ANNEX A PWS.docx

PERFORMANCE WORK STATEMENT/STATEMENT OF WORK

NCTAMS LANT

EATON 9395 UPS BATTERY REPLACEMENT AT NCTAMSLANT BUILDING MB-100

1.0 INTRODUCTION: Naval Computer and Telecommunications Area Master Station, Atlantic (NCTAMSLANT) operates and defends responsive, resilient, and secure computer and telecommunications systems, providing information superiority for global maritime and joint forces.

2.0 BACKGROUND: Commander, Navy Information Dominance Forces (COMNAVIFOR) has direct ownership of standalone non-structural mission support equipment, which includes generators; UPS Systems; heating, ventilation and air conditioning (HVAC) and other critical electrical and mechanical systems that support the COMNAVIFOR mission.

The services provided by the contractor are a requirement for continuous operation of the utility plant to provide power to MUOS mission as outlined in COMNAVIFORINST 11311.1, section 6.b.(7).

3.0 SCOPE OF WORK:

3.1 Naval Computer and Telecommunications Area Master Station, Atlantic (NCTAMSLANT) has a requirement for the replacement of all batteries in (2) Eaton 9395 Power Xpert 9395P-600 Uninterruptable Power Supply (UPS) at NCTAMSLANT Norfolk , MB100. The currently installed batteries have become unreliable due to due to age and degradation.

3.2 Location of Performance

The site addresses for the generators are listed as followed:

NCTAMSLANT Norfolk / Building MB-100 / 1518 Piersey St / Norfolk, VA 23511 Eaton 9395 Power Xpert 9395P-600

SN: EN423BKK01, EN423BKK02, EN423BKK03, EN423BKK04

Battery: Deka Unigy HR7500ETUB (2019) / Quantity – 480

3.3 Proposed Period of Performance

30 Sep 24 – 29 Sep 25

3.4 Location Work Hours

The working hours for each site is from 0700 – 1600, Monday through Friday, except for federal holidays. Overtime hours will not be approved without mitigating circumstances identified and approved by the onsite Navy Representative and site personnel.

3.5 The contractor is responsible for all shipping of replacement batteries, same make and model with no substitutions; and disposal of used batteries. A qualified technician will isolate the defective UPS Unit, remove and replace all batteries, and test each unit in accordance with manufacturer procedures. Prior to maintenance, an Authorized Service Interruption (ASI) will be required for the maintenance and requires a 21-day advanced notice before proceeding. Upon completion, a written report for each UPS unit will be submitted to the Navy representative.

The Contractor shall arrange his work so as not to interfere with the normal occurrence of Government business. All work schedules shall be submitted to and approved by the NCTL Site Representative. The Contractor shall not change approved work schedules without the prior consent of the NCTL Site Representative. Whenever non-essential services have been scheduled non-essential services have been scheduled on the date a holiday occurs the Contractor shall coordinate with NCTL Site Representative for alternate date to perform services. Deviation from the work schedules is permissible only when approved by the NCTL Site Representative.

Additionally, the government may pause any service at any site and at any time due to the unique mission requirements that may be presented at any particular site.

All work at the site will require close coordination with and approved by the On-site Navy representative. The Navy Representative, contractor/ technician shall manipulate all necessary controls to ensure that the building critical power grid is not jeopardized during work evolutions. All covers, plates, plugs, fitting and other ancillary hardware must be completely installed, and the equipment is made ready for use prior to returning the UPS Unit to normal operation. The On-site Navy representative must inspect all work and authorize the USP Unit to be returned to normal operation. The contractor/ technician is responsible for any breakage, spillage, clean up, containment and proper disposal of HAZMAT/ HAZWASTE utilized in this work. The contractor/ technician shall follow all pertinent OSHA safety regulations including the control of hazardous energy sources.

3.6 Government Furnished Material: None.

3.7 Contractor Furnished Material: All test equipment, replacement parts, tools and consumables.

3.8 CDRL’s if Applicable: None.

4.0 APPLICABLE DOCUMENTS

4.1 Instructions, regulations, OEM manuals.

4.1.1 Eaton 9395 Power Xpert 9395P-600 Operator and Maintenance Manual

4.1.2 COMNAVIFOR 11311.1

5.0 Qualifications/ Certifications

5.1 None.

6.0 QUALITY CONTROL SURVEILLANCE PLAN (QASP)

6.1 Contractor Quality Control Methods:

6.1.1 The contractor will provide a written report within seven days after the completion of the preventative maintenance service. The reports will list technical information such of each engine and will include at a minimum, the engine location, manufacturer and serial number, run meter hours at time the service was performed, the oil type and quantity, type and number of oil and fuel filters that were replaced and any recommended maintenance actions that are needed for each engine.

6.2 Government Quality Assurance:

6.2.1 The performance and quality of work delivered by the contractor, including services rendered and any documentation or written material compiled shall be subject to inspection, review, and acceptance by the Government.

6.3 Corrective Actions:

6.3.1 The contractor will return the UPS Systems to a fully operational condition at the completion of the contracted service action. If any situation is discovered that would prevent the UPS Systems from being returned to a fully operational condition the contractor will contact the N4 Maintenance Coordinator/ Government Representative immediately.

6.4 Conditions Found:

6.4.1 If while performing services there are conditions found that require repair/replacement and tie to this scope of work, the contractor shall submit a Condition Found Report to the COR and the Contracting Officer. Condition Found Report shall identify the conditions with a statement identifying the discrepancy along with a full price quote of required additional service. No additional service shall take place prior to Contracting Officer approval.

