RFQ-SOW Map Folders.doc

NAMA-10-D-

CONTRACT LINE ITEMS (CLINs) REQUIRED:

Base Period – Anticipated July 1, 2010 (or date of contract award) through June 30, 2011 (one year ending one day less than contract award date).

QTY

PRICE

Oversize map and plan folders – 40” x 50” (See section 6.0 of SOW)

Oversize map and plan folders – 40” x 58.5” (See section 6.0 of SOW)

Oversize map and plan folders – 46” x 74” (See section 6.0 of SOW)

Oversize map and plan folders – 36” x 48” (See section 6.0 of SOW)

Oversize map and plan folders – 39” x 60” (See section 6.0 of SOW)

Oversize map and plan folders – 24” x 20” (See section 6.0 of SOW)

Oversize map and plan folders – 26” x 36” (See section 6.0 of SOW) Other Direct Cost (ODC)

1,000

2,500

2,400

1,250

Lot Each Each

Each

Each

Each

Each

Each

Est. NTE Price

Est. NTE Price

Est. NTE Price

Est. NTE Price

Est. NTE Price

Est. NTE Price

$4,000 (Not to Exceed)

Option Period 1 – July 1, 2011 through June 30, 2012

QTY

PRICE

Oversize map and plan folders – 40” x 50” (See section 6.0 of SOW)

Oversize map and plan folders – 40” x 58.5” (See section 6.0 of SOW)

Oversize map and plan folders – 46” x 74” (See section 6.0 of SOW)

Oversize map and plan folders – 36” x 48” (See section 6.0 of SOW)

Oversize map and plan folders – 39” x 60” (See section 6.0 of SOW)

Oversize map and plan folders – 24” x 20” (See section 6.0 of SOW)

Oversize map and plan folders – 26” x 36” (See section 6.0 of SOW) Other Direct Cost (ODC)

1,000

2,500

1,200

1,250

Lot Each Each

Each

Each

Each

Each

Each

Est. NTE Price

Est. NTE Price

Est. NTE Price

Est. NTE Price

Est. NTE Price

Option Period 2 – July 1, 2012 through June 30, 2013

QTY

PRICE

Oversize map and plan folders – 40” x 50” (See section 6.0 of SOW)

Oversize map and plan folders – 40” x 58.5” (See section 6.0 of SOW)

Oversize map and plan folders – 46” x 74” (See section 6.0 of SOW)

Oversize map and plan folders – 36” x 48” (See section 6.0 of SOW)

Oversize map and plan folders – 39” x 60” (See section 6.0 of SOW)

Oversize map and plan folders – 24” x 20” (See section 6.0 of SOW)

Oversize map and plan folders – 26” x 36” (See section 6.0 of SOW) Other Direct Cost (ODC)

1,000

2,500

1,200

1,250

Lot Each Each

Each

Each

Each

Each

Each

Est. NTE Price

Est. NTE Price

Est. NTE Price

Est. NTE Price

Est. NTE Price

Option Period 3 – July 1, 2014 through June 30, 2015

QTY

PRICE

Oversize map and plan folders – 40” x 50” (See section 6.0 of SOW)

Oversize map and plan folders – 40” x 58.5” (See section 6.0 of SOW)

Oversize map and plan folders – 46” x 74” (See section 6.0 of SOW)

Oversize map and plan folders – 36” x 48” (See section 6.0 of SOW)

Oversize map and plan folders – 39” x 60” (See section 6.0 of SOW)

Oversize map and plan folders – 24” x 20” (See section 6.0 of SOW)

Oversize map and plan folders – 26” x 36” (See section 6.0 of SOW) Other Direct Cost (ODC)

1,000

2,500

2,400

1,250

Lot Each Each

Each

Each

Each

Each

Each

Est. NTE Price

Est. NTE Price

Est. NTE Price

Est. NTE Price

Est. NTE Price

Option Period 4 – July 1, 2016 through June 30 , 2017

QTY

PRICE

Oversize map and plan folders – 40” x 50” (See section 6.0 of SOW)

Oversize map and plan folders – 40” x 58.5” (See section 6.0 of SOW)

Oversize map and plan folders – 46” x 74” (See section 6.0 of SOW)

Oversize map and plan folders – 36” x 48” (See section 6.0 of SOW)

Oversize map and plan folders – 39” x 60” (See section 6.0 of SOW)

Oversize map and plan folders – 24” x 20” (See section 6.0 of SOW)

