RFI NAFUA1-27-I-0001.pdf

DEFENSE LOGISTICS AGENCY

HEADQUARTERS

8725 JOHN J. KINGMAN ROAD

FORT BELVOIR, VIRGINIA 22060-6221

DM-Q

30 Oct 2026

Request for Information (RFI): 2026 McNamara Headquarters Complex Holiday Social

RFI Number: NAFUA1-27-I-0001

BLUF: Defense Logistics Agency Family and Morale, Welfare, and Recreation (DLA FMWR) is conducting market research to identify eligible commercial vendors, local craft merchants, corporate sponsors, and advertisers for the annual McNamara Headquarters Complex (HQC)

Holiday Social taking place on December 10, 2026.

This RFI solicits capabilities, product offerings, and expressions of interest from local merchants, particularly holiday-themed craft, gifts, artisanal vendors—as well as corporate sponsors and advertisers seeking visibility across our campus community of 6,000 personnel, with an anticipated event attendance of 1,000+ patrons. All vendor registration proceeds directly support our Warfighters and their families through DLA FMWR morale and quality-of-life programs.

1. Event Overview

• Event Name: 2026 HQC Holiday Social

• Host Activity: DLA Family and Morale, Welfare, and Recreation (FMWR)

• Date: Thursday, December 10, 2026

• Event Time: 10:00am to 3:00pm (Setup no later than 9:00am)

• Location: McNamara Headquarters Complex, 8725 John J. Kingman Rd. Fort Belvoir, Virginia (indoor event)

• Event Theme & Focus: Seasonal holiday gathering featuring local gift and craft markets, festive activities, and community outreach.

2. Background

• The Defense Logistics Agency (DLA): DLA is a global combat support agency within the Department of War responsible for providing logistics, acquisition, and technical services to the U.S. military and federal partners. DLA supports worldwide operations through supply chain management, contracting, and enterprise logistics solutions that sustain readiness across the Joint Force.

• The DLA Headquarters Complex (HQC): Located at Fort Belvoir, Virginia, the HQC is home to multiple tenant organizations and federal partners supporting national defense logistics missions. In addition to DLA Headquarters, the complex supports personnel from other Department of War and federal activities operating within the HQC footprint.

• DLA Family and Morale, Welfare, and Recreation (FMWR): DLA FMWR programs support the readiness, resilience, and quality of life of the DLA workforce and their families by providing community-building activities, recreational programming, and workforce engagement initiatives across the DLA enterprise. DLA FMWR delivers programs designed to enhance morale, strengthen organizational culture, and foster a sense of community among civilian employees, military members, and eligible family patrons. All vendor registration fees and sponsorship funds directly support

Warfighters and their military and civilian families.

3. Audience and Reach

The McNamara Headquarters Complex is home to 6,000 military and civilian personnel, representing:

• Defense Logistics Agency (DLA)

• Defense Contract Audit Agency (DCAA)

• Defense Technical Information Center (DTIC)

• Defense Threat Reduction Agency (DTRA)

The HQC Holiday Social is one of the complex's marquee winter events, drawing an anticipated attendance of 1,000+ personnel. It provides an exceptional opportunity for local craft makers and businesses to display seasonal goods and connect with an active defense community.

4. Vendor, Sponsorship, & Advertising Opportunities

Opportunity

Type

Cost / Terms Ideal Participant Description & Inclusions

Holiday / Craft

Vendor

Tabling

$250.00 per table space

Local artisans, holiday gift makers, handcrafted specialties, apparel, and festive goods

Includes one (1) 6-foot table and two (2) chairs inside the designated event space.

Registration directly benefits

Warfighter welfare programs.

Event

Sponsorship

Custom packages / tiers available upon request

Regional and national corporations, financial institutions, and community partners

Direct brand alignment and prominent event visibility to thousands of defense personnel and leaders.

Event

Advertising

Variable rates based on media placement

Businesses seeking high-impact, targeted workforce exposure

Digital signage, printed promotional placements, and official event directory features.

5. Contractual, Payment, & Base Access Terms

1. Formal Contract Requirement: Submission of an RFI response does not finalize booth assignment. A binding Nonappropriated Fund (NAF) contract administered through the

DLA NAF Contracting Office is required to confirm vendor participation.

2. Payment Deadline: Full payment of $250.00 per table space must be received no later than November 24, 2026, to finalize registration.

3. Provided Equipment: DLA FMWR supplies one (1) 6-foot standard table and two (2) chairs per paid vendor space. Vendors must provide their own tablecloths, displays, signage, and card processing/POS capabilities (cellular data connection is recommended).

4. Base & Building Security Requirements:

o Fort Belvoir is a controlled-access military installation. All vendor personnel entering the installation must present valid REAL ID–compliant identification or an authorized federal credential.

o Commercial vehicles are subject to physical inspection at designated installation gates.

o Background vetting forms must be returned promptly following contract award to guarantee gate and facility entry clearance.

6. Submission Guidelines and Important Dates

• RFI Response Deadline: November 18, 2026, by 4:00 PM EST

• Contract Finalization & Payment Due Date: November 24, 2026

• Event Date: December 10, 2026

Interested vendors, sponsors, and advertisers must complete the attached Vendor Application &

Information Sheet (Section 8) and return it via email to the primary point of contact below.

Primary Point of Contact (POC)

Marta Picarra Vargues

Marketing & Sponsorship Manager, DLA HQC FMWR

Email: Marta.PicarraVargues@dla.mil

Telephone: (571) 926-3123

7. Disclaimer & Legal Notices

This RFI is issued solely for market research and planning purposes. It does not constitute a

Request for Proposal (RFP), Invitation for Bid (IFB), or an obligation on the part of DLA

FMWR or the Department of War to enter into any agreement or fund vendor activities. All expenses associated with responding to this RFI are the sole responsibility of the responding party.

mailto:Marta.PicarraVargues@dla.mil

8. Vendor Application & Capability Information Sheet

Please complete all fields below and submit to Marta.PicarraVargues@dla.mil by November

18, 2026, at 4:00 PM EST.

A. Business & Entity Identification

• Legal Business Name: ____________________________________________________

• Doing Business As (DBA), if applicable: __________________________________

• SAM.gov Unique Entity Identifier (UEI): _________________________________

B. Primary Point of Contact

• Contact Name:

• Title / Position: _______________________________________________________

• Phone Number: ___________________________

• Email Address: __________________________________________________________

• Mailing Address: ________________________________________________________

C. Participation Category (Check all that apply)

• Holiday Craft / Merchant Tabling ($250 per space) o Number of tables requested: [ ] 1 Table ($250) [ ] 2 Tables ($500)

• Corporate Sponsorship Opportunities [ ]

• Commercial Event Advertising [ ]

D. Product / Service Description & Holiday Theme Alignment

Provide a concise summary of the items or services you plan to offer (e.g., handcrafted jewelry, holiday ornaments, baked goods/confections, seasonal decor, apparel, corporate informational booth):

E. Operational Requirements

• Will your booth require access to standard electrical power? [ ] Yes [ ] No

(Note: Electrical outlets are limited and allocated on a first-come, first-served contracted basis).

• Number of personnel attending the booth on event day (Max 2 per table): ______

F. Acknowledgements & Signature

By signing below, the applicant acknowledges that this submission is an expression of interest, that a finalized DLA NAF contract and receipt of payment by November 24, 2026, are mandatory to secure space, and that all booth attendants must comply with Fort Belvoir base access and security screening protocols.

Authorized Representative Name: ________________________________________

Signature: ________________________________________ Date: _________ mailto:Marta.PicarraVargues@dla.mil