NAD-AF _ Sources Sought Notice_19March2025_.pdf

SOURCES SOUGHT NOTICE

DLA Fuels Recurring Maintenance & Minor Repair

North Atlantic Division-Air Force (NAD-AF)

This is a Sources Sought notice that is issued solely for informational and planning purposes and does not constitute a solicitation. This notice is for market research purposes only and Is Not a Request For Proposal, nor does it restrict the Government as to the ultimate acquisition approach. This notice is for Full and Open, and responses will be utilized to determine if this requirement, or a portion of this requirement, can be set- aside for small businesses in accordance with Federal Acquisition Regulation (FAR) Subpart 19.5. The Government will not reimburse respondents for any cost incurred in preparation of a response to this notice. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. The Government does not intend to rank submittals or provide any reply to interested companies and responses will not be returned.

1.Contract Information: The U.S. Army Corp of Engineers, Huntsville Engineering and Support Center (CEHNC) in Huntsville, Alabama is seeking to identify qualified firms and intends to solicit and award contracts in support of the Defense Logistics Agency – Energy (DLA- E). The Fuels Recurring Maintenance and Minor Repair program is a comprehensive maintenance program that provides vital maintenance and repair services to the United States Government to sustain a worldwide robust fueling capability in support of federal petroleum facilities and petroleum systems. The program is divided in two distinct parts, Recurring Maintenance and Minor Repair.

The Recurring Maintenance (RM) program follows the current Unified Facilities Criteria (UFC) 3-460- 03, general inspection and maintenance criteria for military land-based liquid petroleum fuel facilities.

These criteria are applicable to all branches of the Department of Defense (DoD) and the Defense Logistics Agency (DLA). This contract requires a Contractor experienced in repair, maintenance, and operation of federal petroleum facilities and petroleum systems ensuring those systems are in compliance with codes, criteria, regulations, and laws of the United States/host nation (local and national). UFC 3- 460-03 applies to all real property facilities used for storing, distributing, and dispensing fuels for reciprocating and jet engine aircraft, automotive fuels, lubricating oils, and diesel fuel. In addition to a well-maintained system or facility, the RM portions will return written reports detailing systems evaluated, corrective actions taken, and documenting facility, system, and component deficiencies.

The Minor Repair (MR) program provides a contract vehicle for corrective action of deficiencies to petroleum facilities, petroleum systems, and supporting Defense Logistics Agency (DLA) capitalized facilities as well as emergency response capability to ensure the safe and reliable accomplishment of the applicable fuels’ delivery mission. Other repairs may be requested by each DLA Capitalized Site for components, equipment, or systems in support of fuels delivery mission. The DLA-E is the customer for this requirement and supports installations and non-installations such as Army, Navy and Air Force.

DLA-E is a field-level activity responsible for providing the Department of Defense (DoD) and other Government agencies with complete energy solutions effectively and efficiently.

The Government is performing market research to determine if small business and other than small businesses possess the capability to execute the requirements within this acquisition. Respondents need to indicate all small business designations (small business, 8(a), certified HUBZone, Small Disadvantaged Business, Woman Owned, Minority, Native American and/or Service-Disabled Veteran Owned).

Interested firms who meet the capability requirements identified in this notice are requested to reply to this notice with a response to the questions below. If no experience or capabilities are associated with a particular question, so indicate. Based upon responses received, consideration will be given to defining whether part or all the acquisition will be set-aside for small business competition.

2. PROJECT INFORMATION: The Fuels Recurring Maintenance and Minor Repair (RMMR) program is a comprehensive maintenance program that provides vital maintenance and repair services to the United States Government to sustain a worldwide robust fueling capability in support of federal petroleum facilities and petroleum systems. The program is divided in two distinct services, Recurring Maintenance and Minor Repair. The Recurring Maintenance (RM) follows the current Unified Facilities Criteria (UFC) 3-460-03, general inspection and maintenance criteria for military land-based liquid petroleum fuel facilities. These criteria are applicable to all branches of the DoD and Defense Logistics Agency (DLA). This procurement requires a Contractor experienced in repair, maintenance, and operation of federal petroleum facilities and petroleum systems ensuring those systems are in compliance with codes, criteria, regulations, and laws of the United States/host nation (local and national). UFC 3- 460-03 applies to all real property facilities used for storing, distributing, and dispensing fuels for reciprocating and jet engine aircraft, automotive fuels, lubricating oils, and diesel fuel. In addition to a well- maintained system or facility, the RM portions will return written reports detailing systems evaluated, corrective actions taken, and documenting facility, system, and component deficiencies. The Minor Repair provides a contract vehicle for corrective action of deficiencies to petroleum facilities, petroleum systems, and supporting DLA capitalized facilities as well as emergency response capability to ensure the safe and reliable accomplishment of the applicable fuels delivery mission. Other repairs may be requested by each DLA Capitalized Site for components, equipment, or systems in support of fuels delivery mission. There are no Architect/Engineering or construction services in this acquisition.

