18R0055_Solicitation_Amendment.docx

N6893618R0055

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION A - SOLICITATION/CONTRACT FORM

The following have been modified:

INDUSTRY Q&A

Duplicate questions are consolidated and questions are edited for brevity

Amendment 0002

1. Will the Government provide the Statement of Work (SOW)?

a. Government Response: The SOW is incorporated into Section C of Amendment 0001.

2. Will the Government consider extending the Request for Proposal (RFP) response due date to at least 30 days after the SOW information is released, which would provide the standard response window typically allotted to RFPs of this nature?

a. Government Response: The RFP is extended as indicated.

3. Will the Government provide Annex A Contract Data Requirements List referenced in Section J?

a. Government Response: The attachments are uploaded on the Federal Business Opportunities (FBO) site under packages and require secure access.

4. Will a cost proposal be required?

a. Government Response: No. Section L states that no price/cost volume is requested. Price and cost will be evaluated at the individual order level.

5. Will a Small Business Plan be required?

a. Government Response: Yes. Please see Section I 52.219-9 (Dev) Small Business Subcontracting Plan (Deviation 2018-O0018)

6. Will a Sample Task Order be provided or required?

a. Government Response: No sample task order will be provided or required.

7. Is there a DD254 that accompanies this solicitation?

a. Government Response: Yes. Please see Section J Attachment 1.

8. Will a Past Performance Information Form be provided?

a. Government Response: Yes. Please see Section J Attachment 2.

9. The previous contract was a Small Business Set-Aside. What changed in the original contract scope that resulted in the follow-on contract being solicited as a Full and Open Competition?

a. Government Response: Based on updated Market Research, the change was made in order to ensure continued competition and achieve the best value.

10. Will the Government clarify if the contract ceiling at award will be for each individual award or is it a shared ceiling?

a. Government Response: The contract ceiling will be a shared ceiling across all awards.

11. It appears the table in Section B is incomplete. Can you please provide the maximum quantity and maximum amount?

a. Government Response: Maximum quantity is 1 Lot and the maximum amount is indicated in Section L at approximately $40M.

12. Past Performance Relevancy “Magnitude” has a requirement for a Minimum contract total value $30M and/or minimum annual contract value $10M. Is this meant to discourage Small Businesses from submitting bids?

a. Government Response: Small business participation is always encouraged. To better estimate the magnitude amount the minimum contract value is adjusted to a total $30M or $5M annually. This is more in line proportionally with the previous contract which has a total of $40M or $8M annually.

13. Will the Government confirm that the “best value” using the “trade-off method” includes price/cost?

a. Government Response: The evaluation method is a trade-off evaluation as described in Section M. Section L states that no price/cost volume is requested. Price and cost will be evaluated at the individual order level.

14. Will the Government confirm that Organizational Conflicts of Interest (OCI) clauses are applicable to this contract?

a. Government Response: The OCI clauses will be applicable and any mitigation must be addressed prior to award.

15. The Clause 52.215-17 Waiver of Facilities Capital Cost of Money OCT 1997 is in the solicitation. If a contractor proposes FCCM, will clause 52.215-16 be substituted instead of FAR clause 52.215-17 upon award?

a. Government Response: 52.215-17 has been replaced with 52.215-16. If 52.215-16 is not applicable, then it will be substituted with 52.215-17.

16. Does the Government plan to extend the question period deadline for the RFP solicitation by at least 10 days upon release of RFP Amendment?

a. Government Response: The Q&A period is extended as indicated in this amendment description.

17. In Section L the volume requirements table has an asterisk and no footnote.

a. Government Response: Erroneous asterisk removed.

18. DFARS 252.219-7003 & FAR 52.219-9 are included in the RFP; does the Government intend to negotiate a Small Business Subcontracting Plan with large businesses after submittal of the proposal and prior to contract award?

a. Government Response: Yes. A Small Business Subcontracting Plan is required.

19. The solicitation defines a Principal Subcontractor as a sub. who provides at least 20% of the proposed total price/cost … or provides one or more Key Personnel. If there are no Key Personnel requirements or cost proposals required, does the Government intend for this this paragraph to be deleted?

a. Government Response: Cost/price in this sense refers to subcontracting goals based on the estimated ceiling and limited to the context of a subcontracting plan. Key personnel may be required for some orders although there are no specific requirements at the basic. Best estimates should be used based on the Performance Work Statement.

