Attachment 2 Site Visit Brief.pdf

KEY WEST MOSQUITO CONTROL SERVICES

RFP N6945024R0106

SITE VISIT

23 JULY 2024

INTRODUCTION

NAVFAC SE PUBLIC WORKS DEPARTMENT KEY WEST CONTRACTING OFFICER

Ileana Wolski

FACILITIES ENGINEERING AND ACQUISITION DIVISION DIRECTOR – FEAD

LT Brendan Owen, USN

NAVAL AIR STATION KEY WEST PWD – CONTRACT SPECIALIST

Shanna Taylor

NAVAL AIR STATION KEY WEST PWD – FACILITIES SUPPORT CONTRACT MANAGER

Gloria Lohman

NAVAL AIR STATION KEY WEST PWD – CONTRACTING OFFICER REPRESENTATIVE

Nicole “Nikki” Monroe

ITINERARY

TIME ACTIVITY

07:30 Arrive at the VCC (A-641), obtain Base Access Passes 0900 Arrive at A-629 0910 – 0930 Welcome and Overview of the Contract 0930 – 1030 Tour Boca Chica - A-4194, A-1112, A-929, A-951, A-4060, A-1007, to the gate of A-4202, A-324 and A-4013.

1045 – 1115 Tour Sigsbee Park Annex – South field, drive-by V-4187/4189, V-3000/V-3012 (Marina), Retention Ponds & School, V-4205, V-4193.

1130 – 1200 Trumbo point Annex – C-2076, RV Lot, KW100 (ASF/Flemming Key).

1200 – 1300 LUNCH

1315 – 1400 Tour Truman Annex – Seminole Battery, Truman Beach, United Beach, and drive past JIATF.

1415 – 1500 Tour Naval Branch Health Clinic/BUMED - Drive through campus/facility.

End of Site Visit Dismissal

CONTRACTING OVERVIEW

General Description:

• The outcomes to be achieved are Mosquito Control Services at Naval Air Station (NAS) Key West, FL.

• This requirement includes all labor, management, supervision, tools, material, and equipment necessary to perform Pest Control – Mosquito eradication.

• The outcomes for this acquisition are consistent with the Federal Acquisition Regulation (FAR) Part 12 definition of acquisition of commercial items.

CONTRACTING OVERVIEW CONT

• ALL ATTENDEES MUST SIGN THE SITE VISIT LOG. THE SIGN-IN SHEET AND BRIEF WILL BE POSTED TO THE SAM

WEBSITE VIA AMENDMENT.

• OBSERVE ALL ESCORT PROTOCOLS.

• NOTHING SAID TODAY SHALL ALTER THE REQUIREMENTS OF THE SOLICITATION. THE TERMS AND CONDITIONS

REMAIN UNCHANGED UNLESS THE SOLICITATION IS AMENDED IN WRITING VIA AN AMENDMENT.

• NO QUESTIONS WILL BE ANSWERED DURING THE SITE VISIT. SUBMIT ALL QUESTIONS IN WRITING IAW THE RFP.

• QUESTIONS ARE DUE BY: 25 JULY 2024 @ 10 AM (1000) EDT.

• PROPOSALS ARE DUE BY: 12 AUGUST 2024 @ 11 AM (1100) EDT.

• ONE FFP TYPE CONTRACT WILL BE AWARDED.

• THIS CONTRACT IS SOLICITED AS COMPETITIVE.

• NAICS CODE IS 561710, MOSQUITO ERADICATION SERVICES.

• BASE AND FOUR OPTION YEARS.

• THIS IS A PERFORMANCE-BASED CONTRACT.

• LOCATION IS KEY WEST FL.

• ESTIMATED START DATE IS 01 OCTOBER 2024.

• ELECTRONIC INVOICING THROUGH WAWF.

SECTION C PWS GENERAL INFORMATION

The Section C Performance Work Statement (PWS) is provided as an attachment to the RFP.

Supports PBSC (Performance Based Service Contracting) Uses Navy-wide Templates Standard structure

Tabular format 1 Standard Functional Annex

Annex 1 – General Information relevant to the entire scope of the contract.

Annex 2 – Management and administration requirements relevant to the entire scope of the contract.

Annexes 3 through 18 contain the technical information and requirements peculiar to that technical annex. Each of these annexes can contain 1 or more sub-annexes.

SECTION C PWS GENERAL INFORMATION CONTD

Spec Item Standard Use

1 General Information Information unique to the understanding of the technical requirements of this specification

2 Management & Administration Management and administrative requirements unique to the planning, execution, management and administration of the performance requirements of this specification. This cost is spread to Spec Item 3 for Recurring Work.

