20R0092 Amendment 2.docx

N6893620R0092

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The required response date/time has changed from 24-Sep-2020 04:00 PM to 26-Oct-2020 04:00 PM.

The following have been added by full text:

QUESTIONS AND ANSWERS

1. Question: What is the desired monthly and annual delivery rate Yr. 1 - 5 and what is the minimum annual requirement?

Answer: The minimum monthly delivery rate is 5 per month. There is no minimum annual requirement.

2. Question: How many units are currently in the field?

Answer: 6

3. Question: What is the typical monthly/annual rate for teardown and evaluation?

Answer: 6 annually

4. Question: Please provide the three most common failure modes.

Answer: 1) Amp fails to operate after being in storage 2) Tube gone bad 3) Power supply gone bad

5. Question: Must the design meet all of the requirements of the outline drawing No. 1611AS12205 Rev. C or can an alternative mechanical configuration be proposed?

Answer: Yes, mechanical configuration is imperative unless smaller footprint is being proposed.

6. Question: Rather than hard copy submission could we submit electronically via DoD safe.

Answer: Yes. Section L has been updated accordingly.

7. Question: Responses to the first round of questions may generate additional questions and so will a second round of questions be permitted and if so, what is the due date?

Answer: Yes. Section L has been updated accordingly.

8. Question: Will the due date for proposals be extended in order to address the responses to questions?

Answer: Yes, the due date for proposals is extended to 26 OCT 2020.

9. Question: 1611AS12205 Rev A para. 3.3.17 Fault Protection: Is it permissible for the MPM to enter a permanent fault state if certain damaging fault conditions are continuously present each time the MPM attempts to restart after a fault? (Manual reset would be required to continue. Fault override function would still apply) Answer: Some applications we would require fault override function and Gov’t assume the risk of fault.

10. Question: 1611AS12205 Rev A para. 3.7.2 First Article Tests, 3.7.2.5 First Article Reliability Test - Is it necessary to perform both environmental testing and reliability testing on the same First Article Unit? Harsh environmental testing could impact reliability.

Answer: Yes, reliability tests would be run on the same first article sample that has gone through environmental testing.

11. Question: 1611AS12205 Rev A para. 4.2.3 Operating Conditions - Since RF output connector J2006 is WR-28 waveguide, a 50 ohm load would be difficult to achieve. We assume this is not intended to be a mismatched load requirement. Would a WR-28 waveguide load be acceptable?

Answer: WR-28 waveguide load is acceptable.

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

L-1 CONTENT OF PROPOSALS

L – 1 CONTENT OF PROPOSALS (May 2020)

PART A GENERAL INSTRUCTIONS

1.0 GENERAL

Questions: Offerors may submit questions requesting clarification of solicitation requirements by emailing the contract specialist at neil.flint@navy.mil. It is required that all questions be received by 03 Sept 2020.

2.0 ELECTRONIC PROPOSAL FORMAT

This section is intended to provide information to the Offeror on the electronic format and application software to be used for submitting proposals. Do not submit hardcopy proposals for this solicitation. Use of the software and procedures described in this section will reduce the amount of time and effort needed to receive and upload proposals and will ensure the proposals received are suitable for reading electronically during evaluation.

Proposals must be formatted using a Times New Roman 12 pt Normal font (no reduction permitted), single-spaced with 1-inch margins all around, and formatted for standard 8.5 x 11 inch paper. All pages should be numbered with section and page numbers. Graphs and tables shall be presented in no smaller than a 10 pt font and should contain a grid, which allows values to be read directly from the graph. Graphs and Tables that fit on an 8.5” X 14” printed page will be counted as one page. Drawings may be of any size and will count as one page. Graphic resolution, including such data as tables or charts, should be consistent with the purpose of the data presented.

The offeror shall submit all volumes of its proposal electronically via DoD Safe (https://safe.apps.mil/). All proposal documents must be compatible with the Microsoft Office 2016 and/or the latest Adobe Acrobat Reader Portable Document Format (PDF), where applicable. An email shall be submitted to neil.flint@navy.mil no later than 11:59 AM Pacific Time on 13 Oct 2020 requesting a “Drop-Off Request Code.” The “Drop-Off Request Code” email must specify a point of contact name and email address for the Prime contractor and for each individual Subcontractor. The Prime and Subcontractor(s) will each be provided a unique “Drop-Off Request Code” which will allow them to submit proposal documents to the Government independently as needed. The Prime and Subcontractor points of contact will receive an email that contains their unique “Drop-Off Request Code” no less than 3 days prior to the proposal due date. This code authorizes access to submit proposal documents securely via DoD SAFE.

