Combined_Synopsis-Solicitation-DataDirect Support -2012.doc

<NAMA-12-Q-0108

Maintenance Renewal for Progress DataDirect

This is a combined synopsis/solicitation issued for commercial items in accordance with the format in FAR Subpart 12.6 Streamlined Procedures for Evaluation and Solicitation for Commercial Items, and FAR Part 13 Simplified Acquisition Methods, as supplemented with additional information included in this notice and in accordance with FAR 11.105 Instructions for use of “items peculiar to one manufacturer” purchase descriptions. This announcement constitutes the only solicitation; a “Brand Name” firm fixed price quotation is requested and a written solicitation will not be issued. The solicitation number is NAMA-12-Q-0108 and is issued as a request for quotation (RFQ); quotations furnished are not offers. This request does not commit the government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Any representations and/or certifications attached to this RFQ must be completed by the vendor. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-60 effective July 26, 2012.

COMPETITION, EVALUATION, AND PURCHASE ORDER TYPE: This is a “Brand Name” requirement under NAICS 334611. The Government reserves the right to issue a purchase order on the initial quote without discussions of this procurement. Evaluation and order issuance will be in accordance with the procedures of FAR Subpart 13.106, Soliciting Competition, Evaluation of Quotations or Offers, Award and Documentation. The order will be issued to the Vendor whose conforming quotation in response to the RFQ will be most advantageous to the Government. Best value for this competition will be obtained through a lowest priced technically acceptable evaluation. For evaluation purposes, the firm-fixed price for each CLIN will be determined by multiplying the Unit Price by the Quantity of units, and the Total fixed price will be determined by summing the firm-fixed price of the CLIN. The Government will only accept commercial-off-the self items. In order to be determined technically acceptable, all quotation submission requirements must be met including the required documentation submissions outlined below. The Government requires that all of the Progress DataDirect Products and Support be purchased from “Authorized/Certified Progrss Vendor’s Only”. Any and all vendors submitting quotes shall provide proof of authorization from Progress DataDirect.

AFFIRMATION STATEMENTS: It is the Vendor's responsibility to ensure that NARA is not provided counterfeit products. In the event that such IT products are determined to be counterfeit, NARA will seek all available legal remedies, including criminal prosecution. Counterfeit information technology product means any item of information technology (IT), including hardware and software that is an unauthorized copy, replica, or substitute. The following types of software products within this solicitation are required to be IPv6 compliant, all operating systems and all server interface software packages. The following types of software products within this solicitation are required to be compliant with Section 508, operating systems and business productivity software. Supplies furnished under this RFQ are of domestic origin unless otherwise indicated by vendor. Vendors must complete and return Enclosure 1, RFQ Information Sheet, in order for their quotations to be considered.

REQUIREMENTS: All delivery costs must be included in the total firm-fixed price quote. NARA requires that all products be purchased from “Original Equipment Manufacturer (OEM) Authorized/Certified Vendor’s Only”. Proof of authorization and support from the OEM including verification that all OEM products are certified authentic must be in the form of a letter signed by an authorized OEM official and must be included as part of the Quotation package.

DELIVERY: Delivery must be undertaken during regular business hours, Monday through Friday, unless mutually agreed upon by NARA and the Contractor. Delivery will be made to the following location unless otherwise agreed upon by the parties: NARA - AII; 8601 ADELPHI RD, COLLEGE PARK, MARYLAND 20740-6001 no later than 30 calendar days after issuance of the order. Failure to deliver in a timely manner could result in termination. All questions must be received via email to renie.wallace@nara.gov no later than 1:00 pm EST on September 11, 2012. Questions submitted at a later date may not be answered. Please reference the RFQ # in the subject line of the e-mail. The Government will answer questions or requests for clarification via a written RFQ amendment.