3 Recurring Work All Recurring Work technical requirements of this specification.

SECTION F & J GENERAL INFORMATION

SECTION F: Deliverables Contains a summary list and examples of data deliverables and reports

SECTION J: Documents, Exhibits, and Other Attachments Recurring Work (FFP) ELINs Other attachments

Definitions and Acronyms Wage Determinations Directives, Instructions, and References Invoice Form Forms Installation Spill Prevention, Control, and Countermeasure Plan Contractor Hazardous Material Inventory Log Pest Control References and Technical Documents Standard numbering convention

Numbering example: “J-0200000-01”

PWS STRUCTURE

Annex 1 (0100000) – General Information

Annex 2 (0200000) – Management and Administration

Annex 15 (1500000) – Facilities Support

• 1503020 – Pest Control (Mosquito Control)

OTHER CONSIDERATIONS

First and Foremost – “Be prepared to perform the work for the price you bid” Limits of Liability will be applied as specified Prices proposed will be used – don’t expect to re-negotiate post award Betterments offered in the non-price proposal become part of the contract

Price what you propose All the “bells and whistles” in your technical proposal Labor quantities and skill levels/qualifications Management and oversight to ensure quality and safety

PERFORMANCE BASE WORK OBJECTIVES

• Partnering – Is establishing a positive relationship between the Government and the Contractor is essential in fulfilling a performance-based requirement.

• Safety - Contractor safety is an integral part of effective performance assessment. The PAR must ensure that the Contractor is in compliance with safety requirements specified in the contract.

• Security – The contractor will become familiar with all security requirements specified in the contract and report any observed violations to the KO.

• Submittals – Are identified in Section F; they include but are not limited to:

• Quality Management Plan

• Accident Prevention Plan (including Hurricane Preparedness Plan)

• Annual, Monthly, Weekly, and Daily Reports

• Schedules and Planning

• PM and ITM reports, including Regulatory

• Meeting Agendas and Meeting Minutes

• Performance Assessment Process (PAP) – Includes Scheduled (regular periodic sampling) and unscheduled assessments of Contracted work.

• Performance Assessment Worksheet (PAW) - The documentation of the results of the

Performance Assessment by the PAR

PERFORMANCE BASE WORK OBJECTIVES CON’T

• Performance Assessment Process (PAP )Con’t– Includes Scheduled and unscheduled assessments of Contracted work.

• Assessment Level (AL#) - The assessment procedures based on the scheduled level of assessment performed by the PAR: AL1, AL2, or AL3.

• Safety Assessment (SA)- 1) the PAR will be assessing safety while conducting regular periodic sampling; and 2) Documenting “unscheduled visits” to specifically assess safety anytime the performance of work can be observed.

• Validated Customer Comment (VCC) – A Customer Comment Record (CCR) submitted by a Base Customer, to the FSC Branch, and Validated by the PAR/COR

• Management and Administration Assessment – The COR will perform a monthly assessment to evaluate the Contractor’s compliance with management and administration requirements as specified in the contract

• PAP Summary– All Assessments (PAWs, SAs, VCCs) are consolidated into the Monthly Performance Assessment Summary (MPAS). The MPAS supports Invoice Validation, Performance Assessment Board (PAB) evaluations, Quarterly Reports, and the Contractor Performance Assessment Reporting System (CPARS).

SOLICITATION OVERVIEW

Contract Type: Firm-Fixed Price Contract Recurring Work/Firm-Fixed Price (FFP) Each period of performance has one Contract Line Item Numbers (CLINs), for Recurring Work Contract Term:

Base period of one year and four (4) one-year option periods, not to exceed a total of five (5) years FAR 52.217-8 Option to Extend Services is included and provides the authority to extend contract performance up to 6 months (if necessary) Basis for Award:

Lowest Price Technically Acceptable The relative order of importance of the non-cost/price evaluation factors is the technical factors (Factors 1, 2, and 3) are of equal importance to each other and, when combined, are equal in importance to the past performance factor (Factor 4). When the proposal is evaluated as a whole, the technical factors and past performance factor combined are approximately equal to price.

PROPOSAL REQUIREMENTS

Volume I – Solicitation SF-1449

Volume II – Price Proposal Section B Supplies or Services and Prices Section J Exhibit Line Item Number (ELIN) Pricing Attachment Factor 1 – Solicitation/Price

Volume III – Non-Price/Technical Proposal Factor 2 – Technical Approach Factor 3 – Technical Experience Factor 4 – Past Performance

SOLICITATION DOCUMENTS

Solicitation, Attachments, and Amendments

Posted on the SAM website at: https://sam.gov/.

It is the offeror’s responsibility to obtain the RFP files, along with any amendments, from

SAM.

Contractors are encouraged to register on this site to receive automatic updates regarding the solicitation.

https://sam.gov/

LESSONS LEARNED

(prior to proposal submission)

Review the instructions and submittal requirements in Sections L and M of the RFP and ensure you have addressed all requirements

Verify accuracy of SAM registration and compliance with VETS-4212 reporting requirements (if applicable)

Sign and return all solicitation amendments Address every element within each factor Utilize the attachments provided in Section J to submit Corporate Experience and ELIN pricing data in the format provided.

Ensure data is consistent throughout the proposal (price and technical) Number proposal pages consecutively and stay within the page limitations provided. Pages exceeding the applicable page limitation will not be evaluated.

