NAFUA1-25-Q-0014.pdf

NAFUA1-25-Q-0014

June 26, 2025

Defense Logistics Agency NAF Contracting Office 8725 John J. Kingman Rd Suite 1134 Fort Belvoir, VA 22060

Subject: REQUEST FOR QUOTATION (RFQ) NAFUA1-25-Q-0014

Dear Prospective Offeror:

1. This request for quote is for a contractor to provide all materials, labor, supervision, and incidentals to operate a unisex barber shop aboard Andrew T. McNamara Headquarters Complex, 8725 John J. Kingman Rd, Fort Belvoir, Virginia.

2. Please provide a quotation based upon your best monthly commission and/or flat fee that is payable to the NAFI. The NAFI will not pay for any services rendered as the contract type is a concessionaire agreement.

3. Please respond to this RFQ by emailing response to the Contracting Officer, Michael B.

Thompson, at e-mail: michael.3.thompson@dla.mil no later than 10:00 a.m. (EST) Thursday, 10 JULY 2025 (or sooner if possible) in order to be considered timely. Any quote, modification, revision, or withdrawal of a quote received after the exact time specified above shall be determined as late and will not be considered unless received before award is made, the Contracting Officer determines that accepting the late quote would not unduly delay the acquisition, and it was the only quote received. All questions will be due no later than 01:00 p.m. (EST), Tuesday, 8 JULY 2025 (or sooner if possible) in order to be considered timely. Please contact Michael B. Thompson with additional questions at the above noted email address.

4. Please provide a quote for the line item(s) (CLINs) listed below. List Shipping as F.O.B Destination or F.O.B Origin. For F.O.B Destination: all Shipping Costs/other fees shall be included in the Line Item pricing. Failure to quote on all CLINs or failure to submit all 42 pages of this RFQ with all applicable clauses/provisions filled in will render the quote unacceptable and ineligible for award consideration in the absence of discussions.

5. Amendments to the RFQ: The NAFI reserves the right to amend this RFQ before the closing date. Any amendments will be issued in writing and will be binding on all Offerors. It is the Offeror's responsibility to check for amendments before submitting their quote.

6. Format and Content of Quotes: Quotes shall include the following:

a. Cover Letter: A brief cover letter introducing the Offeror and summarizing the proposed commission percentage or flat fee.

b. Technical Proposal: Addressing Factor 1 (Technical Capability) and Factor 2 (Operational Plan) as detailed in the RFQ.

c. Financial Proposal: Clearly stating the proposed commission percentage or flat fee.

d. Completed RFQ Forms: Any forms provided within the RFQ must be completed and included with the quote.

7. The NAFI requests the quote to be effective for 30 days after submission.

mailto:michael.3.thompson@dla.mil

8. Site Visit (Non-Mandatory). A non-mandatory site visit is scheduled for July 2, 2024, at 10:00 AM Eastern Standard Time (EST). The purpose of the site visit is to allow potential offerors the opportunity to familiarize themselves with the site conditions and ask questions relevant to this solicitation. The site visit will take place at 8725 John J. Kingman Rd, Fort Belvoir, VA 22060.

Contractors interested in attending the site visit must RSVP with the Contracting Officer no later than July 1, 2024, at 12:00 PM EST. RSVPs should be via email to michael.3.thompson@dla.mil. Please provide the following information in your RSVP:

Company Name

Number of Attendees Full Name of Each Attendee

Attendees should arrive no later than 9:30 AM EST to allow time for security processing and issuance of visitor passes. Valid government-issued Real ID compliant photo identification is required for all attendees.

Special Notes and Instructions:

1. Basis for Award. The NAFI will award a concessionaire contract resulting from this Request For Quotation (RFQ) to the responsible Offeror whose quote conforming to the RFQ represents the best value to the NAFI, considering the highest commission percentage or highest flat fee offered alongside demonstrated technical acceptability. Failure to acknowledge any Amendments may result in your quote not being considered for award. The contract type shall be Concessionaire (Revenue-Generating). For the Technical Response - The quote shall consist of narrative and supporting data that address all technical requirements contained in the RFQ. The quote shall be clear, concise, and shall include sufficient detail for effective evaluation. The Offeror’s technical quote must address the following elements:

Factor 1: Technical Capability Factor 2: Operational Plan

2. Evaluation and Award Factors.

The Offeror who is deemed responsible and responsive and offers the Highest Commission Percentage or Highest Flat Fee , while meeting minimum technical acceptability requirements, will be determined to represent the best value. Technical acceptability will be determined by an evaluation of the quoted requirements against the criteria outlined in the solicitation, accepting offers that meet or exceed these criteria with proposed solutions that are substantially equivalent or superior to the described items. Quotes will be initially ranked from highest to lowest based on the proposed commission percentage or flat fee. The NAFI will then evaluate the top three ranked quotes for technical acceptability. However, the NAFI reserves the right to evaluate additional quotes for technical acceptability if deemed to be in the best interest of the NAFI. If additional quotes are evaluated for technical acceptability, they will be evaluated in descending order of the offered commission percentage or flat fee. Award will be made to the responsible Offeror whose quote offers the highest commission percentage or flat fee among the technically acceptable quotes. The NAFI may utilize market research and industry data to ensure the offered commission percentage or flat fee is fair and marketable. Examples of such research include, but are not limited to: review of commission structures or flat fees for similar concessions in comparable markets, analysis of potential gross sales based on location and projected customer traffic, and consideration of the value provided to the NAFI beyond the direct financial return.

mailto:michael.3.thompson@dla.mil

Factor 1 - Technical Capability (ability to effectively operate the concession, relevant experience, staffing plans, etc.)