SUBMISSION OF QUOTATIONS: Two copies of each quotation should be mailed to National Archives and Records Administration (NARA), Attention: Renie Wallace – Buyer, 8601 Adelphi Road, Room 4400, College Park, MD 20740-6001 or e-mailed to: renie.wallace@nara.gov. Quotations should be received by 1:00 PM EST on September 13, 2012. Please allow one extra business day for delivery and receipt if quotation is sent via e-mail, as the e-mail will need to pass through IT security. Please reference, “NAMA-12-Q-0108” in the subject line of the e-mail. Telephonic responses will not be processed.

The requirement is for the renewal and reinstatement of software support and maintenance services for various brand name “Progress” DataDirect products. POP: November 26, 2011 to November 25, 2012. This will be a firm fixed price contract. This requirement is issued under the authority of FAR 6-302-1 “Only one responsible source and no other supplies or services will satisfy the agency requirement – Brand name description.”

Physical Location:

National Archives and Records Administration

610 State Road 956

Building 494

Rocket Center, WV 29726

Period of Performance: July 1, 2012 to June 30, 2013

REQUIREMENT:

Progress DataDirct Standard Maintenance Renewal for:

Qty 5 – Xquery Production Server – Serial # 600000025058-60000025062

Qty 2 – Xquery Test/Development Server – Serial # 60000002503-600000025064

Qty 5 – XML Flat File Converter Production Server – Serial # 600000025066-600000025070

Qty 2 – XML Flat File Converter Test/Development Server – Serial # 600000025071-600000025072 Qty 5 – Xquery Workstation – Serial # 600000025057

Qty 5 - XML Flat File Converter Workstation – Serial # 600000025065

Qty 5 – Annul Upgrade Protection for Stylus Studio XML Enterprise Suite – Serial # 600000025056

The following clauses and provisions are incorporated and are to remain in full force in any resulting firm-fixed price contract and associated delivery order: 52.212-5 -- Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items (Aug 2012).

As prescribed in 12.301(b)(4), insert the following clause:

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.222-50, Combating Trafficking in Persons (FEB 2009) (22 U.S.C. 7104(g)).

____ Alternate I (AUG 2007) of 52.222-50 (22 U.S.C. 7104(g)).

(2) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(3) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Pub. L. 108-77, 108-78).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the contracting officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[Contracting Officer check as appropriate.] _X__ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 253g and 10 U.S.C. 2402).

___ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010) (Pub. L. 110-252, Title VI, Chapter 1 (41 U.S.C. 251 note)).

___ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (Jun 2010) (Section 1553 of Pub L. 111-5) (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009).

___ (4) 52.204-10, Reporting Executive compensation and First-Tier Subcontract Awards (Aug 2012) (Pub. L. 109-282) (31 U.S.C. 6101 note).

___ (5) 52.204-11, American Recovery and Reinvestment Act—Reporting Requirements (Jul 2010) (Pub. L. 111-5).

___ (6) 52.209-6, Protecting the Government’ Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Dec 2010) (31 U.S.C. 6101 note).

___ (7) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Feb 2012) (41 U.S.C. 2313).

___ (8) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (May 2012) (section 738 of Division C of Public Law 112-74, section 740 of Division C of Pub. L. 111-117, section 743 of Division D of Pub. L. 111-8, and section 745 of Division D of Pub. L. 110-161).

___ (9) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Nov 2011) (15 U.S.C. 657a).

___ (10) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Jan 2011) (if the offeror elects to waive the preference, it shall so indicate in its offer)(15 U.S.C. 657a).

