N6945021R0067 PPI Responses.pdf

GOVERNMENT PRE PROPOSAL INQUIRY FORM

N69450-21-R-0067 Tree, Vegetation and Debris Removal

NS MAYPORT, FL

No. Date Received Contractor Reference

(Section Paragraph/Page)

QUESTION GOVERNMENT RESPONSE

GOV'T RESPONDER

NAME, E-MAIL

RFP Change (Y/N)

Amend No.

1 5/7/2021 SYTE Corporation Item #1 Remove Trees from fence line Water Side

The root of the tree is imbedded in the rock rip rap and will not be grindable. Will we be allowed to kill the root ball using a chemical meathod?

No. Cut tree off as close as possible and leave root system in place. Denver Gray, denver.gray@navy.mil N 01

2 5/7/2021 SYTE Corporation Item # 2 Remove Small Palm trees and vegitation growing from the fence line of Wharfs

What is the process for acessing the Wharf areas and are there restrictions?

DBIDS credential and complex vehicle inspection at the Entry Control Point.

Joe Adamo, joseph.adamo@navy.mil N 01

3 5/7/2021 SYTE Corporation General fencing/security requierment

If fencing must be taken down to facilitate tree/vegitation rempoval, what is the process to request taking the fence down?

A secure temporary Security Fence must be installed before the fence can be taken down.

Joe Adamo, joseph.adamo@navy.mil N 01

4 5/7/2021 SYTE Corporation Item #3 Remove debris from Spoil area

There are large chunks of concrete in an area labled contaminated soil. What are the entry requierments for that area? What are the contaminants? Are there records from the releif wells indicating contaminants? Would it be permissable to bury the chunks of concrete without removal and covering them up with existing material to gain a mowable grade/surface to mow? Will seeding be required?

There are no restrictions on entry to this area. There are no known soil contaminants at concentrations above residential exposure criteria. The use and exposure to groundwater is limited in this area. Groundwater contaminants include iron, manganese and ammonium. Bural of debris is not permitted, buring construction debris without a permit is a violation of Florida Solid Waste Regulation and Navy Policy. Scope of Work 18. Environmental Specification, 12. Stormwater Pollution Prevention, requires contractors to retain sediment on-site and to prevent violations of state water quality standards. If greater then 1 acre of ground distrubing activities are anticipated the contractor will have to obtain coverage under the State of Floirida General Constructin Permit.

Arne Olsen, arne.olsen@navy.mil N 01

5 5/7/2021 SYTE Corporation Item # 16 Remove Debris from the spoil area.

Does the dirt spoil need to be leveled/removed? Leveled. Ricky Shepheard, ricky.l.shepheard1@navy.mil N 01

6 5/7/2021 SYTE Corporation Item # 13 Remove Oliander and Palm trees in ditch between Baily Ave and adjasent parking lot

This feature of work is going to reguire the row of parking immidiatly next to the Oliander on the parking lot side. Will the base secure that area from parking during that work feature with ample notice of how long?

Yes. Contractor shall provide a minimum of one week notice before starting work in this location.

Joe Adamo, joseph.adamo@navy.mil N 01

7 5/7/2021 SYTE Corporation Item 320 Remove large tree limb from over dog course

This feature of work appears to have been done already, please confirm.

Confirmed. This will be removed from the SOW. Ricky Shepheard, ricky.l.shepheard1@navy.mil Y 01

8 5/7/2021 SYTE Corporation Item # 22 Remove Vegitation along storm water ditch located near bldg 1983 to improve drainage.

The banks appear to have been cleared. Do you intend for the vegitation to be removed from the ditch itself? If so what permitting SWIP will be required?

Remove any dead or dying trees/ shrubs larger that 6 inches in diameter from inside the ditch and ditch banks. No permitting is required to maintain stormwater ditches in proper operating condition. Scope of Work 18. Environmental Specification, 12.

Stormwater Pollution Prevention, requires contractors to retain sediment on-site and to prevent violations of state water quality standards.

