Combined Synopsis Solicitation - Archival Bond Paper File Folder Inserts (2).doc

Combined Synopsis Solicitation Number NARA-883103-22-Q-00034

Archival Bond Paper File Folder Inserts

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. The solicitation number is NARA-883103-22-Q-00034 and is issued as a Request for Quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-03 effective

January 1, 2022. This is an unrestricted acquisition under NAICS 322230, Stationery Product Manufacturing. CONTRACT LINE ITEM NUMBER(S): See Attachment 1, Schedule of Prices. REQUIREMENT: The National Archives and Records Administration (NARA) has an Indefinite Delivery Indefinite Quantity (IDIQ) requirement for archival bond paper file folder inserts in letter and legal size. The minimum guaranteed award amount for this IDIQ contract is $500.00 for the full term of the contract. The exercise of an option period does not re-establish the contract minimum. See Attachment 2, Specifications, and Attachment 3, Shipping Destinations. PERIOD OF PERFORMANCE: The period of performance will consist of a base year and four (4) option years. The following Federal Acquisition Regulation (FAR) clauses are incorporated and are to remain in full force in any resultant contract, with the exception of FAR provisions which will be removed prior to award: FAR provision 52.212-1. Instructions to Offerors - Commercial Items (Sept 2021). Addenda: Delete paragraph (h), Multiple Awards. - see below for additional quotation submission instructions. EVALUATION (In lieu of FAR provision 52.212-2): Evaluation and award will be in accordance with Simplified Acquisition Procedures at FAR Subpart 13.106, Soliciting Competition, Evaluation of Quotations or Offers, Award and Documentation authorized by FAR Subpart 13.5, Simplified Procedures for Certain Commercial Items as prescribed by FAR 12.301(c)(2). Selection of the Contractor to perform this contract will be based on NARA’s assessment of the best overall value to the Government. Accordingly, best value for this contract will be obtained through a lowest price technically acceptable evaluation. Exceptions taken to any terms and conditions stated in the RFQ must be clearly outlined on a separate page of the Contractor’s quotation entitled “Exceptions.” Exceptions may render a Contractor’s quotation technically unacceptable for award. The Contractor must also include complete rationale, justification, and the cost impact of each exception noted. The Government reserves the right to make an award on the initial quotation without discussions of this procurement. For evaluation purposes, the Total Contract (Base Year Plus All Option Years) Ceiling Price plus half of the Option Year IV ceiling price will be used to determine the lowest price. The Total Contract Price for each not-to-exceed CLIN will be determined by multiplying the Maximum Quantity by the Firm-Fixed Unit Price. The Total Contract (Base Year Plus all Option Years) Ceiling Price will be determined by summing the Total Contract Ceiling Price of all performance years. The resultant contract will include FAR 52.217-8, Option to Extend Services. The Total Option Year IV Contract Ceiling Price will be divided in half and added to the Total Contract (Base Year Plus All Option Years) Ceiling Price. The resultant contract will include FAR 52.217-9, Option to Extend the Term of the Contract (Mar 2000). The contract will be for a base year plus four, 12-month option years. The evaluated Total Contract (Base Year Plus all Option Years) Ceiling Price will be determined by summing the Total Contract Ceiling Price of all performance years and half of the Option Year IV ceiling price. Contractors must provide pricing (USD) for each CLIN. FOB destination pricing is required. Multiple awards will not be made under this solicitation. Attachment 4, RFQ Information Sheet, must be submitted with quotations. Failure to submit any of the required information and documentation with the quotation may result in rejection of the quotation.

FAR provision 52.217-5, Evaluation of Options (Jul 1990). FAR provision 52.212-3, Offeror Representations and Certifications - Commercial Items (Feb 2021) - The offeror shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) web site accessed through http://www.acquisition.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v) of this provision. FAR clause 52.212-4, Contract Terms and Conditions - Commercial Items (Oct 2018) – see Attachment 5, Additional NARA Terms and Conditions (Addenda to FAR clause 52.212-4). FAR clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items (Jan 2022) - see Attachment 6, FAR Clauses for the full text of this clause and for additional applicable FAR clauses. Full text provisions and clauses can be found at https://www.acquisition.gov.

QUESTIONS: Questions regarding this RFQ must be submitted in writing to the Contract Specialist, Cynthia Jones, at cynthia.jones@nara.gov no later than 12:00 p.m. eastern time on January 20, 2022 to be considered. Questions submitted in any other manner will not be answered. The Government will answer questions or requests for clarification via a written RFQ amendment.

QUOTATION DUE DATE: Quotations must be received by 12:00 p.m. eastern time on January 27, 2022. Failure to submit quotations by the due date and time may result in rejection of the quotation as untimely. Contractors submitting via e-mail are cautioned to allow one extra business day for delivery and confirm receipt of quotation as the e-mail will need to pass through IT security.

QUOTATION SUBMISSION INSTRUCTIONS: NARA requests that contractors email one copy of the quotation to: cynthia.jones@nara.gov.