___ (11) [Reserved] ___ (12) (i) 52.219-6, Notice of Total Small Business Aside (Nov 2011) (15 U.S.C. 644).

___ (ii) Alternate I (Nov 2011).

___ (iii) Alternate II (Nov 2011).

___ (13) (i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644).

___ (ii) Alternate I (Oct 1995) of 52.219-7.

___ (iii) Alternate II (Mar 2004) of 52.219-7.

___ (14) 52.219-8, Utilization of Small Business Concerns (Jan 2011) (15 U.S.C. 637(d)(2) and (3)).

___ (15) (i) 52.219-9, Small Business Subcontracting Plan (Jan 2011) (15 U.S.C. 637 (d)(4).)

___ (ii) Alternate I (Oct 2001) of 52.219-9.

___ (iii) Alternate II (Oct 2001) of 52.219-9.

___ (iv) Alternate III (July 2010) of 52.219-9.

___ (16) 52.219-13, Notice of Set-Aside of Orders (Nov 2011) (15 U.S.C. 644(r)).

___ (17) 52.219-14, Limitations on Subcontracting (Nov 2011) (15 U.S.C. 637(a)(14)).

___ (18) 52.219-16, Liquidated Damages—Subcontracting Plan (Jan 1999) (15 U.S.C. 637(d)(4)(F)(i)).

___ (19) (i) 52.219-23, Notice of Price Evaluation Adjustment for Small Disadvantaged Business Concerns (Oct 2008) (10 U.S.C. 2323) (if the offeror elects to waive the adjustment, it shall so indicate in its offer).

___ (ii) Alternate I (June 2003) of 52.219-23.

___ (20) 52.219-25, Small Disadvantaged Business Participation Program—Disadvantaged Status and Reporting (Dec 2010) (Pub. L. 103-355, section 7102, and 10 U.S.C. 2323).

___ (21) 52.219-26, Small Disadvantaged Business Participation Program—Incentive Subcontracting (Oct 2000) (Pub. L. 103-355, section 7102, and 10 U.S.C. 2323).

___ (22) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (Nov 2011) (15 U.S.C. 657f).

___ (23) 52.219-28, Post Award Small Business Program Rerepresentation (Apr 2012) (15 U.S.C. 632(a)(2)).

___ (24) 52.219-29, Notice of Set-Aside for Economically Disadvantaged Women-Owned Small Business (EDWOSB) Concerns (Apr 2012) (15 U.S.C. 637(m)).

___ (25) 52.219-30, Notice of Set-Aside for Women-Owned Small Business (WOSB) Concerns Eligible Under the WOSB Program (Apr 2012) (15 U.S.C. 637(m)).

___ (26) 52.222-3, Convict Labor (June 2003) (E.O. 11755).

___ (27) 52.222-19, Child Labor—Cooperation with Authorities and Remedies (Mar 2012) (E.O. 13126).

_X__ (28) 52.222-21, Prohibition of Segregated Facilities (Feb 1999).

_X_ (29) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246).

___ (30) 52.222-35, Equal Opportunity for Veterans (Sep 2010) (38 U.S.C. 4212).

___ (31) 52.222-36, Affirmative Action for Workers with Disabilities (Oct 2010) (29 U.S.C. 793).

___ (32) 52.222-37, Employment Reports on Veterans (Sep 2010) (38 U.S.C. 4212).

___ (33) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496).

___ (34) 52.222-54, Employment Eligibility Verification (Jul 2012). (Executive Order 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

___ (35) (i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA-Designated Items (May 2008) (42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

___ (ii) Alternate I (May 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

_X__ (36) 52.223-15, Energy Efficiency in Energy-Consuming Products (Dec 2007) (42 U.S.C. 8259b).

___ (37) (i) 52.223-16, IEEE 1680 Standard for the Environmental Assessment of Personal Computer Products (Dec 2007) (E.O. 13423).

___ (ii) Alternate I (Dec 2007) of 52.223-16.

__X_ (38) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging while Driving (Aug 2011).

___ (39) 52.225-1, Buy American Act--Supplies (Feb 2009) (41 U.S.C. 10a-10d).

___ (40) (i) 52.225-3, Buy American Act--Free Trade Agreements--Israeli Trade Act (May 2012) (41 U.S.C. chapter 83, 19 U.S.C. 3301 note, 19 U.S.C. 2112 note, 19 U.S.C. 3805 note, 19 U.S.C. 4001 note, Pub. L. 103-182, Pub. L. 108-77, 108-78, 108-286, 108-302, 109-53, 109-169, 109-283, 110-138, 112-41, and 112-42).

