Naples_Depot_Museum_-_Conservation_Project.pdf

For more information, please visit our County’s e-Procurement Portal, located at https://procurement.opengov.com/portal/collier-county-fl

COLLIER COUNTY

QUICK QUOTE

FOR

NAPLES DEPOT MUSEUM - CONSERVATION PROJECT

Kristofer Lopez, Procurement Strategist II

Procurement Services Division

3295 Tamiami Trail East,Naples, FL, 34112 kristofer.lopez@colliercountyfl.gov

(239) 252-5551

Quick Quote Title: Naples Depot Museum - Conservation Project

Table Of Contents

1. QUICK QUOTE

2. INTRODUCTION

3. TERM

4. AWARD CRITERIA

5. SPECIFICATIONS/SCOPE OF WORK

6. INSURANCE REQUIREMENTS

7. PRICING PROPOSAL

8. VENDOR QUESTIONNAIRE

Attachments:

A - PO Terms and Conditions

B - Quick Quotes Instructions Version 1

C - Photos - Naples Depot Museum Hurricane Ian Conservation Proposal 2026

1. QUICK QUOTE

Naples Depot Museum - Conservation Project

Release Project Date: September 23, 2026

Question Submission Deadline: October 7, 2026, 3:00pm

Response Submission Deadline: October 14, 2026, 3:00pm

All quotes shall be submitted online via the Collier County Procurement Services Division Online

Bidding System: https://procurement.opengov.com/portal/collier-county-fl no later than the date and time specified above. We will not accept any quotation responses later than the noted time and date.

2. INTRODUCTION

The Museum Division (hereinafter, the “Division or Department”) has issued this informal competition Quick

Quote (hereinafter, “QQ”) with the intent of obtaining quotes from interested vendors in accordance with the terms, conditions and specifications stated or attached. The vendor, at a minimum, must achieve the requirements of the Specifications or Scope of Work stated.

3. TERM

The purchase order term, if an award is made is intended to be for a one-time purchase.

Prices shall remain firm for the term of the resultant purchase order.

NO EXCEPTIONS TO THE COUNTY’S PURCHASE ORDER TERMS AND CONDITIONS NOR A

VENDOR PROVIDED CONTRACT WILL BE ACCEPTED.

Surcharges will not be accepted in conjunction with this purchase order, and such charges should be incorporated into the pricing structure.

All goods are FOB destination and must be suitably packed and prepared to secure the lowest transportation rates and to comply with all carrier regulations. Risk of loss of any goods sold hereunder shall transfer to the COUNTY at the time and place of delivery; provided that risk of loss prior to actual receipt of the goods by the COUNTY nonetheless remain with VENDOR.

4. AWARD CRITERIA

For the purposes of determining the winning quote, the County will select the responsive vendor with the lowest quote.

5. SPECIFICATIONS/SCOPE OF WORK

https://procurement.opengov.com/portal/collier-county-fl

5.1. Naples Depot Museum - Conservation Project

The Naples Depot Museum located at 1051 5th Ave S, Naples, FL 34102, part of Collier County Museums, seeks the services of a professional conservator to provide all labor, personnel, equipment, tools, supplies, and materials necessary to conserve 41 objects that incurred water damage from Hurricane Ian in 2022. Some emergency and temporary conservation efforts were made immediately following the storm to ensure no major future degradation; however, the goal is to further stabilize objects and bring objects back to a reasonable, pre-storm appearance without over restoration. Object materials include metal, wood, and a combination of both metal & wood. Conservator is expected to examine items to determine nature and cause of deterioration and will coordinate treatment needs. Conservation work is expected to occur both within the Naples Depot Museum in Naples, Florida, and offsite with coordination and approval by Museum staff. This project will be for FY 2027 - 10/1/2026-9/30/2027.

Please refer to inventory list which require treatment.

SCOPE OF WORK

Conservation treatment shall include at a minimum photographic documentation before and after, preservation of historic materials to the greatest extent possible, thorough cleaning, sensitive handling and relocation, and other treatments as specified to achieve a good or restored condition description for each museum object. Proposals must indicate the means of transportation and relocation for the objects, planned conservation treatment techniques, and any proposed subcontracts.

Conservators must possess experience related to conservation treatment of comparable museum objects and should maintain membership in or accreditation by a professional conservation organization. Conservators must be able to provide references of applicable experience in order to receive the award. They shall also maintain open communications and provide progress report notices throughout the project. In addition, Conservator shall document the work in its entirety via photographic images and notes and include such data in a final Treatment Report.

The Naples Depot Museum has since reopened from Hurricane Ian, and the Conservator will have to complete treatment work of large museum objects in situ while the museum is open to the public. The small items will have to be treated off site as there is no separate area for work. Proposals must indicate the means of transportation of the objects to and from the locations and the Contractor’s facility. The Conservator is responsible for the safe physical handling, packaging, and relocation of museum objects, transportation and delivery, security while in custody, approved conservation treatment services. Museum objects shall be appropriately secured, containerized, packaged, and protected with moving blankets/padding and other means necessary during relocation and delivery.

