NAFPEA-25-R-0003.pdf

[SOLICITATION, OFFER AND AWARD 1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

RATING PAGE OF PAGE

1 63

2. CONTRACT NUMBER 3. SOLICITATION NUMBER 4. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

5. DATE ISSUED 6. REQUISITION/PURCHASE

NUMBER

NAFPEA-25-R-0003

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than item 7)

COMMANDER, NAVY INSTALLATIONS COMMAND

NAF ACQUISITIONS BRANCH N945

5720 INTEGRITY DRIVE LASSEN BUILDING 457

MILLINGTON, TN 38055-6500

POC: JASMYN PAYNE, 901-874-6931

JASMYN.M.PAYNE.NAF@US.NAVY.MIL

NOTE: In sealed bid solicitations “offer” and “offeror” mean “bid” and “bidder”.

SOLICITATION

9. Sealed offers in original and 1 copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the depository located in Electronically until 12:00 local time 8 July 2025 (Hour) (Date)

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. L-6. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR

INFORMATION

CALL:

A. NAME B. TELEPHONE (NO COLLECT CALLS) C. E-MAIL ADDRESS

JASMYN PAYNE

AREA CODE NUMBER EXT.

jasmyn.m.payne.naf@us.navy.mil202 525-6669

11. TABLE OF CONTENTS

(X) SEC. DESCRIPTION PAGE(S) (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE PART II - CONTRACT CLAUSES

X A SOLICITATION/CONTRACT FORM 1 X I CONTRACT CLAUSES 22-30

X B SUPPLIES OR SERVICES AND PRICES/COSTS 2-4 PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

X C DESCRIPTION/SPECS./WORK STATEMENT 5-9 X J LIST OF ATTACHMENTS 30

D PACKAGING AND MARKING PART IV - REPRESENTATIONS AND INSTRUCTIONS

X E INSPECTION AND ACCEPTANCE 10 X K REPRESENTATIONS, CERTIFICATIONS AND OTHER

STATEMENTS OF OFFERORS 30-46 X F DELIVERIES OR PERFORMANCE 10

X G CONTRACT ADMINISTRATION DATA 10-12 X L INSTRS., CONDS., AND NOTICES TO OFFERORS 47-54

X H SPECIAL CONTRACT REQUIREMENTS 12-21 X M EVALUATION FACTORS FOR AWARD 54-57

OFFER (Must be fully completed by offeror)

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT 10 CALENDAR DAYS (%) 20 CALENDAR DAYS (%) 30 CALENDAR DAYS (%) CALENDAR DAYS (%) (See Section I, Clause No. 17)

14. ACKNOWLEDGMENT OF AMEND-

MENTS (The offeror acknowledges receipt of amendments to the SOLICITATION for offerors and related documents numbered and dated):

AMENDMENT NO. DATE AMENDMENT NO. DATE

15A. NAME AND

ADDRESS

OF OFFEROR

CODE FACILITY 16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER

(Type or print)

15B. TELEPHONE NUMBER 15C. CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

17. SIGNATURE 18. OFFER DATE

AREA CODE NUMBER EXT.

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

NON APPROPRIATED FUNDS

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION: 23. SUBMIT INVOICES TO ADDRESS

SHOWN IN (4 copies unless otherwise specified)

ITEM

10 U.S.C. 2304(c) ( ) 41 U.S.C. 253(c) ( ) See Section G

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE

See Section G

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD DATE

(Signature of Contracting Officer) IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA - FAR (48 CFR) 53.214 (c)

12 June 2025

NAFPEA-25-R-0003

PART I, SECTION B: SUPPLIES OR SERVICES AND PRICES/COSTS

B-1. GENERAL. This is a procurement of the Commander, Navy Installations Command (CNIC) Morale, Welfare, and Recreation (MWR) Nonappropriated Funds Instrumentality (NAFI), hereinafter referred to as

NAFI.

B-2. TYPE OF CONTRACT. It is anticipated that this solicitation is to be awarded as a Firm-Fixed-Price type contract with a Base Year of One (1) year with Four (4) One-year option periods.

B-3. SUPPLIES AND/OR SERVICES PRICE/COST SCHEDULE. Offeror is to fill in the proposed pricing table below.

B-4. AWARD. Upon award of contract, Sections K, L, and M of the solicitation will be removed, and the Contractor’s technical proposal, including any revisions will be incorporated by reference, subject to Clause 16 (Order of Precedence).

B-5. CLIN STRUCTURE.

CLIN LOCATION

FREQUENCY

A YEAR

UNIT (QTY

OF HOODS)

PROPOSED

UNIT PRICE

PROPOSED

TOTAL PRICE

CYP FACILITIES

0001 Wahiawa CDC 2 1 $ $ 0002 Ford Island CDC 2 1 $ $ 0003 Center Drive CDC 2 4 $ $ 0004 SAC Youth Center 2 1 $ $ 0005 Main CDC 4 1 $ $ 0006 West CDC 4 1 $ $ 0007 Perside CDC 2 1 $ $ 0008 Peltier CDC 2 1 $ $

MWR FACILITIES

0009 Pierside Bowling/Harbor Grill 4 2 $ $ 0010 Trade Winds 12 3 $ $ 0011 Hiickam Bowlng Center 4 2 $ $ 0012 Mamala GC Clubhouaw 4 1 $ $ 0013 Wright Bros 12 2 $ $