The Offeror is responsible for ensuring electronic proposals are virus free. Offerors may use hyperlinks within and among proposal volumes that do not include price information. However, there shall be no links from any other volume into the Price Volume or into any other portion of the proposal that contains price information. In order to reduce file sizes, the Offeror shall not embed sound or video (e.g., MPEG) files within the proposal submission. The Offeror is encouraged to simplify the color palette used in creating figures; and minimize size of graphics files; and avoid scanned images.

3.0 PROPOSAL CONTENT AND VOLUMES

(excluding Vol 1. Annex 1, Subcontracting Plan, if required)

(excluding Vol 2. Annex. 1, Statements of Work/Performance Work Statements)

(Annex 1, Stepladder Pricing Schedule)

Each volume shall contain the following information:

The Offeror shall submit a Cross Reference Matrix (CRM) for the Technical Volume, similar to the example below, to help ensure that all solicitation requirements are addressed and to facilitate the evaluators’ review of the Offeror’s proposal. The CRM should be a single integrated matrix and cross-reference the proposal volumes and paragraphs to specific RFP requirements, as well as other parts of the proposal that contain relevant information. The Offeror’s CRM may be identical to the example below or revised such as to add columns to indicate the page number on which information may be found, identify where other relevant information in the proposal is located, or provide other comments. The CRM does not count against any of the proposal page limitations.

EXAMPLE OF A CROSS REFERENCE MATRIX (CRM)

Volume 1 Technical Example: Para 3.1 Note: This column shall address all paragraphs in Sections xx and xy of the SOW/PWS.

Volume 1 Technical

Volume 1 Technical

4.0 PROPOSAL SUBMISSION:

Naval Air Systems Command Code: D243000 1 Administration Circle, Stop 1303 China Lake CA 93555-6108 Solicitation Number: N68936-20-R-0092 Attn: Neil Flint

Hand carried proposals may be delivered to the address above, no later than the date and time specified in Block 9 of the SF 33; attention Neil Flint.

5.0 PROPOSAL PACKAGING:

6.0 CLASSIFIED DATA

All proposals must be UNCLASSIFIED.

7.0 SOLICITATION CHANGES

For notice of any changes and additional information provided by the Government for the solicitation, please go to https://beta.sam.gov/.

PART B SPECIFIC INSTRUCTIONS

Pricing information shall only appear in the Price volume.

1.0 VOLUME 1: TECHNICAL

The offeror shall provide all information and data required to conduct a thorough and complete technical evaluation. The offeror shall address the following elements in the technical proposal, which will not be separately rated:

1.1 Understanding of the Work

1.1.1 Performance Based Statement of Work (PBSOW) Approach – First Article and Production (CLINS 0001 - 0002) The subject Millimeter Wave Power Modules (MMPMs) produced are integrated with other countermeasures or emitter modules to complete required system configurations. These MMPMs are installed in systems that are used to evaluate U.S. weapons systems and train Fleet operators. These systems are used throughout a weapons systems life cycle, from rack units to use in laboratories and hardware in the loop facilities during development, to airborne pods for use on manned aircraft, or ground based applications, for testing and Fleet training. These MMPMs can also be installed as part of systems mounted in and on unmanned aerial targets or ground based systems for live fire developmental testing (DT) and operational testing (OT) of weapon systems. The proposal shall specifically address how the proposed design will be fabricated, tested and delivered under the premises of ANSI/ISO/ASQ(E) Q9001-2015 or equivalent Quality System Model.

The proposal shall describe how the MMPMs will be fabricated in accordance with the Performance Based Statement of Work (PBSOW) paragraphs 3.1, 3.2, and 4.0.

1.1.1.1 RF Design: The MMPMs required under this procurement are state-of-the-art, high power, airborne units utilized to provide final amplification for various electronic countermeasures systems. Offerors shall describe, in detail, how his proposed design will fulfill the electronic requirements specified in specifications 1611AS12205. Describe, in detail, how the design will meet the requirements for output power, gain (both small signal and at rated power), spectral purity, harmonic and spurious emissions and broadband thermal noise together with any problem areas. A description of the gain and power allocation shall be included in this discussion.

1.1.1.2 Prime Power Requirements: The maximum power allocation specified in 1611AS12205 is +28+/-3 Volts Direct Current (VDC) at a maximum current of 15 Amperes. This power will be in accordance with MIL-STD-704 with the inherent problems described therein. Please describe, in detail, how the design will meet the performance specification with the available input power, with specific attention toward the amplifier efficiency. This description shall include a discussion of how the negative power effects described in MIL-STD-704 will be dealt with, directing specific attention toward the spectral purity requirements.