Please ensure to include the following attachments with your quotation:

-Attachment 1, Schedule of Prices

-Attachment 4, RFQ Information Sheet

-The Representations at FAR 52.204-24 must be completed -The Representations at FAR 52.204-26 must be completed See Attachment 6, FAR Clauses, numbers VII and VIII. The Representations are highlighted in yellow for your convenience.

ATTACHMENT 1

SCHEDULE OF PRICES

Base Year – Months 1-12

QTY

MAX

QTY

UNIT

PRICE

TOTAL CEILING

PRICE

Letter Size

11 ¾ inch x 8 ½ inch

See Attachment 2, Specifications

Not to Exceed Price

Legal Size

14 ¾ inch x 8 ½ inch

Not to Exceed Price

Option Year I – Months 13-24

QTY

MAX

QTY

UNIT

PRICE

TOTAL CONTRACT

Letter Size

Not to Exceed Price

Legal Size

Not to Exceed Price

Option Year II – Months 25-36

QTY

MAX

QTY

UNIT

PRICE

TOTAL CONTRACT

Letter Size

Not to Exceed Price

Legal Size

Not to Exceed Price

Option Year III – Months 37-48

QTY

MAX

QTY

UNIT

PRICE

TOTAL CONTRACT

Letter Size

Not to Exceed Price

Legal Size

Not to Exceed Price

Option Year IV – Months 49-60

QTY

MAX

QTY

UNIT

PRICE

TOTAL CONTRACT

Letter Size

Not to Exceed Price

Legal Size

Not to Exceed Price

TOTAL CONTRACT (Base Year plus all Option Years) CEILING PRICE:

Note: NARA will evaluate submitted pricing in accordance with FAR 52.217-5.

ATTACHMENT 2

SPECIFICATIONS FOR ARCHIVAL BOND PAPER

LETTER AND LEGAL-SIZE FILE FOLDER INSERTS

1.0 Scope

This specification covers the requirements for Archival Bond Paper Inserts that fit in the standard letter or legal-size file folders. The contractor shall provide all tools, transportation, supplies, labor, materials, equipment, and supervision necessary to produce and deliver letter and legal-size file folder inserts in accordance with the specifications herein.

2.0 Requirements

2.1 Construction

The Archival Bond Paper Inserts for letter or legal-size file folders shall be made from a single piece of paper with a single fold in the long direction of the insert. The direction of grain (machine direction, MD) shall be parallel to the fold. The front and back panels shall be the same size. The corners shall be rounded. The insert shall have straight sides that meet evenly (when it is folded) with rounded corners on both the front and back flaps. (See Figure 1)

Figure 1 - Images of Letter or Legal-Size File Folder Inserts

2.1.1 Dimensions

The Archival Bond Paper Inserts shall have the following dimensions that will fit within the standard letter and/or legal-size folders, with allowable tolerance of ±1/16 inch in each dimension:

Letter size – 11 3/4 x 8 1/2 inches (both flaps), the total width before folding: 17 inches.

Legal size – 14 3/4 x 8 1/2 inches (both flaps), the total width before folding: 17 inches.

2.1.2 Color

The Archival Bond Paper Inserts shall be natural white or off-white.

2.2 Paper quality

2.2.1 Composition

The Archival Bond Paper Inserts shall be made from acid-free, lignin-free and alkaline buffered paper, with new cotton or linen fibers; or a mixture of no less than 25% of rag fibers with the remaining fibers from fully bleached chemical wood pulp of high alpha-cellulose content. It shall not contain any groundwood or waste recycled pulps.

The paper shall be free of:

· lignin, and shall have a Kappa number ≤5 when tested according to TAPPI T-236.

· alum rosin or rosin sizing (tested by TAPPI T 408).

· reducible sulfur (<0.0008% when tested following TAPPI T-406).

· optical brighteners (OBAs)

· particles or other impurities such as:

· metals

· waxes

· plasticizers (i.e. wet strength additives)

· plastics

· residual bleach

· peroxide

· any components that will fail the photographic activity test (ISO 18916).

2.2.2 Sizing

Only alkaline sizing shall be used.

2.2.3 Alkaline Reserve

The paper shall contain an evenly distributed alkaline reserve of calcium carbonate, magnesium carbonate, or a combination of both, within a range of 3-6% by weight (calculated as w% of CaCO3), when tested according to TAPPI T-553.

2.2.4 Hydrogen lon Concentration (pH)

The cold extraction pH value of the paper shall be between 8.0 and 9.5 when tested according to TAPPI T-509.

2.2.5 Basis Weight

The paper shall have an average basis weight of 75 g/m2.

2.2.6 Creases and Folds

When folded and/or creased, the Archival Bond Paper Inserts shall retain maximum strength along the fold line. The stock must not fray, crack, or split.

2.2.7 Folding Endurance

The paper must meet the minimum requirement of ≥75 double folds for folding endurance, when tested in the machine direction according to TAPPI T-511, after conditioning according to TAPPI T-402, using 1kg load.

2.3 Workmanship

Each file folder insert shall meet the requirements stated in this specification, shall be constructed in accordance with good commercial practice, and shall be free of imperfections that may affect its utility or aesthetic appearance. Each file folder insert shall be made to the dimensions specified.

