RFQ_Re-Cabling_Bush_43_FBO_2015.doc

July 16, 2015 Dear Offeror, This is a combined synopsis/solicitation for commercial services at the National Archives and Records Administration, George W. Bush Presidential Library in Dallas, Texas. This RFQ is in accordance with FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This Request for Quotation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 200583 effective 2 July 2015. This acquisition is set aside Totally for Small Business NAICS Code 541519, Other Computer Related Services (PSC Code) Z127, Other Computer Related Services. The Offerors must state in their quote their size standard for this procurement. All qualified responsible small business sources may submit a quote which will be considered by the agency.

The purpose of this contract is to re-cable the switch panels in the current Main Distribution Frames (MDF) and the Intermediate Distribution Frame (IDF) connecting Voice, Data and Spare cables. Currently all cabling is intermixed and punched down on 110 style blocks. We require that cabling be broken out by function and installed in separate identified racks, i.e. Voice in one, Data in another and Spare in a third rack. Expectations are that Voice will remain on 110 style punch down while Data and Spare are connected to Category 6 RJ45 style punch down blocks. The contractor will make related adjustments to the MDF, IDFs and termination points for the cabling. All cables will be labeled at the origination and termination points as defined by Best Industry Practices. A Cable report will be required showing compliance with Category 6 specifications at completion of re-cabling efforts. A separate cable report shall be generated for each cable for cable management. The Contractor shall provide all necessary wiring, equipment, tools, and labor associated with the requested work.

The purpose of this contract is to obtain all management, supervision, and personnel necessary to perform re-cabling of the switch panels at the National Archives and Records Administration (NARA), George W. Bush Presidential Library and Museum, 2943 SMU Blvd, Dallas, TX 75205, as specified in this Performance Work Statement (PWS).

The award will be made to the Lowest Price Technically Acceptable Source in accordance with FAR Subpart 13.106-2. Past performance and other information required is in Enclosure 3. Quotation submission instructions.

The quote must be submitted not later than 12:00 PM (EST) July 30, 2015 To aid you in your planning and quotation development, the following information is provided as enclosures to this RFQ:

Enclosure 1 Performance Work Statement (PWS) Enclosure 2 Wiring Specification for NARA Enclosure 3 Quotation Submission Instructions Enclosure 4 Contract Administration

Enclosure 5 Terms and Conditions

This request does not commit the Government to pay for any costs incurred in the preparation of this quotation or to contract for the supplies or service. All written information identified above must be submitted to the Contract Specialist (CS) at the following address:

Mrs. Shirley Baker

George W. Bush Presidential Library and Museum 2943 SMU Blvd.

Dallas, TX 75205 Additionally, any questions regarding this RFQ and any terms and conditions should be submitted in writing to Mrs. Shirley Baker not later than five working days before the deadline for receipt of quotations. Mrs. Shirley Baker may be reached on telephone number 214-346-1691 or e-mail at Shirley.baker@nara.gov.

Jon McIver

Contracting Officer

National Archives & Records Administration

Acquisitions Services Division jon.mciver@nara.gov 480-584-9433 Enclosure 1

Performance Work Statement for MDF/IDF Cabling

Background

National Archives and Records Administration (NARA). NARA is an independent Federal agency that serves the American democracy by safeguarding and preserving the records of our government, and ensuring that the people can discover, use, and learn from this documentary heritage. We ensure continuing access to the essential documentation of the rights of American citizens and the actions of their government. We support democracy, promote civic education, and facilitate historical understanding of our national experience.

Presidential Libraries / Office of Presidential Libraries (LP). The Office of Presidential Libraries, an office within NARA, administers a nationwide network of Presidential Libraries, currently 13, beginning with the 31st President Herbert Hoover, through the 43rd President George W. Bush. These are not traditional libraries, but rather repositories for preserving and making accessible the papers, records, and other historical materials of U.S. Presidents and their administrations and presenting them to the public for research, and for exhibit and education programs. Presidential Libraries accomplish this mission without regard for political considerations or affiliations.

The George W. Bush Presidential Library (LPGWB). LPGWB is located in Dallas, Texas, and is the 13th Presidential Library overseen by NARA. The Library opened to the public on May 1, 2013.