Factor 2 - Operational Plan (including proposed hours of operation, marketing strategies, customer service plans, sanitation and hygiene protocols, and inventory management of barber supplies and products)

A written notice of award or acceptance of an offer e-mailed or otherwise furnished to the successful Offeror shall result in a binding contract without further action by either party. Before the Offeror’s specified expiration time, the NAFI may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

3. Registrations. To be eligible for award, Offerors must be determined responsible. Offerors are encouraged to register through the System for Award Management (SAM) or if already registered, Offerors must be current. To register or update Reps & Certs that are not current go to https://sam.gov/portal/public/SAM/ and provide information.

https://sam.gov/portal/public/SAM/

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

B-1. GENERAL. This is a procurement of the Defense Logistics Agency (DLA) One

Fund Morale, Welfare, and Recreation (MWR), a Department of the Army Nonappropriated Funds Instrumentality (NAFI), hereinafter referred to as NAFI.

B-2. TYPE OF CONTRACT. It is anticipated that this solicitation is to be awarded as a Concessionaire (revenue-generating) type contract with a Base Year of One (1) year.

B-3. SUPPLIES AND/OR SERVICES PRICE/COST SCHEDULE. Offeror is to fill in the proposed pricing table below. The Government anticipates a labor mix from the below list of CLINS that will be utilized for issuing task orders against the contract.

B-4. AWARD. Upon award of contract, Sections K, L, and M of the solicitation will be removed, and the Contractor’s technical proposal, including any revisions will be incorporated by reference, subject to Clause I.8 (Order of Precedence).

B-5.

CLIN

Contractor shall pay either monthly concessionaire fee or commission/percentage of gross sales, whichever is higher.

Item No.

Description Monthly

Concessionaire Fee Commission/Percentage of Gross Sales

Barber Shop Concession – Base Period July 28, 2025 – July 27, 2026

SECTION C – WORK STATEMENT

Statement of Work: Unisex Barbershop at Defense Logistics Agency Headquarters Complex

1.0. Introduction

This Statement of Work (SOW) outlines the requirements for a contractor to operate a full-service, unisex barbershop at the Andrew T. McNamara Headquarters Complex located in Fort Belvoir, Virginia. The barbershop will provide hair care services to DLA employees, military personnel, and authorized patrons. This is a concessionaire agreement where the contractor operates the barbershop in exchange for a flat-fee paid to the Nonappropriated Fund Instrumentality (NAFI).

2.0. DEFINITIONS

a. Activity: Any Morale, Welfare and Recreation facility or function.

b. Contracting Officer (KO): A person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings

c. Contracting Officer’s Representative (COR): The COR serves as the liaison between the Concessionaire and the Contracting Officer and is appointed by the

Contracting Officer, in writing. Concessionaires shall be provided a copy of the

COR’s appointment letter.

d. Contractor/Concessionaire: The person or entity who has been awarded the contract to provide services described in the resulting contract.

e. Days: Defined as calendar days unless otherwise stated in the solicitation.

f. DFMWR: The Directorate of Family Morale, Welfare and Recreation.

g. Eligible Patrons: Individuals authorized to obtain and purchase services from the DFMWR. (see AR 215-1, Table 6-1- MWR patronage authorization)

h. Government: “Government” or “entity of the Government” means any entity of the legislative or judicial branch, any executive agency, military department, government corporation, or independent establishment, the U. S. Postal Service, or any Nonappropriated Fund Instrumentality of the Armed Forces. Under this contract, the term “Government” shall generally refer to the NAFI or Fund. The term may also refer to other Federal Agencies having jurisdiction under this contract.

i. Gross Receipts: Except as provided herein, is defined to be all money, cash receipts, assets, property, or other things of value, including but not limited to gross credit and cash sales, rentals, fees and commissions made or earned by the Contractor, exclusive of state or local sales tax.

j. Gross Revenue: Total dollars paid by customers for all services rendered on goods sold, excluding (1) any gratuities or service charges added to a patron’s bill in lieu of gratuities, which the Contractor is obliged to turn over to an employee, (2) an amount equal to all credits or refunds made to patrons and (3) all sales taxes deemed payable.

k. NAFI: “Nonappropriated Fund Instrumentality” (NAFI). An integral DoD organizational entity, which performs an essential Government function. It acts in its own name to provide or assist other DoD organizations in providing morale, welfare, and recreational programs for military personnel and civilians. It is established and maintained individually or jointly by the heads of the DoD components. As a fiscal entity, it maintains custody of and control over its nonappropriated funds. It is responsible for the prudent administration, safeguarding, preservation, and maintenance of those appropriated fund resources made available to carry out its function. With its nonappropriated funds, it contributes to the morale, welfare and recreational programs of other authorized organizational entities when so authorized. It is not incorporated under the laws of any State or the District of Columbia and enjoys the legal status of an instrumentality of the United States. The Nonappropriated Fund

Instrumentality (NAFI) that is a party to this contract is a nonappropriated fund instrumentality of the Department of the Army.

l. NTP: Notice to Proceed

m. Offeror: The person or entity submitting a proposal in response to the Request for Proposal (RFP). After the contract is awarded, this term will refer to the person or entity that was awarded the contract as the Contractor/Concessionaire.

n. Quality Assurance: Those actions taken by the NAFI to check Contractor’s

Quality Control methods to determine if they meet the requirements of this contract.

o. Quality Control: Those actions taken by the Contractor to ensure that the services are performed according to the terms and conditions of the contract.