20. Will the Government provide the methodology for evaluating small business utilization?

a. Government Response: Review of the subcontracting plan will be in accordance with FAR 19.7, 52.219-9, DFARS 219.7, 252.219-7003 AND NMCARS 5219.704 AND 5219.705

21. We already have completed CPARs for relevant Past Performance contracts, but these CPARs are not in the same format as Attachment 3. Do we still need to have the sponsor complete Attachment 3?

a. Government Response: Yes. Attachment 3 is required.

22. Is it the Government's intent that offerors submit both a Narrative and PPIF for each past performance referenced in the narrative, or does the Government only require a PPIF to be submitted for each past performance citation submitted and in total not to exceed 15 pages using only the PPIFs?"

a. Government Response: The Government requires a narrative in the PPIF under “Contract Effort Description”.

23. If the PPIF forms are included towards page count, are we allowed to modify the “Content Effort Description” block to add additional content? The current .pdf does not allow for adding information beyond a few lines at the bottom of Page 1.

a. Government Response: These documents are intended to be reviewed electronically. If more content is required than can fit in the block, up to a 1 page attachment is allowed as now indicated in Section L.

24. If a subcontractor is not a principal subcontractor, are they allowed to submit a PPIR? If so what is the limit?

a. Government Response: Section L is revised to indicate the two forms are allowed for other subcontractors.

25. Would the Government clarify whether a hard copy or electronic submission is required?

a. Government Response: References to hard copies are removed. Only electronic copies are required.

26. Shall each volume of the proposal be delivered on separate CD-ROMs, or should all volumes be delivered on a single CD-ROM?

a. Government Response: Only an email submission will be required.

27. Would the Government kindly confirm that a risk assessment and mitigation strategy, cost and schedule management methodologies and any appropriate resources for the contract PWS are required content in both Element 1: Management Approach and Mission Accomplishment Capability and Element 2: Technical Approach and Capabilities of the Technical Volume?

a. Government Response: The subject requirements apply to both the Management and Technical Elements.

28. What is the NAICS code for this solicitation?

a. Government Response: NAICS is 541715, Research and Development in the Physical, Engineering, and Life Sciences (except Nanotechnology and Biotechnology).

29. RFP Section L, 3.0 PROPOSAL CONTENT AND VOLUMES, the table showing Page Limits has only 5 pages for the Executive Summary. As items iv. Signed Reps and Certs and vii. Written Consent from Principal Subcontractors could exceed the 5-page limit by themselves or together, are these two items excluded from the 5-page limit?"

a. Government Response: Due to page limitations, items iii, iv, and vii may be provided as Annex 2

30. Section L Volume 1: Executive Summary - the Table under item ii. states "% of Total Proposed Price." If cost is not being proposed should this be deleted?

a. Government Response: The table is changed to % Total of Estimated Ceiling.

31. Section L of the RFP has clause 52.215-20 - as no cost/pricing data is being requested, should this be deleted from this Section?

a. Government Response: The clause is included for the applicability to the subsequent priced orders which exceed the certified cost and pricing data thresholds.

32. The RFP states all written proposals must be formatted in Times New Roman 12-pt font; however, the PPIF is in Calibri 11-pt font. Please confirm that we can use the default font of Calibri 11-pt font on the form.

a. Government Response: Section J attachments will be accepted in their original formats as the Government supplied them.

33. If in Volume 1 Item v., it is affirmed that there are no exceptions, deviations or waivers, please confirm Volume 4 is not required.

a. Government Response: Section L has been revised to clarify the following: “As indicated in Volume 1: Executive Summary, the proposal shall include an affirmation of no Exceptions, Deviations, or Waivers if Volume 4 is not being submitted as part of the proposal. If the affirmation is included, then Volume 4 is not required.”

34. The RFP references DFARS clause 252.245-7000. Our company was unable to locate this clause on the FARsite – is it still a valid clause?

a. DFARS 252.245-7000 is valid and required as prescribed in DFARS 245.107. Please note the clause is available on FARsite but is missing a link. The FARsite webmaster has been notified. The clause can also be found on the official DPAP website.