1.1.1.3 Mechanical Design Requirements: The physical configuration of the MMPMs are illustrated in drawing 1611AS12205. The drawings and specifications illustrate the stringent size and weight constraints the MMPM must meet together with the required provisions for multiple mounting methods. Offerors shall describe the approach in packaging the performance requirements of this procurement within the mechanical constraints.

1.1.1.4 Cooling: The MMPM under this procurement is air cooled. Please describe how the proposed cooling approach will meet the performance requirements throughout the specified temperature/altitude envelope.

1.1.1.5 High Voltage Design: The MMPMs will be required to operate at altitudes up to 50,000 feet. Please provide the expected voltages for the MMPMs and describe previous design and manufacturing experience with these voltages at altitudes from sea level to 50,000 feet. Please include a description of any specialized techniques or processes that are proposed.

1.1.2 Performance Based Statement of Work Approach - Teardown and Evaluations, Repair Services, and Hardware Modifications (CLINS 0003 - 0005).

Offerors shall provide a description of their Engineering, Repair, and Modification capabilities in respect to their proposed product. Provide a written narrative of the Offeror’s understanding and proposed capability to perform the services and modifications required by PBSOW paragraphs 3.3, 3.4, 3.5, and 4.0.

1.2 Quality Assurance

Offerors shall describe the quality assurance (QA) program proposed for this procurement. The proposed QA program shall satisfy the program objectives and meet the requirements of ANSI/ISO/ASQ(E) Q9001-2015 or equivalent quality system model (Note that MIL-I-45208 or MIL-Q-9858, if proposed by the offeror, are acceptable). Offerors shall describe how the proposed quality system will control the quality of the program in the design, qualification and production phases. The QA program shall address material and parts selection, process control, workmanship, inspection and configuration management for both development and production.

Offerors shall provide terms and conditions of their product warranty. If no warranty is available, offerors shall notate this in their proposal.

1.3 Management Approach

Offerors shall address the following:

a) Adequacy of corporate management and resources to support the technical requirements of the solicitation.

b) Proposed management roles of the Offeror’s proposed workforce and the lines of responsibility, authority, and communication through which the tasks will be managed for this requirement to include an outline of the organizational structure, functional relationships, communication and responsibilities among the organizational elements that will participate in the effort.

c) Procedures to be taken to ensure quality.

d) Plan for early identification and resolution of problems.

e) Identification of potential performance risks related to manpower/personnel management strategies and proposed risk mitigation strategies.

f) Subcontract management detailing how each subcontractor will be integrated and managed to ensure cohesive integration into the overall management approach.

1.4 Small Business (SB) Subcontracting Plan

THIS DOES NOT APPLY TO OFFERORS CLASSIFIED AS A SMALL BUSINESS FOR THIS PROCUREMENT. The Large Business Offeror shall provide its SB Subcontracting Plan conforming to the requirements of FAR 19.7 and DFARS 219.7 as Vol 1. Annex 1, unless there is an already approved comprehensive SB Subcontracting Plan. The SB Subcontracting Plan of the successful Offeror(s) will be reviewed and approved by the PCO prior to contract award. See FAR 19.702(a) (1) Statutory Requirements, regarding failure of the apparent successful Offeror to negotiate and submit a SB Subcontracting Plan acceptable to the Contracting Officer. The successful Offeror’s approved SB Subcontracting Plan will be incorporated into the resultant contract.

2.0 VOLUME 2: PAST PERFORMANCE

2.1 General

Sources of past performance evaluation information include information provided by the Offeror in response to the solicitation, information obtained from questionnaires, and any other sources available to the Government, to include, but not limited to, the Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information Systems, Electronic Subcontract Reporting System, or other databases; the Defense Contract Management Agency; and interviews with Program Managers, Contracting Officers, and Fee Determining Officials.

The Offeror shall complete the Past Performance Information Form, Attachment P1, for each past performance reference performed within three years of the solicitation release date. The Offeror shall submit no more than three Past Performance Information Forms as the Prime Contractor, no more than two forms for each principal subcontractor, and/or no more than two forms for each JV team member. The Offeror shall submit written consent from its principal subcontractor(s) and JV team member(s) that will allow the Government to coordinate any past performance issues directly with the Offeror. If the Offeror does not submit the written consent, the Government will address any past performance issues directly with the principal subcontractor or JV Team member and the Offeror will forfeit the opportunity to participate in any related discussions. Consequently, for any principal subcontractor and JV team member that does not provide the written consent, the Offeror shall provide the name, address, phone number, and email address with whom the Government may address any past performance issues.