___ (ii) Alternate I (Mar 2012) of 52.225-3.

___ (iii) Alternate II (Mar 2012) of 52.225-3.

___ (iv) Alternate III (Mar 2012) of 52.225-3.

_X__ (41) 52.225-5, Trade Agreements (May 2012) (19 U.S.C. 2501, et seq., 19 U.S.C. 3301 note).

___ (42) 52.225-13, Restrictions on Certain Foreign Purchases (Jun 2008) (E.O.’s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).

___ (43) 52.226-4, Notice of Disaster or Emergency Area Set-Aside (Nov 2007) (42 U.S.C. 5150).

___ (44) 52.226-5, Restrictions on Subcontracting Outside Disaster or Emergency Area (Nov 2007) (42 U.S.C. 5150).

___ (45) 52.232-29, Terms for Financing of Purchases of Commercial Items (Feb 2002) (41 U.S.C. 255(f), 10 U.S.C. 2307(f)).

___ (46) 52.232-30, Installment Payments for Commercial Items (Oct 1995) (41 U.S.C. 255(f), 10 U.S.C. 2307(f)).

__X_ (47) 52.232-33, Payment by Electronic Funds Transfer—Central Contractor Registration (Oct. 2003) (31 U.S.C. 3332).

___ (48) 52.232-34, Payment by Electronic Funds Transfer—Other Than Central Contractor Registration (May 1999) (31 U.S.C. 3332).

___ (49) 52.232-36, Payment by Third Party (Feb 2010) (31 U.S.C. 3332).

___ (50) 52.239-1, Privacy or Security Safeguards (Aug 1996) (5 U.S.C. 552a).

___ (51) (i) 52.247-64, Preference for Privately Owned U.S.-Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx 1241(b) and 10 U.S.C. 2631).

___ (ii) Alternate I (Apr 2003) of 52.247-64.

(c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or executive orders applicable to acquisitions of commercial items:

[Contracting Officer check as appropriate.]

___ (1) 52.222-41, Service Contract Act of 1965 (Nov 2007) (41 U.S.C. 351, et seq.).

___ (2) 52.222-42, Statement of Equivalent Rates for Federal Hires (May 1989) (29 U.S.C. 206 and 41 U.S.C. 351, et seq.).

___ (3) 52.222-43, Fair Labor Standards Act and Service Contract Act -- Price Adjustment (Multiple Year and Option Contracts) (Sep 2009) (29 U.S.C.206 and 41 U.S.C. 351, et seq.).

___ (4) 52.222-44, Fair Labor Standards Act and Service Contract Act -- Price Adjustment (Sep 2009) (29 U.S.C. 206 and 41 U.S.C. 351, et seq.).

___ (5) 52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (Nov 2007) (41 U.S.C. 351, et seq.).

___ (6) 52.222-53, Exemption from Application of the Service Contract Act to Contracts for Certain Services--Requirements (Feb 2009) (41 U.S.C. 351, et seq.).

___ (7) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations. (Mar 2009) (Pub. L. 110-247).

___ (8) 52.237-11, Accepting and Dispensing of $1 Coin (Sep 2008) (31 U.S.C. 5112(p)(1)).

(d) Comptroller General Examination of Record The Contractor shall comply with the provisions of this paragraph (d) if this contract was awarded using other than sealed bid, is in excess of the simplified acquisition threshold, and does not contain the clause at 52.215-2, Audit and Records -- Negotiation.

(1) The Comptroller General of the United States, or an authorized representative of the Comptroller General, shall have access to and right to examine any of the Contractor’s directly pertinent records involving transactions related to this contract.