3.0. Objectives

The objective of this SOW is to secure a qualified contractor to provide high-quality, professional barbershop services in a clean, safe, and customer-focused environment, consistent with the standards expected at the DLA Headquarters Complex.

4.0. Scope of Work

The contractor shall provide all equipment, labor, materials, incidentals, and supervision to operate a barbershop at DLA Headquarters Complex, Fort Belvoir, Virginia, including but not limited to:

a. Providing skilled and licensed barbers and stylists.

b. Performing a full range of barbershop services for men and women.

c. Maintaining a clean and sanitary environment.

d. Managing inventory and supplies.

e. Collecting payments and managing finances.

f. Adhering to all applicable federal, state, and local regulations, including licensing and safety requirements.

g. Providing excellent customer service.

h. Barber/Haircut services shall be offered on a first come first serve basis. An appointment system is authorized for Barber/Hair Care services that require longer than 30 minutes to complete.

i. Prices shall be posted neatly in a conspicuous place and shall be competitive with and no higher than those in the local market area for the same or similar services.

i. Prices may be changed only with prior written approval from the

Contracting Officer.

j. The Concessionaire shall not provide free merchandise or services except in conjunction with promotional programs approved by the Contracting Officer.

k. The Concessionaire shall accept the following debit/credit cards at a minimum:

Master Card and VISA. Concessionaire may accept other credit cards accepted in the Contractor’s commercial trade. The Concessionaire is solely responsible for the payment of any fees, charge backs, and other costs levied by the debit/credit card(s) issuing companies and/or banks. The Concessionaire shall be responsible for the collection from authorized patrons of all monies due.

l. Waste materials and soiled linens will be stored in closed receptacles.

m. All Health Protection Condition (HPCON) guidelines will be followed.

5.0. Specific Requirements

5.1. Services Offered

The barbershop shall offer, at a minimum, the following services:

a. Haircuts (men's and women's)

b. Military haircuts (meeting all applicable regulations below for the respective servicemember/patron)

i. DAFI 36-2903, Department of the Air Force Dress & Appearance

ii. AR 670-1, Wear and Appearance of Army Uniforms and Insignia

iii. NAVPERS 15665J, US Navy Uniform Regulations

iv. MCO 1020.34H, Marine Corps Uniform Regulations

v. COMDTINST M1020.6k, Coast Guard Uniform Regulations

c. Shampooing

d. Conditioning

e. Blow-drying and styling

f. Beard and mustache trimming

g. Hair coloring (optional, but must be clearly advertised if offered)

h. Other related services as mutually agreed upon.

5.2. Hours of Operation

The barbershop shall be open during the following hours:

a. Monday – Friday: 8:00 AM to 4:00 PM

b. Closed on Saturdays, Sundays, and Federal Holidays.

The contractor may propose alternative hours of operation for consideration by the Contracting Officer’s Representative (COR). Any changes to the operating hours require prior written approval from the COR.

5.3. Personnel Requirements

a. All barbers and stylists must possess valid and current licenses as required by the Commonwealth of Virginia to operate a barbershop.

b. The contractor shall provide proof of licensing for all personnel to the COR within

15 days of contract award and maintain updated licenses throughout the contract period.

c. All Concessionaire employees used in the performance of this contract must be able to read, write, and speak English at a fluency level sufficient for efficient performance of this contract.

d. The Concessionaire shall ensure that personnel are clean, well-groomed, and appropriately dressed for the work required. The Concessionaire shall establish and enforce a dress code that is appropriate for the types of work personnel are performing. All employee uniforms will have the Concessionaire’s logo and employee’s name in clear view. Uniforms shall be clean, pressed and free of foul odor, without holes or missing buttons or zippers and no item of the uniform shall display antisocial designs or verbiage. Personnel shall conduct themselves in a manner that shall not reflect unfavorably upon the Installation. Personnel shall meet health standards prescribed by Federal, State and local law and military regulations. All personnel must possess, and display permits and licenses as prescribed by the Commonwealth of Virginia to include all local regulations.

Concessionaire personnel shall give prompt and courteous treatment to all customers. The government reserves the right to require removal of a

Concessionaire employee from the job site who endangers persons or property or whose continued employment is inconsistent with military security or mission accomplishment.

e. Persons having communicable diseases shall not work in performance of this contract.

f. The contractor is responsible for conducting background checks on all employees in accordance with DLA security regulations. All staff must pass the background checks and security vetting to be allowed on DLA premises.

5.4. Licensing and Regulations

a. The contractor shall be responsible for obtaining and maintaining all required licenses and permits necessary to operate a barbershop in the Commonwealth of

Virginia, including but not limited to:

i. Business License

ii. Barbershop License

iii. Individual barber and stylist licenses

b. The contractor shall comply with all applicable federal, state, and local laws and regulations, including those related to:

i. Health and sanitation

ii. Safety

iii. Labor

iv. Environmental protection

c. The contractor shall adhere to all applicable DLA regulations and policies.