Oversize map and plan folders – 26” x 36” (See section 6.0 of SOW) Other Direct Cost (ODC)

1,000

2,500

2,400

1,250

Lot Each Each

Each

Each

Each

Each

Each

Est. NTE Price

Est. NTE Price

Est. NTE Price

Est. NTE Price

Est. NTE Price

$3,000 (Not to Exceed)

SUPPLIES FURNISHED UNDER THIS REQUEST FOR QUOTATION ARE OF DOMESTIC ORIGIN UNLESS OTHERWISE INDICATED BY QUOTER. THIS IS A REQUEST FOR QUOTE, AND QUOTATIONS FURNISHED ARE NOT OFFERS. THIS REQUEST DOES NOT COMMIT THE GOVERNMENT TO PAY ANY COSTS INCURRED IN THE PREPARATION OF THE SUBMISSION OF THIS QUOTATION OR TO CONTRACT FOR SUPPLIES OR SERVICES.

STATEMENT OF WORK

FOR

Oversize Map and Plan Folders 1.0

INTRODUCTION

The purpose of this acquisition is to obtain a contractor to supply oversize map and plan folders for the National Archives and Records Administration (NARA) and its Regions.

2.0

GENERAL DESCRIPTION

Oversize map and plan folders according to the size and specifications listed below.

3.0

SPECIFICATIONS

3.1 Dimensions

3.1.1 Oversize Map and Plan Folder: An oversize map and plan folder shall be folded along the center fold line, perpendicular to the grain direction. This specification may be used for folders up to but not exceeding 46 inches in height and 74 inches in width; specific dimensions and its quantities will be conveyed in section 6.0 of the statement of the work. The allowable variation for each dimension shall be plus or minus 1/8 inch.

3.1.2 Fold Line on the folder: The center fold line shall be folded to allow parallel sides of the folder to be straight and even. The fold shall be perpendicular to the machine direction of the paperboard 3.2 Paperboard

3.2.1 Composition: Paperboard for the map and plan folder shall be made from new cotton or linen pulp, fully bleached chemical wood pulp, or a mixture. Paperboard shall be free of ground wood (ASTM D1030-95, X 5 Spot Stains and TAPPI T-236 cm-85), alum rosin sizing, browning, particles of metal, waxes, plasticizers (i.e. wet strength additives), plastics, and shall contain less 0.0008 percent reducible sulfur (TAPPI T-406 om-94). It shall be free of any components that will cause the paperboard to fail the photographic activity test (ANSI IT9.16-1993). Surfaces shall be free of knots, shives, and abrasive particles.

3.2.2 Sizing: Alkaline sizing (surface, internal, or both) shall be used. (ASTM D4988-96)

3.2.3 Alkaline Reserve: The paperboard shall have a minimum of 2 percent calcium carbonate, magnesium carbonate, or a combination of both evenly distributed throughout all plies and layers, when tested according to ASTM D4988-96.

3.2.4 Hydrogen Ion Concentration (pH): The pH value of the paperboard shall be between 8.0 and 9.5 when tested according to TAPPI T-509 om-96.

3.2.5 Lignin: To demonstrate the adequacy of bleaching or lignin removal, all plies and layers of the paperboard shall give a negative reading to the phloroglucinol test when tested according to ASTM D1030-95 or shall have a Kappa number of 5 or less when tested according to TAPPI T-236 cm-85.

3.2.6 Abrasion: Outer surfaces of the paperboard shall show a loss of less than 1.5 percent of the total weight (mounting card and sample) when tested with #CS 10 wheel and 100 wear cycles (TAPPI T-476 om-97).

3.2.7 Surface Smoothness: The measurement of paperboard smoothness should give a number 210 Sheffield units or less when tested according to TAPPI UM-518.

3.2.8 Thickness: The paperboard shall have an average thickness between 0.0195 inches and 0.0225 inches, when tested according to TAPPI T-411om 97.

3.2.9 Stiffness: The paperboard shall have an internal stiffness of at least 3180 +/-360 Tabor stiffness units in the machine direction and 3060 +/-260 in the cross direction when tested according to TAPPI T-489om-92.

3.2.10 Fold Lines: The paperboard shall be folded uniformly to permit easy precise folding to retain maximum strength along the center fold line.