(2) The Contractor shall make available at its offices at all reasonable times the records, materials, and other evidence for examination, audit, or reproduction, until 3 years after final payment under this contract or for any shorter period specified in FAR Subpart 4.7, Contractor Records Retention, of the other clauses of this contract. If this contract is completely or partially terminated, the records relating to the work terminated shall be made available for 3 years after any resulting final termination settlement. Records relating to appeals under the disputes clause or to litigation or the settlement of claims arising under or relating to this contract shall be made available until such appeals, litigation, or claims are finally resolved.

(3) As used in this clause, records include books, documents, accounting procedures and practices, and other data, regardless of type and regardless of form. This does not require the Contractor to create or maintain any record that the Contractor does not maintain in the ordinary course of business or pursuant to a provision of law.

(e) (1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), (c) and (d) of this clause, the Contractor is not required to flow down any FAR clause, other than those in this paragraph (e)(1) in a subcontract for commercial items. Unless otherwise indicated below, the extent of the flow down shall be as required by the clause—

(i) 52.203-13, Contractor Code of Business Ethics and Conduct (Apr 2010) (Pub. L. 110-252, Title VI, Chapter 1 (41 U.S.C. 251 note)).

(ii) 52.219-8, Utilization of Small Business Concerns (Dec 2010) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds $650,000 ($1.5 million for construction of any public facility), the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(iii) [Reserved]

(iv) 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246).

(v) 52.222-35, Equal Opportunity for Veterans (Sep 2010) (38 U.S.C. 4212).

(vi) 52.222-36, Affirmative Action for Workers with Disabilities (Oct 2010) (29 U.S.C. 793).

(vii) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

(viii) 52.222-41, Service Contract Act of 1965, (Nov 2007), (41 U.S.C. 351, et seq.)

(ix) 52.222-50, Combating Trafficking in Persons (Feb 2009) (22 U.S.C. 7104(g)).

___ Alternate I (Aug 2007) of 52.222-50 (22 U.S.C. 7104(g)).

(x) 52.222-51, Exemption from Application of the Service Contract Act to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Requirements (Nov 2007) (41 U.S.C. 351, et seq.)

(xi) 52.222-53, Exemption from Application of the Service Contract Act to Contracts for Certain Services--Requirements (Feb 2009) (41 U.S.C. 351, et seq.)

(xii) 52.222-54, Employment Eligibility Verification (Jul 2012).

(xiii) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations. (Mar 2009) (Pub. L. 110-247). Flow down required in accordance with paragraph (e) of FAR clause 52.226-6.

(xiv) 52.247-64, Preference for Privately-Owned U.S. Flag Commercial Vessels (Feb 2006) (46 U.S.C. Appx 1241(b) and 10 U.S.C. 2631). Flow down required in accordance with paragraph (d) of FAR clause 52.247-64.

(2) While not required, the contractor may include in its subcontracts for commercial items a minimal number of additional clauses necessary to satisfy its contractual obligations.

(End of Clause).

D. FAR 52.216-27, Single or Multiple Awards (Oct 1995)

The Government may elect to issue a single delivery order or to issue multiple delivery orders for the same or similar supplies to two or more sources under this solicitation.

E. FAR 52.252-2, Clauses Incorporated By Reference (Feb 1998)

This solicitation incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these addresses:

https://www.acquisition.gov/far/index.html or http://farsite.hill.af.mil/.

ENCLOSURE 1, RFQ Information Sheet

Vendors that do not provide the required information will not be considered for receipt of the order.

