07/26/2022

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

CODE FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

[ X ]The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers [ ] is extended, [ X ] is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and 15, and returning __1__ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor [ ] is not, [ ] is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Solicitation NARA-883103-22-Q-00118 for Maintenance and Repair Services for Flatbed Film Viewers is hereby amended as follows:

SEE PAGE TWO

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

Santo E. Plater Contracting Officer

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

BY Original Signed by

(Signature of person authorized to sign) (Signature of Contracting Officer)

NSN 7540-01-152-8070

PREVIOUS EDITION UNUSABLE

30-105

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

07/29/2022

Question 1: We would like to know if this is a brand new contract OR if there is (was) an incumbent performing these services. If not brand new, could you please provide the current / previous contract number?

Answer: The previous contract number was NAMA-17-M-0089.

Change to RFQ: None

Question 2: ATTACHMENT 2 paragraph 1.2 states: "This contract will cover 22 KEM flatbed film viewers...” However, paragraph 2.2 lists 20 KEMs. Is the difference of 2 KEMs due to the 2 KEMs cited in paragraph 1.2 as having "been used for parts…”? Do you suggest we adjust our maintenance rate to account for 2 fewer flatbeds?

Answer: In the Performance Work Statement, section 2.4.1, states “For each preventative maintenance visit, the NARA COR will identify up to twelve flatbed film viewers that will be serviced.” Maintenance rates should account for up to 12 flatbeds per preventative maintenance visit.

The two KEMs used for parts will need more serious repairs and parts than the other KEMs. These will be handled under the Optional Diagnostics in section 2.3.1.

Change to RFQ: None

Question 3: ATTACHMENT 1, Base Year - Months 1 - 12, section 0002 “Optional: Diagnostic Services…", under Firm Fixed Unit Price has a space for a dollar amount to be filled in. In the previous (withdrawn) solicitation, there was no space for a dollar amount to be filled in. Each of the subsequent 12 month periods (Option Year I, II, etc.) has the same blank space for a dollar amount to be filled in. On what basis is this amount to be calculated?

Answer: The dollar signs should not be on those line items. The optional diagnostic services have a not-to-exceed price listed. Contractors are not expected to submit a price for those line items.

Change to RFQ: A revised Attachment 1, Schedule of Prices, has been provided as a separate attachment to this amendment. The revision removes the dollar signs.

Question 4: In the previous (withdrawn) solicitation there were sections in the Base Year for Base Year Diagnostics (CLIN 0001) & Preventative Maintenance Services (CLIN 0002), each with space to enter a dollar amount. In the current solicitation in the Base Year there is only Preventative Maintenance Services (CLIN 0001) with a space to enter a dollar amount. CLIN 0002 is optional, not to exceed $10,000.00. In the current solicitation for Option Years I - IV each year has a section for “Up to 2 Additional Preventative Maintenance Service Visits” with space for a dollar amount to be filled in. The Base Year does not have such a section.

Should all 5 years include an option for 2 additional visits or in the current solicitation are visits limited to 2 for the Base Year?

Answer: The base year does not have an option for additional preventative maintenance visits. The option for up to two additional preventative maintenance service visits is listed for Option Years I – IV only. The Performance Work Statement, section 2.4.1, states “Additional preventative maintenance visits may be required during the contract’s option years.”

Change to RFQ: None

END OF AMENDMENT