JOTFOC_City_of_West_Branch_IA_Attachments.pdf

RESOLUTION NO. 1418

( RESOLUTION APPROVING A JOINT FUNDING AGREEMENT WITH THE U.S. GEOLOGIC

SURVEY FOR A FLOOD INUNDATION MODEL.

WHEREAS, the USGS Iowa Water Science Center has installed streamgages and raingages in the Wapsinonoc Creek watershed per a previous joint funding agreement for stormwater monitoring; and

WHEREAS, the streamgages and raingages provide real-time information, allowing city officials and residents to view current levels in the creek and rainfall data at multiple locations to be better prepared for the possibility of flooding; and

WHEREAS, these gages were intended to provide data that can be used for future flood inundation modeling; and

WHEREAS, these monitoring locations would then assist city officials in implementing flood mitigation practices; and

WHEREAS, a set of scenarios will be defined by the City of West Branch along with future National Park Service flood mitigation plans to evaluate best management practices to mitigate future flooding of West Branch; and

WHEREAS, a joint funding agreement to develop a flood inundation model has been provided to the City of West Branch by the USGS Iowa Water Science Center; and

WHEREAS, the City of West Branch would pay $43,980 for the services under this agreement; and

WHEREAS, it is now necessary to approve said agreement.

NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of West Branch, Iowa that the aforementioned joint funding agreement between the City of West Branch and the United States Geologic Survey (USGS) Iowa Water Science Center for development of a flood inundation model is hereby approved. Further, the Mayor is directed to execute the agreement on behalf of the City.

Passed and approved this 16th day of February, 2016.

ATTEST:

4.///~vc/ Matt Muckier, City Administrator/Clerk

Fonn 9-1366 (Oct. 2005)

U.S. Department of the Interior U.S. Geological Survey

Joint Funding Agreement

FOR WATER RESOURCES INVESTIGATIONS

Customer No: 6000004586 Agreement No: 16MWIA000000033

Project No: NP009NR

TIN #: 42-6005357

Fixed Cost Agreement [!]YesONo

This agreement is entered into as of the 1st day of February 2016 by the U.S. Geological Survey, U.S. Department of the Interior, party of the first part, and the City of West Branch, Iowa, party of the second part.

1. The parties hereto agree that subject to the availability of appropriations and in accordance with their respective authorities there shall be maintained in cooperation the development and testing of a flood inundation model (HEC-RAS) to provide a hydrologic/hydraulic assessment of the West Branch of Wapslnonoc Creek watershed, hereinafter called the program. The USGS legal authority is 43 USC 36C; 43 USC 50; and 43 USC 50b.

2. The following amounts shall be contributed to cover all of the cost of the necessary field and analytical work directly related to this program.

2(b) includes In-Kind Services in the amount of$ 0.00.

(a) $ 29,320.00

(b) $ 43,980.00 by the party of the first part during the period February 1, 2016 to September 30, 2017

FY16: $0 FY17: $29,320

by the party of the second part during the period February 1, 2016 to September 30, 2017

FY16: $19,980 FY17: $24,000

(c) Contributions are provided by the party of the first part through other USGS regional or national programs, in the amount of: $0 Description of the USGS regional/national program: N/A

(d) Additional or reduced amounts by each party during the above period or succeeding periods as may be detemnined by mutual agreement and set forth in an exchange of letters between the parties.

(e) The perfomnance period may be changed by mutual agreement and set forth in an exchange of letters between the parties.

3. The costs of this program may be paid by either party in confomnity with the laws and regulations respectively governing each party.

4. The field and analytical work pertaining to this program shall be under the direction of or subject to periodic review by an authorized representative of the party of the first part.

5. The areas to be included in the program shall be detemnined by mutual agreement between the parties hereto or their authorized representatives. The methods employed in the field and office shall be those adopted by the party of the first part to ensure the required standards of accuracy subject to modification by mutual agreement.

6. During the course of this program, all field and analytical work of either party pertaining to this program shall be open to the inspection of the other party, and if the work is not being carried on in a mutually satisfactory manner, either party may temninate this agreement upon 60 days written notice to the other party.

7. The original records resulting from this program will be deposited in the office of origin of those records. Upon request, copies of the original records will be provided to the office of the other party.

8. The maps, records or reports resulting from this program shall be made available to the public as promptly as possible. The maps, records or reports nomnally will be published by the party of the first part. However, the party of the second part reserves the right to publish the results of this program and, if already published by the party of the first part shall, upon request, be furnished by the party of the first part, at cost, impressions suitable for purposes of reproduction similar to that for which the original copy was prepared. The maps, records or reports published by either party shall contain a statement of the cooperative relations between the parties.