The Offeror shall provide a narrative on each Past Performance Information form in the “Contract Effort Description” area that clearly describes how each contract reference has relevant work effort that matches the relevancy definitions specified in Section M of the solicitation. Additionally, the Offeror shall provide one electronic copy of the Statement of Work/Performance Work Statement for each contract reference as Vol. 2 Annex 1 to this Past Performance Volume.

The primary source of past performance information will be PPIRS. If a Contractor Performance Assessment Report (CPAR) exists for multiple years for the same contract/order, all periods of performance within the recency period specified above, for that contract/order, will be used for evaluation. In the event a CPAR does not exist for a past performance reference, the Offeror shall submit a Contractor Performance Assessment Questionnaire (CPAQ), Attachment P2, to the Program Manager who is the Assessing Official. The Offeror shall include instructions for the Program Manager to send completed questionnaires within two weeks of its receipt via e-mail to Neil Flint, Contract Specialist, at Email neil.flint@navy.mil, thereby allowing the customer approximately two weeks to complete their response. All CPAQs shall be received by the Government no later than the date and time specified in Block 9 of the SF 33.

3.0 VOLUME 3: PRICE PROPOSAL

3.1 Volume Content:

a) This Volume shall contain the Contract Compliance information specified as follows:

i. Offeror Summary Table: The Offeror shall complete the table below. The Offeror shall include all subcontractors and JV team members who will be involved with the performance of the contract and list all sites where the work will be performed. If a JV teaming or subcontracting arrangement is proposed, identify the work share, distribution elements, and ratios that each contractor will perform using the table below. Also provide a definition of the legal relationship between the entities if it is other than a Prime/subcontractor relationship.

Contractor Name (Indicate Prime, JV Team Member, or Sub)

ii. Signed SF33 or SF1449 for basic solicitation and acknowledgment of each amendment, including completion of any RFP clause or provision that requires a fill-in or response.

iii. Signed Representations, Certifications, and Acknowledgements and/or System for Award Management (SAM).

iv. Guarantee the length of proposal validity (for at least 180 days after proposal submission).

b) This Volume shall also contain a copy of Section B with the Contract Line Item (CLIN) Unit Prices and, for evaluation purposes, the Total Prices filled in using the estimated quantities value in the solicitation and the instructions below. Section B prices shall be provided separately in one digital data copy in MS Office 2010 Excel format on CD-ROM media. Within all Excel spreadsheets, the Offeror shall use formulas and functions to the maximum extent possible and avoid using output type “value only” cells. If links are utilized, supply those referenced files. Spreadsheets shall not be protected.

c) All price and price supporting information shall be contained in Section B and the price proposal. No price or pricing information shall be included in any other technical volume including cover letters. Offeror are responsible for submitting sufficient information to enable the Government to fully evaluate their price/cost proposal.

d) CLIN 0001 (FFP First Article & Testing): The offeror shall propose a unit price for this CLIN in Section B.

e) CLIN 0002 (FFP Production Units): The offeror shall propose stepladder unit pricing for this CLIN in Section B. The average price per unit for Qty 2-4 over the 5 year period multiplied by the estimated number of units shall be utilized to calculate the maximum price for CLIN2 in Section B.

f) CLIN 0003 (FFP Teardown & Evaluation): The offeror shall propose stepladder unit pricing for this CLIN in Section B. The average price per unit over the 5 year period multiplied by the estimated number of units shall be utilized to calculate the maximum price for CLIN 0003 in Section B.

g) CLIN 0004 (FFP Repairs): The offeror shall utilize the Government’s provided FFP CLIN maximum estimate in paragraph 3.4 of Part B in Section L-1 for CLIN 0004.

h) CLIN 0005 (FFP Hardware Modifications): The offeror shall utilize the Government’s provided CLIN maximum estimate in paragraph 3.5. of Part B in Section L-1 for CLIN 0005.

3.2 Ground Rules and Assumptions:

3.3 Government Furnished Information

3.3.1 Government Estimates for CLINs 0004 & 0005

CLIN 0004: The Government’s estimate for CLIN 0004 is $1,145,579.26. The offeror shall propose the price estimate for repairs. The repairs will be firm fixed priced at the delivery order level.

CLIN 0005: The Government’s estimate for CLIN 0005 is $1,144,112.46. The offeror shall propose the price estimate for modifications. The hardware modifications will be firm fixed priced at the delivery order level.

3.3.2 Incumbent Information

The incumbent contractor is:

L3 Harris Electron Devices 1025 W Nasa Blvd Melbourne, FL 32919

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