NAF RFQ - Stump Grinding.docx

This solicitation is issued as a Request for Quote (RFQ).

This is a non-appropriated fund purchase, and it does not obligate appropriated funds of the United States Government. Non-appropriated funds are generated by the military community through the sale of goods and services and the collection of fees and charges for participation in military community programs. This purchase does not involve federal tax dollars. Non-Appropriated provisions and clauses are incorporated into this solicitation are those in effect as outlined in Department of the Air Force Manual (DAFMAN) 64-119.

Other clauses and provisions in this solicitation supplement standard NAF terms and conditions and are required to comply with Federal law, DoD requirements and protect the interests of the NAFI..

Solicitation number: FA301625Q6145 North American Industry Classification System Code (NAICS): 561730 Landscaping Service Size standard: $9.5M Type of set-aside: Non-Appropriated Funds Procurements are exempt from Title 15 U.S.C. Section 631 et seq., also known as the Small Business Act.*

* NAFI requirement will be solicited Full & Open, and award will be made to firm whose proposal is most advantageous to the NAFI in accordance with the evaluations stated in section 3.

(Please provide a quote for the line items listed below. Failure to quote on all CLINs will render the quote unacceptable and ineligible for award consideration.)

CLIN

Product

QTY

Unit

Unit Price Extended Amount

TOTAL

ATTACHMENTS:

1) – NAF Clauses

2) - NAF Clauses Full Text

3) – Statement of Work

Please provide the information below as applicable:

FOB Destination Payment Terms: NET 30 Delivery Date: See SOW.

Company Name:_____________________ UEI#________________________

Cage Code:

POC: Telephone #

E-Mail Address: Tax ID#: ____

Warranty Information: _____________________

1. Instructions

1.1. Quotes in response to this solicitation must be submitted no later than 2:00pm CST on Tuesday 9 July 2025. Quotes must be submitted via email to CA POC (Primary) at aaron.wilkerson.4@us.af.mil and CO POC (Secondary) at grant.jackson@us.af.mil

1.2. Questions must be submitted and received by the Points of Contact listed below no later than 4:00pm CST on Monday 5 July 2025. Questions received after this deadline will not be reviewed or considered.

1.3. All price quotations must be submitted on the this document in the CLIN table using a Firm-Fixed Price (FFP). A FFP contract provides for a price that is not subject to any adjustment on the basis of the contractor's cost experience in performing the contract.

1.4. Technical documentation submitted by the vendor shall be provided via email in a separate document and shall not exceed 2 pages. This page limit encompasses cover pages, contents, mission statements, and all other superfluous data not specifically requested by the NAFI. Failure to adhere to these standards may result in the vendor being deemed unacceptable and subsequently being removed from consideration for award.

1.5. Late quotes may be processed in accordance with FAR 52.212-1(f) - Late submissions, modifications, revisions, and withdraws of offers.

1.6. By submitting a quote in response to this solicitation the vendor agrees to hold the prices provided for 60 calendar days from the date specified for receipt of quotes.

2. Basis for Contract Award: The NAFI intends to award a contract resulting from this solicitation to the responsible vendor whose offer conforming to the solicitation will be most advantageous to the NAFI, considering the factors listed in this provision.

2.1. The NAFI will utilize comparative evaluations and give preliminary consideration to all offers received in response to this solicitation. The NAFI will identify from all evaluated quotes, readily discernible value indicators that fall within the parameters of price, and technical capability. Therefore, the NAFI reserves the right to select an awardee that provides benefit to the NAFI that exceeds the minimum outlined standards but is not obligated to do so. Additionally, the NAFI is not bound to select an awardee whose quote may exceed the minimum requirement, but whose additional value or benefit is not deemed substantial enough by the NAFI evaluation team.

2.2. The NAFI award decision is not limited to the quote that only meets the minimum described in the technical factor and provides the lowest price. However, if no quotes received in response to the solicitation exceed the minimum criteria outlined in this provision, as determined by the NAFI evaluation team; then the NAFI intends to award a contract to the lowest priced offer that meets the instructions outlined in section 1 and passes the evaluation in section 3, and the minimum requirements outlined in this provision, whose price can be determined both "fair and reasonable" and "realistic" by the Contracting Officer.

2.3. The NAFI intends to make an award without conducting exchanges with vendors after the close of the solicitation. Therefore, vendors should provide their best available pricing and technical quotes to the NAFI in their initial quote. However, the NAFI reserves the right to enter into exchanges with all, some, or none of the offers at any time during the evaluation period if deemed in the best interests of the NAFI to do so.

3. Evaluation Factors: The following factors shall be used to evaluate quotes:

3.1. Price: At minimum; the vendor must provide pricing in accordance with the instructions outlined in section 1. The vendor that provides the lowest price that can be determined both "fair and reasonable" and "realistic" by the Contracting Officer may be given additional consideration for awardee selection.

3.2. However, the NAFI is under no obligation to do so. During the evaluation process the Contracting Officer will determine a "Total Evaluated Price" (TEP) for each responsive quote. The TEP is determined by totaling the amount of all line items identified in the offerors' quote.

3.3. For the purposes of this evaluation, a price deemed too high while conducting the evaluation of the quote in accordance with FAR 13.106-3 are not considered "fair and reasonable". For the purposes of this evaluation, a vendors quote that is not consistence with market pricing may reflect a lack of understanding of the contract requirement or displays an undue risk inherent in the vendors approach may not be considered "realistic" unless the vendor can provide documentation showing their ability provide or meet the requirement.

3.4. Technical: At minimum; the vendor must provide the specifications of the system and/or equipment the vendor will provide in response to this solicitation, as well as how it meets the need described in the statement of work or list of minimum required characteristics as well as the delivery/installation timeframe. Substantial benefits to the NAFI, as determined by the NAFI evaluation team, specifically in relation to the technical capability factor may be given additional consideration for awardees election. However, the NAFI is under no obligation to do so.

4. Responsibility - Vendors are encouraged to register in the System for Award Management (SAM) to streamline the determination of responsibility. The government may conduct interchanges to determine contractor responsibility IAW DAFMAN 64-119. Failure to provide the requested information may mark the vendor as non-responsive and in-eligible for award.

5. Points of Contact Primary: A1C Aaron Wilkerson – aaron.wilkerson.4@us.af.mil Secondary: SSgt Grant Jackson - grant.jackson@us.af.mil image1.jpeg