20R0092 Solicitation Amendment 6.docx

N6893620R0092

Section A - Solicitation/Contract Form

QUESTIONS AND ANSWERS

1. Question: What is the desired monthly and annual delivery rate Yr. 1 - 5 and what is the minimum annual requirement?

Answer: The minimum monthly delivery rate is 5 per month. There is no minimum annual requirement.

2. Question: How many units are currently in the field?

Answer: 6

3. Question: What is the typical monthly/annual rate for teardown and evaluation?

Answer: 6 annually

4. Question: Please provide the three most common failure modes.

Answer: 1) Amp fails to operate after being in storage 2) Tube gone bad 3) Power supply gone bad

5. Question: Must the design meet all of the requirements of the outline drawing No. 1611AS12205 Rev. C or can an alternative mechanical configuration be proposed?

Answer: Yes, mechanical configuration is imperative unless smaller footprint is being proposed.

6. Question: Rather than hard copy submission could we submit electronically via DoD safe.

Answer: Yes. Section L has been updated accordingly.

7. Question: Responses to the first round of questions may generate additional questions and so will a second round of questions be permitted and if so, what is the due date?

Answer: Yes. Section L has been updated accordingly.

8. Question: Will the due date for proposals be extended in order to address the responses to questions?

Answer: Yes, the due date for proposals is extended to 26 OCT 2020.

9. Question: 1611AS12205 Rev A para. 3.3.17 Fault Protection: Is it permissible for the MPM to enter a permanent fault state if certain damaging fault conditions are continuously present each time the MPM attempts to restart after a fault? (Manual reset would be required to continue. Fault override function would still apply) Answer: Some applications we would require fault override function and Gov’t assume the risk of fault.

10. Question: 1611AS12205 Rev A para. 3.7.2 First Article Tests, 3.7.2.5 First Article Reliability Test - Is it necessary to perform both environmental testing and reliability testing on the same First Article Unit? Harsh environmental testing could impact reliability.

Answer: Yes, reliability tests would be run on the same first article sample that has gone through environmental testing.

11. Question: 1611AS12205 Rev A para. 4.2.3 Operating Conditions - Since RF output connector J2006 is WR-28 waveguide, a 50 ohm load would be difficult to achieve. We assume this is not intended to be a mismatched load requirement. Would a WR-28 waveguide load be acceptable?

Answer: WR-28 waveguide load is acceptable.

QUESTIONS AND ANSWERS

1. Question: In response to a previous question the minimum monthly delivery rate is 5 per month. This would suggest a total of 60 units per year however the solicitation lists a maximum quantity over the 5 year period of only 125 units (average of 25/year). Please can you explain this discrepancy and confirm the total requirements as this will significantly impact the pricing?

Answer: The Government’s response to Question 1 regarding desired delivery rate was inadvertently inaccurate. In accordance with FAR Clause 52.211-8, the Government’s minimum required delivery rate for CLIN 0002 is 3 units per month to commence within 300 days after issuance of delivery order, or upon completion of prior delivery order. The rate of delivery has no impact on the maximum number of units the Government plans to order over the 5 year period, which remains 125 for CLIN 0002.

1. Question: For first article test, is it expected that this price would include any non-recurring engineering costs necessary to meet the updated specifications?

Answer: Yes.

1. Question: If any non-recurring engineering costs are allowed is there any method for making payments against these costs or would it be paid upon completion of first article testing?

Answer: FAR Clause 52.232-16 is included in the solicitation, so offerors may propose Progress Payments. Otherwise, the price of the First Article would be paid upon completion of testing.

1. Question: Are you able to provide any details of the system that this device will be used in?

Answer: All pertinent information is included in the SOW. Vendors are encouraged to carefully read the SOW.

1. Question: Will the due date for proposals be extended in order to address the responses to questions? We would request at least an additional 14 days.

Answer: Yes, the due date for proposals is extended to 10 NOV 2020.