BASE YEAR

BASE YEAR PROPOSED TOTAL

FREQUENCY

A YEAR

UNIT(QTY

OF HOODS)

PROPOSED

UNIT PRICE

PROPOSED

TOTAL PRICE

CYP FACILITIES

1001 Wahiawa CDC 2 1 $ $ 1002 Ford Island CDC 2 1 $ $ 1003 Center Drive CDC 2 4 $ $ 1004 SAC Youth Center 2 1 $ $ 1005 Main CDC 4 1 $ $ 1006 West CDC 4 1 $ $ 1007 Perside CDC 2 1 $ $ 1008 Peltier CDC 2 1 $ $

MWR FACILITIES

1009 Pierside Bowling/Harbor Grill 4 2 $ $ 1010 Trade Winds 12 3 $ $ 1011 Hiickam Bowlng Center 4 2 $ $ 1012 Mamala GC Clubhouaw 4 1 $ $ 1013 Wright Bros 12 2 $ $

CLIN LOCATION

FREQUENCY

A YEAR

UNIT (QTY

OF HOODS)

PROPOSED

UNIT PRICE

PROPOSED

TOTAL PRICE

CYP FACILITIES

2001 Wahiawa CDC 2 1 $ $ 2002 Ford Island CDC 2 1 $ $ 2003 Center Drive CDC 2 4 $ $ 2004 SAC Youth Center 2 1 $ $ 2005 Main CDC 4 1 $ $ 2006 West CDC 4 1 $ $ 2007 Perside CDC 2 1 $ $ 2008 Peltier CDC 2 1 $ $

MWR FACILITIES

2009 Pierside Bowling/Harbor Grill 4 2 $ $ 2010 Trade Winds 12 3 $ $ 2011 Hiickam Bowlng Center 4 2 $ $ 2012 Mamala GC Clubhouaw 4 1 $ $ 2013 Wright Bros 12 2 $ $

OPTION YEAR I

OPTION YEAR II

OPTION YEAR I PROPOSED TOTAL

OPTION YEAR II PROPOSED TOTAL

Base Year & All Option Years Total Estimated Price $ ___________

(END OF SECTION B)

FREQUENCY

A YEAR

UNIT (QTY

OF HOODS)

PROPOSED

UNIT PRICE

PROPOSED

TOTAL PRICE

CYP FACILITIES

3001 Wahiawa CDC 2 1 $ $ 3002 Ford Island CDC 2 1 $ $ 3003 Center Drive CDC 2 4 $ $ 3004 SAC Youth Center 2 1 $ $ 3005 Main CDC 4 1 $ $ 3006 West CDC 4 1 $ $ 3007 Perside CDC 2 1 $ $ 3008 Peltier CDC 2 1 $ $

MWR FACILITIES

3009 Pierside Bowling/Harbor Grill 4 2 $ $ 3010 Trade Winds 12 3 $ $ 3011 Hiickam Bowlng Center 4 2 $ $ 3012 Mamala GC Clubhouaw 4 1 $ $ 3013 Wright Bros 12 2 $ $

CLIN LOCATION

FREQUENCY

A YEAR

UNIT (QTY

OF HOODS)

PROPOSED

UNIT PRICE

PROPOSED

TOTAL PRICE

CYP FACILITIES

4001 Wahiawa CDC 2 1 $ $ 4002 Ford Island CDC 2 1 $ $ 4003 Center Drive CDC 2 4 $ $ 4004 SAC Youth Center 2 1 $ $ 4005 Main CDC 4 1 $ $ 4006 West CDC 4 1 $ $ 4007 Perside CDC 2 1 $ $ 4008 Peltier CDC 2 1 $ $

MWR FACILITIES

4009 Pierside Bowling/Harbor Grill 4 2 $ $ 4010 Trade Winds 12 3 $ $ 4011 Hiickam Bowlng Center 4 2 $ $ 4012 Mamala GC Clubhouaw 4 1 $ $ 4013 Wright Bros 12 2 $ $

OPTION YEAR III PROPOSED TOTAL

OPTION YEAR IV PROPOSED TOTAL

OPTION YEAR III

PART I, SECTION C: DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

PERFORMANCE WORK STATEMENT

C-1. INTRODUCTION.

This contract is to provide kitchen exhaust cleaning services to ensure proper operation, to minimize breakdowns, maximize useful life, and enhance the mission effectiveness of Joint Base Pearl Harbor-Hickam

(JBPHH).

C-2. SCOPE.

This Performance Work Statement (PWS) outlines the requirements for the cleaning and maintenance of kitchen hood systems at JBPHH. The objective of this contract is to ensure that kitchen hood systems are cleaned, maintained, and inspected in compliance with applicable codes and regulations to minimize fire hazards, improve system efficiency, and ensure a safe working environment.

C-3. OBJECTIVE.

To ensure the efficient and safe cleaning and maintenance of kitchen hoods at Joint Base Pearl Harbor-Hickam (JBPHH).

This service aims to prevent blockages, maintain proper waste management, and ensure compliance with environmental regulations and health standards. Regular cleaning and maintenance of grease traps will support the operational efficiency of food service facilities, reduce the risk of plumbing issues, and promote sustainability through proper disposal of fats, oils, and grease. The contractor shall provide timely, thorough cleaning services, including the removal of accumulated grease, debris, and waste, and disposal of materials in accordance with all applicable Federal, State, and Local regulations.

C-4. APPLICABLE DOCUMENTS AND REFERENCES.