Treatment Report- Conservator shall prepare a final Treatment Report to detail the work completed for each museum object in this project. The reports will reference catalog data and will include photographic documentation before and after, narratives describing conservation techniques, chemicals used, component parts removed, features restored, discoveries made, recommendations for cyclic maintenance, and other data to serve as a record of treatment.

OVERVIEW

A. Site visit and assessment of 41 historic items.

B. Create & execute a treatment plan. The treatment plan shall consist of cleaning, conditioning & stabilizing all objects. The treatment plan will need approval from appropriate Museum staff members.

C. Photograph and document conservation progress for Museum’s institutional collection.

D. All items are currently located at the Naples Depot Museum. Conservation work will be split between the Naples

Depot Museum on-site and off-site. If work is conducted off-site, costs will need to be all-inclusive of driving, moving, shipping, etc. of items.

E. Lump Sum price for professional conservator to provide all labor, personnel, equipment, tools, supplies, any transportation, and materials necessary to conserve 41 objects that incurred water damage from Hurricane Ian in 2022.

F. Requirements o Membership and/or Accreditation with a professional conservator organization in addition to two years of conservation work with references

INVENTORY LIST

Photos of complete inventory are attached

*Items cannot be moved/removed; must be worked on @ Naples Depot Museum. Some sides may not be accessible.

# OBJECT LOCATION MATERIALS APPROXIMATE MEASUREMENTS

1 Bench Lobby Wood 73” x 24.25” x 37.5”

2 Bench Lobby Wood 73” x 24.25” x 37.5”

3 Brush Axe Black Passenger Waiting Room Metals, Wood 39.5” x 2.5” (handle) x 2.75” (blade)

4 Lunch Box Black Passenger Waiting Room Metals 8.75” x 5” x 6”

5 Survey Level Black Passenger Waiting Room Metals 18” 7.5” x 5” (at base)

6 Survey Level Box Black Passenger Waiting Room Wood; Leather; Paper 20” x 6.5” 10.5”

7 Aluminum Cup Stored in Model-T Metals 5.5” x 2"

8 Wrench Black Passenger Waiting Room Metals 22” x 2” (handle) x 4” (top)

9 Spike Hammer Black Passenger Waiting Room Metals, Wood 27.25” x 8”

10 Track Gauge Black Passenger Waiting Room Metals 61” x 1” x 6.25” (top)

11 Railroad Shears Black Passenger Waiting Room Metals 39” x 8.5”

12 Wrench Stored in Model-T Metals 8.5”

13 Rail Straightener Black Passenger Waiting Room Metals 23” x 18”

14 Jack Black Passenger Waiting Room Metals 23.5” x 6” x 16” (base)

15 Spike Puller Black Passenger Waiting Room Metals 60” x 4.5”

16 Tie Tongs Black Passenger Waiting Room Metals 45” x 11”

17 Car Mover Black Passenger Waiting Room Metals; Wood 56” x 4”

18 Telephone Stored in Model-T Metals, Wood; Fiber 9” x 6” x 20.25”

19 ACL Flare box Black Passenger Waiting Room Metals; Fiber/Textile; Paint 21” x 5.5” x 2.5”

20 Flare box Black Passenger Waiting Room Metals, Fiber/Textile 22” x 4” x 3”

21 Station Master’s Safe* FACP Closet Metal 24” x 25.25” x 35”

22 Station Master’s Desk* Station Master’s Office Wood; Metals 99.25” x 36.25” x 30”

23 Station Master’s Chair Station Master’s Office Wood; Metals 29” (base) x 35.5” x 17” (base of seat)

24 Safe (FACP Closet) * Station Master’s Office Metals 22.5” x 21.5” x 32”

25 Typewriter FACP Closet Metals 15” x 14” x 9.5”

26 Station Master’s Typewriter Station Master’s Office Metals 18” x 13.5” x 9”

27 ACL Loop Stored in Model-T Metals 16” x 10.5” x 4.5”

28 Naples Hotel Desk* Baggage Room Wood 35” x 41” x 59”

29 Naples Taxi Wheels & yoke* Baggage Room Wood; Metals Back wheels 50”, Front wheels 36”, yoke/handle 108” x 56”

30 Wagon Cart* Exterior Portico Metals; Rubber; Wood 121” x 48” x 35”

31 Train Cart 1 Exterior Metals; Wood 90” x 36” x 14”

32 Train Cart 2 Exterior Metals; Wood 73” x 36” x 14” (47” handle)

33 Railroad Track* Black Passenger Waiting Room Metals 81” x 5.5” x 6”

34-40 Golf Clubs Stored in Model-T Metal; Wood; Leather Heads 4”/ shortest 34”/ longest 44”

41 Golf Club Bag Stored in Model-T Fiber 31.25” x 4.3”

6. INSURANCE REQUIREMENTS

A. Bidder shall at its own expense, carry and maintain insurance coverage from responsible companies duly authorized to do business in the State of Florida as set forth in the Insurance and Bonding attachment of the Construction ITB and awarded Agreement. The Bidder shall be required to provide the Certificate of

Insurance(s) with the limits set forth in the Construction ITB. If the Bidder cannot provide the document within the referenced timeframe, the County reserves the right to award to another Bidder. The Bidder shall procure and maintain property insurance upon the entire term of the awarded contract, if required, to the full insurable value of the scope of work.

