NALF Fentress U-F1 IFB LO10766 326.8 acres 2020 FINAL-RECO SIGNED.pdf

LO-10766

INVITATION FOR BIDS TO LEASE

GOVERNMENT LAND FOR AGRICULTURAL PURPOSES

May 15, 2020

1. LOCATION OF PROPERTY DEPARTMENT OR AGENCY

Naval Auxiliary Landing Field Fentress Department of the Navy (DON)

Unit –F1 (approx. 326.8 acres) By: Naval Facilities Engineering Command, Chesapeake, VA Mid-Atlantic: AM1-VW

9324 Virginia Avenue

Norfolk, VA 23511

2. DESCRIPTION

Unit-F1 is located at Naval Auxiliary Landing Field Fentress, Chesapeake, Virginia as shown on

Exhibit A. The gross area of 326.8 acres includes access roads and drainage ditches. The bid amount should reflect the total 326.8 acres.

The 326.8 acres is considered a single farming unit. The land is wet and requires drainage. The land capability is Class IIIW for soil type 71 Acredale silt loam. The land capability is Class III when properly drained. Open ditch drainage is required to assure production.

Mowing of ditch banks is required every other year of the lease. Mowing must be completed by

31 December. If this poses a problem for the lessee, lessee should notify the NAVFAC MID-

ATLANTIC Agricultural Lease Manager, Bryan Alexander at 757-341-1656.

All conservation practices shall be performed in accordance with standard specifications of the

USDA Natural Resources Conservation Service (NRCS). The Lessee shall utilize the technical services of the local Field Office located at the Municipal Center, Chesapeake, Virginia, in the design, layout, construction, and supervision of the conservation practices performed. All improvements shall become the property of the government at the expiration of the lease.

3. BID RECEIPT

Sealed bids will be accepted via mail, email, or in person until 2:00PM, EST, 16 June 2020 . Due to

COVID-19 Restrictions, email bids are preferred. Please send email submissions to velta.williams@navy.mil. Bids submitted in person will only be accepted on Wednesdays from 8:00 am to 2:00pm at Naval Facilities Engineering Command, Mid-Atlantic, 9324 Virginia Avenue in Building

Z140, 1st Floor Room 114 at Naval Station Norfolk, Virginia, 23511. If you are unable to submit your bids during the times listed above, you may schedule an appointment with Velta Williams, the Real Estate

Specialist, via email velta.williams@navy.mil or by phone at 757-341-0836.

The Bid Opening will be conducted via conference call on Wednesday, 17 June 2020 at

2:00pm. Proposers are encouraged and invited to call into Conference Call number 515-606-5378, using mailto:velta.williams@navy.mil mailto:scott.slankard@navy.mil

Passcode 484171#. Arrangements for inspection of the property may be made or further information obtained by contacting Velta Williams, the Real Estate Specialist, Naval Facilities Engineering

Command, Mid-Atlantic, Norfolk, Virginia at telephone (757) 341-0836 or email velta.williams@navy.mil.

4. LEASING INFORMATION

Period of Lease. The term of this lease shall begin on 1 July 2020 and end on 31 December 2021, unless sooner terminated in accordance with the provisions of article 10H hereof. Lessee may request to extend the term of this lease for eight (8) additional periods of one (1) year each by delivery to the local government representative of written notice of its intention to extend no later than ninety (90) days prior to the expiration of the then current term: Provided, no extension shall be granted which creates a total term in excess of ten (10) years.

a. Use. Farming operations are to be restricted to the production of corn, soybeans, small grains, cotton, or hay/silage crops. When agreeing to the terms and conditions of the agricultural lease, special attention shall be paid to crop selection and its underlying impacts to Bird/Animal Strike Hazard (BASH) program.

b. General Terms and Conditions. The lease will be on standard lease form NAVFAC

11011/22 (REV. 7-75) for agricultural/grazing use and subject to all General Provisions, Special Provisions and Exhibits thereof. This lease document is attached as enclosure (1).

c. Requirement to Execute Lease. The lease award will be made to the responsive bidder submitting an acceptable offer at the highest rent. After award, and within seven (7) days, the successful bidder will be required to formally execute a lease document consisting of Lease

Form, NAVFAC 11011/22, General Provisions, Special Provisions and Exhibits.

