NahHerb[1].pdf

This is a solicitation document for a tire chain commodity contract issued by the Maine Department of Transportation (MaineDOT) that extends availability to other State of Maine agencies, political subdivisions, and school districts. The contract seeks tire chains meeting NACM specification 92805 and ASTM E18 hardness standards, configured as V-Bar with Cam Side Chain sets for two-wheel applications. Required products include tire chains in multiple sizes ranging from 225/75R16 through 315/80-22.5, cross chains for sizes 11R22.5, 12R22.5, and 14.00X24, and chain and spring adjusters for loader and grader tires. Proposals were due September 19, 2012, with the contract term set for one year from the date of award. A 30-day industry warranty applies to all delivered products.

Pricing must remain firm throughout the contract duration with all transportation, pickup, and delivery charges prepaid by the contractor on an F.O.B. destination basis. The State of Maine is exempt from federal excise and state sales taxes, and the State Procurement Card is an acceptable payment method with no surcharges permitted. Orders up to $5,000 are submitted via email as PDF files, while larger orders require approval and encumbrance by the Division of Purchases' Buyers. Invoices must reference the Master Agreement Number and Customer Number and be issued within 30 days of delivery. The Division of Purchases reserves the right to extend the contract beyond the stated expiration date with contractor consent or to cancel with thirty days' written notice if terms and conditions are not met. Successful bidders must be willing to extend contract pricing to political subdivisions and school districts throughout Maine.