· All surfaces shall be smooth with no blisters, knots, or shives. Surfaces shall be free of bubbles and abrasive particles. The paper shall contain no surface dirt (smudges, fingerprints, and the like), no adhesive of any kind, and shall not be marred (scuffed, abraded, and the like) in any way.

· All edges shall be cut straight and shall be smooth and even. The side edges shall meet evenly when the Archival Bond Paper Inserts is folded. The corners on both front and back flaps shall be evenly rounded and smooth.

· The Archival Bond Paper Inserts shall be creased uniformly along the fold line to permit easy, precise folding and the retention of maximum strength. All folded edges shall be free of fraying, cracks or breaks.

2.4 Identification Marking (product level) The Archival Bond Paper Inserts shall be watermarked for quality identification.

3.0 Preparation for Delivery

3.1 Packaging

The Archival Bond Paper Inserts shall be folded along the center line and shall be packed in standard commercial container and sealed with tape to ensure that they arrive dry and undamaged. The number of inserts per box shall not exceed 100.

3.2 Marking (package level)

The outside of each packing container shall be legibly marked with:

· the contract number, and

· the type, size, and number of Archival Bond Paper Inserts packed in the container, and

· the name of supplier/manufacturer, year of manufacture and manufacturing lot number or batch identification.

4.0 Quality Assurance Provisions

4.1 Tests

Test procedures and controls specified in this document shall be used to determine the quality of the product. Other procedures and controls must be approved by the National Archives before test results will be accepted.

To sample for testing, shipments will be sampled according to ANSI/ASQ Z1.4, inspection level S‐2, AQL 2.5%.

Unless otherwise indicated, the tests shall be performed at, and the samples be conditioned to, a standard condition of 73±3.5 °F and 50±2% RH (TAPPI T-402).

4.2 Test Methods

The requirements for the quality and characteristics of Archival Bond Paper Inserts shall be tested in accordance with specified test methods of the Technical association of the Pulp and Paper Industry (TAPPI), the International Organization for Standardization (ISO) and the American National Standards Institute (ANSI). Publications describing these tests may be ordered directly from the technical associations.

4.3 Responsibility for Tests

The Contractor is responsible for quality control to ensure the specifications of this contract are met. The Contractor shall provide test results to the Contracting Officer’s Representative (COR) for each production lot used to provide supplies under this contract. The test results shall display, at a minimum, the characteristics listed below and shall be provided at least 30 days prior to shipping any items from the production lot under this contract. The Contractor may use his or her own facilities or any commercial laboratory certified to run quality assurance tests listed below. The National Archives and Records Administration (NARA) reserves the right to perform quality assurance tests at any time during the contract where such tests are deemed necessary to assure that supplies and services conform to the specifications. Therefore, the test results (pH, alkaline reserve, lignin, sizing, sulfur, folding endurance, and Photographic Activity), along with three samples of each item purchased, shall be sent together to the COR within 14 days after award of the contract. Additionally, the Contractor shall provide a sample of at least 12” x 12” of the material from a new production lot at any time, upon request of the Government.

Table of QC Test Items and Specifications

(test methods, test conditions, etc.)

(calculated as w% CaCO3)

TAPPI T-553

(machine direction)

TAPPI T-511

(after conditioning according to TAPPI T-402, with 1kg load)

Note: For Photographic Activity, the Contractor may wish to send samples to the Image Permanence Institute (Rochester Institute of Technology/IPI, 70 Lomb Memorial Drive, Rochester, NY 14623‐5604; Tel: 585‐475‐5199), or other testing laboratory, to determine conformance prior to submission.

5.0 Inspection

5.1 Examination Criteria

An examination shall be made to determine whether the completed file folder insert complies with the Requirements section of this specification (see pages 1-3). The qualities and characteristics that shall be regarded as unacceptable in the completed file folder insert are listed below.

5.1.1 Completed file folder inserts are:

· Not style specified

· Not dimensions specified

· Not materials (qualities or characteristics) specified

· Not color specified

· Not construction specified

· Not quality identification watermark

5.1.2 Workmanship

· Edges are not cut straight, not smooth and even

· Corners are not evenly rounded and smooth

· Surfaces are not clean or smooth, contaminated with adhesive, smudges, fingerprints or dirt

· Surfaces have blisters, knots, or shives

· Surfaces have scuffs and abrasions

· Fraying, cracks, or breaks along any folded edge

· Side edges are not meeting evenly when the file folder insert is folded

5.1.3 Packaging for Delivery

An examination shall be made to determine whether the packaging of the boxes for delivery complies with the requirements of the “Preparation for Delivery” section of these specifications. The characteristics that shall be regarded as unacceptable in the packaging are listed below:

· The number of boxes per container is not as specified in the contract

· Container is not sealed with tape

· Container is not legibly marked with the contract number

· Container is not legibly marked with the type and size of the file folder inserts within

· Container is not legibly marked with number of file folder inserts within

5.2 Responsibility for Inspection

Unless otherwise specified in the contract, the supplier is responsible for the performance of all inspection requirements specified herein. The National Archives reserves the right to perform any of the inspections set forth in the specification where such inspections are deemed necessary to assure that supplies and services conform to the prescribed requirements.

