amendment 1.doc

Museum’s Collections Management Database

NAMA-11-Q-0050, Amendment 1

50-YABC-2-00005

PAGE OF PAGES

1 2

2. AMENDMENT/MODIFICATION NO.

3. EFFECTIVE DATE

07/18/2011

6. ISSUED BY CODE

7. ADMINISTERED BY (if other than Item 6) CODE

National Archives and Records Administration

Damon Nevils - Acquisition Division

8601 Adelphi Dr – Suite 3340

College Park, MD 20740

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

X

9B. DATED (SEE ITEM 11)

11/16/01

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

(X) The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers ( X ) is extended, ( ) is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning __1____ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

Or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT THE PALCE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT /ORDER NO. AS DESCRIBED IN ITEM 14.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor ( ) is not, ( ) is required to sign this document and return _________ copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible)

See Continuation Pages for Description of amendment 1

Except as provided herein, all terms and conditions of the document referenced in item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

Damon D. Nevils, Contracting Officer

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

(Signature of Contracting Officer)

16C. DATE SIGNED

NSN 7540-01-152-8070 STANDARD FORM 30 (REV. 10-83)

Previous edition unusable Prescribed by GSA FAR (48 CFR) 53.243

The purpose of this modification is to reply to questions submitted in response to the cited solicitation, NAMA-11-Q-0050, for the National Archives Museum Collections Management Database Requirement.

A. Questions A.1 Question: I was wondering if you could provide any information regarding a previous contractor that fulfilled the same or similar work? Or is there a current contract in place that is providing the same or similar work? Or is this a new requirement?

Response:

Current Contractor:

Willoughby Associates Limited Current Contract #:

NAMA-08-M-0056 (Support Contract) Contract Value:

$101,800.00 Expiration date:

TBD

A.2 Question: If we wish to offer a choice between the two packages, is it acceptable to return separate replies to the RFQ - one for each system?

Response: The Offeror may submit more than one solution to NARA’s requirement.

A.3 Question:(Past Performance Questions)

(a) I also wanted to inquire as to the number of Past Performance evaluation forms that you are requesting. Is a single form requested? We would also like to clarify as to whether the completed form must be submitted to you by July 15, 2010 3:00 P.M as noted on page 2 or if the completed form should be returned with the entire proposal on July 29.

(b)I reviewed Enclosure 5, Paragraph 1.d and I don’t see anything in this paragraph about past performance. Can you clarify what is required here?

(c)Towards the bottom of page 2 of the primary RFQ document (MCMDRFQ.doc), there is a statement that requests that “Offerors submit the Past Performance portion of their Technical Quotation by July 15, 2010 by 3:00pm EST.”

Response:

The Past Performance submission date should read July 15, 2011. However this date is amended to read “July 29, 2011, 3:00 p.m.”. Information is requested approximately 1 week prior to solicitation close date to allow for an expedited evaluation of offers.

Vendors are requested to submit a minimum of five (5) Past Performance questionnaires by July 29, 2011 as well as a vendor supplied quote of past performance.

The following details the requirements for past performance submissions:

Relevant Past Performance Information (Volume II). NARA requests submission of all past performance information by 3:00 PM ET on July 29, 2011 to aid in its evaluation of past performance. Failure to submit the relevant past performance information by this date may result in rejection of the quotation. Submission should be made to:

Damon Nevils

National Archives and Records Administration

Acquisition Services Division (NAA)

8601 Adelphi Road, Room 3340

College Park, MD 20740

Fax: 301-837-3227

The quotation must describe the Offeror’s recent and relevant corporate performance on contracts related to the tasks in the PWS. Relevant contracts are those contracts that are of similar scope, magnitude, nature, and work. The Offeror shall submit no more than five references for relevant past performance during the last five years (*if the Offeror plans to utilize a subcontractor, then two of the five references must be for the subcontractor). If Offerors have no relevant past performance they must submit a statement affirming they have no relevant past performance.

