RR_Elevator_LimitedSourceJustificatio_signed.pdf

LIMITED SOURCE JUSTIFICATION

FAR 8.405-6----Limited Source Justification and Approval

National Archives and Records Administration Ronald Reagan Presidential Library & Museum

Simi Valley, CA 93065

Otis Elevator Company- Elevator Controller Replacement

GSA Schedule GS ·06F-0081M

Technical Reguirements Certification:

I hereby certify that this limited source justification for an item peculiar to one vendor/manufacturer is made in good faith, that the supporting data and infonnation are accurate and complete to the best of my knowledge and belief, and that I would not be making this request if it were feasible to fully compete this requirement. I further certify this request is not the result of a desire to expend funds while those funds are still available.

Contracting Officer Concurrence:

Date: B}z ~ /'Z..-4 15 I I

Contracting Officer (BFS)

Legal Concurrence:

I have reviewed this justification and consider it legally sufficient.

Je~~ Le~ounsel r/ .. 2 :r /z s:

Date

NARA Competition Advocate Approval:

In accordance with FAR Subpart 8.405-6( d) and NARA 501, I have reviewed this justification and certify that it is accurate and complete to the best of my knowledge and belief.

f/27/IJ Date

I. IDENTIFICATION OF THE AGENCY AND THE CONTRACTING

ACTIVITY, AND SPECIFIC IDENTIFICATION OF THE DOCUMENT AS

A "LIMITED SOURCE JUSTIFICATION."

See Page 1.

II. NATURE AND/OR DESCRIPTION OF THE ACTION BEING APPROVED.

The National Archives and Records Administration at the Ronald Reagan Presidential Library & Museum (Reagan Library) have a requirement to replace the controller(s) on an existing Otis Elevator in the existing library facility.

III. A DESCRIPTION OF THE SUPPLIES OR SERVICES REQUIRED TO

MEET THE AGENCY'S NEEDS (INCLUDING THE ESTIMATED VALUE).

The National Archives and Records Administration at the Ronald Reagan Presidential Library & Museum (Reagan Library) have a requirement to replace the controller(s) on an existing Otis Elevator in the existing library facility lobby. There has been numerous elevator failures from stoppage, door jams and miss leveling with the original1990 technology.

Otis Elevator is the existing elevator vendor/manufacturer at the Reagan Library.

Otis is the only vendor with parts and components compatible with the existing systems for safe and reliable current technology elevator operation.

Total estimated value for this expansion: $81,150.00.

IV. THE AUTHORITY AND SUPPORTING RATIONALE (SEE 8.405-6(a)(l)(i) AND (b)(l) AND, IF APPLICABLE, A DEMONSTRATION OF THE

PROPOSED CONTRACTOR'S UNIQUE QUALIFICATIONS TO PROVIDE

THE REQUIRED SUPPLY OR SERVICE.

41 U.S.C. 3304, et seq.- Title III ofthe Federal Property and Administrative Services Act of 1949 and Title 40 U.S.C. 501 -Services for Executive Agencies as implemented by FAR 8.405-6(b) "Item peculiar to one manufacturer."

The use of other elevator manufacturers' will not be compatible with the existing systems control or monitoring without a complete total elevator replacement, thus is unacceptable.

V. A DETERMINATION BY THE ORDERING ACTIVITY

CONTRACTING OFFICER THAT THE ORDER REPRESENTS THE

BEST VALUE CONSISTENT WITH 8.404(d).

Otis FSS schedule has provided pricing consistent with the GSA FSS pricing for material & installation.

Otis FSS pricing was evaluated IA W F AR8.404( d). and determined to be reasonable based on the experience of the Contracting Officer for this scope of work. As GSA has already determined the FSS Schedule pricing as fair and reasonable the proposed pricing is determined to be fair and reasonable.

VI. A DESCRIPTION OF THE MARKET RESEARCH CONDUCTED

AMONG SCHEDULE HOLDERS AND THE RESULTS OR A

STATEMENT OF THE REASON MARKET RESEARCH WAS NOT

CONDUCTED.

A review of the FSS Schedules determined that no other vendors were available for this project to replace the Otis components at the Reagan Library.

VII. ANY OTHER FACTS SUPPORTING THE JUSTIFICATION.

NA

VIII. A STATEMENT OF THE ACTIONS, IF ANY, THE AGENCY MAY TAKE

TO REMOVE OR OVERCOME ANY BARRIERS THAT LED TO THE

RESTRICTED CONSIDERATION BEFORE ANY SUBSEQUENT

ACQUISITION FOR THE SUPPLIES OR SERVICES IS MADE.

All new total elevator replacements are completed among the GSA FSS vendors and will continue to be competed for future requirements ..

IX. THE ORDERING ACTIVITIES CONTRACTING OFFICER'S

CERTIFICATION THAT THE JUSTIFICATION IS ACCURATE AND

COMPLETE TO THE BEST OF THE CONTRACTING OFFICER'S

KNOWLEDGE AND BELIEF.

See Page 1.

X. EVIDENCE THAT ANY SUPPORTING DATA THAT IS THE

RESPONSIBILITY OF TECHNICAL OR REQUIREMENTS PERSONNEL

(E.G., VERIFYING THE GOVERNMENT'S MINIMUM NEEDS OR

REQUIREMENTS OR OTHER RATIONALE FOR LIMITED SOURCES)

AND WHICH FORM A BASIS FOR THE JUSTIFICATION HAVE BEEN

CERTIFIED AS COMPLETE AND ACCURATE BY THE TECHNICAL OR

REQUIREMENTS PERSONNEL.

See Page 1.

XI. FOR JUSTIFICATIONS UNDER 8.405-6(a)(l), A WRITTEN

DETERMINATION BY THE APPROVING OFFICIAL IDENTIFYING THE

CIRCUMSTANCE THAT APPLIES.

Only one source is capable of providing the supplies or services required at the level of quality and compatibility required because the supplies or services are unique or highly specialized.