5.3 Sampling for Examination

5.3.1 Sampling Method

The sampling for examination of file folder inserts in each shipment shall be carried out according to methods specified in ANSI/ASQ Z1.4, inspection level S‐2.

5.3.2 Acceptable quality levels

· For construction and workmanship at product level, the acceptable quality level shall be ≤4.0% defective from each lot of material delivered.

· For QC testing at product level, the acceptable quality level shall be ≤2.5% defective from each lot of material delivered.

· For compliance with packaging and marking requirements at package level, the acceptable quality level shall be ≤4.0% defective from each lot of material delivered.

5.4 Required Ordering Information

The following information shall be included in the contract.

· Title and date of the specification

· File folder insert dimensions

· Number of file folder inserts required

· Contract number

· Number of file folder inserts per shipping container

· Special delivery conditions

ATTACHMENT 3

SHIPPING DESTINATIONS

Deliveries may be made to all NARA Sites. Shipping destinations are below. All Delivery Orders will include a NARA Point of Contact (POC).

National Archives at College Park

3301 Metzerott Road

College Park, MD 20740

Delivery Hours: Mon-Fri 9:00 AM-3:00 PM National Archives Building

Loading Dock

7th & Pennsylvania Ave., (R)

Washington, DC 20408 (see Note 1)

Delivery Hours: Mon-Fri 9:00 AM-3:00 PM

National Archives at Waltham

380 Trapelo Road

Waltham, MA 02154

Delivery Hours: Mon-Fri 9:30 AM-2:30 PM National Archives at New York

1 Bowling Green

New York, NY 10004 Delivery Hours: Mon-Fri 9:30 AM-2:30 PM

John F. Kennedy Library

Columbia Point

Boston, MA 02125

Delivery Hours: Mon-Fri. 9:30 AM-2:30 PM Franklin D. Roosevelt Library

4079 Albany Post Road

Hyde Park, NY 12538

Delivery Hours: Mon-Fri. 9:30 AM-2:30 PM

National Archives at Philadelphia

14700 Townsend Road

Philadelphia, PA 19154-1025

Delivery Hours: Mon-Fri 9:30 AM-2:30 PM National Archives at Atlanta

5780 Jonesboro Road

Morrow, GA 30260-3087

Delivery Hours: Mon-Fri 9:30 AM-2:30 PM

Jimmy Carter Library

441 Freedom Parkway

Atlanta, GA 30307

Delivery Hours: Mon-Fri. 9:30 AM-2:30 PM Gerald R. Ford Library

Library: 1000 Beal Avenue

Ann Arbor, MI 48109

Delivery Hours: Mon-Fri. 9:30 AM-2:30 PM

Herbert Hoover Library

210 Parkside Drive

West Branch, IA 52358

Delivery Hours: Mon-Fri. 9:30 AM-2:30 PM National Archives at Chicago

7358 South Pulaski Road

Chicago, IL 60629

Dwight D Eisenhower Library

200 Southeast Fourth Street

Abilene, KS 67410

Delivery Hours: Mon-Fri. 9:30 AM-2:30 PM Barack Obama Library

2500 West Golf Road

Hoffman Estates, IL 60169

Delivery Hours: 9:00 AM - 3:00 PM

National Personnel Records Center

Archival Operations – St. Louis

1 Archives Drive

St Louis, MO 63138

Delivery Hours: Mon-Fri 9:30 AM-2:30 PM National Archives at Denver

17101 Huron Street

Broomfield, CO 80023-8909

Delivery Hours: Mon-Fri 9:30 AM-2:30 PM

National Archives at Kansas City

400 West Pershing Drive

Kansas City, MO 64108

Delivery Hours: Mon-Fri 9:30 AM-2:30 PM Kansas City Federal Records Center

8600 NE Underground Drive

Pillar 300-G

Kansas City, MO 64161

Delivery Hours: Mon-Fri 9:30 AM-2:30 PM

National Archives at Fort Worth

1400 John Burgess Drive

Fort Worth, TX 76140

Delivery Hours: Mon-Fri 9:30 AM-2:30 PM William J. Clinton Library

1200 President Clinton Avenue

Little Rock, AR 72201

Delivery Hours: Mon-Fri 9:30 AM-2:30 PM

Lyndon Baines Johnson Library

2313 Red River Street

Austin, TX 78705

Delivery Hours: Mon-Fri 9:30 AM-2:30 PM George Bush Library

1000 George Bush Drive West

College Station, TX 77845

Delivery Hours: Mon-Fri 9:30 AM-2:30 PM

National Archives at Seattle

6125 Sand Point Way, NE

Seattle, WA 98115

Delivery Hours: Mon-Fri 9:30 AM-2:30 PM George W. Bush Library

2943 SMU Boulevard

Dallas, TX 75205

Delivery Hours: Mon-Fri 9:30 AM-2:30 PM

National Archives at Riverside

23123 Cajalco Road

Perris, CA 92570

Delivery Hours: Mon-Fri 9:30 AM-2:30 PM National Archives at San Bruno

1000 Commodore Drive

San Bruno, CA 94066

Delivery Hours: Mon-Fri 9:30 AM-2:30 PM

Richard Nixon Library

18001 Yorba Linda Boulevard

Yorba Linda, CA 92886

Delivery Hours: Mon-Fri 9:30 AM-2:30 PM Ronald Reagan Library

40 Presidential Drive

Simi Valley, CA 93065

Delivery Hours: Mon-Fri 9:30 AM-2:30 PM

Harry S. Truman Library

500 W. U.S. Hwy 24

Independence, MO 64050

NOTES TO CONTRACTOR:

1. At Delivery Location: National Archives – 7th & Pennsylvania Ave., NW Washington DC, low boy trailers cannot get into garage.

ATTACHMENT 4

RFQ INFORMATION SHEET

Failure to provide the TAA Country of Production (if applicable) will result in no further consideration of the quotation. Contractors must complete all applicable information on this sheet and submit it with their quotation. Failure to do so will render the quotation unacceptable for receipt of the contract.

Statutory/Regulatory Compliance

TRADE AGREEMENT ACT COUNTRY OF PRODUCTION: __________________________________

Specific Terms, Conditions, and Administrative information

PAYMENT TERMS: ___________________________________________________________

DELIVERY DATE: _____________________________________________________________

WARRANTY INFORMATION (Specify Years): _____________________________________________

NAME AND ADDRESS OF QUOTER:

TELEPHONE NO (INCLUDE AREA CODE): _______________________________________

FAX NUMBER: _____________________________________

E-MAIL ADDRESS:

ENROLLED IN SYSTEM FOR AWARD MANAGEMENT? Yes________ No________

CAGE CODE NUMBER: _____________________________________

DUNS: _____________________________________________________

Vendor Certification: [By signing the Contractor acknowledges that the information provided in response to this RFQ is correct.]

NAME AND TITLE OF SIGNER: __________________________________

DATE OF QUOTATION: ________________________________________

SIGNATURE OF PERSON AUTHORIZED TO SIGN: ______________________________________

ATTACHMENT 5

ADDITIONAL NARA TERMS AND CONDITIONS

(Addenda to FAR clause 52.212-4)

I. GOVERNMENT CONTRACT ADMINISTRATION

A. This contract will be administered by:

National Archives and Records Administration

Office of the Chief Acquisition Officer, Code Z

8601 Adelphi Road, Room 3340

College Park, MD 20740-6001

B. Contract Specialist (CS):

Cynthia Jones

Telephone: 301-837-1860

Email: cynthia.jones@nara.gov

The Contracting Officer (CO) has the overall responsibility for the administration of this contract. Written communication to the Contract Specialist (CS) must make reference to the contract number and must be emailed or mailed with postage prepaid, to the above address.

C. Contracting Officer (CO):

Any Z Warranted CO

The CO alone, without delegation, is authorized to take actions on behalf of the Government to amend, modify, or deviate from the contract terms, conditions, requirements, specifications, details and/or delivery schedules; make final decisions on disputed deductions from contract payments for non-performance or unsatisfactory performance; terminate the contract for convenience or default; and issue final decisions regarding contract questions or matters under dispute. However, the CO may delegate certain other responsibilities to authorized representatives.

D. Contracting Officer’s Representative (COR)

COR: TBD

Telephone:

Email:

The individual named above is designated as the Contracting Officer's Representative (COR) to assist the Contracting Officer in the discharge of the Contracting Officer's responsibilities. The COR is responsible for monitoring, giving progress reports to the Contract Specialist, and overall technical surveillance of services to be performed under this contract and should be contacted regarding questions or problems of a technical nature. In no event will any understanding or agreement, modification, change order, or other matter deviating from the terms of the contract between the Contractor and any person other than the Contracting Officer be effective or binding upon the Government.

(c) When, in the opinion of the Contractor, the COR requests effort outside the existing scope of the contract, the Contractor must promptly notify the Contracting Officer in writing.

(d) No action will be taken by the Contractor under such technical instruction unless the Contracting Officer has issued a contractual change.

(e) The responsibilities of the COR include, but are not limited to, the following:

(1) Serve as the point of contact through which the Contractor can relay questions or problems of a technical nature to the Contract Specialist and the Contracting Officer.

(2) Responsible for the inspection and acceptance of the services performed and determining the adequacy of performance by the Contractor in accordance with the terms and conditions of this contract.

(3) Confer with representatives of the Contractor regarding any non-performance or unsatisfactory performance; follow through to assure that all non-performance or unsatisfactory performance is performed/corrected or payment adjustment is recommended to the Contract Specialist/Contracting Officer.

(4) Review and certify invoices in accordance with invoicing instructions of the contract. Maintain a file with copies of these documents.

(5) Review and evaluate Contractor's deliverables.

(6) Advise the Contract Specialist of any performance problems and make recommendations for corrective action to correct performance issues.