Statutory/Regulatory Compliance

ENERGY STAR® OR FEDERAL ENERGY MANAGEMENT PROGRAM (FEMP) ENERGY USE REQUIREMENT COMPLIANCE, AS REQUIRED: YES_____ or NO____ IPv6 COMPLIANT: YES_____ or NO____ SECTION 508 COMPLIANT: YES_____ or NO____

TRADE AGREEMENT ACT COMPLIANT: YES _______ or NO ______

COUNTRY OF ORIGIN? ________________

Specific Terms, Conditions, and Administrative information

PAYMENT TERMS:

DELIVERY DATE:

NAME AND ADDRESS OF QUOTER:

TELEPHONE NO (INCLUDE AREA CODE)

FAX NUMBER:

E-MAIL ADDRESS:

ENROLLED IN CENTRAL CONTRACTOR REGISTRATION? Yes____ No____

CAGE CODE NUMBER:

DUNS:

Contractor Certification : [By signing the Vendor acknowledges that the information provided in response the this RFQ is correct.] Vendor is an authorized Progress DataDirect reseller

NAME AND TITLE OF SIGNER:

DATE OF QUOTATION:

SIGNATURE OF PERSON AUTHORIZED TO SIGN:

II. ADDITIONAL NARA TERMS AND CONDITIONS

A. GOVERNMENT CONTRACT SPECIALIST

The Buyer to this procurement is:

Renie Wallace, Buyer Telephone: (301) 837- 3432 Email: renie.wallace@nara.gov

B. MARK FOR INFORMATION

Vendor must include the following information clearly on shipping container address label:

Award Number: ____(tbd)_____________

Accepting POC: ____(tbd)___________, Code _________

Room ________

C. INVOICE SUBMISSION REQUIREMENTS

1. All original invoices submitted for payment shall be sent electronically to the following e-mail address: NAR@BPD.TREAS.GOV. Protected Microsoft Excel Files are the preferred format; however, Adobe Acrobat Portable Document Format (PDF) and Microsoft Word are also acceptable. To receive a free notification of your electronic payment, register at http://fms.treas.gov/paid

2. If electronic invoices are not possible

a) Original invoices shall be sent to:

ARC/ASD/NAR

Avery Street 3-F

Bureau of the Public Debt

P.O. Box 1328

Parkersburg, WV 26106-1328

b) One copy to the Contract Specialist (identified above).

c) One copy to:

National Archives and Records Administration

Attn: TBA, Code TBA

TBA

College Park, MD 20740

Email: TBD@nara.gov For Bureau of Public Debt paying office (ARC/ASD/NAR) payment and invoice questions, call 304-480-7000

3. The Vendor’s invoice shall include the following information and/or attached documentation:

(1) Name of the business concern and invoice date;

(2) The complete contract number and/or delivery/task order number preceded by the letters NAMA;

(3) Description, price, and quantity of services actually delivered or rendered and segregated by CLIN and/or SUBCLIN number(s);

(4) Payment terms;

(5) DUNS number;

(6) Taxpayer's Identification Number (TIN);

(7) Government Fund Cite; and

(8) Government Organization ordering the items

4. Invoices for supplies should not be submitted until the supplies have been received and accepted by the Government.

5. All invoices will be paid using information from the Central Contractor Registration (CCR). Therefore, payment will be made to the EFT information that matches the DUNS number for this award.

ATTACHMENT 1, Additional NARA Terms and Conditions (Addenda to FAR clause 52.212-4)

ADDITIONAL TERMS AND CONDITIONS

I. GOVERNMENT CONTRACT ADMINISTRATION

A. The contract will be administered by:

National Archives and Records Administration

Acquisition Services, Code BA

Room 3340

8601 Adelphi Road

College Park, MD 20740-6001

B. Contract Administration

Contracting Officer (CO), Joseph Moore Telephone: (301) 837-0772

Buyer: Renie Wallace Telephone: (301) 837-3432 Email: renie.wallace@nara.gov

II. DESIGNATION OF CONTRACTING OFFICER'S REPRESENTATIVE (COR)

A. COR:

TBD

National Archives and Records Administration

8601 Adelphi Road

College Park, MD 20740-6001

Phone:

E-Mail:

(i) The individual named above is designated as the Contracting Officer's Representative (COR) to assist the Contracting Officer (CO) in the discharge of the CO's responsibilities. The COR is responsible for monitoring, giving progress reports to the Contract Specialist (CS), and overall technical surveillance of services to be performed under this contract and should be contacted regarding questions or problems of a technical nature. In no event will any understanding or agreement, modification, change order, or other matter deviating from the terms of the contract between the Contractor and any person other than the CO be effective or binding upon the Government.