QUESTIONS AND ANSWERS 3

Questions and Answers

1. Question: Ref. 3.7.2.2 As CS101, as well as CS114 (curve 5) through CS118 are new requirements for this program, would it be acceptable to add external filter circuits to an MPM that would otherwise meet the specified requirements in this solicitation? The outline of the MPM would meet the outline drawing in the RFP. The filters would likely take the form of a connectorized pigtail that would be placed between the MPM and the aircrafts wiring harness, other form factors could be discussed as well.

Answer: This is an acceptable approach to meet specified requirements.

2. Question: Table 3.7.4 Acceptance Test Requirements refers to paragraphs 3.6.3.1, 3.6.3.2.1, and

3.6.3.2.2. These paragraphs do not exist in specification 1611AS12205 Rev. A. Please state what this table actually is meant to refer to? A reproduction of the table is below.

Answer: Updated Table is uploaded and attached.

CLAUSES INCORPORATED BY FULL TEXT

FOR YOUR INFORMATION:

The following addresses and points of contact are provided:

Email address: beth.steude@navy.mil

U.S. Postal Service Mailing Address:

Direct Delivery Address (UPS, FedEx, etc.):

Email address: christopher.bigelow@navy.mil

U.S. Postal Service Mailing Address:

Direct Delivery Address (UPS, FedEx, etc.):

Section B - Supplies or Services and Prices

First Article Unit and Test Report

FFP

The contractor shall provide Millimeter Wave Power Module (MMPM) First Article unit and test report in accordance with paragraphs 2.0 and 3.1 of the SOW.

FFP

FOB: Destination

PURCHASE REQUEST NUMBER: 1300765189

PSC CD: 5996

MAX

NET AMT

MMPM Production Units

The contractor shall provide MMPM production units and test reports in accordance with paragraphs 2.0 and 3.2 of the SOW.

Production Units Subject to Indefinite Quantity Clause Step Ladder Pricing

Production Year 1 (27 Sep 2020 - 26 Sep 2021) QTY UNIT Price

1 EA $

2-4 EA $

5 or more EA $

Production Year 2 (27 Sep 2021 26 Sep 2022) QTY UNIT Price

1 EA $

2-4 EA $

5 or more EA $

Production Year 3 (27 Sep 2022 - 26 Sep 2023) QTY UNIT Price

1 EA $

2-4 EA $

5 or more EA $

Production Year 4 (27 Sep 2023 - 26 Sep 2024) QTY UNIT Price

1 EA $

2-4 EA $

5 or more EA $

Production Year 5 (27 Sep 2024 - 26 Sep 2025) QTY UNIT Price

1 EA $

2-4 EA $

5 or more EA $

** Dates subject to change based on contract award date.

FOB: Destination

MAX

Teardown and Evaluations

The contractor shall provide for the teardown and evaluation of units in accordance with paragraphs 2.0 and 3.3.of the SOW.

Units subject to Indefinite Quantity Clause. The unit price listed in Section B shall not be utilized for orders. The CLIN unit price in Section B is based on the average price for a quantity of 1 EA for the ordering period.

Step Ladder Pricing

Production Year 1 (27 Sep 2020 - 26 Sep 2021) QTY UNIT Price

1+ EA $

Production Year 2 (27 Sep 2021 26 Sep 2022)

Production Year 3 (27 Sep 2022 - 26 Sep 2023)

Production Year 4 (27 Sep 2023 - 26 Sep 2024)

1+ EA $

Production Year 5 (27 Sep 2024 - 26 Sep 2025) QTY UNIT Price

** Dates subject to change based on contract award date.

MAX

Repairs

The contractor shall provide repair services in accordance with paragraphs 2.0 and 3.4 of the SOW.

Units subject to Indefinite Quantity Clause. The unit price listed in Section B shall not be utilized for orders. The price of repairs will be negotiated at the time of award of an order under this CLIN.

MAX

Hardware Modifications

The contractor shall provide modifications in accordance with paragraphs 2.0 and 3.5 of the SOW.

Units subject to Indefinite Quantity Clause. The unit price listed in Section B shall not be utilized for orders. The price of modifications will be negotiated at the time of award of an order under this CLIN.