35. Can the Government please provide the following attachments referenced in the solicitation?

a. P. 10 “[insert title of attachment, e.g., NAWCTSD 4330/60 Data Item Transmittal/Acceptance/ Rejection Form]”

i. Government Response: Clause 5252.246-9514 updated to indicate that no additional documents are required.

b. P. 19 “The restrictions set forth in paragraph (e) apply to supplies, services, and other performance rendered with respect to the suppliers and/or equipment listed in Attachment [Insert attachment number]. “

i. Please see Attachment 4, Systems of Interest.

c. P. 62 “(iii) Subassemblies, components, and parts embedded within delivered items, items with warranty requirements, DoD serially managed reparables and DoD serially managed nonreparables as specified in Attachment Number ______. “

i. Government Response: 252.211-7003 to be completed at the order level.

d. P. 62 “(iv) Any item of special tooling or special test equipment as defined in FAR 2.101 that have been designated for preservation and storage for a Major Defense Acquisition Program as specified in Attachment Number ______. “

i. Government Response: 252.211-7003 to be completed at the order level.

e. Will the Government Provide Exhibit A CDRLS?

i. Government Response: Please see Section J Exhibit A.

f. P. 106 “(1) submit the following information concerning any existing or planned contracts with, or interests in, the suppliers and/or equipment identified in Attachment [Insert attachment number]”

i. Please see Attachment 4, Systems of Interest.

g. Will the Government provide the Contractor Performance Assessment Questionnaire (CPAQ), Attachment X?

i. Government Response: Please see Section J Attachment 3.

Amendment 0003

36. Is a small business subcontracting plan required for everyone before award?

a. A small business subcontracting plan is required if applicable prior to award.

SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS

The following have been modified:

L – [1] CONTENT OF PROPOSALS (SERVICES) (31 October 2018)

PART A GENERAL INSTRUCTIONS

1.0 GENERAL

The Offeror must respond to all requirements of the solicitation and not alter or rearrange the solicitation. The Offeror is advised that the Government may incorporate any portions of the Offeror’s proposal into the resulting contract.

In presenting material in the proposal, the Offeror is advised that quality of information is more important than quantity. Clarity, brevity, and logical organization shall be emphasized during proposal preparation. Statements that the prospective Offeror understands, can comply with, or will comply with, the specifications, and paraphrasing the requirements or parts thereof without supporting information are considered inadequate by the Government, and may result in assessing weaknesses and/or deficiencies.

The Offeror must include any data that illustrates the adequacy of the various assumptions, approaches, and solutions to problems. Failure to address a specific factor or element clearly may be considered a deficiency. Unnecessarily elaborate brochures or other presentation materials beyond that sufficient to present a complete and effective proposal is neither necessary nor desired.

The Government advises the Offeror that taking exception or deviating from any term or condition of the RFP may result in the assessment of a deficiency to the proposal.

Throughout these instructions, a “principal subcontractor” is defined as a subcontractor who is anticipated to provide at least 20% of the costs for the contract or anticipates providing one or more Key Personnel during the performance period. “JV Team member” is defined as one of the entities that make up a joint venture (JV) formed for the purpose of responding to this solicitation.

Questions: Offerors may submit questions requesting clarification of solicitation requirements by emailing the Contracting Officer at agapito.santana@navy.mil and the Contract Specialist at christopher.a.purvis@navy.mil. It is required that all questions be received before 31 December 2018.

2.0 PROPOSAL FORMAT

Written proposals must be formatted using a Times New Roman 12 pt Normal font (no reduction permitted), single-spaced with 1-inch margins all around, and formatted for standard 8.5 x 11 inch paper. All pages should be numbered with section and page numbers. When foldout pages are used they must not exceed 11 x 17 inches and will be counted as 1 page. Drawings may be provided separately and may be any size and will count as 1 page. Graphs and tables shall be presented in no smaller than a 10 pt font and should contain a grid, which allows values to be read directly from the graph. Graphic resolution, including such data as tables or charts, should be consistent with the purpose of the data presented.

The Offeror will provide one complete copy of the proposal to the Procuring Contracting Officer (PCO) and Contract Specialist (CS) as electronic files fully compatible with Microsoft Office 2010 and for information not supported by Microsoft Office products, with the latest Adobe Acrobat reader. Each email and the associated attached files are to be labeled for content and the Offeror’s name.