B. The County and the Bidder waive against each other and the County’s separate Bidders, Contractors, Design Consultant, Subcontractors agents and employees of each and all of them, all damages covered by property insurance provided herein, except such rights as they may have to the proceeds of such insurance. The Bidder and County shall, where appropriate, require similar waivers of subrogation from the County’s separate Bidders, Design Consultants and Subcontractors and shall require each of them to include similar waivers in their contracts.

C. Collier County shall be responsible for purchasing and maintaining its own liability insurance.

6.1. Worker’s Compensation

Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government Statutory Limits and

Requirements

Evidence of Workers’ Compensation coverage or a Certificate of Exemption issued by the State of Florida is required. Entities that are formed as Sole Proprietorships shall not be required to provide a proof of exemption.

An application for exemption can be obtained online at https://apps.fldfs.com/bocexempt/

6.2. Employer’s Liability

$500,000 single limit per occurrence

6.3. Commercial General Liability (Occurrence Form) patterned after the current ISO form

Bodily Injury and Property Damage

$1,000,000 single limit per occurrence, $2,000,000 aggregate for Bodily Injury Liability and Property Damage

Liability. This shall include Premises and Operations; Independent Contractors; Products and Completed

Operations and Contractual Liability.

6.4. Indemnification

To the maximum extent permitted by Florida law, the Contractor/Vendor shall defend, indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys’ fees and paralegals’ fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the Contractor/ Vendor or anyone employed or utilized by the Contractor/Vendor in the performance of this Agreement.

https://apps.fldfs.com/bocexempt/

6.5. Automobile Liability

$1,000,000 Each Occurrence; Bodily Injury & Property Damage, Owned/Non-owned/Hired; Automobile

Included

6.6. Professional Liability

$1,000,000 Per claim & in the aggregate

6.7. Additional Information

A. Vendor shall ensure that all subcontractors comply with the same insurance requirements that he is required to meet. The same Vendor shall provide County with certificates of insurance meeting the required insurance provisions.

B. Collier County must be named as "ADDITIONAL INSURED" on the Insurance Certificate for

Commercial General Liability where required. This insurance shall be primary and non-contributory with respect to any other insurance maintained by, or available for the benefit of, the Additional Insured and the Vendor’s policy shall be endorsed accordingly.

C. The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board of

County Commissioners in Collier County, OR Collier County Government, OR Collier County. The

Certificates of Insurance must state the Contract Number, or Project Number, or specific Project description, or must read: For any and all work performed on behalf of Collier County.

D. On all certificates, the Certificate Holder must read: Collier County Board of Commissioners, 3295

Tamiami Trail East, Naples, FL 34112

E. Thirty (30) Days Cancellation Notice required.

F. Collier County shall procure and maintain Builders Risk Insurance on all construction projects where it is deemed necessary. Such coverage shall be endorsed to cover the interests of Collier County as well as the Contractor. Premiums shall be billed to the project and the Contractor shall not include Builders

Risk premiums in its project proposal or project billings. All questions regarding Builder’s Risk

Insurance will be addressed by the Collier County Risk Management Division.

G. Professional Services and/or Consulting Services may require professional liability insurance.

H. Environmental services, repairs, construction and/or hazardous materials projects may require pollution insurance.

7. PRICING PROPOSAL

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 All inclusive price for professional conservator to provide all labor, personnel, equipment, tools, supplies, any transportation, and materials necessary to conserve 41 objects that incurred water damage from Hurricane

Ian in 2022.

1 Lump Sum

TOTAL

8. VENDOR QUESTIONNAIRE

1. I certify that I have read, understood and agree to the terms in this Quick

Quote, and that I am authorized to submit this response on behalf of my company.*

☐ Please confirm

*Response required

2. Quick Quote Instructions have been acknowledged and accepted.*

☐ Please confirm

*Response required

3. Collier County Purchase Order Terms and Conditions. Collier County

Purchase Order Terms and Conditions have been acknowledged and accepted.*

Collier County Purchase Order Terms and Conditions have been acknowledged and accepted.

☐ Please confirm

*Response required

4. Insurance Requirements -Vendor Acknowledges Insurance Requirements and is prepared to produce the required insurance certificate(s) if awarded this quote.*

☐ Please confirm

5. Proof of Status from Division of Corporations - Florida Department of

State (SunBiz)* http://dos.myflorida.com/sunbiz/ should be attached with your submittal.

*Response required

6. E-Verify - Memorandum of Understanding*

Vendor MUST be enrolled in the E-Verify - https://www.e-verify.gov/ at the time of submission of the bid. E-

Verify Memorandum of Understanding or Company Profile page should be attached with your submittal.

*Response required

7. W-9 Form*

*Response required

8. Any required licenses. * http://dos.myflorida.com/sunbiz/ https://www.e-verify.gov/