MAX

CDRLs

The contractor shall provide data in accordance with Exhibit A - DD Form 1423 CDRLs

ESTIMATED

Section C - Descriptions and Specifications

STATEMENT OF WORK

PERFORMANCE BASED

STATEMENT OF WORK

For Millimeter Wave Power Modules

CLIN 0001 - The contractor shall provide Millimeter Wave Power Module (MMPM) First Article unit and test report in accordance with paragraphs 2.0 and 3.1 below and Contract Data Requirements List (CDRL) A005 and A006.

CLIN 0002 – The contractor shall provide MMPM production units and test reports in accordance with paragraphs 2.0 and 3.2 below and CDRL A005 and A007.

CLIN 0003 – The contractor shall provide for the teardown and evaluation of units in accordance with paragraphs 2.0 and 3.3.

CLIN 0004 – The contractor shall provide repair services in accordance with paragraphs 2.0 and 3.4.

CLIN 0005 - The contractor shall provide modification services in accordance with paragraphs 2.0 and 3.5.

CLIN 0006 – The contractor shall provide data in accordance with paragraphs 3.1.2, 3.1.3, 3.1.4, 3.2.2, 3.2.3, 3.2.4, 3.3.2, 3.4.6, 3.4.7, 3.5.2.2, 3.5.2.3, 3.5.3, 5.0 below, Exhibit A, DD Form 1423, and CDRLs.

1.0 SCOPE

The contractor shall fabricate test and deliver the MMPM as required in individual orders, the contractor shall perform teardown and evaluations, repairs and modification services to modify or develop variants of the MMPM to meet new threats.

2.0 APPLICABLE DOCUMENTS

2.1 Specifications:

1611AS12205 Millimeter Wave Power Module

2.2 NAVAIR Drawing

1611AS12205 Millimeter Wave Power Module

2.3 Quality Assurance:

ANSI/ISO/ASQ Q9000 Series Quality Management Systems Requirements Standard OR Equivalent Quality System Model with Government approval (per Paragraph 4.0)

3.0 REQUIREMENTS

The contractor shall manufacture, test and deliver the MMPM in accordance with the specifications and drawings specified in paragraph 2.0.

3.1 First Article (CLINs 0001):

3.1.1 The contractor shall provide one MMPM as specified in individual delivery orders. The MMPM shall meet the requirements of paragraph 2.0.

3.1.2 Monthly Progress: The contractor shall provide Monthly Progress Reports in accordance with Exhibit A. The report shall include the following items: technical progress, scheduling, issues and status of billings and funds received against the contract including both progress and final acceptance payments (CDRL A001).

3.1.3 First Article Testing. The contractor shall provide First Article Test Procedures and obtain Government concurrence. The contractor shall test the First Article unit and document results (CDRLs A005 and A006).

3.1.4 First Article Inspection. CLIN 0001is for the First Article unit (hereinafter referred to as First Article). First Article tests shall be conducted on this item representative of the production units to be supplied under the contract. First article test report shall be delivered in accordance with CDRL A006, and shall be the property of the Government. The first article unit shall be delivered to the Government, in accordance with the specification and drawing referenced in paragraph 2.0, for testing purposes but shall not be considered as part of the production units. Upon successful completion of testing, the Government will accept the First Article unit.

3.1.5 Waiver of First Article Requirement. The Government may waive the requirement for first article approval test where supplies identical or similar to those called for in the schedule have been previously furnished by the offeror/contractor and have been accepted by the Government. The offeror/contractor may request a waiver from the Government but the decision to grant a waiver will rest solely with the Government. The technical point of contact (TPOC) for the Government shall review the waiver request and approve/disapprove as necessary.

3.2 MMPM Production Units (CLIN 0002):

3.2.1 The contractor shall provide the quantities as specified in individual delivery orders. The MMPM shall meet the requirements referenced in paragraph 2.0.