6.4.2 If COR or Contracting Officer determines the Condition Found does not warrant additional services, contractor shall continue with original scope of work.

6.5 Waste Disposal and Spill Prevention:

6.5.1 The contractor will be responsible to comply with all installation spill prevention control and countermeasure regulations.

6.5.2 The contractor will be responsible for the proper disposal of all wastes generated during the performance of the contract.

7.0 CANCELLATION/OTHER CONDITIONS

7.1 This contract may be cancelled in whole or in part with a 30-day written notice from the Contracting Officer. If this tasking is cancelled, the U.S. Government shall be liable only for payment of services received before the effective date of the termination.

7.2 The contractor must be aware of contingencies. Due to the emergent nature of exercise and real-world communications requirements and schedules, adjustments in the amount of labor, overtime and other resources needed to complete the task may be required.

7.3 This contract/task order/delivery order may be terminated in whole or in part with a 30-day written notice from the Contracting Officer. In the event of such cancellation or if the Government should decide not to exercise an option period, under no circumstances shall the Government be liable for proposal costs, administrative costs, severance, overhead, profit, or any other cost subsequent to the effective date of the whole/partial cancellation of non-exercise of option period. The Government will be liable only for payment for services received before the effective date of the whole/partial cancellation or non-exercise of option period.

8.0 BASE ACCESS/SECURITY

8.1 The access to the work site and the equipment room is restricted. The on-site Navy representative will provide any required escorts. The contractor shall schedule work with the on-site Navy representative to ensure access.

8.2 The Contractor shall submit, via the Contract Control Authority/ on-site Navy representative, a Visitor Access Request Letter list with the Full Names, Social Security numbers, Date of Birth, Company Name, of all personnel who will be working on the contract job site on company letterhead for access to secure areas. The Contract Control Authority/ on-site Navy representative will forward to Physical Security Officer for processing.

8.3 For base access, the contractor will submit the SECNAV 5512/1 Department of the Navy Population ID Card/ Base Access Pass Registration form to the Navy Representative for processing of base access. Once processed, the contractor will report to the base Pass and ID office and will provide the proper identification and vehicle information to complete the process and receive the Defense Biometric Identification System (DBIDS) identification card from base security for up to three years or the duration of the contract. The Base Pass and ID office is located at 9040 Hampton Blvd, Norfolk, VA 23505.

9.0 CONTRACTOR PERSONNEL

9.1 Standards of Behavior: Contractor personnel shall present a neat, clean and professional appearance as generally observed in a professional setting and shall adhere to the US Navy’s no smoking policy. Smoking is allowed only in designated areas where it does not compromise the rights of non-smokers.

9.2 Personnel Removal: Government rules, regulations, laws, directives, and requirements which are issued during the contract term relating to law and order, installation administration, and security on the installation shall be applicable to all contractor employees or representatives who enter the installation. Violation of such rules, regulations, laws, directives, or requirements may result in the command removing personnel from the base. Removal of employees does not relieve the contractor from the responsibility for the work defined in this contract.

9.3 Removal By Installation Commander: The Installation Commander may bar an individual from the installation for conduct determined to be contrary to good order, discipline, or installation security.

9.4 Removal By Contracting Officer: The Contracting Officer may require the contractor to remove any employee, working under this contract, for reason of misconduct or security. Contractor employees shall be subject to removal from the premises upon determination by the Contracting Officer that such action is necessary in the interests of the government.

9.5 GENERAL/MISCELLANEOUS INFORMATION (Informational Purposes Only);

9.5.1 Identification of Employees: The Contractor shall be responsible for furnishing identification cards to its employees as may be approved and directed by the Contracting Officer’s Representative. The Contractor shall require its employees to display this identification at all times. Upon release of any employee, the Contractor shall immediately take procession of the prescribed identification card.

9.5.2 Transportation: The contractor shall provide contractor-owned vehicle/transportation for use during working hours. Only contractor’s employees who possess a valid U.S. motor vehicle operator’s identification card shall operate the vehicle. All contractor motor vehicle operators must comply with traffic safety program set forth in OPNAV Instruction 5100.12.

9.5.3 The Secretary of the Navy has determined that the illegal possession and use of drugs and paraphernalia by civilian and contract employees in the military setting contributes directly to military drug abuse and undermines command efforts to eliminate drug abuse among military personnel. The policy of the Department of the Navy, including the Marine Corps, is to deter and detect drug offenses by civilian and contract employees on military installations. Measures to be taken to identify drug offenses on military installations, and to prevent introduction of illegal drugs and paraphernalia include routine, random inspections of vehicles and personal possessions on entry or exit, with drug detection dog teams, when available. Where there is probable cause to believe that a civilian or contract employee on board a Naval or Marine Corps installation has been engaged in use, possession, or trafficking of drugs, that employee may be restricted or detained for the period necessary until that employee can be removed from the installation or can be turned over to local law enforcement authorities having jurisdiction, as appropriate. When illegal drugs are discovered during an inspection or search of a vehicle operated by a civilian or contract employee, the employee and vehicle may be detained for a reasonable period of time necessary to turn the employee and the vehicle over to appropriate civil law enforcement officials; action may be taken to suspend, revoke, or deny installation driving privileges. Implicit with the acceptance of this contract is the Contractor’s agreement to comply with Federal statues, laws, and regulations, including those regulations issued by the commander of the military installation.

10.0 POINTS OF CONTACT: TBD