SF 30 - Response to Contractor Questions - Roll Labels NARA-883103-21-Q-00086.doc

1. CONTRACT ID CODE

PAGE OF PAGES

amendment of solicitation/modification of contract

8601 Adelphi Road – Rm. 3340

College Park, MD 20740

9B. DATED (SEE ITEM 11)

6/28/2021

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

CODE

FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

[ X ]The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers Error! Reference source not found. [x ] is extended, [ ] Error! Reference source not found.is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and 15, and returning __1__ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

a. this change order is issued pursuant to: (Specify authority) the changes set forth in item 14 are made in the contract order no. in item 10a.

b. the above numbered contract/order is modified to reflect the administrative changes (such as changes in paying office, appropriation date, etc.) set forth in item 14, pursuant to the authority of far 43.103(b).

c. this supplemental agreement is entered into pursuant to authority of:

d. other (Specify type of modification and authority)

E. IMPORTANT: Contractor [ ] Error! Reference source not found.is not, Error! Reference source not found. [ ] is required to sign this document and return copies to the issuing office.

14. description of amendment/modification (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Solicitation NARA-883103-21-Q-00086 for Pressure Sensitive Roll Labels is hereby amended as follows:

The due date for quotations has been extended from July 12, 2021 to 12:00 p.m. eastern time on July 22, 2021.

Quotations must include Attachment 1, Revised Schedule of Prices.

SEE PAGE TWO

Santo E. Plater

Contracting Officer

(Signature of person authorized to sign)

(Signature of Contracting Officer)

NSN 7540-01-152-8070

PREVIOUS EDITION UNUSABLE

30-105

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

Question 1: 2.1 Dimensions - On first label specs, the label length of .5 + .01875 gap does not equal .625 repeat as stated. Is the gap .125 so that the gap and label equal .625 repeat?

Answer: The label length should be 0.438 and the gap is 0.125. The label repeat should be 0.563.

Change to RFQ: The label size has been changed to: Roll Labels 2” x .438”, 3” core and 8.38 OD, .125” label gap (.563” repeat) with perforation between labels, 10,000 per roll.

The following solicitation attachments have been edited to reflect this change: Attachment 1, Schedule of Prices and Attachment 2, Specifications.

Question 2: 2.1 Dimensions - On the third label specs, the label length is listed as 3.35, which is a non-standard, odd length. Is the length actually 3.375, which a more standard length?

Answer: No, the length of 3.35” is correct. It is non-standard.

Change to RFQ: None Question 3: 2.5 Workmanship - A. indicates that the label sheet needs to lay flat. These labels are rolled on a 3 inch diameter cores. Can this stipulation be deleted?

Answer: This stipulation is in regards to the printing process specifically. While feeding, the material needs to be able to lie flat after having been unrolled.

Change to RFQ: In Attachment 2, Specifications, the language in paragraph A of Section 2.5 Workmanship has been changed to:

A.

During printing, the unrolled label stock must lie flat without any curling, and permit problem-free self-feeding from a stacking paper tray.

The following solicitation attachment has been edited to reflect this change: Attachment 2, Specifications.

Question 4: 2.5 Workmanship - Regarding B --- all labels edges shall be cut square corner----- Does that mean square corner? As opposed to round corner rectangles?

Answer: The label edges should be round corner rectangles.

Change to RFQ: In Attachment 2, Specifications, the language in paragraph B of Section 2.5 Workmanship has been changed to:

B.

All label edges shall be cut cleanly with rounded corners, and be of the appropriate size(s) specified.

The following solicitation attachment has been edited to reflect this change: Attachment 2, Specifications.

Question 5: In the bid specs it is asking for so many labels per roll but under section 2.5 it says “The label sheet must lie flat...”. We are wanting to verify if these are supposed to be sheeted or on rolls?

Answer: See answer to Question 3.

Change to RFQ: See Question 3.

END OF AMENDMENT

Revised

ATTACHMENT 1

SCHEDULE OF PRICES

Base Year – Months 1-12

QTY

MAX

QTY

UNIT

PRICE

TOTAL CEILING

PRICE

Not to Exceed Price

Not to Exceed Price

Not to Exceed Price

Not to Exceed Price

Option Year I – Months 13-24

QTY

MAX

QTY

UNIT

PRICE

TOTAL CONTRACT

Not to Exceed Price

Not to Exceed Price

Not to Exceed Price

Not to Exceed Price

Option Year II – Months 25-36

QTY

MAX

QTY

UNIT

PRICE

TOTAL CONTRACT

Not to Exceed Price

Not to Exceed Price

Not to Exceed Price

Not to Exceed Price

Note: NARA will evaluate submitted pricing in accordance with FAR 52.217-5.