5.5. Equipment and Supplies

a. The NAFI will furnish the following equipment:

i. Barber chairs (2)

ii. Wall mirror

iii. Counter with two wash basins

iv. Utilities

v. Counter for Point-of-Sale system

vi. Cash register

vii. Waiting area chairs (4)

viii. Floor mats (2)

b. The contractor shall be responsible for providing all other equipment and supplies necessary to operate the barbershop, including but not limited to:

i. Clippers, scissors, combs, brushes, and other barbering tools

ii. Shampoos, conditioners, styling products, and other hair care products

iii. Towels and linens

iv. Cleaning supplies

v. Point-of-sale (POS) system

c. All equipment provided by the contractor must be in good working order and meet all applicable safety standards.

d. The contractor is responsible for the proper disposal of all waste materials in accordance with environmental regulations.

e. All supplies must meet USDA, FDA or EPA standards.

f. The Concessionaire shall provide and install all Concessionaire-owned equipment, furniture, and movable trade fixtures, if NAFI property/equipment is not used. The Concessionaire shall be responsible for ensuring that all

Concessionaire provided equipment is compliant with all DLA Installation

Management, fire and safety regulations and requirements. Concessionaire-furnished property is subject to approval by the COR and Installation

Management. All electrical equipment will carry the Underwriters Laboratories

(UL) Seal of Approval. Not less than ten (10) working days prior to the commencement date of services under this Contract, the Concessionaire shall submit to the COR a typed list of all equipment, furniture, and movable trade fixtures to be used in the performance of this contract. Each item on the list will be identified by manufacturer, model name/number, serial number, or

Concessionaire fixed asset number, as appropriate. The Concessionaire shall maintain, repair and replace, as necessary, all Concessionaire-furnished equipment, furniture, and movable trade fixtures. Title to Concessionaire-furnished equipment, furniture, and movable trade fixtures remains with the

Concessionaire. Concessionaire investment in equipment, furniture, and movable trade fixtures required by this Contract is a business risk, which the

Concessionaire assumes. It is expressly understood and agreed that neither the

NAFI nor any other agency or instrumentality of the United States Government is or shall be liable to the Concessionaire for costs of the Concessionaire’s investment in equipment furniture, and trade fixtures in the event of termination of this Contract. The Concessionaire is responsible for any and all renovation and start-up costs associated with the commencement of the Barber Shop

Concession operation. Renovation/alterations to the area designated for this concession shall be submitted by the Concessionaire through the COR to the

Contracting Officer for approval. Concessionaire shall be liable for any damage to the premises resulting from acts or omissions of the Concessionaire, concessionaire employees, or agents.

i. Each barber/hair stylist shall have the necessary “Tools of the Trade”, i.e.

electric barber shears, electric thinning shears, regular and pick combs, hand held mirror, scissors, hair dryers, shampoo etc., to perform services on any customer, regardless of ethnic origin. During operating hours at least one employee/barber/hair stylist must be able to perform services on customers of different ethnic origins.

ii. Concessionaire shall maintain and be responsible for the sanitation of all instruments (brushes, clippers, combs, towels, etc.) used in the operation.

Sanitary guidelines for operation of Barber Shops as well as procedures for handling patrons with possible communicable diseases are outlined in

AR 40-5. All barbering tools/Instruments will be washed and disinfected on a regular basis (daily at a minimum). Any tools and/or instruments disinfected in a chemical solution will be fully rinsed in running water to remove all chemicals before using on patrons. All supplies intended for use in the facility must be approved by USDA, FDA or the EPA.

iii. The space assigned for the Concessionaire to use is not to be construed as the creation of tenancy. The Concessionaire shall make no alterations to the premises without prior authorization from the Contracting Officer and will comply with all fire regulations and safety codes. At the termination of this contract, the Concessionaire shall yield up said premises in the condition it was entered upon by the Concessionaire less fair wear and tear.

5.6. Facility Maintenance

a. The contractor shall be responsible for maintaining the cleanliness and sanitation of the barbershop at all times.

b. This includes sweeping, mopping, disinfecting surfaces, and emptying trash receptacles regularly.

c. The contractor shall also be responsible for maintaining the equipment in good working order, including performing routine maintenance and repairs.

d. Normal wear and tear of NAFI-furnished equipment is acceptable. However, any damage to NAFI-furnished equipment caused by the contractor's negligence shall be the responsibility of the contractor to repair or replace at their own expense.

e. Any alterations or improvements to the facility must be approved in writing by the

Contracting Officer prior to commencement.

5.7. Financial Responsibilities

a. The contractor shall be responsible for collecting all payments from customers.

b. The contractor shall provide a detailed monthly report of gross revenue to the

COR.

c. The contractor shall pay a flat-fee to the NAFI as specified in the contract agreement.

d. The contractor shall be responsible for paying all applicable taxes.

e. The contractor must accept major credit cards (Visa, Mastercard, Discover, American Express).

f. Cash Controls:

i. Recording and Depositing: All cash received shall be immediately recorded at the point of sale and deposited in accordance with established procedures. Accountable forms, such as sales slips, guest checks, vouchers, and receipts, shall be utilized as part of the control system.

ii. Change Funds and Petty Cash: The Contractor shall maintain and control change funds and petty cash in accordance with AR 215-1 to prevent loss or theft. Proper documentation and procedures for disbursing and replenishing these funds shall be followed.

iii. Separation of Duties: The Contractor shall maintain a clear separation of duties, to the extent practicable, between personnel responsible for preparing deposits, cash receipts, and other cash handling functions.