Ricky Shepheard, ricky.l.shepheard1@navy.mil;

Arne Olsen, arne.olsen@navy.mil

N 01

9 5/11/2021 RDG, LLC Around building 1338 (other buildings/locations may have same issues) we are to prune/trim bushes around the building at a distance of 3 feet from the building. If we trim the shrubs to the 3 foot rule from the ground up to the height of the shrubs we estimate over 70% of the shrubs would be taken out when we trim the trunks of the shrubs to the 3 foot rule with some totally being removed and many with just one or two trunks left.

Question: 1 Is this acceptable or would the government please consider total removal of shrubs and clarify before proposals are due? Question: 2 Where shrubs and bushes remain, please clarify if the contractors is required to trim and shape remaining bushes on all sides of shrubs and bushes?

Clearing around building 1338 is not included in this project. If clearing within 3' of a building will remove the majority of the bush/shrub/tree then removing the entire bush/shrub/tree is acceptable.

Ricky Shepheard, ricky.l.shepheard1@navy.mil N 01

NS MAYPORT, FL

No. Date Received Contractor Reference

(Section Paragraph/Page)

QUESTION GOVERNMENT RESPONSE

GOV'T RESPONDER

NAME, E-MAIL

RFP Change (Y/N)

Amend No.

10 5/11/2021 RDG, LLC Item 14 Remove vegetation within 3' of B1552. Around buildings with a wall that sits out away from the building with bushes/shrubs on outside and possibly on inside of the wall, does this wall represent the building?

Will the government please clarify if the contractor is to treat the wall as the building for removing or trimming shrubs/bushes to the 3' rule?

Yes. Remove all vegetation near building and all walls connected to associated with the facility.

Ricky Shepheard, ricky.l.shepheard1@navy.mil N 01

11 5/11/2021 RDG, LLC Item 22 near Pass and ID (B1983) office stormwater ditch. There are numerous palms along the ditch near the asphalt parking lot side. If palms and root systems are removed, the interigty of the ditch bank will be lost.

Will the government please clarify if these palms are to be removed?

These trees will only be trimmed. Ricky Shepheard, ricky.l.shepheard1@navy.mil N 01

12 5/11/2021 RDG, LLC Item # B1433, on the back side of the building there was a hardwood that was borderline within the 3' rule.

Will the government please clarify if this tree is to be pruned, or removed or no action required?

These trees will only be trimmed. Ricky Shepheard, ricky.l.shepheard1@navy.mil N 01

13 5/11/2021 RDG, LLC Item # 16 Remove vegetation and debris. We are being told that this is a contaminated area

Question: 1 Since we are removing debris from this area, will all debris coming from this area be considered contaminated?

Question: 2 Will the government please provide the details and inventory of contaminated items in this area? Question: 3 Would the government please establish a quantity of the pounds of contaminated materials a contractor should price in to allow all contractors to price same and fairly?

Question 1) No, all debris will have to be properly characterized for disposal when the debris is being removed. Question 2) There are no known soil contaminants at concentrations above residential exposure criteria. Groundwater is contaminated with iron, manganese, and ammonium. Question 3) Government does not have this information available.

Arne Olsen, arne.olsen@navy.mil N 01

14 5/11/2021 RDG, LLC Attachment 6 Tree Mitigation Policy, Item 4. Tree Protection

Does the government anticipate or expect there will be any requirement for the irection of Tree Protection Zones under this project?

Contractor shall price all work required by the Statement of Work, which includes adhering to Attachment 6 Tree Mitigation Policy.

Denver Gray, denver.gray@navy.mil N 01

15 5/11/2021 RDG, LLC Attachment 6 Tree Mitigation Policy, Item 2 Definitions d).

Establishment Period

Does the government require and willing to pay for the cost to be included in the proposal cost for monitoring, watering and warranty associated with a 365 day warranty period?

Contractor shall price all work required by the Statement of Work, which includes adhering to Attachment 6 Tree Mitigation Policy.

