N6945018R1715_Site_Visit_Brief_[Compatibility_Mode].pdf

NAS JRB New Orleans, NSA New Orleans, NOSC Shreveport and

SPAWARSYCENTLANT New Orleans

Base Operations Support Services Pre-Proposal Conference and Site Visit

Kickoff Briefing

RFP N69450-18-R-1715

May 15-17, 2018

Agenda

Welcome and Introductions Overview of the Contract BOS Services Proposal Requirements Solicitation Documents PWS General Information BOS Services PWS Structure Lessons Learned Submission of RFP/Site Visit Questions and

Answers Site Visit Schedule

Overview of the Contract

General Description:

–The outcomes to be achieved are Base Operating Support (BOS) services at Naval Air Station, Joint Reserve Base (NAS JRB), New Orleans, LA, Naval Support Activity (NSA), New Orleans, LA, Naval Operational Support Center (NOSC) Shreveport, and SPAWARSYCENTLANT New Orleans. This requirement includes all labor, supervision, management, materials, tools, equipment, facilities, transportation, incidental engineering, and other items necessary to perform: Facility Investment; Custodial; Pest Control; Integrated Solid Waste Management; Grounds Maintenance & Landscaping; Pavement Clearance; Wastewater; Water; Electrical; Natural Gas; and other related services. The outcomes for this acquisition are consistent with the FAR 37.101 definition of service contracts.

NOLA BOS Services Proposal Requirements

Volume I – Responsibility Determination Binder Volume II – Price Proposal Volume III – Technical Proposal

Factor 1 – Corporate Experience Factor 2 – Management Factor 3 – Technical Approach Factor 4 – Safety Factor 5 – Past Performance

Basis for Award: Best Value Tradeoff Process Facility Service Indefinite-Quantity Contract

Combination of recurring and non-recurring work Firm-fixed price and IDIQ CLINs

Period of Performance: Base period of one year and four one-year option periods, not to exceed a total of 60 months.

FAR 52.217-8 Option (up to 6 months, if necessary)

Solicitation Documents

Solicitation, Attachments, and Amendments Posted on the Navy Electronic Commerce Online and Federal Business Opportunities websites at:

https://www.neco.navy.mil/ https://www.fbo.gov/

Vendors are encouraged to register on both sites to receive automatic updates regarding the solicitation.

Supports PBSC (Performance Based Service Contracting) Uses Navy-wide templates Standard structure Tabular format 3 standard functional annexes

Each Annex can contain 1 or more sub-annexes.

Annex 1 – Contains information relevant to the entire scope of the contract.

Annex 2 – Management and administration requirements relevant to the entire scope of the contract (including mobilization/demobilization).

Annexes 3 through 18 contain the technical information and requirements peculiar to that technical annex.

PWS General Information

Spec Item Standard Use Priced

General Information Non-cost information unique to the understanding of the technical requirements of this spec.

No

Management & Administration Management and administrative requirements unique to the planning, execution, management and administration of the performance requirements of this spec. This cost is spread to Spec Item 3 for FFP/IQ or Spec Item 4 for 100% IDIQ.

Yes

FFP Work All Firm Fixed-Price technical requirements of this spec. Yes

IDIQ Work A pre-priced list of unplanned and unscheduled requirements. Yes

SECTION C: Annex Content – Tech Annexes 3 - 18

SECTION F: Summarization of reports Contains a summary list and examples of data deliverables and reports

SECTION J:

Firm-fixed Price (FFP)/ Recurring Work ELINs Indefinite Delivery Indefinite Quantity (IDIQ)/ Non-recurring Work ELINs

Completion times for each ELIN in accordance with Section G of the Solicitation.

Client ordering of pre-priced line items via task order

Other attachments Definitions and Acronyms Wage determinations Inventories Forms Installation Maps, References, Directives, and Instructions

Standard numbering convention Numbering example: “J-0200000-06”

PWS Structure

Annex 1 (0100000) – General Information Annex 2 (0200000) – Management and Administration Annex 15 Facilities Support

• 1501000 – Facility Management (Non-Recurring Work)

• 1502000 – Facility Investment

• 1503010 – Custodial

• 1503020 – Pest control

• 1503030 – Integrated Solid Waste Management

• 1503040 – Other (Swimming Pools)

• 1503050 – Grounds

• 1503060 – Pavement Clearance (Non-Recurring Work)

Annex 16 Utilities

• 1602000 Electrical (Non-Recurring Work)

• 1603000 Gas (Non-Recurring Work)

• 1604000 Wastewater (Non-Recurring Work)

• 1605000 Steam (Non-Recurring Work)

• 1606000 Water (Non-Recurring Work)

Lessons Learned (prior to proposal submission)

Verify accuracy of SAM and VETS-4212 registrations Sign and return all solicitation amendments Ask questions if you are uncertain about something Create a checklist to ensure you have addressed all requirements Do not provide company brochures Number proposal pages consecutively and stay within the page limitations provided Make sure insurance information is up-to-date for the safety factor Do not copy and paste from a prior proposal Clearly label and separate/tab each factor in your proposal Address every element within each factor

RFP/Site Visit Questions and Answers

All Site Visit Questions must be submitted in writing This ensures all potential offerors receive accurate information at the same time.

Follow the instructions in the RFP for submission of Pre-award

Inquiries and use the Government Pre-award Inquiry Form (GPIF).