(ii) When, in the opinion of the Contractor, the COR requests effort outside the existing scope of the contract, the Contractor must promptly notify the CO in writing.

(iii) No action will be taken by the Contractor under such technical instruction unless the CO has issued a contractual change.

(iv) The responsibilities of the COR include, but are not limited to, the following:

(a) Serve as the point of contact through which the Contractor can relay questions or problems of a technical nature to the CS and the CO;

(b) Be responsible for the inspection and acceptance of the services performed and determining the adequacy of performance by the Contractor in accordance with the terms and conditions of this contract;

(c) Confer with representatives of the Contractor regarding any non-performance or unsatisfactory performance; follow through to assure that all non-performance or unsatisfactory performance is performed/corrected or payment adjustment is recommended to the CS/CO;

(d) Review and certify invoices in accordance with invoicing instructions of the contract. Maintain a file with copies of these documents;

(e) Review and evaluate Contractor's indefinite delivery, indefinite quantity (IDIQ) estimates, furnish comments, and recommendations to the CS/CO;

(f) Advise the CS of any performance problems and make recommendations for corrective action to correct performance issues;

(g) Furnish the CS with any requests for change, deviation, or waiver (whether generated by Government personnel or Contractor personnel), including all supporting paperwork in connection with such change, deviation, or waiver;

(h) Submit a written evaluation to the CS/CO within 60 days of contract completion or annually on the anniversary date for contracts that include options. The evaluation should include:

(1) The quality and timeliness of the Contractor's performance; and

(2) A statement as to the uses made of any deliverables furnished by the Contractor.

III. MARK FOR INFORMATION

Vendor must include the following information clearly on shipping container address label:

Award Number: ____ (PIID) _____________

Accepting POC: ____ (NAME) ___________, Code _________

Room: ________

IV. INVOICE SUBMISSION REQUIREMENTS

A. All original invoices submitted for payment shall be sent electronically to the following e-mail address: NAR@BPD.TREAS.GOV. Protected Microsoft Excel Files are the preferred format; however, Adobe Acrobat Portable Document Format (PDF) and Microsoft Word are also acceptable. To receive a free notification of your electronic payment, register at http://fms.treas.gov/paid

B. If electronic invoices are not possible original invoices shall be sent to:

(1)

ARC/ASD/NAR

Avery Street 3-F

Bureau of the Public Debt

P.O. Box 1328

Parkersburg, WV 26106-1328

(2) One copy to the Contract Specialist (identified above).

(3) One copy to the COR/TPOC: TBD

National Archives and Records Administration

Attn: _________, Code ___________

Room _______

8601 Adelphi Road

College Park, MD 20740-6001

Email: ______________@nara.gov

For Bureau of Public Debt paying office (ARC/ASD/NAR) payment and invoice questions, call 304-480-7000

C. The Vendor's invoice shall include the following information and/or attached documentation:

(1) Name of the business concern and invoice date;

(2) The complete contract number and/or delivery/task order number preceded by the letters NAMA;

(3) Description, price, and quantity of services actually delivered or rendered and segregated by CLIN and/or SUBCLIN number(s);

(4) Payment terms;

(5) DUNS number;

(6) Taxpayer's Identification Number (TIN);

(7) Government Fund Cite; and

(8) Government Organization ordering the items

D. All invoices for services must be submitted on a monthly basis.

E. All invoices will be paid using information from the Central Contractor Registration (CCR). Therefore, payment will be made to the EFT information that matches the DUNS number for this award.