Statement of Need

LPGWB requires a Contractor to re-cable the switch panels in the current Main Distribution Frames (MDF) and the Intermediate Distribution Frame (IDF) connecting Voice, Data and Spare cables. Currently all cabling is intermixed and punched down on 110 style blocks. We require that cabling be broken out by function and installed in separate identified racks, i.e. Voice in one, Data in another and Spare in a third rack. Expectations are that Voice will remain on 110 style punch down while Data and Spare are connected to Category 6 RJ45 style punch down blocks. The contractor will make related adjustments to the MDF, IDFs and termination points for the cabling. All cables will be labeled at the origination and termination points as defined by Best Industry Practices. A Cable report will be required showing compliance with Category 6 specifications at completion of re-cabling efforts. A separate cable report shall be generated for each cable for cable management. The Contractor shall provide all necessary wiring, equipment, tools, and labor associated with the requested work.

Applicable Documents

The proposed implementation must comply with the most current version of the Commercial Building Wiring Standards and Building Infrastructure Standards:

· NARA Architectural and Design Standards for Presidential Libraries, see http://www.archives.gov/foia/pdf/nara1571.pdf.

· National Electrical Code

· TIA 568-B-2001 updates covering commercial building telecommunications wiring standards

· TIA/EIA-569-A-1995 covering commercial building standards for telecommunications pathways and spaces.

· TIA/EIA-606-1994 covering building infrastructure administration standards (this does not refer to network management systems and related items.)

· ANSI/BICSI 002-2011 Data Center Design and Implementation Best Practices

· TIA-942 TELECOMMUNICATIONS INFRASTRUCTURE STANDARD FOR DATA CENTERS

· Local Codes and Standards

Requirements

General Requirements:

The CAT 6/6A RJ-45 will comply with the EIA568-A connection scheme.

All wiring shall conform to Industry Best Practices and the above-mentioned standards.

All cabling must conform to the NARA Color and Labeling Standards for Cabling (see Attachment 1.)

Survey site to determine equipment and materials needed for the project.

Develop Bill of Materials for the project.

Estimate costs of materials as outlined in the Bill of Materials.

In consultation with NARA, develop strategies to minimize disruption to the site, staff and events.

In consultation with NARA, and incorporating strategies to minimize disruption, develop work breakdown structure.

MDF:

Identify Voice, Data and Spare cables to separate.

Move Voice cables to the NARA-designated cabinet.

Move Data cables to the NARA-designated cabinet.

Move Spare cables to the NARA-designated cabinet.

Test and recertify Voice cable work.

Test and recertify Data cable work.

Test and recertify Spare cable work.

Label Voice cables at origination and termination points as per Industry Best Practices.

Label Data cables at origination and termination points as per Industry Best Practices.

Label Spare cables at origination and termination points as per Industry Best Practices.

Label wall plates to identify Voice, Data and Spare to NARA standards.

Generate a cable report to document the characteristics and length of the cables.

Generate a cable plan for each cabinet.

IDF:

Identify Voice, Data and Spare cables to separate.

Move Voice cables to the NARA-designated cabinet.

Move Data cables to the NARA-designated cabinet.

Move Spare cables to the NARA-designated cabinet.

Test and recertify Voice cable work.

Test and recertify Data cable work.

Test and recertify Spare cable work.

Label Voice cables at origination and termination points as per Industry Best Practices.

Label Data cables at origination and termination points as per Industry Best Practices.

Label Spare cables at origination and termination points as per Industry Best Practices.

Label wall plates to identify Voice, Data and Spare to NARA standards.

Generate a cable report to document the characteristics and length of the cables.

Generate a cable plan for each cabinet.

Reporting Requirements

Site Survey report

Bill of Materials with cost estimates

Strategies to mitigate disruption to site, staff and events

Work Breakdown Structure

Cable report (fluke report)

Cable plan inclusion in each cabinet.

Comprehensive Cable Management Report (As-Builts)

Deliverables

The Vendor shall provide the following reports and deliverables as directed. The Government may add or remove deliverables as requirements and reporting needs change. The Vendor shall submit drafts in the appropriate Microsoft format for each report for NARA review and approval. The Contracting Officer’s Representative ( COR) will return the drafts within 10 business days of submission with comments for revision. Upon receipt of the Government’s comments, the Vendor shall provide updated reports in PDF format within 10 business days to the COR.