Fire Hood Cleaning Schedule

C-5. TASK REQUIREMENTS.

The contractor shall provide kitchen fire hood system cleaning services at JBPHH in accordance with the following technical requirements and tasks:

1. Hood System Cleaning Frequency:

o The contractor shall clean kitchen hood systems at JBPHH in accordance with section J Attachment 2, Fire Hood Cleaning Schedule. The cleaning schedule must comply with the National Fire Protection Association (NFPA) Standard 96 or other applicable regulations, based on the level of usage of the systems.

o The contractor shall adhere to the agreed-upon service schedule and coordinate with the designated JBPHH point of contact to ensure service continuity without disrupting operations.

2. Cleaning Procedure:

o The contractor shall clean the entire hood system, including but not limited to:

Exhaust Hoods: Thorough cleaning of the hood surfaces, filters, and grease troughs to remove grease, oil, and debris.

Ductwork: Cleaning of the exhaust ducts from the hood to the exhaust fan, including vertical and horizontal sections, to remove accumulated grease and debris.

Exhaust Fans: Cleaning of fan blades and fan housing to ensure proper airflow and efficient operation.

Filters and Baffles: Removal and cleaning of filters, baffles, and grease cups.

3. Waste Disposal:

o The contractor shall ensure proper disposal of all waste materials, including grease, oil, and cleaning residue, in compliance with Local, State, and Federal environmental regulations.

4. Compliance with Regulations:

o The contractor shall ensure all cleaning procedures are in compliance with the National Fire Protection Association (NFPA) Standard 96 – Standard for Ventilation Control and Fire Protection of Commercial Cooking Operations, as well as local fire codes, OSHA, and all applicable safety and environmental regulations.

o The contractor shall be responsible for obtaining and maintaining any necessary licenses or certifications required for performing hood system cleaning services.

5. Equipment and Materials:

o The contractor shall use non-toxic, environmentally safe, and fire-safe cleaning agents approved for use in kitchen exhaust systems.

o All cleaning equipment, including power washers, vacuums, brushes, and chemical agents, shall be appropriate for cleaning commercial kitchen hood systems and comply with industry standards.

o Cleaning shall be conducted using methods that prevent grease and debris from spilling or contaminating the surrounding area.

6. Inspection and Assessment:

o Prior to cleaning, the contractor shall perform a visual inspection of the entire hood system, including the ductwork and exhaust fan, to identify any areas of concern or damage.

o If any repairs or additional maintenance work is required (e.g., corrosion, misalignment, or system malfunctions), the contractor must submit a recommendation for approval from JBPHH prior to performing any additional work.

7. Safety and Environmental Protection:

o The contractor shall adhere to all safety and environmental protection guidelines during the cleaning process. This includes using appropriate personal protective equipment (PPE), ensuring proper ventilation, and preventing any hazards associated with grease buildup or cleaning agents.

o The contractor shall ensure that all areas around the hood system are properly protected to prevent grease, chemicals, or debris from spilling into the kitchen area.

8. Documentation and Reporting:

o After each cleaning, the contractor shall provide JBPHH with a detailed cleaning report, which must include:

Date and time of service.

Locations of the hood systems cleaned.

A description of the cleaning performed, including any areas of concern identified during the inspection.

Any maintenance issues or recommended repairs.

Documentation of proper waste disposal, including manifests, receipts, or certificates from disposal facilities.

o The contractor shall submit the cleaning report within 24 hours of completing the service.

The contractor shall ensure that all services are performed in a professional manner, minimizing disruption to JBPHH operations, and meeting or exceeding the specified technical requirements.

C-6. DELIVERABLES.

Deliverables. The contractor shall provide the following deliverables as part of the hood system cleaning services at Joint Base Pearl Harbor-Hickam (JBPHH):

1. Cleaning Reports:

o The contractor shall submit a detailed report after each cleaning service. The report shall include the following information:

Date and time of service.

Location(s) of the hood systems cleaned.

Detailed description of the cleaning tasks completed, including the areas cleaned (hood, ducts, filters, fans, etc.).

Description of any issues or concerns identified during cleaning (e.g., damage, malfunctions) and recommended actions for resolution.

Photos (if applicable) showing the condition of the system before and after cleaning.

Signature of the authorized government representative upon completion of work.

2. Waste Disposal Documentation:

o Documentation showing the proper disposal of all waste materials, including but not limited to fats, oils, and grease, in compliance with Local, State, and Federal regulations. This includes receipts, manifest forms, or certificates from authorized disposal facilities, demonstrating that materials were disposed of in an environmentally responsible manner.

3. Inspection and Maintenance Log:

o The contractor shall maintain a log of inspections performed during cleaning, documenting the condition of the system components (e.g., ducts, fans, filters) and noting any recommended repairs or further maintenance.

4. Compliance Documentation:

o The contractor shall provide a certification of compliance with the National Fire Protection Association

(NFPA) Standard 96 and all other applicable regulations (local fire codes, OSHA standards, etc.) that govern kitchen exhaust system maintenance, including Local, State, and Federal guidelines regarding grease trap cleaning and waste disposal.

The contractor shall ensure all deliverables must be submitted in a timely manner and in accordance with the agreed-upon schedule. Reports and documentation should be clear, concise, and include all necessary information for JBPHH to maintain accurate records and ensure compliance with health and safety regulations

C-8. PERFORMANCE CRITERIA.

