25Q0028 ANNEX A PWS AMD 01.docx

ANNEX A

PERFORMANCE WORK STATEMENT

NCTAMS LANT

REPLACE BATTERIES AT NAVAL STATION NORFOLK, W-143

SHORT TITLE: Procure and install 108 PWHR12120W3FR Eaton Batteries and 144 PWL1234WF2FR-PWHR1234W2FR Eaton batteries.

1. INTRODUCTION: The Base Communications Office (BCO) supports Telephony services for the Department of Navy.

2. BACKGROUD: The EATON 9355 provides backup power for the Base phone switch. The EATON 9355 will be the primary bridge for stabilization during power interruptions.

3. Scope: This project order will procure, and install, new batteries henceforth referred to as the End Item Product (EIP) to provide battery backup to vital communications equipment in the event of a power failure. The EATON 9355 UPS will be electrically disconnected and powered back up when batteries are installed. The old batteries will be taken by vendors to a recycling center of their choice. Any additional work required to install the batteries shall be provided as a “turnkey” effort. This work includes but is not limited to removal of existing batteries. The telecommunication service tasks shall be completed and documented in accordance with this PWS. The installation effort for the three phase powered units shall be performed by a qualified technician. The plug in play units shall be installed by a competent technician.

The objective of this service initiative is to perform removal and installation of UPS batteries on the EATON 9355 and two associated EBM(Extended Battery Modules. Upon completion the batteries shall be able to maintain system operations for a period of three years.

3.1. The installation effort will comprise of the following five (5) tasks:

3.1.1. The contractor will electrically disconnect existing UPS.

3.1.2. The contractor shall install new batteries, test, commission and dispose of old batteries.

3.1.3. The contractor shall return all removed government owned equipment to the NCTAMS LANT.

3.1.4. A site survey is required to ensure all existing electrical infrastructure meets current National Electrical Code (NEC) standards.

3.1.5. A turnover of warrantees must be delivered to the onsite government representative.

3.2. Place of Performance: Naval Station Norfolk, Building W-143, Norfolk Virginia.

3.3. Required Delivery/Installation Date: Delivery and Installation are required to be completed 60 days after contract award.

ESTIMATED PERIOD OF PERFORMANCE:

19 June 2025 to 22 June 2025

3.4. Contractor Furnished Material (CFM):

a. POWERWARE BATTERY

b. VRLA BATTERY

4. Requirements

4.1. All components shall be new; the batteries shall be no greater than 120 days old from their manufacture date upon delivery to the site for installation. In the event that batteries are delivered to any site that are older than 120 days from their date of manufacture, they will be deemed unaccepted in accordance with the terms of this contract.

4.2. The vendor is required to provide contracts or other means of identification that demonstrate adequate experience and understanding of the main equipment as significance of required batteries to be installed.

4.3. The installation effort for the three (3) phase powered units shall be performed by a qualified technician, identification of same/similar Eaton main. The plug in play units shall be installed by a competent technician.

4.4. All work is required to be performed in accordance with applicable references, industry standards, and specifications identified in this PWS. Compliance with ANSI/TIA-607-E (2024), Unified Facilities Criteria Electrical Safety, O&M and UFC 3-560-01(15 May 2023) is required.

4.5. Services shall be applied to a minimum 1-year warranty.

5. Pre-Implementation:

5.1. Coordinate with on-site The Government Technical Point of Contact (GTPOC), who will be identified at award, to conduct site survey as required.

5.1.1. Coordinate with the on-site (GTPOC) to identify/request work site staging area.

5.1.2. Coordinate with on-site (GTPOC) to obtain data necessary to complete the design, including data on actual conditions.

5.1.3. Identify safety or operational issues that might impact the planned production, e.g., hazardous material contamination or other issues that would impact planned work.

5.1.4. Clean-up and Facility Restoration: With the exception of items the Contractor intends to re-use, the Contractor shall remove all unnecessary miscellaneous materials, trash or residual installation materials and equipment from the work area daily or upon completion of work production. Damage to Government equipment or facility caused by Contractor negligence shall be corrected at no cost to the Government. Corrections shall be made within 10 working days after notification by the Government.

5.2. Contractor shall provide Quality Control Methodology statement for review.

5.3. Contractor shall propose intended corrective actions if a failure event occurs during performance.

5.4. Conditions Found:

5.4.1. If while performing services there are conditions found that require repair/replacement and directly tied to this scope of work, the contractor shall submit a Condition Found Report to the COR and the Contracting Officer. Condition Found Report shall identify the conditions with a statement identifying the discrepancy and proposed remedy along with a full price quote of required additional service. No additional service shall take place prior to Contracting Officer approval.

