SOW-NAVFAC_SE_Personnel_Relocation_from_Bldg._902.pdf

STATEMENT OF WORK

NAVFAC SE PERSONNEL RELOCATION FROM BLDG. 902 TO BLDGS. 111 AND 903

This project entails NAVFAC SE relocation of approximately 70 employees in Bldg. 902 to Bldgs.

111 and 903. All employees will be relocated on a Saturday and Sunday (November 17th and

18th, 2018) with preparatory efforts being conducted during the work days prior to the personnel relocation starting no later than 3 weeks prior to the move. It will also include moving furniture and other designated items to buildings 919, 103, 45 and 536.

1. Contractor to furnish all supervision, labor, and equipment as well as all materials to include container bins, wheels for container bins, identification labels. Delivery and removal of stackable and sealable plastic bins (not less than 3 cu. ft. in volume) for employees to pack their work related belongings and records. Ten (10) bins per person (700), as well as an additional (280) bins to move central records and (70) additional bins for any unforeseen situations for a total of (1050) bins. Additional material includes bubble wrap to protect approximately 140 computer monitors that will be moved within the provided moving bins and zip ties to secure container lids.

2. Contractor will be responsible for delivering (700) bins and appropriate number of wheels.

no later than 2 weeks prior to the moving date and deliver the remaining (350) bins no later than 1 week prior to moving date. The moving date is subject to change due to ongoing renovation of Bldg. 111. The contractor will be responsible for removing 80% of the containers (840 bins) no earlier than 2 weeks after the moving date and no later than 8 weeks from delivery. The contractor will remove the remaining 20% (210 bins) no earlier than 4 weeks after moving date and no later than 8 weeks. Contractor will coordinate with

POC Ray Gonzalez Facilities Manager prior to coming for the removal of last bins. NAVFAC employees are responsible for filling and emptying containers. Contractor will provide color labels to label bins. NAVFAC employees will be responsible for marking the labels with name and cube/office number they’re being relocated to. Contractor will also provide colored labels to label from and to destination of chairs and office furniture being moved to bldg.

111. Floor plans and list of employees will be provided to the contractor as well as a list of

“to” and “from” of office furniture to be relocated. Contractor will also be provided with a breakdown of any additional office items needing relocation such as printers, refrigerators, shredders, TVs, safe, conference tables and chairs).

a. First wave of bins delivery for offices/cubes in Bldg. 902:

1st fl.: BD (80) and HRO (250).

2nd fl.: FM/north side (120), FM/south side (250).

b. Second wave of bins delivery for record cabinets:

1st fl.: BD (35), HRO (70), HRO/Award Material (50).

2nd fl.: FM/north side (50), FM/south side (145).

3. The relocation of personnel will be primarily between Bldgs. 902, 111 and 903 (approx. 0.4 miles). See attachment (4) for Base Map with Site Locations and Bldg. Floor Plans.

a. Bldg. 111 is a single story bldg. with a ramp on the east side of the bldg. leading to a side entrance.

b. Bldg. 902 is a two story building with a ramp leading to the back entrance of the bldg. No elevator. Only access to the 2nd fl. is by stairs, one main stairs, 54” wide with one landing between floors and the other, 45” wide with one landing between floors. B

c. Bldg. 903 is a three story building with a ramp leading to the main entrance. Only

2nd fl. is part of the of this project. There is a single elevator, as well as stairs, available to move bins and furniture between floors. The contractor will be aware not to exceed the 3500 lb. weight limit as well as protect the elevator walls from damage. The elevator takes approximately 20 seconds to travel between first and second floor.

d. Bldg. 919 is a two story building with a loading dock, ramp and freight elevator as well as stairs. Contractor shall verify the max. weight designation and ensure not to exceed that limit.

e. Bldg. 103 is a single story building with two main entrances on the west side of building in front of bldg. parking lot.

f. Bldg. 45 is a small single story storage bldg. with stairs and a loading dock.

g. Bldg. 536 is a small single story bldg. with two storage rooms, no ramp, and an exterior 36” door for access.

h. The bulk of move, including office furniture will be from Bldg. 902 to Bldg. 111. Some furniture and record boxes will be moved to additional designated Bldgs. 919, 45, 103 and 536.

4. The contractor will relocate bins as follows:

a. See attachment (1) for details. All bins will be labeled with person’s name, Bldg. and cube/office destination.

5. The contractor will relocate boxes as follows:

b. Boxes will be labeled with department and destination. 800 record boxes from Bldg.

902, 2nd fl., FM to Bldg. 45, and 200 will go to Bldg. contractor will stack boxes 6 high inside of buildings.

6. The contractor will relocate office furniture as follows:

a. See attachment (2) for “from” and “to” details.

7. The contractor will relocate additional furniture/items as follows:

a. See attachment (3) for details.

8. The contractor will relocate printers from Bldg. 902 to Bldg. 111 as follows:

a. See attachment (5). Note: Contractor is not responsible for installing printers.

9. The contractor will provide (2) 20 cy rollup dumpsters with 3 hauls each. One will be located at Bldg. 902 and the other at Bldg. 111. Dumpsters will be delivered no later than

(2) weeks prior to mobilization. (1) dumpster will be placed between bldg. 902 and 903. (1) dumpster will be placed by loading dock ramp next to bldg. 111.

10. The contractor will take all cube chairs in Bldg. 902 along with bins to designated cubes in

Bldg. 111. Chairs will be labeled with destination cube.

11. Contractor will be responsible for disassembling office furniture as needed to transport to

Bldg. 111 and re-assembling at the designated location.

12. Contractor will only be responsible for moving appliances such as, Refrigerators, microwaves, TV’s, printers and copiers not installing them.

13. Contractor will be responsible for any repairs for damages to furniture, printers, copiers, Refrigerators, microwaves and or building caused by contractor.

14. Move will be completed over a weekend, exact date TBD.

15. Contractor will do a site visit and gather any additional information needed prior to bidding on project.