3. SUBMISSION REQUIREMENTS: Interested firms should submit a document which furnishes information describing relevant demonstrated experience and qualifications in the following format: The submissions should be Times New Roman, font size 12. The submission will address all questions in the Capabilities Questionnaire listed below and your ability to perform the services stated in the draft PWS.

Questions concerning this announcement will be due by 8:00 AM CST on 21 April 2025 and no further questions will be addressed after this date. All questions shall be submitted via email only to James M. Long at James.M.Long@usace.army.mil

NO HARDCOPY OR FACSIMILE SUBMISSIONS WILL BE ACCEPTED. Please do not respond if you have already submitted a response to the requirement in Jan 2024.

Cover letters and extraneous materials (brochures, etc.) will not be considered. Questions concerning submissions should be directed to the email address above. Personal visits for the purpose of discussing this announcement.

In addition to completing the Questionnaire, Companies are required to submit a Capability Statement, and the following information via email:

• Business Name

• Business Address

• Cage Code

• North American Industry Classification System (NAICS) Code:

• UEI Number

• Small Business Type(s), if applicable

• Telephone Number and Email Address

• Web Page URL (if applicable)

• Teaming Partners (if applicable)

• Information regarding the viability to receive and process classified information with appropriate contact information mailto:James.M.Long@usace.army.mil

561210 – Facilities Support Services

NOTE: If you feel the above NAICS Code is not sufficient for this acquisition, please provide your recommended NAICS code with an explanation.

4. Responsible Point of Contact: (Insert name, address, phone number, and email address)

5. Type of Business (Check all that apply):

8(a) Small Business Veteran-Owned Small Business

Service-disabled Veteran-Owned small business Minority Small Business

HUBZONE Small Business Native American Small Business

Small Disadvantaged Business Small Business

Woman Owned Small Business Other Than Small Business

SECTION II: CONTRACTOR ARRANGEMENT

6. Our firm will be proposing on this project as a:

Sole Contractor performing 100% of the work with no work being performed by a subcontractor.

Prime Contractor performing at least 50% of the work with subcontractor(s).

Prime Contractor performing at least 50% of the work with the following team member subcontractor(s) (Insert business name, business size, cage code, and work which will be subcontracted);

or

Joint Venture with (insert business name, business size, and cage code), (See FAR subpart 9.6

Government policy on teaming arrangements, as well as 8(a) Program regulations described in 13 CFR124.513, HUBZone Program regulations described in 13 CFR 126.616, and Service-Disabled Veteran-Owned Program regulations described in FAR 19.1403(c) and 13 CFR 125.15(b).

OTHER QUESTIONS

1. Does your firm have the ability to work anywhere in the Government installations and facilities outside the Contiguous United States to include Japan and Diego Garcia? Additionally, provide specific details of your firm’s ability and experience with performing task orders outside the Contiguous United States simultaneously. If not, indicate your firm’s geographical limitations below.

2. How many orders and at what capacity based on complexity and value (e.g., size, scope, and dollar value) does your firm have the ability to actively work at one time?

3. How many installations or projects can your firm provide support to OCONUS sites (Please provide the assumed size of projects for your estimate)?

4. Does your company have the technology and capability to telework if need arises, and to only provide minimum onsite workers to complete tasks as required by the PWS?

Yes No

5. Does your company have experience complying with the standards in the Applicable Regulatory

Standards for Compliance attachment when providing fuels preventive and corrective maintenance services (See PWS Section 4 – Applicable Criteria, pg. 44)? If yes, please address in your capability statement.

6. Has your company ever been awarded a contract from the USACE HNC Fuels Program to provide fuels preventive and corrective maintenance? If yes, please list contract award number.

If your firm is currently performing work under the HNC Fuels program, provide the contract number, total value, period of performance, and the period you’re currently performing within (base or option #_). Are you the Prime, Sub-to Prime, or working as a Joint Venture?

7. Does your company currently provide either Government Owned, Contractor Operated or

Contractor Owned, Contractor Operated maintenance and repair to DLA capitalized sites? If yes, please address in your capability statement.

8. Please explain your company’s experience as a prime or subcontractor in providing Fuels Systems (specifically petroleum) Maintenance and Repair Services in accordance with the PWS? (to include when and for whom). If have held Government Contracts, please provide the scope, dollar value, and a point of contact in your capability statement.

9. What are some potential barriers in the PWS that may be limiting competition for this requirement? (e.g., is the PWS too broad or restrictive) Additionally, are there any barriers that prevent your company from submitting a proposal for this requirement? Please provide rationale with page and section location(s).

10. Please identify if your company is a US/UK Joint Venture and acknowledge if interested to provide the services only identified at Diego Garcia.