The Vendor shall provide deliverables/reports, to the COR according to the following schedule:

4.1.4

4.4.1

4.1.5

4.1.6

4.4.2

4.1.7

4.4.3

4.1.8

4.4.4

4.2.12

4.3.12

4.4.5

4.2.13

4.3.13

Management

Kick-Off Meeting. A Kick-Off Meeting via teleconference will take place no later than two business days after the contract is awarded. During this meeting, the COR and contractor will discuss hours of operations for the facility, facility use and access regulations, activities or events that may impact the project time line, the scheduling of project status meetings, key project personnel, project schedule and deliverables, etc.

Project Management Plan (PMP). The Contractor shall prepare a PMP describing the technical approach organizational resources, and management controls to be employed to meet the cost, performance, and schedule requirements throughout project execution. The PMP shall include reference to all deliverables and draft deliverables outlined in all PWS paragraphs. The plan shall detail the Contractor's approach to providing flexible, timely, and responsive customer service. The Contractor must respond to the Government within 24 hours of the Government's initial contact and throughout the contract period of performance.

Draft Deliverables. The Contractor shall provide each data deliverable as a draft. NARA will provide comments to the Contractor within five (5) business days after receipt of the draft deliverable. The Contractor will incorporate all edits and return the revised draft(s) no later than five business days after receipt of comments from LPGWB.

Key Personnel

The Government requires the Contractor have expertise with current cabling standards and regulations. For purposes of this contract, the Project Manager is subject to the Key Personnel clause.

Government Furnished Information (GFI)

The Government will provide

Enclosure 2. NARA Color and Labeling Standards for Cabling

Enclosure 2 DATA/TeleCom – Wiring Specifications for NARA

The following requirements are standards for newly constructed NARA facilities:

· The proposed implementation must comply with the most current version of the Commercial Building Wiring Standards and Building Infrastructure Standards:

· NEC

· TIA 568-B-2001 updates covering commercial building telecommunications wiring standards

· TIA/EIA-569-A-1995 covering commercial building standards for telecommunications pathways and spaces.

· TIA/EIA-606-1994 covering building infrastructure administration standards (this does not refer to network management systems and related items.)

· ANSI/BICSI 002-2011 Data Center Design and Implementation Best Practices

· TIA-942 TELECOMMUNICATIONS INFRASTRUCTURE STANDARD FOR DATA CENTERS

· Local Codes and Standards

· The CAT 6/6A RJ-45 will comply with the EIA568-B connection scheme.

· The building must include a LAN/WAN computer communications system, including a cable backbone linking the computer room and the concentrators and routers, IDFs, and IDF-to-workstation cabling. Backbone cabling must be fiber optic cabling (50 micron multimode fiber and/or single mode fiber; see above) terminated with LC connectors. The horizontal (workstation) cabling must meet the minimum specification for CAT 6/6A cable. Optical fiber cabling must be used when Ethernet, Fast Ethernet, or Gigabit Ethernet distance limitations exceed the minimum specifications for Category 6/6A cable.

· The LAN/WAN telecommunications will be located in dedicated communications closets. Security and fire alarm system components may share the communications closets, but electrical distribution panels are not allowed.

· The NARA Demark must be in or extended to the MDF (NARA Telecomm / IT room).

· The communications closets must be placed so that wiring runs do not exceed 90 meters. The design will comply with EIA/TIA 569, Commercial Building Standards for Telecommunications Pathways and Spaces, and 568-A, Commercial Building Telecommunications Cabling Standard.

· All cabling must conform to the NARA Color and Labeling Standards for Cabling (see Appendix 1.)

OFFICE Space

· If systems furniture is selected/used then Conditioned Power - Protection from low & high power (e.g. brown outs and power spikes) should be provided. A 110/20a duplex outlet, with dedicated ground, must be placed every three (3) feet within the system; the network cabling (CAT 6/6a RJ45) must be contained within the system and terminated prior to the circuit end-to-end testing. The network drops must be within three (3) feet of where the computer workstation and printer will be located.

TELECOM

· There will be one wall mounted basic telephone in the LAN Room.

· A basic phone set must be provided at the “shelter in place” location.

· The extent of the telephone system infrastructure to be installed would include the CAT 6/6A RJ-45 jacks at each required outlet location, the extension of unshielded twisted pair(UTP) Category 6/6A, 4-pair cable from those jack locations back to MDF/IDF using RJ45 CAT 6/6A patch panels located within identified telecom locking cabinets.