The Offeror’s relevant past performance information must include the following:

a. Contract Number(s); type of contract; period of performance; total original , present, or final contract dollar value; and specify whether the Offeror was the prime Contractor or the subcontractor. (Please verify the telephone numbers provided are current and correct).

b. Company or Agency’s name, address, e-mail address, telephone and fax numbers (both contractual and technical personnel) at the Federal, State, Local Government, or Commercial entity for which the contract was performed. If Offeror was performing as a subcontractor on the contract, they must clearly indicate the extent of involvement of subcontractor work in the effort such as 40% of the total labor hours or total contract dollar value.

c. Detailed description of the work performed and comparability to the quoted effort. Rationale must be provided to demonstrate how contract work is comparable to quoted effort.

d. Clear statements describing whether the contract services and schedules were completed on time, with a quality product conforming to the contract, without any degradation in performance or customer satisfaction. Provide an assessment of the performance (technical and schedule) on these past programs and support these assessments with metrics, such as award or incentive fees earned.

e. The number; type; frequency; duration and impact of any quality, delivery or cost problems in performing the contract; the corrective action taken, if any; and the effectiveness of the corrective action.

f. Offerors must submit similar past performance information on quoted significant or critical subcontractors. Subcontractor past performance must be relevant to that required under this RFQ and to the work to be subcontracted. The quote must describe the amount of work and criticality of the work to be subcontracted. Such subcontractor work must clearly indicate the extent of involvement of the subcontractor(s) in the quoted effort such as 40% of the total labor hours and why such subcontractor experience is relevant considering the subcontractor effort quoted.

g. Offerors must either provide the above information or affirmatively state in writing that it possesses no relevant directly related or similar past performance. The affirmative statement of “No Relevant Past Performance” is required to receive the neutral rating for this factor.

NOTE: The Government requests that Enclosure 8 Relevant Past Performance Questionnaire be forwarded to your references, completed by your references, and returned by your references directly to the NARA Contracting Officer shown above by July 29, 2011 at 3:00 PM EST (ideally timed to coincide with submission of the Relevant Past Performance volume). It is the responsibility of the Offeror to ensure that the references submit the completed surveys in a timely manner. Offerors are encouraged to verify that references are willing to provide the service prior to designating the person/agency as a reference.

Failure to submit the required Relevant Past Performance Information by 3:00 PM ET on July 29, 2011 may result in rejection of the quote unless the Offeror has certified that it has no relevant, directly related or similar past performance experiences and the Offeror submits an affirmative statement verifying this fact to NARA by the due date.

A.4 Question: Does NARA infrastructure support a single database hosted on a NARA server for all libraries to access?

Response: NARA does have an infrastructure that interconnects the Libraries and NARA headquarters, which could potentially support a single database for all Libraries to log in to.

A.5 Question: What is the Maximum amount of time that we can propose?

Response: There is no maximum number of hours imposed. However, the Government will not entertain inordinately lengthy presentations. The National Archives request that Vendors only submit demonstration time request deemed necessary to address the functional requirements in the PWS and system demonstration attachment.

The Contracting officer will review all demonstration requests and make a determination on the time to be allotted solution demonstrations. The demonstration shall be used for a brief overview of the solution and to address the required functionalities specified in the PWS (The Evaluators will focus on the functional requirements).

A.6 Question: Do we need to officially register on the FBO.gov website in order to provide our response to your RFQ?

Response: No; however, the government recommends that Vendors register to insure amendments to the solicitation are received in a reasonable time period.

A.7 Question: I reviewed Enclosure 5, Paragraph 1.a and I don’t see anything in this paragraph about personnel resumes. Can you clarify what is required here?

Response: Please see enclosure 5 (Section 2.0, Key Personnel). The Project Manager for this effort has been designated by the Government as Key Personnel. The requirement for resume submission is directed towards the Key Personnel only. The Vendor may submit other Key Personnel as they see appropriate for the requirement. However, all Contractor submitted Key Personnel will be subjected to the requirements of the Key Personnel terms and conditions.

B. As result of this amendment the following response dates have been changed:

B.1 Paste Performance due date:

The Past Performance due date has been changed from “July 15, 2011” to “July 29, 2011”

B.2 Solicitation Closing Date:

The solicitation closing date has been changed from “July 29, 2011” to “August 5, 2011”

C. No other changes are expressed or implied.