5.4.2. If COR or Contracting Officer determines the Condition Found does not warrant additional services, the contractor shall continue with the original scope of work.

6. Post-Implementation:

Acceptance: The GTPOC will accomplish inspection and final acceptance of Contractor’s work. The contractor shall present clear, concise, well-structured written or oral presentations to advise GTPOC of project completion. The government will utilize the OEM product overview for pass/fail determination for final inspection prior to completion of contract requirement.

7. Disposition of Material: Any residual material procured under this contract shall be turned in to NCTAMS LANT.

8. Constraints/Special Requirements:

9. Security Requirements. Installation technicians must be able to pass a local background check to acquire base access or hold a DBIDS card. All technicians will be escorted by NCTAMS personnel

10. CANCELLATION/OTHER CONDITIONS

10.1. This contract may be cancelled in whole or in part with a 30-day written notice from the Contracting Officer. If this tasking is cancelled, the U.S. Government shall be liable only for payment of services received before the effective date of the termination.

11.1 The contractor must be aware of contingencies. Due to the emergent nature of exercise and real-world communications requirements and schedules, adjustments in the amount of labor, overtime and other resources needed to complete the task may be required.

12 CONTRACTOR PERSONNEL

12.1 STANDARDS OF BEHAVIOR; Contractor personnel shall present a neat, clean and professional appearance as generally observed in a professional setting and shall adhere to the US Navy’s no smoking policy. Smoking is allowed only in designated areas where it does not compromise the rights of non-smokers.

12.2 PERSONNEL REMOVAL: Government rules, regulations, laws, directives, and requirements which are issued during the contract terms relating to law and order, installation administration, and security on the installation shall be applicable to all contractor employees or representatives who enter the installation. Violation of such rules, regulations, laws, directives, or requirements may result in the command removing personnel from the base. Removal of employees does not relieve the contractor from the responsibility for the work defined in this contract.

12.3 REMOVAL BY INSTALLATION COMMANDER; The Installation Commander may bar an individual from the installation for conduct determined to be contrary to good order, discipline, or installation security.

12.4 REMOVAL BY CONTRACTING OFFICER; The Contracting Officer may require the contractor to remove any employee, working under this contract, for reason of misconduct or security. Contractor employees shall be subject to removal from the premises upon determination by the Contracting Officer that such action is necessary in the interests of the government.

12.5 GENERAL/MISCELLANEOUS INFORMATION (Informational Purposes Only).

12.6 Identification of Employees: The Contractor shall be responsible for furnishing identification cards to its employees as may be approved and directed by the Contracting Officer’s Representative. The Contractor shall require its employees to always display this identification. Upon release of any employee, the Contractor shall immediately take procession of the prescribed identification card.

12.7 Transportation: The contractor shall provide contractor-owned vehicle/transportation for use during working hours. Only contractor’s employees who possess a valid U.S. motor vehicle operator’s identification card shall operate the vehicle. All contractor motor vehicle operators must comply with the traffic safety program set forth in OPNAV Instruction 5100.12.

12.8 The Secretary of the Navy has determined that the illegal possession and use of drugs and paraphernalia by civilian and contract employees in the military setting contributes directly to military drug abuse and undermines command efforts to eliminate drug abuse among military personnel. The policy of the Department of the Navy, including the Marine Corps, is to deter and detect drug offenses by civilian and contract employees on military installations. Measures to be taken to identify drug offenses on military installations, and to prevent introduction of illegal drugs and paraphernalia include routine, random inspections of vehicles and personal possessions on entry or exit, with drug detection dog teams, when available. Where there is probable cause to believe that a civilian or contract employee on board a Naval or Marine Corps installation has been engaged in use, possession, or trafficking of drugs, that employee may be restricted or detained for the period necessary until that employee can be removed from the installation or can be turned over to local law enforcement authorities having jurisdiction, as appropriate. When illegal drugs are discovered during an inspection or search of a vehicle operated by a civilian or contract employee, the employee and vehicle may be detained for a reasonable period necessary to turn the employee and the vehicle over to appropriate civil law enforcement officials; action may be taken to suspend, revoke, or deny installation driving privileges. Implicit with the acceptance of this contract is the Contractor’s agreement to comply with Federal statues, laws, and regulations, including those regulations issued by the commander of the military installation.

13 POINTS OF CONTACT

13.1 CO

13.2 KO