Operational Hours. The normal duty schedule is between the hours of 0800 - 1700. The duty schedule is subject to change based on government requirements.

o Federal Holidays - The U.S. Government recognizes the following Legal Holidays established by

Federal Statute:

• New Year’s Day – January 1

• Birthday of Martin Luther King Jr.– Third Monday in January

• Washington’s Birthday – Third Monday in February

• Memorial Day – Last Monday in May

• Juneteenth National Independence Day- June 19

• Independence Day – July 4

• Labor Day – First Monday in September

• Columbus Day – Second Monday in October

• Veterans Day – November 11

• Thanksgiving Day – Fourth Thursday in November

• Christmas Day – December 25 o When one of the above designated legal holidays falls on a Sunday, the following Monday will be observed as a legal holiday. When a legal holiday falls on a Saturday, the proceeding Friday is observed as a legal holiday. The list of holidays relates to Government duty days and is not intended to supplement or otherwise alter the provisions of any Wage Determination or Collective Bargaining Agreement regarding applicable paid holidays.

o In addition to the days designated as holidays, the Government observes the following days:

• Any other day designated by Federal Statute

• Any other day designated by Executive Order

• Any other day designated by a Presidential Proclamation o It is understood and agreed between the Government and the Contractor that observance of such days by Government personnel shall not be a reason for an additional period of performance or entitlement of compensation except as set forth within the task order. In the event the Contractor’s personnel work during a holiday or other day observed by the Government employees (see above holiday listing), the Contractor may reimburse them; however, no form of holiday or other premium compensation will be reimbursed by the Government, either as a direct or indirect cost, other than their normal compensation for the time worked.

o When the Department of Defense grants excused absence to its employees, the Contractor agrees to provide sufficient personnel to perform critical tasks already in operation or scheduled, and the Contractor shall be guided by the instructions issued by the Contracting Officer or the Contracting Officer’s Representative (COR).

o If Government personnel are furloughed, the Contractor shall contact the Contracting Officer or the COR to receive direction. It is the Government’s decision as to whether contract support will be affected as a result of Government shutdown and/or furloughed Government employees.

o Nothing in this section abrogates the rights and responsibilities of the parties relating to any

“stop work” clause or provision included in other sections of the contract.

o Overtime is not authorized under this contract.

C-9. GOVERNMENT FURNISHED RESOURCES.

• The Government will provide the contractor with access to kitchen fire hood system locations and any necessary facilities (e.g., water supply, waste disposal).

• The Government (COR) will coordinate activities and address any concerns.

C-10. SITE VISIT.

• Date and Time: The site visit will be held on 23 June 2025 at 1300. Contractors must confirm attendance with Jacob Plummer via email by 19 June 2025.

• Location: Joint Base Pearl Harbor-Hickam. Specific meeting locations and access points will be provided upon email confirmation.

• Instructions: Contractors must adhere to all JBPHH security protocols, including presenting valid identification and vehicle registration at the entry gate.

• Purpose: The site visit will allow contractors to:

o Inspect the kitchen hood locations and conditions.

o Review any safety, environmental, and access requirements related to the performance of cleaning services.

For further information or to confirm attendance, please contact Jacob Plummer, CNRH Procurement at Jacob.t.plummer.naf@us.navy.mil.

C-11. SECURITY. The Contractor shall comply with all applicable Department of Defense (DoD) security regulations and procedures during the performance of this contract. The Contractor shall not disclose and must safeguard sensitive information, computer systems and data, Privacy Act data, and Government and contracted personnel work products that are obtained or generated in the performance of this contract.

o The Contractor is responsible for safeguarding information of a sensitive nature. Failure to safeguard any privileged information which may involve the Contractor or the Contractor's personnel or to which they may have access may subject the Contractor and/or the Contractor's personnel to criminal liability under Title 18, section 793 and 798 of the United States Code.

o Clearances - All Contractor employees supporting this project require a minimum of a National

Agency Check and Inquiries (NACI) clearance.

C-12. CONFIDENTIALITY. This project and all materials provided to the Contractor by the Government and results, conclusions and recommendations obtained thereof shall be considered confidential in nature and treated with the same level of care that the Contractor treats its own confidential business information.

The information shall not be disclosed, copied, modified, used (except in the completion of this project) or otherwise disseminated to any other person or entity at any time to include, but not limited to inclusion in any database external to the Government without the Government’s express written consent.

C-13. INTELLECTUAL PROPERTY RIGHTS. No data provided to, or developed by, the Contractor shall be used for any purpose other than this contract and subsequent task orders. All information (data files and hard copy) become the property of the government and the Contractor shall return them to the designated program manager or COR, at the completion of the task.

C-14. PRIVACY ACT. Personnel shall adhere to the Privacy Act, Title 5 of the U.S. Code, Section 552a and applicable agency rules and regulations. Any information reported, summarized, or otherwise considered procurement sensitive that comes about through the work performed will not be distributed or discussed outside the framework of this contract. All programs and materials developed at government expense during the course of this contract are the property of the government. Contractor personnel shall be required to obtain and maintain security badges and adhere to the security requirements of the installation.

The Government will retain rights to all intellectual property produced in the course of performing the tasks in this PWS.

(END OF SECTION C)

PART I, SECTION D: PACKAGING AND MARKING- NOT APPLICABLE

(END OF SECTION D)

mailto:Jacob.t.plummer.naf@us.navy.mil

PART I, SECTION E: INSPECTION AND ACCEPTANCE

E-1. INSPECTIONS, AND ACCEPTANCE.