3.2.2 Monthly Progress: The contractor shall report monthly on the following items: technical progress, production scheduling, issues and status of billings and funds received against the contract including final acceptance payment. (CDRL A001)

3.2.3 Configuration Management/Data Management: The contractor shall document any proposed Engineering Change Proposal, engineering fabrication upgrades and Request for Variance, and receive Government approval prior to commencing work. (CDRLs A002, A003 and A004)

3.2.4 Production Testing: The contractor shall document proposed Production Test Procedures and obtain Government approval. The contractor shall test all production units and document test results. All production units shall pass acceptance test procedures and be compliant with the specifications provided in paragraph 2.0. (CDRLs A005 and A007).

3.3 Teardown and Evaluation (CLIN 0003):

3.3.1 The Government will ship units owned by the Government in need of repair to the contractor for disassembly and evaluation. The evaluation and subsequent repair proposal shall be due within 30 days of receipt of the hardware.

3.3.1.1 After disassembly, the contractor shall provide the Government with a repair proposal in accordance with 5252.216-9534 task order procedures, as well as a list of all material required and whether the material is new, used, refurbished or if it is Government Furnished Equipment. The Government will review the proposal for acceptability and enter into discussion with the contractor, if necessary. Upon completion of this process, the Government may issue a fixed price delivery order under CLIN 0004 to cover the repairs. Once the contractor receives the executed order, the contractor shall complete the effort within the negotiated schedule.

3.3.1.2 If the government determines that the unit is beyond economical repair, the contractor shall return the unit in a disassembled state to the Government for disposition or, if directed, keep the unit to facilitate the repair of other units. If the Government directs the contractor to keep a unit to facilitate repair, the contractor shall be required to track the equipment as GFE/GFM. Upon completion of the contract the contractor shall return all GFE/GFM to the Government.

3.3.2 The contractor shall include status of the teardown and evaluation efforts in the monthly progress report. (CDRL A001)

3.4 Repair Services (CLIN 0004):

3.4.1 The contractor shall furnish all parts, components, materials, documentation and necessary technical services for the repair of the MMPM that are owned by the Government.

3.4.2 Repairs shall not include any research and development efforts, nor will it include any parts, components, subassemblies or materials which are not an integral part of the original units.

3.4.3 The Government will issue a fixed price delivery order, under CLIN 0004, to cover the repairs after negotiating proposals received as required under paragraph 3.3.1.1.

3.4.4 The contractor shall provide repair services and replacement parts for existing equipment, to return non-operational equipment to its original performance specifications.

3.4.5 The contractor shall ensure that the repaired unit meets the specification, technical requirements document, and/or drawing specified in the applicable delivery order.

3.5 Modification Services (CLIN 0005):

3.5.1 The contractor shall furnish all material, parts, components and modification services necessary to modify and/or develop variants of the MMPM to address new and emerging threats.

3.5.2 On receipt of a new requirement, the Government will provide the contractor with a PBSOW, revised performance specification and/or drawing (if applicable). The PBSOW will specify if existing GFE/GFM is to be modified or if a unit currently in production is to be modified and whether the modified unit will be considered a prototype or First Article unit.

3.5.2.1 Upon receipt of the PBSOW and revised performance specification and/or drawing, the contractor shall provide a short technical narrative as to how the new performance requirement will be incorporated into the existing design together with a cost and schedule proposal in accordance with 5252.216-9534 order procedures for the subject effort. The Government will review the proposal for acceptability and enter into discussions with the contractor, if necessary. Upon completion of this process, the Government may issue a Firm Fixed Price task order under CLIN 0005 to cover the work. Once the contractor receives the executed order, the contractor shall complete the effort within the negotiated schedule.