iv. Cash Register Operation: Each cash register drawer shall be assigned to only one operator at a time, except for authorized supervisory personnel performing oversight functions.

v. Cash Reconciliation: Daily cash reconciliation shall be conducted, documenting the date and time of the count, total amount of cash by denomination, identity of the cash register or change fund, and the names of all individuals involved in the process.

vi. Point-of-Sale (POS) Systems: Where approved POS equipment and software are utilized, the Contractor shall employ the system's provided functions for cash control and reconciliation.

g. Inspections and Audits: The Contractor shall permit authorized personnel to inspect cash handling procedures, records, and equipment at any time. The

Contractor shall cooperate fully with any audits conducted to verify compliance with these cash control requirements.

h. Non-Compliance: Failure to comply with the cash control and cash register requirements outlined in this clause and AR 215-1 may result in penalties, including but not limited to contract termination.

5.8. Quality Control and Assurance

a. The contractor shall establish and maintain a quality control program to ensure that services are performed to a high standard and in accordance with the requirements of this SOW.

b. The contractor shall promptly address any customer complaints or concerns.

c. The COR will conduct a monthly inspection of the barbershop to ensure compliance with the requirements of this SOW. The contractor shall be notified of any deficiencies and shall be given a reasonable time to correct them.

5.9. Security

a. The contractor and all employees must comply with all DLA security regulations.

b. All personnel must wear identification badges visibly at all times.

c. The contractor shall be responsible for securing the barbershop when it is not in operation.

6.0. Government Furnished Items (GFI)

a. The NAFI will furnish the items listed in Section 5.5 above.

b. The contractor is responsible for the proper use and care of all GFI.

7.0. Reporting Requirements

a. The contractor shall provide a monthly report of gross revenue to the COR by the

10th day of each month.

b. The contractor shall immediately report any incidents or accidents to the COR.

8.0. Contracting Officer's Representative (COR)

a. The COR will be the primary point of contact for the contractor.

b. The COR will monitor the contractor's performance and ensure compliance with the requirements of this SOW.

c. The COR will conduct monthly inspections of the barbershop.

9.0. Period of Performance

a. The period of performance for this contract is one (1) year.

10.0. Place of Performance

a. The place of performance is the designated barbershop space on the Lower

Level, Room 0210, located at the DLA Headquarters Complex in Fort Belvoir, Virginia.

11.0. Key Performance Indicators (KPIs)

The following KPIs will be used to evaluate the contractor's performance:

a. Customer satisfaction

b. Cleanliness and sanitation

c. Compliance with regulations

d. Timely submission of reports

e. Overall quality of services

12.0 Applicable Documents

a. AR 215-1

b. AR 215-4

c. AR 40-657

d. AR 40-5

Copies of these regulations will be made available to the contractor upon written request to the COR.

13.0 Vendor Transition Schedule

a. Assume Operations. The Concessionaire shall remain at the current location (this is subject to change over life of contract) and there shall be no interruption of services.

b. Termination (Including Expiration).

i. The Concessionaire shall promptly settle their account including payment in full of all amounts due; yield up the premises, installed property and fixtures and all NAFI furnished property, clean and in good order and condition as when received (except for normal wear and tear); surrender all installation passes, decals, etc., for all employees; and complete satisfactory settlement of all customer complaints and claims. Termination of the contract does not release the contractor from the obligation to satisfactorily settle customer complaints and claims.

ii. The Concessionaire shall promptly remove all concessionaire furnished property including equipment, furniture and movable trade fixtures, and all concessionaire-owned tools of the trade and supplies. Upon failure to yield up the premises or remove concessionaire property, the COR may enter the premises, order the Concessionaire property to be removed and stored in a warehouse at the Concessionaire’s expense, and order the premises to be cleaned and restored at the Concessionaire's expense. If the Concessionaire authorizes and empowers the NAFI to take possession of Concessionaire property and dispose of same by public or private sale without notice, then from the proceeds of sale, the NAFI will satisfy all costs to the NAFI including, the cost of the sale, handling, storage, etc., and any other indebtedness to the NAFI. The NAFI shall be required to disburse any excess funds received from the sale to the

Concessionaire.

iii. The NAFI shall have the option and first right to purchase any or all of the

Concessionaire furnished property including equipment, furniture and movable trade fixtures, etc., used in the facility by Concessionaire to perform this contract. In the event of exercise of this option by the NAFI, the value of such property shall be determined by an independent appraiser obtained by the NAFI.

iv. Upon expiration of this contract, the Concessionaire shall arrange the transfer of the activity's telephone number to the new Concessionaire unless the servicing telephone company prohibits such transfer.

14.0 Pre-Performance Conference

a. The Contractor shall attend and participate in the pre-performance conference with DLA personnel, the COR, and the Contracting Officer. The pre-performance conference shall be held approximately five (5) days after contract award in person, or via teleconference prior to commencement of services. The COR will notify the Contractor of the time, date, and location for the meeting. Contractor attendance is required. This meeting is to discuss contractual administrative procedures, processes, and contractual tasks, to include, but not limited to the following:

1. Establishment of date for commencement of work.

2. Use of approaches, corridors, stairways, and other public areas.

3. Spaces for storage of materials.

4. DLA NAFI expectations.

5. Contract requirements.

6. Contractual administrative procedures and processes.

7. Process for obtaining employee badges.

8. Process for requiring maintenance on facilities.

15.0 Insurance

a. The Contractor shall, at their expense, procure and maintain, during the entire performance period of this contract, insurance of at least the kinds and minimum amount set forth herein.