· The installation of the 25-pair, 50-pair, 100-pair or 200-pair cabling, as appropriate to support 200% of the installed base (this must be provided by the facility construction staff).

NARA Telecomm / IT room (MDF/IDF)

· The door to the LAN Room will be not less than 40" wide, locking/dead-bolt.

· There will be not less than 3' clearance to each of the four sides and above the server rack (28l"x52w"x76h").

· IDFs must be located within 90 meters (if CAT 6/6a) of the MDF, if fiber (50/125μm multi-mode) then 1250 meters, if greater than single mode fiber is to be used. All network devices and network access points must be within 90 meters (using CAT 6/CAT6A), of the MDF or IDFs. There should be a 6 pair (50/125μm multi-mode fiber, if greater than 1250 meters then single mode fiber is to be used) between the MDF and the IDF] protected in conduit or interduct.

· No panels, racks or terminal blocks may be wall mounted; all IT and telecommunications hardware, terminations and connections must be made within locking floor mounted racks that meet the seismic requirements for that region, each rack must be floor mounted and secured to the floor to provide for anti-tilt.

ELECTRICAL

· Conditioned Power - Protection from low & high power (e.g. brown outs and power spikes). (We can accomplish this with a UPS, to a lesser degree with a primary tap-switching transformer and to an even lesser degree with a Ferro-resonant transformer. Provisioned via a UPS is fine, rack mounted; plan for 15 minutes for controlled shut done only not sustained service for the duration] power to each rack will include one L5/20 (110v20a) and one L6/30 208v30a) each with #6 ground(from cabinet to foundation), one standard 110v20a duplex outlet on each wall of the room (centered in each).

Low Voltage

· Three (3) CAT 6/6A RJ-45 connections, 1 designated for DATA, 1 designated for VOICE, and 1 designated as a SPARE are required at each data/voice outlet location.

· All main cabling and fiber optic cables will be run in conduit, interduct or in cable trays. Loose wiring will not be run above ceiling plenums.

· All cabling and power must be supplied from the "ceiling" using cable management systems, no cables or wires are to be run across the floor of the LAN Room.

· The extent of the data communications system to be installed would include the CAT 6/6A RJ-45 jacks at each required data outlet location, the extension of unshielded twisted pair (UTP) Category 6/6A, 4-pair cable from those jack locations back to the MDF/IDF location using RJ45 CAT 6/6A patch panels. The patch panels and cross connects, and the intermediate Category 6/6A cabling to patch panels at these telecommunications closet locations and the fiber optic backbone cabling from the telecommunications closet locations back to the server room location are provided and installed by the electrical/low-voltage contractor.

· The links between the user locations and each telecommunications closet as well as the link between each location and the server room would have to be compliant and be tested in accordance with the requirements for CAT 6/6A. The low-voltage installer shall provide the test results to NARA and accepted by NARA prior to commissioning and installation of any IT/Telecom equipment. These should reflect the original point and the termination point (room/location).

· The face plates must have dual 4-pair CAT 6/6A RJ-45 jacks mounted on the upper portion of the faceplate for data.

· High-quality and low-loss cabling will be provided by the contractor. All LAN/WAN local cabling and telephone cabling will be fire-retardant (open air plenum rated), meeting all Federal and local fire codes. The cable must be four pair 24 AWG cable compliant with UL cable certification programs for minimum CAT 6/CAT6A wiring or optical fiber, and must be run separate from coaxial cabling and other systems. Wiring must meet the flame and smoke generation requirements for security and fire alarm wiring and be plenum rated when used in any ceiling plenums or when the wiring is not run in conduit.

· Where coaxial cabling is used for security monitoring, LAN/WAN, or video, the coaxial cables must be run in metal conduit or separated at least three feet from other cable systems.

· Fiber optic cables are to be terminated using current EIA/TIA specifications for optical fiber termination and LC connectors for Backbone termination.

· All computer wiring must terminate on an appropriate EIA/TIA specified patch panel furnished by the low-voltage contractor and the VOICE and DATA providers as appropriate with appropriate ports (CAT 6/6A RJ45). Each port must be terminated with all connections (4 pairs) at both ends (faceplate and patch panel).

· Cabling must be run through conduit or ladder-type cable trays for electrical and computer wire and cable distribution and outlets (where provided), with cable trays provided to keep the cabling off the slab.