• Monthly Report: Summary of grease trap cleaning and maintenance activities, including any issues discovered.

• Waste Disposal Receipts: Documentation of proper disposal of waste.

• Inspection Reports: Detailed reports following each inspection, noting any repairs needed or safety concerns.

All solutions, products, manuals, reports and deliverables must be approved by Technical Representative as applicable, then delivered to the COR for final approval as necessary.

The Contractor is responsible for the overall quality of contract performance and for the management of its own workforce. The COR may clarify Contractor responsibilities within the requirements of the PWS. All work to be performed under this contract is subject to Government surveillance and inspection per NAFI Clauses 10 & 39.

(END OF SECTION E)

PART I, SECTION F: DELIVERIES OR PERFORMANCE

F-1. PERIOD OF PERFORMANCE. Date of contract award with a base year of one (1) year, and four (4) one-year option periods.

F-2. PLACE OF PERFORMANCE.

• The place of performance for hood system cleaning services will be at Joint Base Pearl Harbor-Hickam (JBPHH). The contractor will perform all services at designated facilities within the base, including but not limited to dining facilities, food service operations, and any other areas requiring hood system maintenance as specified by the contracting officer or their representative.

• Work will be conducted at various locations across JBPHH, including both the Pearl Harbor and Hickam portions of the base, as outlined in the service schedule provided. The contractor shall coordinate with the designated point of contact at JBPHH to ensure access to kitchen fire hood systems and compliance with base security and operational requirements. All services shall be performed in accordance with JBPHH's operational hours, regulations, and safety protocols.

F-3. DELIVERABLES. See PWS Section C-7.

(END OF SECTION F)

PART I, SECTION G: CONTRACT ADMINISTRATION DATA

G-1. INVOICING. NAF Clause #12 “Invoices.” An invoice is a written request for payment under the contract for supplies/equipment delivered or for services rendered. In order to be proper, an invoice must include (and in order to support the payment of interest penalties) the following:

(a) Invoice Date;

(b) Name of Contractor;

(c) Contract number (include order number, if any), contract description of supplies or services, quantity, contract unit of measure, unit price, and extended total;

(d) Shipment number and date of shipment;

(e) Name and address to which payment is to be sent (name must be the same as that in the contract or on a proper notice of assignment);

(f) Name (where practicable), title, telephone number and mailing address of person to be notified in the event of a defective invoice; and

(g) Any other information or documentation required by other provisions of the contract (such as evidence of shipment).

Invoices shall be prepared and submitted to the point of contact identified in the following section (G-4).

Invoices shall be submitted by the Contractor on a monthly basis for the monthly service and will be paid in arrears. The NAFI will not make a payment for deliverables that have not been inspected and accepted by the Contracting Officer’s Representative.

G-2. ACCOUNTING CLASSIFICATION. ACCOUNTING AND APPROPRIATION DATA:

NONAPPROPRIATED FUNDS

MWR Facilities

(a) Company Code: 1163

(b) Cost Center: Various (24397,17536,24399,25481,25484)

(c) GL Account: 783089 CYP Facilities

(d) Company Code: 1163

(e) Cost Center: Various (26550,26552,26556,26564,26566,26554,26558,26568)

(f) GL Account: 783089

No appropriated funds of the United States will be obligated, due or payable to a Contractor as a result of this solicitation and, if awarded, any resulting contract.

G-3. FINAL PAYMENT. Invoices for final payment must be identified and submitted at the end of the contract and no further charges are to be incurred along with a “release of claims” memo. The closeout invoice, or a written notification that final invoicing has been completed, must be submitted within 60 working days of contract completion. A copy of a Final Acceptance Completion Report must be attached to the final invoice. If the Contractor requires an extension to the contract, a request with supporting rationale must be received by the COR and the Contracting Officer a minimum of 60 days prior to the end of the contract.

G-4. APPOINTMENT OF CONTRACTING OFFICER’S REPRESENTATIVE.

(a) Contracting Officer’s Representative (COR): Pete Hopley, 808-422-3770;

peter.w.hopley.naf@us.navy.mil

(b) The COR will act as the Contracting Officer’s representative for technical matters, providing technical direction and discussion as necessary with respect to the specification or performance work statement, and monitoring the progress and quality of Contractor performance. The COR is not a

Contracting Officer and does not have authority to take any action, either directly or indirectly, that would change the pricing, quantity, quality, place of performance, delivery schedule, or any other terms and conditions of the contract, or to direct the accomplishment of effort which goes beyond the scope of the performance work statement in the contract.

(c) It is emphasized that only a Contracting Officer has the authority to modify the terms of the contract, therefore, in no event will any understanding, agreement, modification, change order, or other matter deviating from the terms of the basic contract between the Contractor and anyone other than the Contracting Officer be effective or binding on the Government. If, in the opinion of the Contractor, an effort outside the existing scope of the contract is requested, the Contractor shall promptly notify the Contracting Officer in writing. No action shall be taken by the Contractor under such direction unless the Contracting Officer has issued a contractual change or otherwise resolved the issue.

(END OF SECTION G)

PART I, SECTION H: SPECIAL CONTRACT REQUIREMENTS

H-1. PRIVACY ACT NOTIFICATION (Jan 2008). The Contractor will be required to design, develop, or operate a system of records on individuals, to accomplish an agency function subject to the Privacy Act of 1974, Public Law 93-579, December 31, 1974 (5 U.S.C.552a) and applicable agency regulations. Violation of the Act may involve the imposition of criminal penalties.