Revised

ATTACHMENT 2

SPECIFICATIONS

FOR

PRESSURE SENSITIVE ADHESIVE LABEL STOCK FOR APPLICATION TO METAL STORAGE FURNITURE AND METAL, PLASTIC, PAPER, OR BOXBOARD HOUSINGS FOR THERMAL TRANSFER PRINTERS

1.0 Scope

Pressure sensitive adhesive roll labels for use in thermal transfer printers for application to housing substrates, including plastic, paper, box-board, or metal, as well as metal shelving.

Applications: Barcode or other labels affixed to metal, plastic, paper, or box-board substrates for housing and storage.

2.0. Requirements

The National Archives and Records Administration (NARA) requires pressure sensitive adhesive roll labels for use in thermal transfer printers for application to housing substrates, including plastic, paper, box-board, or metal, as well as metal shelving.

2.1 Dimensions: The labels will be required in the following dimensions:

2” x 0.438” labels:

3” core and 8.38 OD, 0.125” label gap (0.563” repeat) with perforation between labels, 10,000 per roll.

3.75” x 2.375” labels:

3” core and 8.38 OD, .1875” or 0.125” label gap with perforation between labels, 2,500 per roll.

3.75” x 3.35” labels:

3” core and 8.38 OD, 0.1875” or 0.125” label gap with perforation between labels, 1,700 per roll.

3.75” x 1” labels:

3” core and 8.38 OD, 0.1875” or 0.125” label gap with perforation between labels, 5,000 per roll.

2.2 Composition: The face-stock material must be a polypropylene substrate bearing an acrylic polymer adhesive with an opaque thermoplastic coated or “waxed” paper type release liner.

A. Face-Stock

Polypropylene: White opaque film, 1-2 mil thick, biaxial orientation preferred (BOPP). The polypropylene must not contain plasticizers.

B. Adhesive The pressure-sensitive adhesive layer must possess high permanence characteristics such that labels, once applied, remain attached permanently and can be removed only with difficulty. The adhesive must be clearly identifiable as an acrylic polymer or copolymer by its infrared spectrum.

2.3 Bond Strength: The adhesive must exhibit sufficient bond strength for the label to support a test weight of 200 grams for 10 minutes for a sample of 1 x 2.5 inches. The test procedure is a 90-degree peel test modified from ASTM D2860/D2860M-18, Procedure B, in which the test substrate is metal, plastic, paper, and paper board.

2.4 Other Label Properties:

A. The label face-stock should provide a proper surface characteristic, so that it is able to accept and retain a clean, legible, abrasion-resistant image with good ink adhesion from qualified thermal transfer printers and ink-ribbons.

B. The label stock must be compatible with hard-resin thermal transfer ink ribbons; wax or wax-resin ribbons are not acceptable.

C. The release liner must be opaque and allow for easy and complete peeling off from the face-stock without shearing of the adhesive layer.

D. The label stock must not emit odors deemed detrimental to the work and/or storage environment in NARA according to TAPPI T483.

2.5 Workmanship

A.

During printing, the unrolled label stock must lie flat without any curling, and permit problem-free self-feeding from a stacking paper tray.

B.

All label edges shall be cut cleanly with rounded corners, and be of the appropriate size(s) specified.

3.0. RESPONSIBILITY FOR TESTS

The Contractor is responsible for quality control to ensure the specifications of this contract are met. The Contractor shall provide test results to the Contracting Officer’s Representative (COR) for each production lot used to provide supplies under this contract. The test results shall display, at a minimum, the characteristics listed below and shall be provided at least 30 days prior to shipping any items from the production lot under this contract. The Contractor may use its own facilities or any commercial laboratory certified to run quality assurance test methods listed below. NARA reserves the right to perform quality assurance at any time during the contract where such tests are deemed necessary to assure that supplies and services conform to the specifications. Therefore, the test results (composition, adhesive bond strength, and off-gassing/odors) and ten samples of each label size purchased shall be sent to the COR within 14 calendar days from contract effective date. Additionally, the Contractor shall provide a sample of a new production lot at any time, upon request of the Government.

Table of QC Test Items and Specifications

(test methods, test conditions, etc.)

with acrylic adhesive

FTIR

In a 90° Peel Test

ASTM D2860/D2860M-18,

Procedure B

4.0 PACKAGING AND IDENTIFICATION

Packaging. The label rolls must be packed in a standard commercial container and sealed with tape. Labels must arrive undamaged, with no tears, wrinkles or folds.

Marking. The outside of each packing container must be legibly marked with the following information: the delivery order number, the number of rolls packed in the container, and the production lot numbers and dates.