9. USGS will issue billings utilizing Department of the Interior Bill for Collection (Fomn Dl-1040). Billing documents are to be rendered annually in August 2016 and 2017. Payments of bills are due within 60 days after the billing date. If not paid by the due date, interest will be charged at the current Treasury rate for each 30 day period, or portion thereof, that the payment is delayed beyond the due date. (31 USC 3717; Comptroller General File B-212222, August 23, 1983.).

USGS Point of Contact Customer Point of Contact Name: Greg Nalley Name: Matt Muckier - City Administrator Address: 400 South Clinton St. Rm 269 Address: City of West Branch

Iowa Cit , IA 52240 PO Box 218 110 N. Poplar St Phone: 319-358-3630 Phone: 319-643-5888

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ORDER FOR SUPPLIES OR SERVICES I PAGE 01 PAGES

IMPORTANT Marl< all DBcknaea and n.nMrs with conlract and/or order numbers I 1 31

1. DATE OF OROER 2 CONTRACT NO (II any) 6 SHIP TO

02/26/2016 a. NAME OF CONSIGNEE

3. 0ROERNO

Pl6PX00704

14 REQUISITION/REFERENCE NO

0040262126 NPS,DSC-Design & Construction

5. ISSUING OFFICE (Addl9ss corraspondance to) b. STREET AOORESS NPS, DSC Contracting Services Div (Via Courier) 12795 W. ALAMEDA PARK 12795 w. Alameda Pkwy P.O. Box 25287 Denver CO 80225-0287 c CITY Id. STATE I: • ZIP CODE LAKEWOOD co 80228

7. TO· ATTN GOVERNMENT POC t SHIPVIA

a. NAME OF CONTRACTOR

WEST BRANCH, CITY OF 8. TYPE OF ORDER

b. COMPANY NAME KJ a PURCHASE D b. DELIVERY

c. STREET ADDRESS REFERENCE YOUR:

110 N POPULAR Excepl tor bUllng ln11ructlon1 on Iha reve<ta, 1h11 delivery Ofder la subject to ln1lluclion1 contaned on lhls aide only of lhl1 fonn and Is

Please fumllh lhe loUowing on Iha lerms lasued 1ubjact to Iha lerms and and cond11ion1 specifoed on bolh 11des of conditions ot lhe above-numbered

d. CITY 1 •· STATE I '· ZIP CODE lhls order end on Iha alleched 1heel, ll contract

WEST BRANCH IA 52358-9710 anv fncludino delive<V as 1ndocaled

9 ACCOUNTING ANO APPROPRIATION DATA 10 REQUISITIONING OFFICE

11 BUSINESS CLASSIFICATION (Check appropriafa box(es)) 12. F.O B POINT

LJ a. SMALL IKJ b, OTHER THAN SMALL 0 c. DISADVANTAGED Qd. WOMEN·OWNEO 0 e. HUBZona Destination C t SERVICE-DISABLED O g. WOMEN·OWNED SMALL BUSINESS (OOSB) 0 h. EDOOSB

VETERAN-OWNED ELIGIBLE UNDER THE OOSB PROGRAM

13 PLACE OF 14. GOVERNMENT BIL NO 15. DELIVER TO F 0 B POINT 16 OISCOUNTTERMS

ON f'-.R e7FORE lo.ta) a INSPECTION I b ACCEPTANCE 09 30 201 Destination Destination PP30

17. SCHEDULE (SH rev•,..• for ~aclton•)

QUANTITY

ITEM NO. SUPPLIES OR SERVICES ORDERED UNIT

(•) (b) (C) (d)

HEH0-160186D - Special Studies Services for Hoover Creek Flood Mitigation, Stabilization and Stream Restoration, Herbert Hoover National Historic Site, West Branch, IA

Continued ...