Clearly label and separate/tab each factor in your proposal Do not copy and paste from a prior proposal Ask questions if you are uncertain about something

Government Pre-Award Inquiries (GPIs)

All questions/pre-award inquiries must be submitted in writing.

This ensures all potential offerors receive information at the same time.

The following instructions regarding the submission of GPIs can be found in the RFP, 52.212-1

Instructions to Offerors—Commercial Products and Commercial Services Addendum to FAR 52.212- 1, Section C Additional Information:

All questions shall be submitted in writing, via email to Contract Specialist, Shanna Taylor, at shanna.l.taylor6.civ@us.navy.mil (with a copy to Ileana Wolski at ileana.c.wolski.civ@us.navy.mil).

All questions must be submitted prior to the GPI cutoff due date/time of 10:00 AM EST, Thursday, 25 July 2024. It is the offeror’s responsibility to verify the receipt of all questions with the Contract Specialist.

All questions and answers will be posted to the SAM website.

Questions resulting in a change to the solicitation will be addressed in an amendment.

The site visit brief and list of attendees will be posted on SAM.

** Do not attempt to contact the Government site visit points of contact for additional information ** mailto:shanna.l.taylor6.civ@us.navy.mil mailto:ileana.c.wolski.civ@us.navy.mil

NAS KEY WEST BOCA CHICA

NAS KEY WEST SADDLEBUNCH KEY

NAS KEY WEST DREDGERS KEY (SIGSBEE PARK)

Areas outlined in yellow are not NAS Key West responsibility.

NAS KEY WEST TRUMBO POINT ANNEX

NAS Key West - Fleming Key Installation Location 0 Source: Esri, Maxar, Earthstar Geographics, and the GIS User Community, Sources: Esri, TomTom, Garmin, FAO, NOAA, USGS, © OpenStreetMap contributors, and the GIS User Community

2000 4000 ft

600 1200 m

Mosquito Control- CONTRACT: N69450-24-C-XXXX

DATE: 05/21/2024

CUI // DCRIT

U.S. NAVY GEOREADINESS PROGRAM

Prepared by:

nicole.m.monroe4.civ@us.navy.mil

Source: Navy GeoReadiness Repository

FOR OFFICIAL USE ONLY

Controlled by: Commander, Navy Installations Command Controlled by: Navy IGI&S Program CUI Category: DCRIT Distribution/Dissemination Controls: Distribution D – Distribution Authorized to Department of Defense and U.S. DoD contractors only.

Other requests for this document shall be directed to the Regional OPSEC Manager and/ or Navy IGI&S Manager.

POC: navy_igis_cui@us.navy.mil

This map and data contained herein is Controlled Unclassified Information (CUI) and may contain Department of Defense Critical Infrastructure Security Information (DCRIT) and therefore must be destroyed in accordance with DoDI 5200.48. Control as CUI// DCRIT but may be publicly releasable if review per DoDI 5230.09 determines the feature data and all populated attributes pose acceptable security risk. Reproduction, distribution, publication or exhibition of this data is strictly prohibited without the written consent of the Regional OPSEC and/or Security Manager. The data contained in this map is subject to change.

Created on 5/20/2024 Generated with GeoReadiness Explorer µ

NAS KEY WEST TRUMAN ANNEX AND HARBOR

NAS Key West - BUMED/NAVAL MEDICINE Installation Location 0 Source: Esri, Maxar, Earthstar Geographics, and the GIS User Community, Sources: Esri, TomTom, Garmin, FAO, NOAA, USGS, © OpenStreetMap contributors, and the GIS User Community

125 250 500 ft

37.5 75 150 m

Mosquito Control- CONTRACT: N69450-24-C-XXXX

DATE: 05/21/2024

U.S. NAVY GEOREADINESS PROGRAM

Prepared by:

nicole.m.monroe4.civ@us.navy.mil

Source: Navy GeoReadiness Repository

FOR OFFICIAL USE ONLY

Controlled by: Commander, Navy Installations Command Controlled by: Navy IGI&S Program CUI Category: DCRIT Distribution/Dissemination Controls: Distribution D – Distribution Authorized to Department of Defense and U.S. DoD contractors only.

Other requests for this document shall be directed to the Regional OPSEC Manager and/ or Navy IGI&S Manager.

POC: navy_igis_cui@us.navy.mil

This map and data contained herein is Controlled Unclassified Information (CUI) and may contain Department of Defense Critical Infrastructure Security Information (DCRIT) and therefore must be destroyed in accordance with DoDI 5200.48. Control as CUI// DCRIT but may be publicly releasable if review per DoDI 5230.09 determines the feature data and all populated attributes pose acceptable security risk. Reproduction, distribution, publication or exhibition of this data is strictly prohibited without the written consent of the Regional OPSEC and/or Security Manager. The data contained in this map is subject to change.

Created on 5/20/2024 Generated with GeoReadiness Explorer µ