3.5.2.2 The Government-provided PBSOW, revised performance specification and/or drawing (if applicable) will describe the required level of testing. If applicable, the contractor shall revise existing test procedures or generate new procedures to meet the requirements of the PBSOW, which will be submitted for Government approval. (CDRL A005)

3.5.2.3 The contractor shall test and document the modified units to verify conformance with the PBSOW and revised performance specification or drawing. All modified units shall pass acceptance test procedures and be compliant with the specifications in paragraph 2.0. (CDRL A007)

3.5.3 The contractor shall include the modification effort in the monthly progress report. (CDRL A001)

4.0 QUALITY ASSURANCE

4.1 The contractor’s quality assurance (QA) program shall meet the requirements of ANSI/ISO/ASQ(E) Q9001-2015 OR EQUIVALENT QUALITY SYSTEM MODEL WITH PRIOR Government approval. The QA program shall address material and parts selection, process control, workmanship, inspection and configuration management.

Production Test Data

6.0 SECURITY:

6.1 The contractor will only be required to access controlled unclassified information/limited distribution information is support of this contract. The contractor shall implement and maintain security procedures and controls to prevent unauthorized disclosure of controlled unclassified information and to control distribution of controlled unclassified information in accordance with DoD 5200.01 DoD Information Security Program and SECNAV M-5510.36. Department of The Navy Information Security Program. All Contract facilities shall provide an appropriate means of storage for controlled unclassified information and materials. All controlled unclassified information shall be appropriately identified and marked as For Official Use Only in accordance with DoDM 5200.01 (Information Security Program Manual) and DoD 5400.7-R (Freedom of Information Act Regulation) (Chapter 3).

For Official Use Only information generated and/or provided under this contract shall be marked and safeguarded as specified in DoD 5200.1, Information Security Program Manual (Volume 4) available at http://www.dtic.mil/whs/directives/corres/pdf/520001_vol4.pdf and DoD 5400.7-R Freedom of Information Program Chapter 3 (pages 31-42) available at http://www.dtic.mil/whs/directives/corres/pdf/540007r.pdf.

All controlled unclassified technical information shall be appropriately identified and marked with Distribution Statement “D.”:

Contractor may be required access to The Naval Air Warfare Center, Weapons Division (NAWCWD) Point Mugu, CA site and shall be escorted at all times by ATSO civilian members of NAWCWD. The movement of visitors shall be restricted to protect classified and sensitive information and to ensure visitors have access only to information they are authorized to receive. Escorts must be authorized access to the area the visitor(s) will be visiting and will be knowledgeable of the safety and security procedures for the area(s) visited. Contractor employees shall comply with host installation’s Physical Security Plan for detailed guidance concerning visit control procedures.

Contractor personnel visiting a federal installation shall report to the Command Security Manager any adverse information or circumstances they are aware pose a threat to the security of DoD personnel, contractor personnel, or resources.

Public Release: Any controlled unclassified information pertaining to this contract shall not be released for public dissemination, including posting to any social media sites such as Facebook or Twitter, unless it has been approved for public release by appropriate U.S. Government authority. Proposed public releases shall be submitted for approval prior to release through Commander, Code 4L0000D, Naval Air Warfare Center Weapons Division, 1 Administration Circle, STOP 6305, China Lake, California 9355-56100.

Operations Security (OPSEC): All work shall be performed in accordance with Department of Defense (DoD) and Department of Navy (DoN) OPSEC requirements per the National Security Decision Directive 298.D0DD 5205.02E, DoD OPSEC Program, DoD 5205.02M, DoD OPSEC Program Manual OPNAVINST 3432.1A DoN Operations Security, and NAWCWD 5500.1 Command Security Program Regulation.

In the case of an unclassified contract that requires no access to Classified Military Information (CMI), but that does require access to Controlled Unclassified Information (CUI), NAWCWD Restricted Areas, and/or Government IT systems, contractors are required to comply with non-NISP processing requirements before local access to CUI, Restricted Areas, and IT can be granted. This process shall be coordinated by the Contracting Officer’s Representative (COR) or Technical Point of Contact (TPOC) through the NAWCWD Industrial Security office.