(7) Furnish the Contract Specialist with any requests for change, deviation, or waiver (whether generated by Government personnel or Contractor personnel), including all supporting paperwork in connection with such change, deviation, or waiver.

(8) Submit a written evaluation to the Contract Specialist/Contracting Officer within 60 days of contract completion or annually on the anniversary date for contracts that include options. The evaluation should include:

(i) The quality and timeliness of the Contractor's performance; and

(ii) A statement as to the uses made of any deliverables furnished by the

Contractor.

II. ELECTRONIC INVOICING AND PAYMENT REQUIREMENTS – INVOICE PROCESSING PLATFORM (IPP)

Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP). IPP is a secure web-based electronic invoicing and payment information system. This service is provided by the U.S. Treasury’s Bureau of the Fiscal Service free of charge to federal agencies and contractors. IPP allows contractors to view information regarding their contracts and orders, electronically submit invoices and view payment information.

"Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions – Commercial Items included in commercial item contracts.

The IPP website address is: https://www.ipp.gov.

Invoices shall be submitted after Government’s acceptance of all deliverables. The invoice shall contain information required by FAR 52.212-4(g). Under this order, the following documents are required to be submitted as an attachment to the IPP invoice:

Contractor Invoice to include:

1. Award number

2. CLIN//Item number of deliverable

3. Description of deliverable

4. Price of deliverable

5. Quantity of deliverable

6. Date deliverable was provided to the Government for inspection, if applicable

7. Serial number/part number, if applicable The Contractor must use the IPP website to register, access, and use IPP for submitting requests for payment. Contractor assistance with enrollment can be obtained by contacting the IPP Customer Support Helpdesk by sending an email to

IPPCustomerSupport@fiscal.treasury.gov or by phone on (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with their quotation.

III. DELIVERY

Delivery times will be as established in the delivery orders but shall not be sooner than 45 calendar days after receipt of order. Delivery must be made during regular business hours unless mutually agreed upon by NARA and the Contractor. Delivery must be made as ordered, in the specific quantities, to the specified destinations.

Items will be shipped FOB Destination to all NARA sites as shown on the Delivery Orders. Addresses are subject to change or new locations may be added. The Contractor shall be responsible for risk of loss and any damages to items during shipment (see FAR 52.212-4(j)).

IV. RESPONSIBILITY FOR TESTS

The Contractor is responsible for quality control to ensure the specifications of this contract are met. The Contractor shall provide test results (pH, alkaline reserve, lignin, sizing, sulfur, folding endurance, and Photographic Activity) and three samples of each item purchased. The test results shall display, at a minimum, the characteristics as listed in Attachment 2, Specifications for Archival Bond Paper File Folder Inserts, section 4.3 Responsibility for Tests. Test results and all samples shall be sent together to the Contracting Officer’s Representative (COR) within 14 days after award of the contract.

V. MINIMUM CONTRACT GUARANTEE AND MAXIMUM CONTRACT CEILING

(a) Minimum. The minimum guaranteed award amount for this IDIQ contract is $500.00 for the full term of the contract. The exercise of an option period does not re-establish the contract minimum. Should the contract expire or be unilaterally terminated for convenience by the Government without the Contractor receiving the minimum guaranteed award amount, the Contractor may present a claim to the Contracting Officer for an amount not to exceed the minimum guaranteed award amount. The minimum guaranteed award amount is not applicable if the contract is terminated for default or is bilaterally canceled by the parties. The Contractor has one year after contract termination or expiration to submit their claim to the Contracting Officer or waives entitlement.

(b) Maximum. The maximum contract ceiling value of this contract is established at (TBD).

(c) The Government has no obligation to issue Purchase Orders to the Contractor beyond the amount specified in paragraph (a).

ATTACHMENT 6

FAR CLAUSES

I.

IMPORTANT INFORMATION FOR CONTRACTORS: Depending on the final results of the award, the resulting order from this solicitation will include some or all of the following FAR clauses:

FAR 52.212-1, Instructions to Offerors—Commercial Item (Sept 2021); FAR 52.212-3, Offeror Representations and Certifications - Commercial Items (Feb 2021) – An offeror shall complete only paragraph (b) of this provision if the offeror has completed the annual representations and certifications electronically via the System for Award Management (SAM) website accessed through http://www.acquisition.gov. If an offeror has not completed the annual representations and certifications electronically, the offeror shall complete only paragraphs (c) through (v) of this provision; FAR 52.212-4, Contract Terms and Conditions - Commercial Items (Oct 2018) -- see Attachment 5, Additional NARA Terms and Conditions for Addenda to this clause.

II.

FAR 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial Products and Commercial Services (Jan 2022)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Nov 2021) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (Nov 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(5) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(6) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108-78 ( 19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

_X_ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Jun 2020), with Alternate I (Nov 2021) (41 U.S.C. 4704 and 10 U.S.C. 2402).

__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Nov 2021) (41 U.S.C. 3509)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (Jun 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

_X_ (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020) (Pub. L. 109-282) ( 31 U.S.C. 6101 note).