18. SHIPPING POINT

a. NAME

SEE&IUING

INSTRUCnONS b. STREET ADDRESS ON REVERSE (or P.O. Box)

C, IJllT

22. UNITED STATES OF

AMERICA BY (Signature)

AUTHORIZED FOR LOCAi. REPRODUCTION

PREVIOUS EDITION NOT USABLE

119. GROSS SHIPPING WEIGHT

21 . MAIL INVOICE TO:

Invoice Processing Platform System

US Department of Treasury http://www.ipp.gov r· STATE

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UNIT QUANTITY

PRICE AMOUNT ACCEPTED

Cal (I) (g)

20. INVOICE NO 17(h)

TOTAL

(Cont.

pa~s)

$20,000.00 ~

17(i)

GRAND

TOTAL

e ZIP CODE $20,000.00 ~

23. NAME (Typed)

David E. Thomas

TITLE· CONTRACTING/ORDERING OFFICER

OPTIONAL FORM 347 10., 2ll01>J "°8*tt1Nd 111¥ O&M'AR 4l CF._ SS.213Cf'I

ORDER FOR SUPPLIES OR SERVICES

SCHEDULE ·CONTINUATION

IMPORTANT: Mork all nack•~s and nanoro whh conlracl oncl'or ordor numbo<o

DATE OF ORDER !CONTRACT NO

02/26/2016

ITEMNO

(a)

00010

SUPPLIES/SERVICES

(b)

The City of West Branch, Iowa shall deliver to the National Park Service for its use, a developed and tested flood inundation model (HEC-RAS) providing a hydrologic/hydraulic assessment of the West Branch of Wapsinonoc Creek watershed - including Hoover Creek from South 2nd Street to West Main Street (the National Historic Site segment) . It is understood that the City will provide ~o the National Park Service the provisional results of the model in electronic form once they are available, so that the National Park Service may use the deliverable for developing design alternatives for planned construction within the National Historic Site. The total amount for these services are obligated in the firm fixed price of $20,000.00.

Legacy Doc #: NPS Admin Office:

DOI, NPS, DSC Contracting Services 12795 W. Alameda Pkwy P.O. Box 25287 Denver CO 80225-0287

Account Assignment: K G/L Account:

6100.252UO Business Area: POOO Commitment Item: 252UOO Cost Center: PPMWHEHOMO Functional Area: PCPOOCPOS. YZOOOO Fund:· 15XP103905 Fund Center: PPMWHEHOMO Project/WBS: PX.P0160186D.00.3 PR Acct Assign Line: 01 Period of Performance: 03/01/2016 to 09/30/2016

HEH0-160186 Hoover Creek - Soil and Water Mitigation - USGS HEC-RAS model of Hoover Creek

Continued ...

TOTAL CARRIED FORWARD TO 1ST PAGE (ITEM 17(H))

AUTHORIZED FOR LOCAL REPOOUCTION

PREVIOUSEOfTIONNOTUSABl.E

QUANTITY UNIT

ORDERED

(c) (d)

UNIT

PRICE

(0)

PAGE NO

IORDERNO

P16PX00704

AMOUNT

(f)

QUANTITY

ACCEPTEQ

(g)

20,000.00

;)...!:U,UUU.00

OPTIONAL ,ORM :M81R"' """"'>

Pl_._"' CIA FAR (4t CFR> $.l.213(f)

ORDER FOR SUPPLIES OR SERVICES

SCHEDULE· CONTINUATION

IMPORTANT : Mark all oockoaas and oaDOfl with contract and/or otder numbers

DATE OF ORDER rONTRACT NO.

02/26/2016

ITEMNO. SUPPLIES/SERVICES

(a) (b)

The total amount of award: $20,000 . 00 . The obligation for this award is shown in box 17 (i) .

TOTAL CARRIED FORWl'.RO TO 1ST PAGE !ITEM 17!H!l AVTHOAIZEOFORLOCAl.REPOOUCTION PREVIOUS EDITION NOT USABl.E

QUANTITY

ORDERED

(c)

UNIT UNIT

PRICE

(d) (e)

PAGE NO

I ORDER NO.

Pl6PX00704

AMOUNT QUANTITY

(f)

$0.00

ACCEPTED

(g)

OPTIONAL FORM :Ml CRw . .,,..., .,._,,,,GSA FM I" CFR)Ol.21)11)

Herbert Hoover Presidential Library-Museum :! 1 () Park.side Drive !'. 0. Box 48li

WeM Brunch, IA _358-0-18<

MEMORAND M

To: Mart McGnnn, Jim Mc 'w eney. Ron oil. Donna F rbes

From: Thomas F .. chwartz -{?-?