Section D - Packaging and Marking

5252.247-9508 PROHIBITION AND LIMITATIONS FOR PACKAGING MATERIALS

(NAVAIR) (FEB 2020)

For additional information regarding appropriate content to be included in Section D, Packaging and Marking, of your contract, coordinate with your requirements office and/or either of the following subject matter experts on the topic of Packaging, Handling, Storage, and Transportation (PHS&T):

Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLAUSES INCORPORATED BY REFERENCE

Section F - Deliveries or Performance

DELIVERY INFORMATION

26-SEP-2025

RECEIVING OFFICER

C0DE N41VW/BLDG 65

625 LAGUNA ROAD

POINT MUGU CA 93042-5033

(805) 989-8107

N63126

26-SEP-2025

N63126

26-SEP-2025

N63126

26-SEP-2025

N63126

26-SEP-2025

N63126

52.211-8 Time of Delivery

(a) The Government requires delivery to be made according to the following schedule at a minimum:

REQUIRED DELIVERY SCHEDULE

* In the event that 2 or more delivery orders are issued for CLINs 0001-0005 and the delivery schedules overlap, the deliveries shall commence 30 days after the last delivery on the previous order.

CLINS 0003-0005 period of performance will be specified in individual delivery orders.

CLIN 0006 as specified in the Contract Data Requirements List, DD Form 1423, “Exhibit A”.

Contractors are authorized to exceed the delivery rate, or to complete performance of this contract prior to the time set forth in the schedule provided, however, nothing contained herein shall obligate the Government to perform any of its obligations to the contractor at an earlier date than is set forth in this contract in order to assist the contractor to make deliveries on an accelerated basis. In addition, nothing contained herein shall result in an increase in the scheduled prices.

The Government reserves the right to prioritize individual delivery orders. Deliveries of all orders for production units shall be serial in nature by award date unless the Government executes this right.

The Government will evaluate equally, as regards time of delivery, offers that propose delivery of each quantity within the applicable delivery period specified above. Offers that propose delivery that will not clearly fall within the applicable required deliver period specified above will be considered nonresponsive and rejected. The Government reserves the right to award under either the required delivery schedule or the proposed delivery schedule, when an offeror offers an earlier delivery schedule than required above. If the offeror proposes no other delivery schedule, the required delivery schedule above will apply.

OFFEROR’S PROPOSED DELIVERY SCHEDULE

Failure to mark each shipping label and packing list as indicated above may result in return of shipment at your expense, or will cause a delay in processing your invoice for payment.

DOCK HOURS are from 0800 TO 1530, MONDAY THROUGH THURSDAY EXCLUDING HOLIDAYS WHEN THE RECEIVING DOCK WILL BE CLOSED.

*To be filled in at time of award.

Additionally, the contractor shall mark all shipments under this contract in accordance with the following:

Section G - Contract Administration Data

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

_________joellen.posten@navy.mil______________________________________________________ (Contracting Officer: Insert applicable email addresses or "Not applicable.")

(c) Inquiries regarding payment should be referred to: MyInvoice through the Wide Area Workflow eBusiness Suite: https://wawf.eb.mil.

G-TXT-0001 PAYMENT INSTRUCTIONS (FEB 2018)

Note: Payment Clause 52.232-1 applies to this contract.

FOR GOVERNMENT USE ONLY

Allocation Method

52.212-4 (Alt I), Contract Terms and Conditions—Commercial Items 52.216-7, Allowable Cost and Payment 52.232-7, Payments under Time-and-Materials and Labor-Hour Contracts

52.232-1, Payments;

52.232-2, Payments under Fixed-Price Research and Development Contracts;

52.232-3, Payments under Personal Services Contracts;

52.232-4, Payments under Transportation Contracts and Transportation-Related Services Contracts; and 52.232-6, Payments under Communication Service Contracts with Common Carriers

52.232-29, Terms for Financing of Purchases of Commercial Items;

52.232-30, Installment Payments for Commercial Items

*Liquidation of Financing Payments. Liquidation will be applied by the payment office against those ACRNs which are identified by the payment instructions for the delivery payment and in keeping with the liquidation provision of the applicable contract financing clause (i.e., progress payment, performance-based payment, or commercial item financing).

Section H - Special Contract Requirements