b. At all times during performance, the Contractor shall maintain with the Contracting Officer a current certificate of insurance showing at least the insurance required herein, and providing 30 days written notice to the Contracting Officer by the insurance company prior to cancellation or material change in policy coverage.

c. The Contractor shall also require all first-tier Subcontractors, who will perform work on a government installation, to procure and maintain the insurance required herein during the entire period of their performance. The Contractor shall furnish (or assure that it has been furnished) to the Contracting Officer a current certificate of insurance meeting the requirements below, for each such first-tier Subcontractor, at least 5 days prior to entry of each such Subcontractor’s personnel on the installation.

d. In implementation of the insurance clause above, the Contractor shall procure and maintain:

(1) Worker’s compensation as prescribed by the laws of the State in which the work will be performed and employer’s liability insurance.

(2) General liability insurance wherein the NAFI and the United States are included as named insured, stating that such insurance is primary (secondary to or contributory with no other insurance). Policy limits of $1,000,000 per person - $1,000,000 per occurrence for injury or death, and $1,000,000 property damage per occurrence are required.

(3) The Contractor is responsible for damage or loss to his/her owned or leased equipment. Claims will be honored only if it can be shown that the NAFI was negligent and caused damage or loss to the Contractor’s equipment.

16. SECURITY. The Contractor shall comply with all applicable Department of Defense (DoD) security regulations and procedures during the performance of this contract. The Contractor shall not disclose and must safeguard sensitive information, computer systems and data, privacy act data, and Government and contracted personnel work products that are obtained or generated in the performance of this contract.

10.1 The Contractor is responsible for safeguarding information of a sensitive nature. Failure to safeguard any privileged information which may involve the Contractor or the Contractor's personnel or to which they may have access may subject the Contractor and/or the Contractor's employees to criminal liability under Title 18, section 793 and 7908 of the United States Code.

Section E - Inspection and Acceptance

E.1 INSPECTION OF SERVICES (NOV 2004) BE.002

Section F - Deliveries or Performance

F.1 TIME OF DELIVERY (NOV 2004) BF.001

F.2 STOP-WORK ORDER (NOV 2004) BF.006

Section I - Contract Clauses

I.1 NAFI DELAY OF WORK (DEC 2005) BF.012

I.2 DEFINITIONS (DEC 2022) BI.001

I.3 NONAPPROPRIATED FUND INSTRUMENTALITY (NOV 2004) BI.002

I.4 REQUIREMENTS RELATING TO COMPENSATION OF FORMER DOD

OFFICIALS (APR 2023) BI.003

I.5 CONTRACTOR LIABILITY FOR PERSONAL INJURY AND/OR PROPERTY

DAMAGE (APR 2023) BI.009

I.6 EXAMINATION OF RECORDS (MAR 2020) BI.011

I.7 INSURANCE-WORK ON A GOVERNMENT INSTALLATION AND/OR OTHER

NAFI LOCATIONS (MAR 2020) BI.012

I.8 ORDER OF PRECEDENCE (NOV 2004) BI.013

I.9 NOTICE TO THE NAFI OF LABOR DISPUTES (NOV 2004) BI.023

I.10 EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES (MAR 2020)

BI.040

I.11 SERVICE CONTRACT LABOR STANDARDS (MAY 2014) BI.041

I.12 FAIR LABOR STANDARDS ACT AND SERVICE CONTRACT LABOR

STANDARDS-PRICE ADJUSTMENT (MAY 2014) BI.043

I.13 WASTE REDUCTION (MAR 2020) BI.047

I.14 NAFI/GOVERNMENT PROPERTY INSTALLATION OPERATION SERVICES

(APR 2023) BI.054

I.15 RESTRICTIONS ON CERTAIN FOREIGN PURCHASES (DEC 2010) BI.055 ... 34

I.16 TAXES (NOV 2004) BI.067

I.17 EXTRAS (NOV 2004) BI.073

I.18 DISPUTES (NOV 2004) BI.079

I.19 PROHIBITION ON CONTRACTING FOR HARDWARE, SOFTWARE, AND

SERVICES DEVELOPED OR PROVIDED BY KASPERSKY LAB AND OTHER

COVERED ENTITIES (APR 2023) BI.080

I.20 CLEANING UP (NOV 2004) BI.090

I.21 ACCIDENT PREVENTION, FIRE PROTECTION AND SANITATION (NOV 2005)

BI.091

I.22 AVAILABILITY AND USE OF UTILITY SERVICES (MAR 2020) BI.092

I.23 CHANGES (NOV 2004) -- ALTERNATE I (NOV 2004) BI.104

I.24 NAFI PROPERTY (NOV 2004) BI.109

I.25 TERMINATION FOR CONVENIENCE (MAR 2020) BI.118

I.26 NO-FAULT TERMINATION (NOV 2004) BI.119

I.27 DEFAULT (FIXED PRICE SUPPLY AND SERVICE) (NOV 2004) BI.120

I.28 CLAUSES INCORPORATED BY REFERENCE (DEC 2021) BI.121

I.29 CONVICT LABOR (NOV 2004) BI.123

I.30 ASSIGNMENT OF CLAIMS (NOV 2004) BI.124

I.31 NONWAIVER OF DEFAULTS (NOV 2004) BI.125

I.32 RESTRICTIONS ON SUBCONTRACTOR SALES TO THE NAFI/GOVERNMENT

(APR 2023) - ALTERNATE I (APR 2023) BI.127

I.33 LEVEL I ANTITERRORISM AWARENESS TRAINING FOR CONTRACTORS

(APR 2023) BI.128

I.34 REQUIREMENT TO INFORM EMPLOYEES OF WHISTLEBLOWER RIGHTS

(APR 2023) BI.129

I.35 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL (JAN

2011) BI.142

I.36 ESTABLISHING PAID SICK LEAVE FOR FEDERAL CONTRACTORS (DEC

2016) BI.145

I.37 DISCLOSURE OF INFORMATION (JUL 2017) BI.146

I.38 PROHIBITION ON CONTRACTING FOR CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (AUG 2020) BI.151