· All local computer network and telephone wiring must terminate using EIA/TIA specified devices and termination. The Category 6/6A patch panel(s) will be configured so that all field wiring is terminated on the bottom of the patch panel leaving the top open for cross-connecting jumper & patch cables.

HVAC

· The rooms and spaces accommodating the computer systems, voice and data network systems and telecommunication equipment, will require 24 hour/365 days per year air conditioning (temperature, humidity, and air exchanges) such that the temperature and relative humidity do not go higher than specified by TIA/EIA and ASHRAE standards.

· Room temperature must be maintained between 52F and 74F degrees.

· Relative Humidity must be maintained within >30% and <50%.

· HVAC must be redundant and provide for environmental conditioning for 37,500 BTU/hr.

· All communications closets must be air conditioned due to the amount of heat gain from the equipment located therein, based on manufacturer’s information for that equipment.

· All communications closets containing telecommunications, telephone and computer equipment must meet the environmental air quality requirements for the facility’s computer room.

NARA Color and Labeling Standards for Cabling

Requirement:

Use the NEMA and TIA/EIA commercial color standards for cabling.

e.g. Voice: black Data: white Spare: blue Requirement:

Faceplate color - Use WHITE faceplate.

Requirement:

Faceplate RJ45CAT6/6A jacks:

Voice: black Data: white Spare: blue Requirement:

The color scheme to implement for NARANet (Network Cabling)

NARANet has critical infrastructure components that will need to readily identify for security or operational issues. The below color coding applies to connections in the wiring closets that use Ethernet cabling.

Cable Labeling

All cabling should have a unique identifier.

· Backbone cabling should reference the source and destination.

· Horizontal cabling names should reference the horizontal faceplate/jacks.

· The source will always be the higher level devices such as switches, routers.

· The destination device will always be the endpoint device such as server, appliance or desktop

· All cabling shall be labeled:

· With manufacture-recommended labeling system

· At each end

· Cross-connects should have a unique identifier

· For example, a patch cord between port 5, patch panel 4 on rack AB01 and port 11, patch panel 2 on rack AC02 shall be called:

· AB01-D-005 / AC02-B-011

· A cabling summary report shall be available

Enclosure 3

QUOTATION SUBMISSION INSTRUCTIONS

The National Archives and Records Administration (NARA) requires Offerors to provide a written quotation, which is limited to 20 pages with a type font of no less than 10pt. to NARA officials for the purposes of assuring that the prospective Contractor fully understands the scope of this procurement and has the capability to complete all PWS requirements. NARA will incorporate the written quotation into the contract. Pricing information is excluded from the 20 page limit and should be submitted separately in CLIN structure from the Technical quote.

a. 1. Content of the Technical Quotation. The Offeror’s technical quotation to the Government must demonstrate the Offeror’s technical approach; personnel; and related experience and past performance. The purpose of the technical quotation is to enable the Government to assess and determine the soundness of each Offeror’s: demonstrated relevant knowledge and competence with regard to the Government’s requirements and program objectives; relevant capability to perform; understanding of, and approach to the work that the Offeror would have to perform under the prospective order; and the relevant challenges and risks. The technical quotation must not include any price or cost information. However, resource information such as data concerning categories, material manufacturer, and subcontracts must be contained in the presentation so that the Offeror’s understanding of the PWS can be evaluated. The contractor can send sections of their market catalog that specifically apply to this RFQ in order to demonstrate the technical and plant skills they have at their facility to perform the items required in the RFQ.

2. Price Quotation. The quotations will be evaluated in accordance with the procedures outlined in FAR Subpart 15.101-2 and award will be made to the offeror that submits the lowest price technically acceptable offer.

a.

The period of performance from date of award to the accepted quote period of performance will be no more than 3 months from date of award.

b.

The Offeror must provide the following information on the first page of the pricing quotation:

(1) RFQ Number;

(2) Name and address of Offeror;

(3) Name and telephone number of point of contact;

(4) Name of contract administration office (if available);

(5) Type of order; and

(6) Proposed prices per the Schedule of Prices - best prices offered to the government

(See Enclosure1).

c. If the Offeror is on GSA schedule for similar efforts, provide an electronic link to the GSA contract along with the number.

d. All other direct costs (ODCS) items must be separately identified and explained.

3. Past Performance All quotes must contain three contact points to check on similar past performance input.

Contact Point Name

Contact Point Company or Government Office

Contact Point Address, Phone Number

Contact Point e-mail.