__ (5) [Reserved].

__ (6) 52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

__ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

_X_ (8) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Nov 2021) (31 U.S.C. 6101 note).

__ (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Oct 2018) (41 U.S.C. 2313).

__ (10) [Reserved].

__ (11) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Sep 2021) (15 U.S.C. 657a).

__ (12) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Sep 2021) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

__ (13) [Reserved]

__ (14)

(i) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2020) (15 U.S.C. 644).

__ (ii) Alternate I (Mar 2020) of 52.219-6.

__ (15)

(i) 52.219-7, Notice of Partial Small Business Set-Aside (Nov 2020) (15 U.S.C. 644).

__ (ii) Alternate I (Mar 2020) of 52.219-7.

__ (16) 52.219-8, Utilization of Small Business Concerns (Oct 2018) (15 U.S.C. 637(d)(2) and (3)).

__ (17)

(i) 52.219-9, Small Business Subcontracting Plan (Nov 2021) (15 U.S.C. 637(d)(4)).

__ (ii) Alternate I (Nov 2016) of 52.219-9.

__ (iii) Alternate II (Nov 2016) of 52.219-9.

__ (iv) Alternate III (Jun 2020) of 52.219-9.

__ (v) Alternate IV (Sep 2021) of 52.219-9.

__ (18)

(i) 52.219-13, Notice of Set-Aside of Orders (Mar 2020) (15 U.S.C. 644(r)).

__ (ii) Alternate I (Mar 2020) of 52.219-13.

__ (19) 52.219-14, Limitations on Subcontracting (Sep 2021) (15 U.S.C. 637s).

__ (20) 52.219-16, Liquidated Damages—Subcontracting Plan (Sep 2021) (15 U.S.C. 637(d)(4)(F)(i)).

__ (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (Sep 2021) (15 U.S.C. 657f).

_X_ (22)

(i) 52.219-28, Post Award Small Business Program Rerepresentation (Sep 2021) (15 U.S.C. 632(a)(2)).

__ (ii) Alternate I (Mar 2020) of 52.219-28.

__ (23) 52.219-29, Notice of Set-Aside for, or Sole-Source Award to, Economically Disadvantaged Women-Owned Small Business Concerns (Sep 2021) (15 U.S.C. 637(m)).

__ (24) 52.219-30, Notice of Set-Aside for, or Sole-Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (Sep 2021) (15 U.S.C. 637(m)).

__ (25) 52.219-32, Orders Issued Directly Under Small Business Reserves (Mar 2020) (15 U.S.C. 644(r)).

__ (26) 52.219-33, Nonmanufacturer Rule (Sep 2021) (15U.S.C. 637(a)(17)).

_X_ (27) 52.222-3, Convict Labor (Jun 2003) (E.O.11755).

_X_ (28) 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Jan 2022) (E.O.13126).

_X_ (29) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

_X_ (30)

(i) 52.222-26, Equal Opportunity (Sep 2016) (E.O.11246).

__ (ii) Alternate I (Feb 1999) of 52.222-26.

_X_ (31)

(i) 52.222-35, Equal Opportunity for Veterans (Jun 2020) (38 U.S.C. 4212).

__ (ii) Alternate I (Jul 2014) of 52.222-35.

_X_ (32)

(i) 52.222-36, Equal Opportunity for Workers with Disabilities (Jun 2020) (29 U.S.C. 793).

__ (ii) Alternate I (Jul 2014) of 52.222-36.

_X_ (33) 52.222-37, Employment Reports on Veterans (Jun 2020) (38 U.S.C. 4212).

_X_ (34) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496).

_X_ (35)

(i) 52.222-50, Combating Trafficking in Persons (Nov 2021) (22 U.S.C. chapter 78 and E.O. 13627).

__ (ii) Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

__ (36) 52.222-54, Employment Eligibility Verification (Nov 2021) . (Executive Order 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial products or commercial services as prescribed in FAR 22.1803.)

__ (37)

(i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA–Designated Items (May 2008) ( 42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

__ (ii) Alternate I (May 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

__ (38) 52.223-11, Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons (Jun 2016) (E.O. 13693).

__ (39) 52.223-12, Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners (Jun 2016) (E.O. 13693).

__ (40)

(i) 52.223-13, Acquisition of EPEAT®-Registered Imaging Equipment (Jun 2014) (E.O.s 13423 and 13514).

__ (ii) Alternate I (Oct 2015) of 52.223-13.

__ (41)

(i) 52.223-14, Acquisition of EPEAT®-Registered Televisions (Jun 2014) (E.O.s 13423 and 13514).

__ (ii) Alternate I (Jun2014) of 52.223-14.

__ (42) 52.223-15, Energy Efficiency in Energy-Consuming Products (May 2020) (42 U.S.C. 8259b).

__ (43)

(i) 52.223-16, Acquisition of EPEAT®-Registered Personal Computer Products (Oct 2015) (E.O.s 13423 and 13514).

__ (ii) Alternate I (Jun 2014) of 52.223-16.

_X_ (44) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (Jun 2020) (E.O. 13513).