H-1.1. PRIVACY ACT (Apr 1984)

(a) The Contractor agrees to

(1) Comply with the Privacy Act of 1974 (the Act) and the agency rules and regulations issued under the Act in the design, development, or operation of any system of records on individuals to accomplish an agency function when the contract specifically identifies

(i) The systems of records; and

(ii) The design, development, or operation work that the Contractor is to perform;

(2) Include the Privacy Act notification contained in this contract in every solicitation and resulting subcontract and in every subcontract awarded without a solicitation, when the work statement in the proposed subcontract requires the redesign, development, or operation of a system of records on individuals that is subject to the Act; and

(3) Include this clause, including this subparagraph (3), in all subcontracts awarded under this contract which requires the design, development, or operation of such a system of records.

(b) In the event of violations of the Act, a civil action may be brought against the agency involved when the violation concerns the design, development, or operation of a system of records on individuals to accomplish an agency function, and criminal penalties may be imposed upon the officers or employees of the agency when the violation concerns the operation of a system of records on individuals to accomplish an agency function. For purposes of the Act, when the contract is for the operation of a system of records on individuals to accomplish an agency function, the Contractor is considered to be an employee of the agency.

(1) “Operation of a system of records,” as used in this clause, means performance of any of the activities associated with maintaining the system of records, including the collection, use, and dissemination of records.

(2) “Record,” as used in this clause, means any item, collection, or grouping of information about an individual that is maintained by an agency, including, but not limited to, education, financial transactions, medical history, and criminal or employment history and that contains the person’s name, or the identifying number, symbol, or other identifying particular assigned to the individual, such as a fingerprint or voiceprint or a photograph.

(3) “System of records on individuals,” as used in this clause, means a group of any records under the control of any agency from which information is retrieved by the name of the individual or by some identifying number, symbol, or other identifying particular assigned to the individual.

H-2. RESERVED

H-3. RESERVED

H-4. SERVICE CONTRACT ACT (SCA). The McNamara-O’Hara Service Contract Act (SCA) covers contracts entered into by federal and District of Columbia agencies that have as their principal purpose furnishing services in the U.S. through the use of “service employees.” The definition of “service employee” includes any employee engaged in performing services on a covered contract other than a bona fide executive, administrative, or professional employee who meets the exemption criteria set forth in 29 CFR Part 541. The Act requires contractors and subcontractors performing services on prime contracts in excess of $2,500 to pay service employees in various classes no less than the wage rates and fringe benefits found prevailing in the locality, or the rates (including prospective increases) contained in a predecessor contractor's collective bargaining agreement. The Department of Labor issues wage determinations on a contract-by-contract basis in response to specific requests from contracting agencies. These determinations are incorporated into the contract. For contracts equal to or less than $2,500, contractors are required to pay the federal minimum wage as provided in Section 6(a)(1) of the Fair Labor Standards Act. For prime contracts in excess of $100,000, contractors and subcontractors must also, under the provisions of the Contract Work Hours and Safety Standards Act, as amended, pay laborers and mechanics, including guards and watchmen, at least one and one-half times their regular rate of pay for all hours worked over 40 in a workweek. The overtime provisions of the Fair Labor Standards Act may also apply to SCA-covered contracts. A complete copy of the Act to include applicable laws and regulations and additional information is available from:

https://www.dol.gov/agencies/whd/government-contracts/service-contracts

In addition the SCA, the following Federal Acquisition Regulation (FAR) clauses apply:

52.222-1 Notice to the Government of Labor Disputes 52.222-40 Notification of Employee Rights Under the National Labor Relations Act (applies over $250K) 52-222-42 Statement of Equivalent Rates for Federal Hires 52.222-46 Evaluation of Compensation for Professional Employees (applies over $750K and services are to be provided which will require meaningful numbers of professional employees) 52.222-50 Combating Trafficking in Persons 52.222-54 Employment Eligibility Verification (Exceptions – Worked performed CONUS; less than 120 day period of performance; Commercial off the Shelf (COTS) items) https://www.dol.gov/agencies/whd/government-contracts/service-contracts

52.222-56 Certification Regarding Trafficking in Persons Compliance Plan (applies if $550K of the contract value may be performed OCONUS; and the contract is for COTs) 52.222-56 Certification Regarding Trafficking in Persons Compliance Plan

H-5. DEPARTMENT OF LABOR WAGE DETERMINATION. Department of Labor Wage Determination

WD-2015-5689 applies to the service requirement within this solicitation and is available at https://sam.gov/content/wage-determinations; enter the WD number in the search box and the appropriate wage determination will be displayed with the applicable wage rates that are required to be paid to employees working on the services provided under the contract.

H-6. NOT USED.

H-7. PROTECTION OF PERSONALLY IDENTIFIABLE INFORMATION (PII). The online program offered must adhere to Department of Defense (DoD) mandates and best practices for securing and safeguarding Personally Identifiable Information (PII). PII policies are outlined in OMB-M-06-19 and DOD instruction 8500.01 and are available from:

H-7.1. https://georgewbush-whitehouse.archives.gov/omb/memoranda/fy2006/m06-19.pdf (OMB-M-06-

19); https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodi/850001_2014.pdf?ver=2019- 10-07-112048-860 (DOD instruction 8500.01)

H-7.2. These mandates and best practices are included in the Secretary of the Navy (SECNAV) Instruction 5211.5F and CNIC Instruction 5211.1A. SECNAV Instruction 5211.5F is available from https://www.doncio.navy.mil/ContentView.aspx, and CNIC Instruction 5211.1 is available upon request from the KO. PII training Identifying and Safeguarding Personally Identifiable Information (PII) shall be completed at the following website https://public.cyber.mil/dcs/.

