Amendment 01-Mapsrev.DOC

1. CONTRACT ID CODE

PAGE OF PAGES

amendment of solicitation/modification of contract

8601 Adelphi Road - Suite 3340

College Park, Md 20740

Attn: Ms. Santo Plater

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 13)

CODE

FACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

[ X ]The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers Error! Reference source not found. [ ] is extended, [ X ] Error! Reference source not found.is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 8 and 15, and returning __1__ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

a. this change order is issued pursuant to: (Specify authority) the changes set forth in item 14 are made in the contract order no. in item 10a.

b. the above numbered contract/order is modified to reflect the administrative changes (such as changes in paying office, appropriation date, etc.) set forth in item 14, pursuant to the authority of far 43.103(b).

c. this supplemental agreement is entered into pursuant to authority of:

d. other (Specify type of modification and authority)

E. IMPORTANT: Contractor [ X ] Error! Reference source not found.is not, Error! Reference source not found. [ ] is required to sign this document and return copies to the issuing office.

14. description of amendment/modification (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Solicitation:NAMA-08-Q-0051 polyester Film SLEEVES – MAP SIZES

See attached questions received and answers.

END OF AMENDMENT NO. 1

Contracting Officer

(Signature of person authorized to sign)

(Signature of Contracting Officer)

NSN 7540-01-152-8070

PREVIOUS EDITION UNUSABLE

30-105

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

Questions & Answers for RFP NAMA-08-Q-0051 polyester Film SLEEVES – MAP SIZES

Question 1.

When the tables refer to a "Map size" what does this mean? Is the size listed the size of a map that will be placed in the sleeve or is the size listed the interior dimension of the sleeve?

Answer.

The size refers to the overall sleeve size. The maps or oversize documents that are inserted in the sleeve are slightly smaller than the sleeve.

Change to Solicitation: None

Question 2.

Our equipment puts a .25" hermetic heat seal on the material. Thus if a bag were specified to be 18" by 35" with a seal on the long side and bottom the interior dimension would actually be 17.75" by 34.75". Is this acceptable?

Answer.

Yes, it is. This is the size the Special Media Archives Services Division (NWCS) and the Preservation Programs (NWT) have been ordering for a while and it has been acceptable. They are all aware of the .25" seal and know to take that into account.

Change to Solicitation: None

Question 3.

Can you provide the actual quantities purchased over the last few years for each CLIN?

Answer.

This question is basically irrelevant to the needs specified in our contract requirements. The estimates are based on an assessment of existing preservation needs and expected new accessions.

Change to Solicitation: None

Question 4.

Is the seal on the sleeve going on the very edge of the bag or how much space is permitted from the edge of the bag to the seal (1/8”, ¼”)?

Answer.

The seal should go to the very edge as is defined by "edge welding" (heat). There is nearly no perceptible space between the edge of the sleeve and the seal.

Change to Solicitation: None

Question 5.

What is the actual thickness of the required seal itself? As some equipment produces a wider seal than others.

Answer.

The seal should be accomplished through edge welding and in as much as it should be free of planar distortion (i.e., must rest flat on a flat surface). Nearly no perceptible thickness is the standard.

Change to Solicitation: None

Question 6.

The map sizes indicated, how much room or space should the sleeve allow around the outside of the map when it is placed inside the sleeve?

Answer.

The sizes indicated are the actual exterior dimensions of the sleeves.

Change to Solicitation: None

Question 7.

Is it acceptable to have a small edge of poly on the outside of the seal?

Answer.

No, it is not. The seal should be complete, clear, and continuous.

Change to Solicitation: None

End of Questions and Answers