3.2.11 Finish: The paperboard shall be plate finished (calendared) on both sides.

3.2.12 Color retention: Dyes used to color the paperboard shall show no bleeding when soaked in distilled water for 48 hours while held in direct contact with white bond paper. The board shall not show a loss or gain of more than 5 points of brightness after exposure in a Sunlighter II apparatus for 96 hours or a fadeometer for 36 hours, when tested according to TAPPI T-452om-98.

4.0

WORKMANSHIP

4.1 Each folder shall meet the requirements stated in this specification, shall be constructed in accordance with good commercial practice, and shall be free of imperfections that may affect its utility or aesthetic appearance.

4.2 Each folder shall be made to the dimensions specified. All edges shall be cut straight and shall be smooth and even. The side edges shall meet evenly when the folder is folded.

4.3 All surfaces shall be smooth with no blisters, knots, or shives. The folder shall contain no surface dirt (smudges, fingerprints, and the like) and shall not be marred (scuffed, abraded, and the like) in any way.

4.4 The paperboard shall be creased uniformly along the center of the folder. All folds and edges shall be free of fraying, cracks, and breaks.

5.0

PREPARATION FOR DELIVERY

5.1 Packaging: The map and plan folders shall be folded along the center fold and shall be packed in standard commercial containers.

5.2 Marking: The outside of each packing container shall be legibly marked with the following information; the purchase order number and the type, size, and number of map and plan folders packed in the container.

5.3 Identification Marking: The following information shall be legibly embossed anywhere except on the corners of each folder: name of manufacturer, pH range, year of manufacture, and the words “low lignin”.

6.0

SHIPPING DESTINATIONS

Deliveries may be made to the shipping destinations below. Addresses are subject to change or new locations may be added.

National Archives at College Park

Loading Dock

3301 Metzerott Road

College Park MD 20740-6001 National Archives Building

Loading Dock

7th & Pennsylvania Ave., NW

Washington, DC 20408 Note:

At Delivery Location: National Archives – 7th & Pennsylvania Ave., NW, Washington, DC, low boy trailers cannot get into garage.

National Archives

Northeast Region – Waltham

380 Trapelo Road

Waltham, MA 02452-6399

National Archives

Northeast Region – New York

201 Varick Street

New York, NY 10014-4811 Note:

At Delivery Location: National Archives – 201 Varick Street, New York, NY, trailers cannot exceed 12 feet – six inches in height. Deliveries can only be made during the hours of 9:30 AM to 2:30 PM. Twenty-four hour advance notice, prior to delivery, is required.

National Archives

Mid-Atlantic Region – Philadelphia

900 Market Street

Philadelphia, PA 19107 Note:

At Delivery Location: National Archives – 900 Market Street, Philadelphia, PA, trailers cannot exceed 12 feet – six inches in height. Deliveries can only be made during the hours of 9:30 AM to 2:30 PM. Twenty-four hour advance notice, prior to delivery, is required.

National Archives

Southeast Region – East Point

Archival Operations

5780 Jonesboro Rd.

Morrow, GA 30260-3086

National Archives

Pacific Region – San Bruno

1000 Commodore Drive

San Bruno, CA 94066

National Archives

Great Lakes Region – Chicago

7358 South Pulaski Road

Chicago, IL 60629

National Archives

Central Plains Region – Kansas City

400 West Pershing Road

Kansas City, MO 64131

National Archives

Southwest Region – Fort Worth

1400 John Burgess Drive

Fort Worth, TX 76140

National Archives

Rocky Mountain Region – Denver

Building 48

Denver Federal Center

Denver, CO 80225

National Archives

Pacific Region – Perris 23123 Cajalco Road Perris, CA 92570

National Archives

Pacific Alaska Region – Seattle

6125 San Point Way, NE

Seattle, WA 98115

National Archives

Pacific Alaska Region – Anchorage

654 West 3rd Avenue

Anchorage, AK 99501

7.0

QUALITY ASSURANCE PROVISIONS

7.1 Tests

Test procedures and controls specified in this document shall be used to determine the quality of the product. Other procedures and controls must be approved by the National Archives before test results will be accepted. Unless otherwise indicated, the tests shall be performed at and the samples conditioned to standard conditions of 73 degrees Fahrenheit (plus or minus 3.5 degrees) and 50 percent relative humidity (plus or minus 2 percent RH.) (See TAPPI T-402om-93.)

7.1.1 Test Methods

The requirements for paperboard quality and characteristics shall be tested in accordance with specified test methods of the American National Standards Institute (ANSI), the American Society for Testing and Materials (ASTM), and the Technical Association of the Pulp and Paper Industry (TAPPI).