I.39 COMBATING TRAFFICKING IN PERSONS (MAR 2020) BI.153

I.40 UNENFORCEABILITY OF UNAUTHORIZED OBLIGATIONS (APR 2023) BI.157

Section E - Inspection and Acceptance

E.1 INSPECTION OF SERVICES (NOV 2004) BE.002

(a) The Contractor shall provide and maintain an inspection system acceptable to the NAFI covering the services under this contract. Complete records of all inspection work performed by the Contractor shall be maintained and made available to the NAFI during contract performance and for as long afterwards as the contract requires.

(b) The NAFI has the right to inspect and test all services called for by the contract, to the extent practicable at all times and places during the term of the contract. The NAFI shall perform inspections and tests in a manner that will not unduly delay the work.

(c) If the NAFI performs inspections or tests on the premises of the Contractor or a subcontractor, the Contractor shall furnish, and shall require subcontractors to furnish, at no increase in contract price, all reasonable facilities and assistance for the safe and convenient performance of these duties.

(d) If any of the services do not conform to contract requirements, the NAFI may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by reperformance, the NAFI may

(1) Require the Contractor to take necessary action to ensure that future performance conforms to contract requirements; and

(2) Reduce the contract price to reflect the reduced value of the services performed.

(e) If the Contractor fails to promptly perform the services again or to take the necessary action to ensure future performance in conformity with contract requirements, the NAFI may-

(1) By contract or otherwise, perform the services and charge to the Contractor any cost incurred by the NAFI that is directly related to the performance of such service; or

(2) Terminate the contract for default.

(End of clause)

Section F - Deliveries or Performance

F.1 TIME OF DELIVERY (NOV 2004) BF.001

The NAFI will evaluate equally, as regards time of delivery, offers that propose delivery of each quantity within the applicable delivery period specified. Offerors that propose delivery beyond the required delivery period may be rejected. The NAFI reserves the right to award under either the required delivery schedule or the proposed alternate delivery schedule, when an offeror offers an earlier delivery schedule than required. If the offeror proposes no other delivery schedule, the required delivery schedule will apply.

OFFEROR'S PROPOSED DELIVERY SCHEDULE

ITEM

NO.

QUANTITY

WITHIN DAYS AFTER DATE OF

CONTRACT

F.2 STOP-WORK ORDER (NOV 2004) BF.006

(a) The Contracting Officer may, at any time, by written order to the Contractor, require the Contractor to stop all, or any part, of the work called for by this contract for a period of 90 days after the order is delivered to the Contractor, and for any further period to which the parties may agree. The order shall be specifically identified as a stop-work order issued under this clause. Upon receipt of the order, the Contractor shall immediately comply with its terms and take all reasonable steps to minimize the incurrence of costs allocable to the work covered by the order during the period of work stoppage. Within a period of 90 days after a stop-work is delivered to the Contractor, or within any extension of that period to which the parties shall have agreed, the Contracting Officer shall either-

(1) Cancel the stop-work order; or

(2) Terminate the work covered by the order as provided in the Default, or the Termination for Convenience, clause of this contract.

(b) If a stop-work order issued under this clause is canceled or the period of the order or any extension thereof expires, the Contractor shall resume work. The Contracting Officer shall make an equitable adjustment in the delivery schedule or contract price, or both, and the contract shall be modified, in writing, accordingly, if-

(1) The stop-work order results in an increase in the time required for, or in the Contractor's cost properly allocable to, the performance of any part of this contract; and

(2) The Contractor asserts its right to the adjustment within 30 days after the end of the period of work stoppage; provided, that, if the Contracting Officer decides the facts justify the action, the Contracting Officer may receive and act upon the claim submitted at any time before final payment under this contract.

(c) If a stop-work order is not canceled and the work covered by the order is terminated for the convenience of the NAFI, the Contracting Officer shall allow reasonable costs resulting from the stop-work order in arriving at the termination settlement.

(d) If a stop-work order is not canceled and the work covered by the order is terminated for default, the Contracting Officer shall allow, by equitable adjustment or otherwise, reasonable costs resulting from the stop-work order.

Section I - Contract Clauses

I.1 NAFI DELAY OF WORK (DEC 2005) BF.012

(a) If the performance of all or any part of the work of this contract is delayed or interrupted-

(1) by an act of the Contracting Officer in the administration of this contract that is not expressly or impliedly authorized by this contract, or

(2) by a failure of the Contracting Officer to act within the time specified in this contract, or within a reasonable time if not specified, an adjustment (excluding profit) shall be made for any increase in the cost of performance of this contract caused by the delay or interruption and the contract shall be modified in writing accordingly. Adjustment shall also be made in the delivery or performance dates and any other contractual term or condition affected by the delay or interruption. However, no adjustment shall be made under this clause for any delay or interruption to the extent that performance would have been delayed or interrupted by any other cause, including the fault or negligence of the Contractor, or for which an adjustment is provided or excluded under any other term or condition of this contract.