The government intends to verify all past performance inputs received as a part of this Request for Quotation.

Enclosure 4

Contract Administration

GOVERNMENT CONTRACT ADMINISTRATION

(a) This task order will be administered by:

National Archives and Records Administration

Acquisition Services Division, Code NAA

Room 3340

8601 Adelphi Road

College Park, MD 20740-6001

(b) Contract Specialist (CS):

Ms. Shirley Baker, Contract Specialist (CS)

Telephone: (214)346-1691 shirley.baker@nara.gov

The Contracting Officer (CO), has the overall responsibility for the administration of this task order. Written communication to the CS must make reference to the task order number and must be mailed, postage prepaid, to the above address.

(c) Contracting Officer (CO)

Jon McIver_ (CO)

Telephone: (480) 584-9433 jon.mciver@nara.gov The CO alone, without delegation, is authorized to take actions on behalf of the Government to amend, modify, or deviate from the task order terms, conditions, requirements, specifications, details and/or delivery schedules; make final decisions on disputed deductions from task order payments for non-performance or unsatisfactory performance; terminate the task order for convenience or default; and issue final decisions regarding task order questions or matters under dispute. However, the CO may delegate certain other responsibilities to authorized representatives.

Enclosure 5

Terms and Conditions

Contract Clauses

52.212-1 -- Instructions to Offerors -- Commercial Items (June 2008)(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show --

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) “Remit to” address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions or commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)

(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and—

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation.

(1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--

GSA Federal Supply Service Specifications Section

Suite 8100 470 L’Enfant Plaza, SW Washington, DC 20407 Telephone (202) 619-8925)

Facsimile (202 619-8978).

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites--

(i) ASSIST ( http://assist.daps.dla.mil ).

(ii) Quick Search (http://assist.daps.dla.mil/quicksearch/ )

(iii) ASSISTdocs.com ( http://assistdocs.com ).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by—

(i) Using the ASSIST Shopping Wizard ( http://assist.daps.dla.mil/wizard );

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4 Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697/2197, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Data Universal Numbering System (DUNS) Number. (Applies to offers exceeding $3,000, and offers of $3,000 or less if the solicitation requires the Contractor to be registered in the Central Contractor Registration (CCR) database. The offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “DUNS” or “DUNS+4” followed by the DUNS or DUNS+4 number that identifies the offeror’s name and address. The DUNS+4 is the DUNS number plus a 4-character suffix that may be assigned at the discretion of the offeror to establish additional CCR records for identifying alternative Electronic Funds Transfer (EFT) accounts (see FAR Subpart 32.11) for the same concern. If the offeror does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one. An offeror within the United States may contact Dun and Bradstreet by calling 1-866-705-5711 or via the Internet at http://fedgov.dnb.com/webform. An offeror located outside the United States must contact the local Dun and Bradstreet office for DUNS number. The offeror should indicate that it is an offeror for a Government contract when contacting the local Dun and Bradstreet office.

(k) Central Contractor Registration. Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the CCR database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the CCR database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the Internet at http://www.ccr.gov or by calling 1-888-227-2423 or 269-961-5757.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful and debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of Provision)

52.212-3 -- Offeror Representations and Certifications -- Commercial Items (Oct 2010) An offeror shall complete only paragraphs (b) of this provision if the offeror has completed the annual representations and certificates electronically at http://orca.bpn.gov . If an offeror has not completed the annual representations and certifications electronically at the ORCA website, the offeror shall complete only paragraphs (c) through (o) of this provision.

(a) Definitions. As used in this provision--

“Emerging small business” means a small business concern whose size is no greater than 50 percent of the numerical size standard for the NAICS code designated.

“Forced or indentured child labor” means all work or service—

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

“Inverted domestic corporation” means a foreign incorporated entity which is treated as an inverted domestic corporation under 6 U.S.C. 395(b), i.e., a corporation that used to be incorporated in the United States, or used to be a partnership in the United States, but now is incorporated in a foreign country, or is a subsidiary whose parent corporation is incorporated in a foreign country, that meets the criteria specified in 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

“Manufactured end product” means any end product in Federal Supply Classes (FSC) 1000-9999, except—

(1) FSC 5510, Lumber and Related Basic Wood Materials;

(2) Federal Supply Group (FSG) 87, Agricultural Supplies;

(3) FSG 88, Live Animals;

(4) FSG 89, Food and Related Consumables;

(5) FSC 9410, Crude Grades of Plant Materials;

(6) FSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) FSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) FSC 9610, Ores;

(9) FSC 9620, Minerals, Natural and Synthetic; and

(10) FSC 9630, Additive Metal Materials.