3.0 PROPOSAL CONTENT AND VOLUMES

The Offeror must present proposal information in a manner that facilitates a one-to-one comparison between the information presented and this Proposal Instruction. Proposal information must be structured such that its Volume/paragraph number matches the Proposal Instructions Volume/paragraph number provided in section “Part B Specific Instructions” to which it is responding, although the Offeror may add lower tier subparagraphs. The Offeror must provide reasons it will not provide information for a particular paragraph. The proposal information instructions are structured by paragraph numbers where first, second, third, and fourth parts correspond to the volume, section, and element, etc., in the Offeror’s proposal.

Each volume of the proposal shall be submitted as specified in the table below. The table below supersedes Block 9 of the Standard Form (SF) 33. All volumes of the proposal shall be delivered to the addresses provided in Section 4.0 prior to the closing date/time stated in this solicitation. Page limitations for each volume, if any, are also specified in the table below; title and table of contents pages do not count towards the page limit. Any pages submitted exceeding the page limit shall be disregarded and NOT evaluated.

Information submitted as an Annex to the proposal includes manuals, specifications, plans, procedures, and policies that exist as an official document of the company or facility, as well as other information requested in Part B Specific Instructions. Page limitations for Annexes, if any, are specified below. The authorized Annexes are summarized in the table below.

Please note that no price/cost volume is requested. Price and cost will be evaluated at the individual order level. The program ceiling for the basic contract is projected to be $40M.

Each volume shall contain the following information:

The Offeror shall submit a Cross Reference Matrix (CRM) for the Technical Volume, similar to the example below, to help ensure that all solicitation requirements are addressed and to facilitate the evaluators’ review of the Offeror’s proposal. The CRM should be a single integrated matrix and cross-reference the proposal volumes and paragraphs to specific RFP requirements, as well as other parts of the proposal that contain relevant information. The Offeror’s CRM may be identical to the example below or revised such as to add columns to indicate the page number on which information may be found, identify where other relevant information in the proposal is located, or provide other comments. The CRM does not count against any of the proposal page limitations.

EXAMPLE OF A CROSS REFERENCE MATRIX (CRM)

Volume 1 Technical Example: Para 3.1 Note: This column shall address all paragraphs in Sections xx and xy of the Performance Work Statement/Performance Work Statement.

Volume 1 Technical

Volume 1 Technical

4.0 PROPOSAL SUBMISSION:

Clearly mark all packages with the solicitation number. The submission date for all Volumes shall be no later than the date and time specified in Block 9 of the SF 33 of the RFP. It is requested that Volume 2 Past Performance information be submitted 3 days prior to the submission date specified in Block 9 of the SF 33of the RFP.

Offeror shall submit proposals via email or CD/DVD using the addresses provided below. All attachments must be listed in the email body to ensure a complete proposal has been received. Additionally, confirmation of receipt should be confirmed with all submissions.

Procuring Contracting Officer, Agapito Santana, agapito.santana@navy.mil Contract Specialist, Christopher Purvis, christopher.a.purvis@navy.mil

NAWCWD CODE 254200D

(C. PURVIS – 760-939- 3250)

NAVAIRWARCENWPNDIV

1 Administration Circle, MAIL STOP 1303

CHINA LAKE, CA 93555-6108

5.0 PROPOSAL PACKAGING:

The Offeror shall package the proposal in identifiable volumes in the most efficient manner possible, grouping like files to the maximum extent possible. Each file must be identifiable to a corresponding volume. The package should be identified as “For Official Use Only” and “Source Selection Information – See FAR 2.101 and 3.104.”

6.0 CLASSIFIED DATA

All proposals must be UNCLASSIFIED.

7.0 SOLICITATION CHANGES

For notice of any changes and additional information provided by the Government for the solicitation, please go to www.FedBizOpps.gov.