(b) A claim under this clause shall not be allowed-

(1) For any costs incurred more than 20 days before the Contractor shall have notified the Contracting Officer in writing of the act or failure to act involved; and

(2) Unless the claim, in an amount stated, is asserted in writing as soon as practicable after the termination of the delay or interruption, but not later than the day of final payment under the contract.

(End of clause)

I.2 DEFINITIONS (DEC 2022) BI.001

(a) This part-

(1) Defines words and terms that are frequently used in the Morale Welfare and Recreation Nonappropriated Contracting Regulation

AR 215-4;

(2) Provides cross-references to other definitions in AR 215-4 of the same word or term; and

(3) Provides for the incorporation of these definitions in solicitations and contracts by reference.

(b) Other clauses may define other words or terms and those definitions only apply to the part, subpart, or section where the word or term is defined.

(c) A word or a term, defined in this section, has the same meaning throughout this AR 215-4, unless-

(1) The context in which the word or term is used clearly requires a different meaning; or

(2) Another clause part, subpart, or section provides a different definition for the particular part or portion of the part.

"Architect-engineer services", as defined in 40 U.S.C. 1102, means-

(1) Professional services of an architectural or engineering nature, as defined by State law, if applicable, that are required to be performed or approved by a person licensed, registered, or certified to provide those services;

(2) Professional services of an architectural or engineering nature performed by contract that are associated with research, planning, development, design, construction, alteration, or repair of real property; and

(3) Those other professional services of an architectural or engineering nature, or incidental services, that members of the architectural and engineering professions (and individuals in their employ) may logically or justifiably perform, including studies, investigations, surveying and mapping, tests, evaluations, consultations, comprehensive planning, program management, conceptual designs, plans and specifications, value engineering, construction phase services, soils engineering, drawing reviews, preparation of operating and maintenance manuals, and other related services.

"Assignment of claims" means the transfer or making over by the contractor to a bank, trust company, or other financing institution, as security for a loan to the contractor, of its right to be paid by the NAFI for contract performance.

"Best value" means the expected outcome of an acquisition that, in the NAFI's estimation, provides the greatest overall benefit in response to the requirement.

"Change-of-name agreement" means a legal instrument executed by the contractor and the NAFI that recognizes the legal change of name of the contractor without disturbing the original contractual rights and obligations of the parties.

"Change order" means a written order, signed by the contracting officer, directing the contractor to make a change that the Changes clause authorizes the contracting officer to order without the contractor's consent.

"Chief Acquisition Officer" means an executive level acquisition official responsible for agency performance of acquisition activities and acquisition programs.

"Claim" means a written demand or written assertion by one of the contracting parties seeking, as a matter of right, the payment of money in a sum certain, the adjustment or interpretation of contract terms, or other relief arising under or relating to the contract.

"Classified information" means any knowledge that can be communicated or any documentary material, regardless of its physical form or characteristics, that-

(1) (i) Is owned by, is produced by or for, or is under the control of the NAFI; or

(ii) Has been classified by the Department of Energy as privately generated restricted data following the procedures in 10 CFR 1045.21; and

(2) Must be protected against unauthorized disclosure according to Executive Order12958, Classified National Security Information, April 7,1995, or classified in accordance with the Atomic Energy Act of 1954.

"Commercial component" means any component that is a commercial product.

"Commercial computer software" means any computer software that is a commercial product or commercial service.

"Commercial Item" means a product or a service (e.g., items, supplies, materials, components) sold or traded to the general public in the course of conducting normal business operations at established catalog or market prices.

"Commercial product" means-

(1) A product, other than real property, that is of a type customarily used by the general public or by nongovernmental entities for purposes other than governmental purposes, and-

(i) Has been sold, leased, or licensed to the general public; or

(ii) Has been offered for sale, lease, or license to the general public;

(2) A product that evolved from a product described in paragraph (1) of this definition through advances in technology or performance and that is not yet available in the commercial marketplace, but will be available in the commercial marketplace in time to satisfy the delivery requirements under a solicitation;

(3) A product that would satisfy a criterion expressed in paragraph (1) or (2) of this definition, except for-

(i) Modifications of a type customarily available in the commercial marketplace; or

(ii) Minor modifications of a type not customarily available in the commercial marketplace made to meet NAFI requirements. "Minor modifications" means modifications that do not significantly alter the nongovernmental function or essential physical characteristics of an item or component, or change the purpose of a process. Factors to be considered in determining whether a modification is minor include the value and size of the modification and the comparative value and size of the final product. Dollar values and percentages may be used as guideposts, but are not conclusive evidence that a modification is minor;

(4) Any combination of products meeting the requirements of paragraph (1), (2), or (3) of this definition that are of a type customarily combined and sold in combination to the general public;

(5) A product, or combination of products, referred to in paragraphs (1) through (4) of this definition, even though the product, or combination of products, is transferred between or among separate divisions, subsidiaries, or affiliates of a contractor; or

(6)A nondevelopmental item, if the procuring agency determines the product was developed exclusively at private expense and sold in substantial quantities, on a competitive basis, to multiple State and local governments or to multiple foreign governments.

"Commercial…