d. Soil and Water Conservation Plan. A Soil and Water Conservation Plan has been prepared and is included as a part of the lease agreement. All farming conducted under the lease shall be in accordance with the Soil and Water Conservation Plan. This Soil and Water

Conservation Plan is attached as Exhibit A.

e. Environmental Condition of Property (ECP) Report. An ECP Report has been prepared and is attached hereto as part of the bid package. It provides bidder with an overall summary of the environmental condition of the subject property.

f. Additional Restrictions. As will be required by the lease, the following additional restrictions are imposed on the use of the aforesaid land proposed for leasing:

i. No substance shall be released into the air from the leased lands that could impair visibility including, without limitation, emissions such as steam, dust and smoke.

ii. Groundwater shall not be utilized for consumption or crop irrigation without further Navy evaluation and written approval. Construction or other activities that could require dewatering should not occur without further Navy evaluation and written approval.

iii. No lights shall be constructed, maintained, directed or allowed to shine from the said leased lands, which could interfere with or impair pilot vision. All light emissions must be shielded to prevent them from being used as geographic reference pints by aircraft personnel.

iv. No electrical emissions shall be emitted from sources situated on said leased lands which could interfere in any way with aircraft communications systems, ordnance or navigational equipment now in existence or hereinafter invented.

v. No garbage shall be dumped or placed and no feeding stations or other facilities attractive to birds shall be constructed or maintained on said leased lands. All trash, debris and empty pesticide containers shall be removed from Government property and properly disposed of each day at Lessee’s expense.

vi. Relic or antique hunting and recovery is prohibited.

vii. Aerial crop dusting, unless specifically authorized by permit, is prohibited.

viii. Hunting on the leased land is permitted. The Station is responsible for coordinating the hunting program with the Lessee. Excessive damage by these activities must be reported immediately to the Agricultural Lease Manager, Bryan Alexander and the NAS Oceana

Natural Resources Specialist, Michael Wright at 757-433-3461.

ix. A cultivation regimen of cutting, no-till seed drilling and discing to a depth no greater than 16 cm (6.4 inches) below the surface shall be followed.

g. Pre-Work Conference. A pre-work conference will be held with the successful bidder to delineate activities in the leased area.

h. Pesticides. A report of pesticide use must be submitted in accordance with the Soil and Water

Conservation Plan.

i. Prohibition of Cost Assistance in Conservation Practices. The Lessee is prohibited from participating in any subsidy program of the Federal Government relative to either the use, or abstention from use, of the leased premises. This Lessee is therefore ineligible for any cost sharing assistance under the Department of Agriculture’s Conservation Program.

5. RIGHT OF ENTRY

Navy reserves the right of entry to install monitoring wells and to sample soil, sediment, groundwater, and surface water as it deems necessary, in its own discretion.

6. BIDDING INFORMATION

j. Instructions for Submitting Bids Interested parties shall submit their bid via mail, email submission, or in person during limited hours to Naval Facilities Engineering Command, Mid-Atlantic, Room 114, AM1-VW, 9324 Virginia Avenue Norfolk, Virginia 23511 on the attached “Bid Form to Lease Property,” by 2:00PM, EST, 16 June 2020.

Due to COVID-19 Restrictions, email bids are preferred. Please send email submissions to velta.williams@navy.mil. Bids submitted in person will only be accepted on Wednesdays from

8:00 am to 2:00pm at Naval Facilities Engineering Command, Mid-Atlantic, 9324 Virginia

Avenue in Building Z140, 1st Floor Room 114 at Naval Station Norfolk, Virginia, 23511. If you are unable to submit your bids during the times listed above, you may schedule an appointment with Velta Williams, the Real Estate Specialist, via email velta.williams@navy.mil or by phone at 757-341-0836.

The Bid Opening will be conducted via conference call on Wednesday, 17 June 2020 at

2:00pm. Proposers are encouraged and invited to call into Conference Call number 515-606-

5378, using Passcode 484171#. Arrangements for inspection of the property may be made or further information obtained by contacting Velta Williams, the Real Estate Specialist, Naval

Facilities Engineering Command, Mid-Atlantic, Norfolk, Virginia at telephone (757) 341-0836 or email velta.williams@navy.mil.

k. Right to Reject Bids. The Government reserves the right to reject any and all bids when such rejection is in the interest of the Government.

l. Bid Submission. Bids shall be submitted only upon the items of bids stated in this IFB specifications. Bids upon other basis shall be rejected. Bids that do not acknowledge all amendments, or that are not submitted on the prescribed forms, may be rejected.

m. Late Bids, Modifications of Bids or Withdrawals of Bids.

mailto:velta.williams@navy.mil

i. Any bid received at the office designated in the solicitation after the time specified for receipt, and before the time of bid opening, will not be considered unless:

1. It was sent registered or certified mail not later that the fifth calendar day prior to the date specified for the receipt of bids (e.g., a bid submitted in response to a solicitation requiring receipt of bids by the 20th of the month must have been mailed by the 15th or earlier).