“Place of manufacture” means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

“Restricted business operations” means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174). Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate—

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted pursuant to specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education; or

(6) Have been voluntarily suspended.

“Service-disabled veteran-owned small business concern”—

(1) Means a small business concern—

(i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; and

(ii) The management and daily business operations of which are controlled by one or more service-disabled veterans or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran.

(2) Service-disabled veteran means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

“Small business concern” means a concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the criteria in 13 CFR Part 121 and size standards in this solicitation.

“Veteran-owned small business concern” means a small business concern—

(1) Not less than 51 percent of which is owned by one or more veterans(as defined at 38 U.S.C. 101(2)) or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more veterans; and

(2) The management and daily business operations of which are controlled by one or more veterans.

“Women-owned business concern” means a concern which is at least 51 percent owned by one or more women; or in the case of any publicly owned business, at least 51 percent of the its stock is owned by one or more women; and whose management and daily business operations are controlled by one or more women.

“Women-owned small business concern” means a small business concern --

(1) That is at least 51 percent owned by one or more women or, in the case of any publicly owned business, at least 51 percent of the stock of which is owned by one or more women; and

(2) Whose management and daily business operations are controlled by one or more women.

(b)

(1) Annual Representations and Certifications. Any changes provided by the offeror in paragraph (b)(2) of this provision do not automatically change the representations and certifications posted on the Online Representations and Certifications Application (ORCA) website.

(2) The offeror has completed the annual representations and certifications electronically via the ORCA website at http://orca.bpn.gov .After reviewing the ORCA database information, the offeror verifies by submission of this offer that the representation and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications—Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), as of the date of this offer and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs ____________. [Offeror to identify the applicable paragraphs at (c) through (o) of this provision that the offeror has completed for the purposes of this solicitation only, if any. These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer. Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted on ORCA.]

(c) Offerors must complete the following representations when the resulting contract is to be performed in the United States or its outlying areas. Check all that apply.

(1) Small business concern. The offeror represents as part of its offer that it [_] is, [_] is not a small business concern.

(2) Veteran-owned small business concern. [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents as part of its offer that it [_] is, [_] is not a veteran-owned small business concern.

(3) Service-disabled veteran-owned small business concern. [Complete only if the offeror represented itself as a veteran-owned small business concern in paragraph (c)(2) of this provision.] The offeror represents as part of its offer that it [_] is, [_] is not a service-disabled veteran-owned small business concern.

(4) Small disadvantaged business concern. [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents, for general statistical purposes, that it [_] is, [_] is not, a small disadvantaged business concern as defined in 13 CFR 124.1002.

(5) Women-owned small business concern. [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents that it [_] is, [_] is not a women-owned small business concern.

Note: Complete paragraphs (c)(6) and (c)(7) only if this solicitation is expected to exceed the simplified acquisition threshold.

(6) Women-owned business concern (other than small business concern). [Complete only if the offeror is a women-owned business concern and did not represent itself as a small business concern in paragraph (c)(1) of this provision.]. The offeror represents that it [_] is, a women-owned business concern.

(7) Tie bid priority for labor surplus area concerns. If this is an invitation for bid, small business offerors may identify the labor surplus areas in which costs to be incurred on account of manufacturing or production (by offeror or first-tier subcontractors) amount to more than 50 percent of the contract price:

(8) Small Business Size for the Small Business Competitiveness Demonstration Program and for the Targeted Industry Categories under the Small Business Competitiveness Demonstration Program. [Complete only if the offeror has represented itself to be a small business concern under the size standards for this solicitation.]

(i) [Complete only for solicitations indicated in an addendum as being set-aside for emerging small businesses in one of the designated industry groups (DIGs).] The offeror represents as part of its offer that it [_] is, [_] is not an emerging small business.

(ii) [Complete only for solicitations indicated in an addendum as being for one of the targeted industry categories (TICs) or designated industry groups (DIGs).] Offeror represents as follows:

(A) Offeror’s…