PART B SPECIFIC INSTRUCTIONS

VOLUME 1: EXECUTIVE SUMMARY

The purpose of the Executive Summary is to provide the evaluators with an overview of the Offeror’s proposal and strategy. Due to page limitations, items iii, iv, vii and viii may be provided as Annex 2. The Offeror shall include the following in this volume:

i. A concise abstract of the Offeror’s strategy for each non-cost evaluation factor/element contained in the solicitation.

ii. Offeror Summary Table: The Offeror shall complete the table below. The Offeror shall include all subcontractors and team members who will be involved with the performance or management of the contract and list all sites where the work will be performed. If a teaming or subcontracting arrangement is proposed, identify the work share, distribution elements, and ratios that each contractor will perform using the table below. Also provide a definition of the legal relationship between the entities if it is other than a Prime/subcontractor relationship.

Contractor Name (Indicate Prime, Team Member, or Sub)

iii. Signed SF33 and acknowledgment of each amendment, including completion of any RFP clause or provision that requires a fill-in or response.

iv. Signed Representations, Certifications, and Acknowledgements or Online Representations and Certifications Application (ORCA) reference

v. Affirmation of no Exceptions, Deviations, or Waivers if Volume 4 is not being submitted as part of the proposal.

vi. Guarantee the length of proposal validity (for at least 90 days after proposal submission).

vii. Written consent from principal subcontractors and critical team members that will allow the Government to coordinate potential past performance and/or cost/price issues with the Offeror.

viii. Small Business Subcontracting Plan if applicable.

VOLUME 2: TECHNICAL

The Offeror shall provide all information and data required to conduct a thorough and complete technical evaluation. The Offeror shall address the following in the proposal:

2.1 Elements

2.1.1 Element 1: Management Approach and Mission Accomplishment Capability

2.1.1.1 The Offeror shall demonstrate an understanding of the management necessary to perform the requirements outlined in the contract Performance Work Statement by clearly describing its management approach and capability. The approach shall include the proposed management plan, risk assessment and mitigation strategy, cost and schedule management methodologies, and any appropriate resources for the contract Performance Work Statement. The Offeror shall demonstrate, in the context of the Performance Work Statement requirements, its capability to plan, organize, and direct/control performance at the Prime and Subcontract level to assure compliance with requirements of multiple delivery orders that require concurrent effort (for purposes of this section of the proposal, assume that 3-5 delivery orders similar in delivery, size, scope, and complexity will be concurrently performed). This description shall clearly demonstrate how the company’s management efforts will enable fulfillment of performance, cost, and schedule goals.

The offeror shall provide a narrative description of its management experience on projects with scientific and technical efforts similar to those required in the Performance Work Statement. This description shall clearly demonstrate the how the company’s management efforts resulted in its ability to meet instrument performance, cost, and schedule goals on projects of similar, or as similar as possible, size and complexity.

The offeror shall demonstrate the management controls, procedures and methods necessary to assure accomplishment of procurement, subcontracting, status reporting, security, and personnel staffing requirements.

2.1.1.2 The Offeror shall describe its approach for providing personnel to conduct RDT&E activities at NAWCWD, China Lake, CA in a timely manner. Travel to and from NAWCWD will be required at regular intervals (2-3 times per month) and may be required upon short notice (24 hours) depending upon aircraft or other test asset availability. The proposal should describe the approach for meeting requirements to have qualified personnel on-site at NAWCWD and potential impacts of that approach on proposed costs and schedules.

The Offeror shall describe how their performance would contribute to the NAVAIR mission to provide technical ISR&T solutions to the Fleet in a timely manner. The goal of the procurement is to continue RDT&E efforts that result in the transition of technology through prototype systems to intelligence analysts, mission planners, and targeteers without proprietary restrictions or limitations posed by restricted data rights or privately held patents. The Mission Engineering and Interoperability (MEI) Division within the Systems Engineering Department (40M200D) supports Navy and Joint Service components by developing capabilities that fill gaps or shortfalls in currently deployed systems, testing new techniques that improve warfighting effectiveness, and transitioning hardware and/or software components to Programs. The offeror shall describe how their approach to developing and deploying new ISR&T capabilities will support the NAWCWD mission in this area.

2.1.2 Element 2: Technical Approach and Capabilities

2.1.2.1 The Offeror shall demonstrate an understanding of the technical requirements that are outlined in the contract Performance Work Statement section 3.0 and clearly describe its technical approach and capability for each paragraph in these sections of the Performance Work Statement. Responses shall correlate with the paragraph numbers in the Performance Work Statement. The approach shall include the proposed development plan, risk assessment and mitigation strategy, cost and schedule management methodologies, and any appropriate resources for the contract Performance Work Statement.