Deadline for questions and Pre-award Inquiries is:

2:00 PM EST, 21 May 2018 Site visit questions and answers will be posted to NECO and FBO.

Site visit questions resulting in a change to the solicitation will be addressed in an amendment.

Submit all questions in writing to tiffany.tatham@navy.mil (with a copy to rebecca.m.jones@navy.mil).

The list of site visit attendees will be posted on NECO/FBO.

** Do not attempt to contact the Government site visit points of contact for additional information **

Site Visit Schedule

Buildings Visited Morning

Tuesday, 15 May 2018

Bldg 461, Laundry Detachment

- Fire Suppression, Sprinkler/Alarm

- HVAC Units

BLDG 40 MWR Boodoggies

- Fire Suppression, Sprinkler/Alarm

- Water Heater, Boiler

BLDG 528 Child Development Center

- Fire Suppression, Sprinkler/Alarm

- HVAC Unit/AHU (No individuals opted to enter the ceiling to see AHU)

- Water Heater

BLDG 562 Marine Barracks

- Fire Suppression, Sprinkler/Alarm

- HVAC Unites/AHU

- Water Heaters/Boilers

- VTE was not viewed

BLDG 470,471,472 NGIS BEQ

- HVAC Condensers (AHU’s were not viewed, Contractors did not want to go in rooms) (Bldg 470/471 were not viewed, Contractors did not want to see due to being the same as BLDG 472)

BLDG 464 NGIS

- Fire Suppression Sprinkler/Alarm

- HVAC Condensers (Did not want to see AHU’s in rooms) (BLDG

460,462,463,465,466,467, & 469 were not viewed as Contractors were informed they were the same as 464 and they opted not to see them

BLDG 41 Health Clinic

- Fire Suppression Sprinkler/Alarm

- Water Heater Boiler

- HVAC Chiller/AHU

- Discussed Biohazardous waste removal

BLDG 583 Security

- Fire Suppression Sprinkler/Alarm

- HVAC Condenser/AHU

Site Visit Schedule

Buildings Visited Afternoon

Tuesday, 15 May 2018

Pool

- Saw the Main Pool filter systems

- Kiddie Pool filter system

- Splash pad filter and control room

Bldg 561 Youth Center

- Fire Suppression Alarm/Sprinkler

- HVAC Chiller

Bldg 50 A NMCI Hub

- HVAC Split Pack

Bldg 42 Auto Hobby Shop

- Fire Suppression Alarm/Sprinkler

- Backflow Preventer

- Oil/Water Separator

Bldg 496 Re-fueler Shop

- Fire Suppression Alarm/Sprinkler

Bldg 560 Fire Station 2

- Fire Supression Alarm/Sprinkler

- Exhaust Hood

- Wet Chemical for Hood

Bldg143

- Showed Lift Station

Bldg 45 BEQ

- Fire Suppression Alarm/Sprinkler

- Water Heaters, Boilers

- HVAC Chiller

Bldg 46 Admin Building

- Fire Suppression Alarm/Sprinkler

- HVAC Condenser/AHU

- Water Heater/Boiler

Bldg 403 Chapel

- Fire Supression Alarm/Sprinkler

- HVAC Condensers

Site Visit Schedule

Buildings Visited Wednesday,16 May 2018

Morning Afternoon

Bldg 3, FRC Hanger

- Fire Suppression Alarm/Sprinkler, AFFF

- Backflow

- Hanger Doors

Bldg 4 Avionic Hanger

- Fire Suppression, Sprinkler/Alarm, Dry Pipe, AFFF

- Hanger Doors

Bldg 5 LAANG Hanger

- Fire Suppression, Sprinkler/Alarm, Dry Pipe, AFFF, Pumps

- Backflow

- Hanger Doors

Bldg 581 ATC Towe

- Fire Suppression Sprinkler/Alarm, Pump

- HVAC Units/AHU

- VTE was not viewed

Bldg 195 LAANG Fuel System Maint.

- Fire Suppression, Sprinkler/Alarm, AFFF, Pumps

- Backflow

- Foam Generators

Bldg473 LAAG CE

- Fire Supression Sprinkler/Alarm

- Showed Lift Statiion

Bldg 516 LAANG Security

- Fire Suppression Sprinkler/Alarm

Bldg 484 LAANG Vehicle Maint.

- Fire Suppression Sprinkler/Alarm

Bldg 485 LAANG Vehicle Maint.

- Fire Supression Sprinkler/Alarm

Algiers/Federal City

- Lift Stations

- Back Flow Preventers

Bldg 302 Coast Guard Hanger

- OWS was mentioned but not viewed

- Fire Suppression Sprinkler/Alarm, Deluge

Site Visit Schedule

Buildings Visited Morning

Tuesday, 17 May 2018

Bldg 439, Revelers Hanger

- Fire Suppression, Alarm/Sprinkler, AFFF

- Hanger Doors

BLDG 559 Cal Lab NAVAIR

- HVAC Unit/AHU

- Fire Suppression, Alarm/Sprinkler

BLDG 502 Navy Exchange

- HVAC Units on Roof

- Fire Suppression, Sprinkler/Alarm

BLDG 263 MAG Red Dog Hanger

- Fire Suppression, Alarm/Sprinkler, AFFF

- Five Pumps