Denver Gray, denver.gray@navy.mil N 01

16 5/11/2021 RDG, LLC Attachment 6 Tree Mitigation Policy, Item 5 a) and b) Tree Replacements

Would the government please establish a quantity and types of the trees to be replaced so all contractors can price same types and all are pricing fairly?

No. A mandatory site visit was included so the Contractor could visit the site to assess the work.

Denver Gray, denver.gray@navy.mil N 01

17 5/11/2021 RDG, LLC Item 22 near Pass and ID (B1983) office stormwater ditch. Other than the woody plants the ditch is full of different varity of weeds and vegetation.

Will the government please clarify if the weeds and vegetation (other than woody plants) is to be removed from the ditch canal?

Remove any dead or dying trees/ shrubs larger that 6 inches in diameter from inside the ditch and ditch banks.

Ricky Shepheard, ricky.l.shepheard1@navy.mil N 01

18 5/13/2021 GRECO CONSTRUCTION Statement of Work (General) Would it be acceptable to use Microsoft Project for the scheduling software on this contract?

Yes. Denver Gray, denver.gray@navy.mil N 01

19 5/13/2021 GRECO CONSTRUCTION Statement of Work (General) For trees that are removed and to be replaced, will the replacement trees be installed in the same area or is there a desired location on NS Mayport that the contractor should antipcate delivering and installing the new trees?

Trees that are not exempted for the tree mitigation policy will be placed in locations determined by NAVSTA Mayport PWD Facilities Maintenance Division. They may be located away from where the tree was removed.

Arne Olsen, arne.olsen@navy.mil N 01

NS MAYPORT, FL

No. Date Received Contractor Reference

(Section Paragraph/Page)

QUESTION GOVERNMENT RESPONSE

GOV'T RESPONDER

NAME, E-MAIL

RFP Change (Y/N)

Amend No.

20 5/13/2021 GRECO CONSTRUCTION Statement of Work (General) In certain areas where a shrub/bush or a tree is being removed like around Bldg. 1388 & Bldg 351(Item #6), will silt fence installation be required in areas such as this? There will be many areas throughout this Scope of Work where the contractor will not be working in the area but only for a short time (less than one day) and the impact of soils would be minimal.

The Scope of Work 18. Environmental Specification, 12.

Stormwater Pollution Prevention, requires contractors to retain sediment on-site and to prevent violations of state water quality standards. Best management practices include the use of silt fense;

however, other best management practices are also acceptable.

Arne Olsen, arne.olsen@navy.mil N 01

21 5/13/2021 GRECO CONSTRUCTION Statement of Work (General) Please confirm if pier passes will be made available and what the requirements will be for access on this contract? Also, how long are the pier passes active for?

DBIDS credential and complex vehicle inspection at the Entry Control Point.

Joe Adamo, joseph.adamo@navy.mil N 01

22 5/13/2021 GRECO CONSTRUCTION Statement of Work / P. / Item # 16

Will a post survey be required to show the slope/grades of the 10 acre area?

A topographical survey is not required by the SOW. Denver Gray, denver.gray@navy.mil N 01

23 5/13/2021 GRECO CONSTRUCTION Statement of Work / P. / Item # 16

Are there any existing utilities located on the 10 acre lot that the conctractor needs to be aware of prior to construction?

Should the contractor anticipate any/all existing utilities are to remain in place and if it is discovered after award that any particular utility needs to be relocated, will it be considered an unforeseen condition and handled accordingly?

Utilities will not be relocated under this contract. Vegetation removal that will require utility relocation will be trimmed as much as possible and left in place. Contractor shall adhere to the NS Mayport Dig Permit Process for utility locates prior to construction beginning. See Section 14 of the SOW.

Ricky Shepheard, ricky.l.shepheard1@navy.mil N 01

24 5/13/2021 GRECO CONSTRUCTION Statement of Work / P. / Item # 16

The large mound located near Bldg 1609 is incorporated in the 10 acre area highlighted in the attachments (near Patrol Road and Sea Sprite Ln). Is this mound to be cleared of vegetation only or should the contractor include removing the contents of this mound and bringing it to grade with the rest of the work area?