__ (45) 52.223-20, Aerosols (Jun 2016) (E.O. 13693).

__ (46) 52.223-21, Foams (Jun2016) (E.O. 13693).

__ (47)

(i) 52.224-3 Privacy Training (Jan 2017) (5 U.S.C. 552 a).

__ (ii) Alternate I (Jan 2017) of 52.224-3.

__ (48) 52.225-1, Buy American-Supplies (Nov 2021) (41 U.S.C. chapter 83).

__ (49)

(i) 52.225-3, Buy American-Free Trade Agreements-Israeli Trade Act (Nov 2021) (41 U.S.C.chapter83, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, Pub. L. 103-182, 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 110-138, 112-41, 112-42, and 112-43.

__ (ii) Alternate I (Jan 2021) of 52.225-3.

__ (iii) Alternate II (Jan 2021) of 52.225-3.

__ (iv) Alternate III (Jan 2021) of 52.225-3.

__ (50) 52.225-5, Trade Agreements (Oct 2019) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note).

_X_ (51) 52.225-13, Restrictions on Certain Foreign Purchases (Feb 2021) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

__ (52) 52.225-26, Contractors Performing Private Security Functions Outside the United States (Oct 2016) (Section 862, as amended, of the National Defense Authorization Act for Fiscal Year 2008; 10 U.S.C. 2302Note).

__ (53) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (Nov2007) (42 U.S.C. 5150).

__ (54) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (Nov2007) (42 U.S.C. 5150).

__ (55) 52.229-12, Tax on Certain Foreign Procurements (Feb 2021).

__ (56) 52.232-29, Terms for Financing of Purchases of Commercial Products and Commercial Services (Nov 2021) (41 U.S.C. 4505, 10 U.S.C. 2307(f)).

__ (57) 52.232-30, Installment Payments for Commercial Products and Commercial Services (Nov 2021) (41 U.S.C. 4505, 10 U.S.C. 2307(f)).

_X_ (58) 52.232-33, Payment by Electronic Funds Transfer-System for Award Management (Oct2018) (31 U.S.C. 3332).

__ (59) 52.232-34, Payment by Electronic Funds Transfer-Other than System for Award Management (Jul 2013) (31 U.S.C. 3332).

__ (60) 52.232-36, Payment by Third Party (May 2014) (31 U.S.C. 3332).

__ (61) 52.239-1, Privacy or Security Safeguards (Aug 1996) (5 U.S.C. 552a).

__ (62) 52.242-5, Payments to Small Business Subcontractors (Jan 2017) (15 U.S.C. 637(d)(13)).

__ (63)

(i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Nov 2021) (46 U.S.C. 55305 and 10 U.S.C. 2631).

__ (ii) Alternate I (Apr 2003) of 52.247-64.

__ (iii) Alternate II (Nov 2021) of 52.247-64.

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

__ (1) 52.222-41, Service Contract Labor Standards (Aug 2018) (41 U.S.C. chapter67).

__ (2) 52.222-42, Statement of Equivalent Rates for Federal Hires (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

__ (3) 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts) (Aug 2018) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

__ (4) 52.222-44, Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (May 2014) ( 29U.S.C.206 and 41 U.S.C. chapter 67).

__ (5) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements (May 2014) (41 U.S.C. chapter 67).

__ (6) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services-Requirements (May 2014) (41 U.S.C. chapter 67).

__ (7) 52.222-55, Minimum Wages Under Executive Order 13658 (Nov 2020).

__ (8) 52.222-62, Paid Sick Leave Under Executive Order 13706 (Jan 2017) (E.O. 13706).

__ (9) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations (Jun 2020) (42 U.S.C. 1792).

(d) Comptroller General Examination of Record. The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, as defined in FAR 2.101, on the date of award of this contract, and does not contain the clause at 52.215-2, Audit and Records-Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(e)

(1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c), and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1) in a subcontract for commercial products or commercial services. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause-

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (Nov 2021) (41 U.S.C. 3509).

(ii) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(iii) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Nov 2021) (Section 1634 of Pub. L. 115-91).

(iv) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (Nov 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(v) 52.219-8, Utilization of Small Business Concerns (Oct 2018) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds the applicable threshold specified in FAR 19.702(a) on the date of subcontract award, the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(vi) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

(vii) 52.222-26, Equal Opportunity (Sep 2015) (E.O.11246).

(viii) 52.222-35, Equal Opportunity for Veterans (Jun 2020) (38 U.S.C. 4212).

(ix) 52.222-36, Equal Opportunity for Workers with Disabilities (Jun 2020) (29 U.S.C. 793).

(x) 52.222-37, Employment Reports on Veterans (Jun 2020) (38 U.S.C. 4212).

(xi) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

(xii) 52.222-41, Service Contract Labor Standards (Aug 2018) (41 U.S.C. chapter 67).

(xiii)

(A) 52.222-50, Combating Trafficking in Persons (Nov 2021) (22 U.S.C. chapter 78 and E.O 13627).

(B) Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

(xiv) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements (May2014) (41 U.S.C. chapter 67).

(xv) 52.222-53, Exemption from Application of the Service Contract Labor…