The Offeror shall present a complete and detailed statement of the selected approach to the Performance Work Statement requirements, including analyses, experiments, simulations, tests and facilities required in resolving the problem(s) and its elements. For each requirement, include a description or discussion of scientific principles and techniques that the Offeror proposes to use in addressing potential problems. Estimate the extent of subcontracting anticipated with a list of items or effort to be subcontracted. If a teaming approach is being proposed, provide complete information as to the arrangement.

2.1.2.2 The Offeror shall provide a draft software development plan (SDP) in the format presented in Contract Data Requirements List (Exhibit A). The SDP shall be submitted as an attachment to volume 2 and does not count towards the page limit. However, the SDP shall be concise, to-the-point, and appropriate to the planned software effort. The Offeror shall include the SDP Rationale to describe why the proposed approach is appropriate for the items to be procured. The Offeror shall include a description of previous experience in developing software of the same nature as being acquired, and a description of the extent to which personnel who contributed to these previous efforts will be supporting this effort. The Offeror shall provide a description of previous experience in developing software using the same of similar process and approached as they have defined in the SDP.

VOLUME 3: PAST PERFORMANCE

3.1 General

Sources of past performance evaluation information include information provided by the Offeror in response to the solicitation, information obtained from questionnaires, and any other sources available to the Government, to include, but not limited to, the Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information Systems, Electronic Subcontract Reporting System, or other databases; the Defense Contract Management Agency; and interviews with Program Managers, Contracting Officers, and Fee Determining Officials.

The Offeror shall complete the Past Performance Information Form, Attachment 2, for each past performance reference performed within five years of the solicitation release date. The Offeror shall submit no more than five Past Performance Information Forms as the Prime Contractor, no more than two forms for each principal subcontractor, no more than two forms for each JV team member, and no more than two for any other subcontractor. The Offeror shall submit written consent from its principal subcontractor(s) and JV team member(s) that will allow the Government to coordinate any past performance issues directly with the Offeror. If the Offeror does not submit the written consent, the Government will address any past performance issues directly with the principal subcontractor or JV Team member and the Offeror will forfeit the opportunity to participate in any related discussions. Consequently, for any principal subcontractor and JV team member that does not provide the written consent, the Offeror shall provide the name, address, phone number, and email address with whom the Government may address any past performance issues.

The Offeror shall provide a narrative on each Past Performance Information form in the “Contract Effort Description” area that clearly describes how each contract reference has relevant work effort that matches the relevancy definitions specified in Section M of the solicitation. If more content is required than can fit in the available Contract Effort Description block, then up to a 1-page attachment for that block is allowed. Additionally, the Offeror shall provide one electronic copy of the Performance Work Statement/Statement of Work for each contract reference as Annex 1 to this Past Performance Volume.

The primary source of past performance information will be PPIRS. If a Contractor Performance Assessment Report (CPAR) exists for multiple years for the same contract/order, all periods of performance within the recency period specified above, for that contract/order, will be used for evaluation. In the event a CPAR does not exist for a past performance reference, the Offeror shall submit a Contractor Performance Assessment Questionnaire (CPAQ), Attachment 3, to the Program Manager who is the Assessing Official. The Offeror shall include instructions for the Program Manager to send completed questionnaires within two weeks of its receipt via email to Contracting Officer, Agapito Santana at agapito.santana@navy.mil and Contract Specialist Christopher Purvis at christopher.a.purvis@navy.mil thereby allowing the customer approximately two weeks to complete their response. All CPAQs should be received by the Government concurrently with the Offeror’s proposal submission.

VOLUME 4: EXCEPTIONS, DEVIATIONS, AND WAIVERS

The proposal shall include a complete description of any exceptions, deviations, and/or waivers proposed by the offeror. Such items shall include sufficient justification to support the requested exceptions, deviation, or waiver.

As indicated in Volume 1: Executive Summary, the proposal shall include an affirmation of no Exceptions, Deviations, or Waivers if Volume 4 is not being submitted as part of the proposal. If the affirmation is included, then Volume 4 is not required.

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