Remove vegetation, clear any debris such as large rocks, construction material and foreign debris.

Ricky Shepheard, ricky.l.shepheard1@navy.mil N 01

25 5/13/2021 GRECO CONSTRUCTION Statement of Work / B. / Item # 2

Fall protection and PPE will be utilized to removed trees on Foxtrot Wharf but will a rescue skiff be required during the removal process?

Contractor shall adhere to the safety requirements in the SOW. See Section 8 of the SOW.

Ricky Shepheard, ricky.l.shepheard1@navy.mil N 01

NS MAYPORT, FL

No. Date Received Contractor Reference

(Section Paragraph/Page)

QUESTION GOVERNMENT RESPONSE

GOV'T RESPONDER

NAME, E-MAIL

RFP Change (Y/N)

Amend No.

26 5/13/2021 GRECO CONSTRUCTION Statement of Work / N. / Item # 14

The scope of work says to remove vegetation within 3 feet of the building. Does this include the removal of the root system of the vegetation? Some root systems may have grown around existing utilities and may require a outage/relocation of that particular utilitiy. In addition, are any existing structures located in the area to remain in place or be removed? See pictures below:

If clearing within 3' of a building will remove the majority of the bush/shrub/tree then removing the entire bush/shrub/tree is acceptable. Utilities will not be relocated under this contract.

Vegetation removal that will require utility relocation will be trimmed as much as possible and left in place. Contractor shall adhere to the NS Mayport Dig Permit Process for utility locates prior to construction beginning. See Section 14 of the SOW.

Structures in pictures may remain in place.

Ricky Shepheard, ricky.l.shepheard1@navy.mil N 01

27 5/13/2021 GRECO CONSTRUCTION Statement of Work / V. / Item # 22

Access to this area was limited. Will the contractor be allowed to remove a section of the perimeter fence each day to access the storwater ditch and secure the fence at the end of the day or will access be allowed through a nearby gate?

A secure temporary Security Fence must be installed before the fence can be taken down.

Joe Adamo, joseph.adamo@navy.mil N 01

28 5/13/2021 GRECO CONSTRUCTION Statement of Work / A. / Item # 1

Will the contractor be allowed to temporarily remove a section of the fence along the river at the fuel farm to access the work area and then reinstall/secure the fence at the end of the work day?

A secure temporary Security Fence must be installed before the fence can be taken down.

Joe Adamo, joseph.adamo@navy.mil N 01

29 5/13/2021 GRECO CONSTRUCTION Statement of Work / K. / Item # 11

Some trees in this area are located along side existing utilities.

Should the contractor include the relocation of any existing utilities in this area or will it be treated as an unforseen condition and handled accordingly if the utiltiy is in conflict with the removal of said tree?

Utilities will not be relocated under this contract. Vegetation removal that will require utility relocation will be trimmed as much as possible and left in place. Contractor shall adhere to the NS Mayport Dig Permit Process for utility locates prior to construction beginning. See Section 14 of the SOW.

Ricky Shepheard, ricky.l.shepheard1@navy.mil N 01

30 5/13/2021 GRECO CONSTRUCTION Statement of Work (General) For trees to be removed, would it be acceptable to have the trees mulched and mixed in with the existing mulch located on the 10 acre lot alongside Patrol Rd (Item # 16 in the Scope of Work)

No, mixing new mulch with existing mulch would be a violation of The State of Florida Vegatative Waste Disposal Regulations and Navy Vegatative Waste Management Policy.

Arne Olsen, arne.olsen@navy.mil N 01

31 5/13/2021 GRECO CONSTRUCTION Statement of Work (General) Please confirm that ALL trees that are to be cut or removed as part of the scope of work will need to be replaced with the specified tree per the NS Mayport Tree Mitiagtion Policy

Contractor shall price all work required by the Statement of Work, which includes adhering to Attachment 6 Tree Mitigation Policy.

The policy does not require mitigation for trees less than 4 inches in diameter and trees that are removed for security purposes.

Denver Gray, denver.gray@navy.mil N 01