Publications describing these tests may be ordered directly from the technical associations at the following addresses:

· ANSI - American National Standards Institute, 1430 Broadway, New York, New York 10018

· ASTM - American Society for Testing and Materials, 1916 Race Street, Philadelphia, PA 19103

· TAPPI - The Technical Association of the Pulp and Paper industry, One

Dunwoody Park, Atlanta, GA 30348 7.1.2 Tests for Paperboard Quality

The requirements for paperboard quality shall be tested according to the following methods:

Requirements

Test Method Lignin (See p. 5)

Pholoroglucinol

ASTM D1030-95, X5 Spot Stains

Kappa number

TAPPI T-236cm-85

Rosin (Raspail test) (See p.5)

Browning, Reducible Sulfur (See p.5)

TAPPI T-406om-94

Sizing (See p.5)

ASTM D4988-96

Alkaline reserve (See p. 5)

ASTM D4988-96

Hydrogen ion concentration (See p. 5) TAPPI T-509om-96 Abrasion (See p.5)

TAPPI T-476om-97

Surface Smoothness (See p. 6)

TAPPI UM-518

Thickness (See p. 6)

TAPPI T-411om-97

Stiffness (See p. 6)

TAPPI T-489om-92

Color Retention (See p.6)

TAPPI T-452om-98

7.1.3 Test for Photographic Activity

The file folder (paperboard and any adhesive used) shall pass the photographic activity test described in ANSI IT9.16-1993.

7.1.4 Responsibility for Tests

Unless otherwise specified in the purchase order, the supplier is responsible for the performance of all requirements specified herein. Unless otherwise specified, the supplier may use his or her own facilities or any commercial laboratory acceptable to the National Archives. The National Archives reserves the right to perform any of the tests set forth in the specification where such test are necessary to assure that supplies and services conform to prescribed requirements.

7.2 Inspection

7.2.1 Examination Criteria

An examination shall be made to determine whether the completed map and plan folder complies with the requirements section of this specification (see pages 3-4). The qualities and characteristics that shall be regarded as unacceptable in the completed folder are listed below.

7.2.2 Completed Folder

· Not style specified

· Not dimensions specified

· Not materials (qualities or characteristics) specified

· Not color specified

· Not construction specified

· Not identification markings specified

7.2.3 Workmanship

· Edges not cut straight, not smooth and even

· Corners not even and smooth

· Surfaces not clean or smooth not free of smudges, Finger prints or dirt

· Surfaces not free of blisters, knots, or shives

· Surfaces not free of scuffs and abrasions

· Fraying, cracks, or breaks along any folded edges

· Side edges not meeting evenly when the folder is folded

7.2.4 Packaging for Delivery

An examination shall be made to determine whether the packaging of the boxes for delivery complies with the requirements of Preparation for Delivery Section of this specification. The characteristics that shall be regarded as unacceptable in the packaging are listed below.

· Not number of folders per container specified in contract

· Container not legibly marked with the purchase order number

· Container not legibly marked with size of map and plan folders within

7.2.5 Responsibility for Inspection

Unless otherwise specified in the purchase order, the supplier is responsible for the performance of all inspection requirements specified herein. The National Archives reserves the right to perform any of the inspections set forth in the specification where such inspections are deemed necessary to assure that supplies and services conform to the prescribed requirements.

7.3 Sampling for Examination

7.3.1 Construction and Workmanship To sample map and plan folders for construction and workmanship, folders shall be selected according to MIL-STD-105E at inspection level S-2 with an acceptable quality level of 4.0 percent defective from each lot of material offered.

7.3.2 Testing

To sample map and plan folders for testing, map and folders shall be selected according to MIL-STD-105E at inspection level S-2 with an acceptable quality level of 2.5 percent defective from each lot of material offered.

7.3.3 Preparation for Delivery

To sample map and plan folders for compliance with packaging and marking requirements, folders shall be selected according to MIL-STD-105E at inspection level S-2 with an acceptable quality level of 4.0 defective from each lot of material offered.

7.3.4 Sampling Method

The sampling of map and plan folders for examination shall be carried out according to methods specified in "Sampling Procedures and Tables for Inspection by Attributes", MIL-STD-105E, issued January 2, 1990 and available from Naval Publications and Forms Center; Standardization Document Order Department, Building 4, Section D; 700 Robbins Avenue; Philadelphia, Pennsylvania 19111-5094.