The Online system is to include servers that must comply with DoDI 8500.01.

With these responsibilities Contractors should ensure that their employees:

At all times, Protect DON Information from inappropriate access, use, and disclosure and implement safeguards. Obtain DON management's written approval prior to taking any DON sensitive information away from the office. The DON manager's approval must identify the business necessity for removing such information from the DON facility. PII shall be accessed on government furnished equipment (GFE) and safeguards shall in place to protect the PII.

H-8. PROHIBITION ON A BYTEDANCE COVERED APPLICATION (JUN 2023)

(a) Definitions. As used in this clause—Covered application means the social networking service

TikTok or any successor application or service developed or provided by ByteDance Limited or an entity owned by ByteDance Limited.

Information technology, as defined in 40 U.S.C. 11101(6)

(1) Means any equipment or interconnected system or subsystem of equipment, used in the automatic acquisition, storage, analysis, evaluation, manipulation, management, movement, control, display, switching, interchange, transmission, or reception of data or information by the https://sam.gov/content/wage-determinations https://georgewbush-whitehouse.archives.gov/omb/memoranda/fy2006/m06-19.pdf https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodi/850001_2014.pdf?ver=2019-10-07-112048-860 https://www.esd.whs.mil/Portals/54/Documents/DD/issuances/dodi/850001_2014.pdf?ver=2019-10-07-112048-860 https://public.cyber.mil/dcs/ executive agency, if the equipment is used by the executive agency directly or is used by a contractor under a contract with the executive agency that requires the use

(i) Of that equipment; or

(ii) Of that equipment to a significant extent in the performance of a service or the furnishing of a product;

(2) Includes computers, ancillary equipment (including imaging peripherals, input, output, and storage devices necessary for security and surveillance), peripheral equipment designed to be controlled by the central processing unit of a computer, software, firmware and similar procedures, services (including support services), and related resources; but

(3) Does not include any equipment acquired by a Federal contractor incidental to a Federal contract.

(b) Prohibition. Section 102 of Division R of the Consolidated Appropriations Act, 2023 (Pub. L. 117- 328), the No TikTok on Government Devices Act, and its implementing guidance under Office of Management and Budget (OMB) Memorandum M-23-13, dated February 27, 2023, “No TikTok on Government Devices” Implementation Guidance, collectively prohibit the presence or use of a covered application on executive agency information technology, including certain equipment used by Federal contractors. The Contractor is prohibited from having or using a covered application on any information technology owned or managed by the Government, or on any information technology used or provided by the Contractor under this contract, including equipment provided by the Contractor’s employees; however, this prohibition does not apply if the Contracting Officer provides written notification to the Contractor that an exception has been granted in accordance with OMB Memorandum M-23-13.

(c) Subcontracts. The Contractor shall insert the substance of this clause, including this paragraph (c), in all subcontracts, including subcontracts for the acquisition of commercial products or commercial services.

(End of clause)

H-9. PROHIBITION ON CONTRACTING FOR HARDWARE, SOFTWARE, AND SERVICES

DEVELOPED OR PROVIDED BY KASPERSKY LAB AND OTHER COVERED ENTITIES.

Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018)

(a) Definitions. As used in this clause

Covered article means any hardware, software, or service that

(1) Is developed or provided by a covered entity;

(2) Includes any hardware, software, or service developed or provided in whole or in part by a covered entity; or

(3) Contains components using any hardware or software developed in whole or in part by a covered entity.

Covered entity means

(1) Kaspersky Lab;

(2) Any successor entity to Kaspersky Lab;

(3) Any entity that controls, is controlled by, or is under common control with Kaspersky Lab; or

(4) Any entity of which Kaspersky Lab has a majority ownership.

(b) Prohibition. Section 1634 of Division A of the National Defense Authorization Act for Fiscal Year

2018 (Pub. L. 115-91) prohibits Government use of any covered article. The Contractor is prohibited from

(1) Providing any covered article that the Government will use on or after October 1, 2018; and

(2) Using any covered article on or after October 1, 2018, in the development of data or deliverables first produced in the performance of the contract.

(c) Reporting requirement.

(1) In the event the Contractor identifies a covered article provided to the Government during contract performance, or the Contractor is notified of such by a subcontractor at any tier or any other source, the Contractor shall report, in writing, to the Contracting Officer. For indefinite delivery contracts, the Contractor shall report to the Contracting Officer for the indefinite delivery contract and the Contracting Officer(s) for any affected order.

(2) The Contractor shall report the following information pursuant to paragraph (c)(1) of this clause:

(i) Within 1 business day from the date of such identification or notification: the contract number; the order number(s), if applicable; supplier name; brand; model number (Original Equipment Manufacturer (OEM) number, manufacturer part number, or wholesaler number);

item description; and any readily available information about mitigation actions undertaken or recommended.

(ii) Within 10 business days of submitting the report pursuant to paragraph (c)(1) of this clause:

any further available information about mitigation actions undertaken or recommended. In addition, the Contractor shall describe the efforts it undertook to prevent use or submission of a covered article, any reasons that led to the use or submission of the covered article, and any additional efforts that will be incorporated to prevent future use or submission of covered articles.