RE: . RA Funding for J1ood comrol ut I loo er

Date: March 18. 2016

J l!l~MJ-5301 Far 319-6../3-60./5 www. hoaver.arclu ves.guv

Hoo er Creek, adja ·ent to the f lerbert Hoover Presidential Library-Mu eum, has po ·ed an ongoing flo di ·ue for 1ARA. ln eptemb r 2009. ARA commis ioned a fl od tudy b the Smith Group. Th - pr vided three rec mmendalion.: l) constn1cl a wall parallel to the creek at a co t of 2 M; 2) con.stn1ct a le ee with a cutoff wall at i.3 Mor a levee with drainage at

· 961,775; "")in.stall interior flood gate· to the archival tack 338,865. ince the ational Park , ervice <::ontrols all of the ~xterior land surrounding the library-museum. only the third option was immediately available to ARA. Essentially, this. lution addresses a wors'f case cenario in \ hich water penetrates the library-mu eum building. lt only protect the archival materials in the slacks and places the original artifacts in the mu. um a risk as weJJ as other furniture and equipment. The current BCR for Hoover references the flooding i sues in A-7 and A-8. both li ted a'> priority findings. uperintendent Pete wisher indi ated in 012 that he was intere ted in a permanent. lut1on to the fl ding i sue and asked if ARA would be willing t fund a . olution. 111 a series of email regarding hea y rains in April 2013, the i sue of the flood study

re. urfaced. Buildings Maintenance and Logi tics indicated to Rolly Owens at that time that 1 ARA would be willing tQ support the NP toward a pem1anent s lution to the t1 oding problem.

The NP has approved moving forward \vi th a multi-million dollar pr ~·ct for a retention pond and dredging Hoover Creek to mitigat~ flooding. They would use the dredged soil to create the

• mi th Group proposed le ce. A uperintendent Swi her'' letter indicat s, they first require a new tream flow model and bi request to me and . ARA i wh ther RA could c ntribute s mcthing to off·et the cost of the study. He ind·icated $I 0.000 would be id al but would ace pt any level of assi ranee. The co t savings 10 RA and the additionaf protection to prevent water from reaching the building i a ery small price for th benefits it pro ide . Given the home construction growth in the area, runoff into !he] loover reek is only making the problem worse.

A Pre idemia/ Library Administered by the Na1io11al Archives and Rc.>Cvrds Administralion

United State D partrnent of the Interior

11"1 RI.I' ' kHFlt ro

Fcbruar 19. 2016

10.D(HEH )

Thoma chwartz. Dire tor

ATI AL PAR.K .ERV! E

llLREH'R.l llOOVER , · TlONAl HI TORI ." ITF

P.O. BO • 607

WLT BRA ' R I WAS23S .(}6{}7

l I rb n Ho er Pre ·id •mial Libraf) and Mu um P.O. Bo. 488 2 I 0 Pnrksi le Drive West Branch. Iowa 52358

D ar Dire tor ch .. vartz:

In. ars past, the H rb '11 H over Presidential Library and u ·eum hn · indic-a1ed their ""illingnes to c n ider llnan ial snppon to facilitate mitigati n ef!i rt fi r flo ding\ hich cur · frorn the Ho ver Creek. I am asking if the possibility of that Ltpp rt remains iable and if o, w uld you be willing to di ·cu this p ssibilit \ ith lh ·Ma. or of Wet Bran h. Mr. R ger Laughlin?

The , ational Park . rvice authorized fonding for mitigation of torm water fl ding a prescribed by the 2006 En ironmental Impact Stat ment I Record of De i ion . Jn doing, an hydrologic m deli ne cssary that\ ould incorporate the entire at r:;hed of West Branch. in luding the park and Library Mu cum area.

The City of West Branch has entered int a co t- hare agreement v ilh the nited tate G logic urve~ G. ') for the aforementioned model. howe,·er for an ag.ency to concributc to thi effort all fund mu t be mn<le to the ity who in nm1 will make pa ment to the G . The pr duct being purchased is the tream flow model that allows en •ineer to input mitigation - ·enario b ing considered and thereby mi::asure rheir cffcctivene s for reducing the impact of heavy rain e ent. m the park.

The t ra l cost of the m el under the co 1- hare niu: ement i 44k: the 1 P is c ntributing 20k t the effort under a ole- urce c ntrnct amrne:ement that allow · the data to be made availabl •to the NP. at. a time earlier than the model will be published \\hi h in turn fa ilitatcs oureu ineering finn to proce d with their re mmendation befi re line-item onstruction funds expire fi r the ntire effort .

I am ertain Mayor Laughlin "-OU Id be pl\!a ed to ent rtain , n option that the Presidential Libra Mu. um would b willing t n ider.

incercl

Pet.er . w1. her uperintendenL