2. It was sent by mail, (or facsimile, if authorized) or hand carried (including delivery by a commercial carrier) and it is determined by the Government that the late receipt was due solely to mishandling by the Government after receipt at the Government installation.

3. It was sent by email and it is determined by the Government that the late receipt was due solely to mishandling by the Government after receipt at the

Government installation.

ii. Any modification or withdrawal of bid is subject to the same conditions in (i) above. A bid may also be withdrawn in person, during limited times referenced above, or by email by a bidder or his authorized representative, provided their identity is made known and they sign a receipt of the bid, but only if the withdrawal is made prior to the exact time set for receipt of bids.

iii. The only acceptable evidence to establish:

1. The date of mailing of the late bid, modification, or withdrawal sent either by email, registered or certified mail is the U.S. Postal Service postmark on the wrapper on the original receipt from the U.S. Postal Service. If neither postmark shows a legible date, the bid, modification or withdrawal shall be deemed to have been mailed late. (The term “postmark” means a printed, stamped, or otherwise placed impression that is readily identifiable without further action as having been supplied and affixed on the date of mailing by the employees of the U.S. Postal Service.)

2. The time of receipt of the Government installation is the time/date stamp of such installation on the bid wrapper or other documentary evidence of receipt maintained by the installation.

iv. Notwithstanding the above, a late entry of an otherwise successful bid that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted.

PAUL A. MOOMAW

Real Estate Contracting Officer

By direction of the Commanding Officer

Encl.

Lease Agreement (with attachments)

Environmental Condition of Property Report

Soil and Water Conservation Plan

Pesticide Spill Prevention and Management Plan

BID FORM TO LEASE PROPERTY

Reference: Location of Property:

Invitation for Bids to Lease Naval Auxiliary Landing Field Fentress

Government Property at: Unit- F1 (approx. 326.8 acres)

Naval Auxiliary Landing Field Fentress Chesapeake, Virginia

Unit- F1 (approx. 326.8 acres)

Chesapeake, Virginia

To: Commanding Officer, Naval Facilities Engineering

Command (NAVFAC), Mid-Atlantic, Room 114 AM1-VW

9324 Virginia Avenue

Norfolk, Virginia 23511

Date: __________________________

In compliance with your Invitation for Bids of the above date, the undersigned hereby offers to lease the property described in the above referenced Invitation, as follows:

Unit F1 Approximately 326.8 acres Annual Cash Rental $______________

The bid amount should reflect the total 326.8 acres.

It is understood and agreed that upon acceptance of the bid, I will promptly execute and return to

Naval Facilities Engineering Command, Mid-Atlantic, a lease covering the use of said premises.

Name: ___________________________

Address: _________________________

Phone: ___________________________

BID FORM TO LEASE PROPERTY

Reference: Location of Property:

Invitation for Bids to Lease Naval Auxiliary Landing Field Fentress

Government Property at: Unit-F1 (approx. 326.8 acres)

Naval Auxiliary Landing Field Fentress Chesapeake, Virginia

Unit F1 (approx. 326.8 acres)

Chesapeake, Virginia

To: Commanding Officer Naval Facilities Engineering

Command (NAVFAC), Mid-Atlantic, Room114, AM1-VW

9324 Virginia Avenue

Norfolk, Virginia 23511

Date: __________________________

In compliance with your Invitation for Bids of the above date, the undersigned hereby offers to lease the property described in the above referenced Invitation, as follows:

Unit F1 Approximately 326.8 acres Annual Cash Rental $______________

The bid amount should reflect the total 326.8 acres.

It is understood and agreed that upon acceptance of the bid, I will promptly execute and return to

Naval Facilities Engineering Command, Mid-Atlantic, a lease covering the use of said premises.

Name: ___________________________

Address: _________________________

Phone: ___________________________