(d) Subcontracts. The Contractor shall insert the substance of this clause, including this paragraph (d), in all subcontracts.

H-10. PROHIBITION ON CONTRACTING FOR CERTAIN TELECOMMUNICATIONS AND

VIDEO SURVEILLANCE SERVICES OR EQUIPMENT.

Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment (Aug 2020)

Backhaul means intermediate links between the core network, or backbone network, and the small subnetworks at the edge of the network (e.g., connecting cell phones/towers to the core telephone network).

Backhaul can be wireless (e.g., microwave) or wired (e.g., fiber optic, coaxial cable, Ethernet).

Covered foreign country means The People’s Republic of China.

Covered telecommunications equipment or services means

(1) Telecommunications equipment produced by Huawei Technologies Company or ZTE

Corporation (or any subsidiary or affiliate of such entities);

(2) For the purpose of public safety, security of Government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities);

(3) Telecommunications or video surveillance services provided by such entities or using such equipment; or

(4) Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of a covered foreign country.

Critical technology means

(1) Defense articles or defense services included on the United States Munitions List set forth in the International Traffic in Arms Regulations under subchapter M of chapter I of title 22, Code of Federal Regulations;

(2) Items included on the Commerce Control List set forth in Supplement No. 1 to part 774 of the Export Administration Regulations under subchapter C of chapter VII of title 15, Code of Federal Regulations, and controlled

(i) Pursuant to multilateral regimes, including for reasons relating to national security; or

(ii) For reasons relating to regional stability or surreptitious listening;

(3) Emerging and foundational technologies controlled pursuant to section 1758 of the Export

Control Reform Act of 2018 (50 U.S.C. 4817).

Interconnection arrangements means arrangements governing the physical connection of two or more networks to allow the use of another's network to hand off traffic where it is ultimately delivered (e.g., connection of a customer of telephone provider A to a customer of telephone company B) or sharing data and other information resources.

Reasonable inquiry means an inquiry designed to uncover any information in the entity's possession about the identity of the producer or provider of covered telecommunications equipment or services used by the entity that excludes the need to include an internal or third-party audit.

Roaming means cellular communications services (e.g., voice, video, data) received from a visited network when unable to connect to the facilities of the home network either because signal coverage is too weak or because traffic is too high.

Substantial or essential component means any component necessary for the proper function or performance of a piece of equipment, system, or service.

(b) Prohibition.

(1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year

2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system.

The Contractor is prohibited from providing to the Government any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system, unless an exception at paragraph (c) of this clause applies.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract, or extending or renewing a contract, with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system, unless an exception at paragraph (c) of this clause applies. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract.

(c) Exceptions. This clause does not prohibit contractors from providing

(1) A service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(2) Telecommunications equipment that cannot route or redirect user data traffic or permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(d) Reporting requirement.

(1) In the event the Contractor identifies covered telecommunications equipment or services used as a substantial or essential component of any system, or as critical technology as part of any system, during contract performance, or the Contractor is notified of such by a subcontractor at any tier or by any other source, the Contractor shall report the information in paragraph (d)(2) of this clause to the Contracting Officer. For indefinite delivery contracts, the Contractor shall report to the Contracting Officer for the indefinite delivery contract and the Contracting Officer(s) for any affected order.

(2) The Contractor shall report the following information pursuant to paragraph (d)(1) of this clause

(i) Within one business day from the date of such identification or notification: the contract number; the order number(s), if applicable; supplier name; supplier unique entity identifier (if known); supplier Commercial and Government Entity (CAGE) code (if known); brand;

model number (original equipment manufacturer number, manufacturer part number, or wholesaler number); item description; and any readily available information about mitigation actions undertaken or recommended.

(ii) Within 10 business days of submitting the information in paragraph (d)(2)(i) of this clause:

any further available information about mitigation actions undertaken or recommended. In addition, the Contractor shall describe the efforts it undertook to prevent use or submission of covered telecommunications equipment or services, and any additional efforts that will be incorporated to prevent future use or submission of covered telecommunications equipment or services.

(e) Subcontracts. The Contractor shall insert the substance of this clause, including this paragraph (e) and excluding paragraph (b)(2), in all subcontracts and other contractual instruments, including subcontracts for the acquisition of commercial items

H-11. RESERVED

(End of provision)

H-12. RESERVED

H-13. PROHIBITION ON CERTAIN PROCUREMENTS FROM THE XINJIANG UYGHUR

AUTONOMOUS REGION (APR 2023)

“Forced labor” means all work or service which is exacted from any person under the menace of any penalty for its nonperformance and for which the worker does not offer themselves voluntarily.

“Person” means

(1) A natural person, corporation, company, business association, partnership, society, trust, or any other nongovernmental entity, organization, or group; or

(2) Any successor, subunit, parent entity, or subsidiary of, or any entity under common ownership or control with, any entity described in paragraph (1) of this definition.

“XUAR” means the Xinjiang Uyghur Autonomous Region of the People’s Republic of China.

(b) Prohibition. The Contractor shall not provide any products mined, produced, or manufactured wholly or in part by forced labor from XUAR or from an entity that has used labor from within or transferred from XUAR as part of any forced labor programs throughout the period of performance of the contract.

(c) Subcontracts. The Contractor shall insert this clause, including this paragraph (c), without alteration other than to identify the…