18R0055_Solicitation_Amendment.docx
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- Intelligence, Surveillance, Reconnaissance, and Targeting (ISR&T) Follow-On Federal contract opportunity
- Solicitation number
- N6893618R0055
About this file
This document summarizes an amendment to a federal solicitation requesting proposals for intelligence, surveillance, reconnaissance, and targeting research and development services. The Naval Air Systems Command, Naval Air Warfare Center Weapons Division is seeking proposals to continue supporting Department of Defense agencies through prototyping, testing, and evaluation of future ISR&T systems. The solicitation is partially set aside for small businesses, with prototyping requirements open to all. Proposals are due by January 8, 2019. The amendment provides responses to industry questions, updates evaluation criteria and past performance requirements, and clarifies that price will be evaluated at the task order level, not with proposals. It requests proposals be submitted electronically and details volume requirements, cross-referencing, and page limits. An estimated $40 million ceiling is shared across multiple indefinite-delivery, indefinite-quantity contracts to be awarded.
N6893618R0055 Solicitation Amendment
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Text version
N6893618R0055
SECTION SF 30 BLOCK 14 CONTINUATION PAGE
SUMMARY OF CHANGES
SECTION A - SOLICITATION/CONTRACT FORM
The required response date/time has changed from 13-Dec-2018 04:00 PM to 08-Jan-2019 04:00 PM.
The following have been added by full text:
INDUSTRY Q&A
Duplicate questions are consolidated and questions are edited for brevity
1. Will the Government provide the Statement of Work (SOW)?
a. Government Response: The SOW is incorporated into Section C of Amendment 0001.
2. Will the Government consider extending the Request for Proposal (RFP) response due date to at least 30 days after the SOW information is released, which would provide the standard response window typically allotted to RFPs of this nature?
a. Government Response: The RFP is extended as indicated.
3. Will the Government provide Annex A Contract Data Requirements List referenced in Section J?
a. Government Response: The attachments are uploaded on the Federal Business Opportunities (FBO) site under packages and require secure access.
4. Will a cost proposal be required?
a. Government Response: No. Section L states that no price/cost volume is requested. Price and cost will be evaluated at the individual order level.
5. Will a Small Business Plan be required?
a. Government Response: Yes. Please see Section I 52.219-9 (Dev) Small Business Subcontracting Plan (Deviation 2018-O0018)
6. Will a Sample Task Order be provided or required?
a. Government Response: No sample task order will be provided or required.
7. Is there a DD254 that accompanies this solicitation?
a. Government Response: Yes. Please see Section J Attachment 1.
8. Will a Past Performance Information Form be provided?
a. Government Response: Yes. Please see Section J Attachment 2.
9. The previous contract was a Small Business Set-Aside. What changed in the original contract scope that resulted in the follow-on contract being solicited as a Full and Open Competition?
a. Government Response: Based on updated Market Research, the change was made in order to ensure continued competition and achieve the best value.
10. Will the Government clarify if the contract ceiling at award will be for each individual award or is it a shared ceiling?
a. Government Response: The contract ceiling will be a shared ceiling across all awards.
11. It appears the table in Section B is incomplete. Can you please provide the maximum quantity and maximum amount?
a. Government Response: Maximum quantity is 1 Lot and the maximum amount is indicated in Section L at approximately $40M.
12. Past Performance Relevancy “Magnitude” has a requirement for a Minimum contract total value $30M and/or minimum annual contract value $10M. Is this meant to discourage Small Businesses from submitting bids?
a. Government Response: Small business participation is always encouraged. To better estimate the magnitude amount the minimum contract value is adjusted to a total $30M or $5M annually. This is more in line proportionally with the previous contract which has a total of $40M or $8M annually.
13. Will the Government confirm that the “best value” using the “trade-off method” includes price/cost?
a. Government Response: The evaluation method is a trade-off evaluation as described in Section M. Section L states that no price/cost volume is requested. Price and cost will be evaluated at the individual order level.
14. Will the Government confirm that Organizational Conflicts of Interest (OCI) clauses are applicable to this contract?
a. Government Response: The OCI clauses will be applicable and any mitigation must be addressed prior to award.
15. The Clause 52.215-17 Waiver of Facilities Capital Cost of Money OCT 1997 is in the solicitation. If a contractor proposes FCCM, will clause 52.215-16 be substituted instead of FAR clause 52.215-17 upon award?
a. Government Response: 52.215-17 has been replaced with 52.215-16. If 52.215-16 is not applicable, then it will be substituted with 52.215-17.
16. Does the Government plan to extend the question period deadline for the RFP solicitation by at least 10 days upon release of RFP Amendment?
a. Government Response: The Q&A period is extended as indicated in this amendment description.
17. In Section L the volume requirements table has an asterisk and no footnote.
a. Government Response: Erroneous asterisk removed.
18. DFARS 252.219-7003 & FAR 52.219-9 are included in the RFP; does the Government intend to negotiate a Small Business Subcontracting Plan with large businesses after submittal of the proposal and prior to contract award?
a. Government Response: Yes. A Small Business Subcontracting Plan is required.
19. The solicitation defines a Principal Subcontractor as a sub. who provides at least 20% of the proposed total price/cost … or provides one or more Key Personnel. If there are no Key Personnel requirements or cost proposals required, does the Government intend for this this paragraph to be deleted?
a. Government Response: Cost/price in this sense refers to subcontracting goals based on the estimated ceiling and limited to the context of a subcontracting plan. Key personnel may be required for some orders although there are no specific requirements at the basic. Best estimates should be used based on the Performance Work Statement.
20. Will the Government provide the methodology for evaluating small business utilization?
a. Government Response: Review of the subcontracting plan will be in accordance with FAR 19.7, 52.219-9, DFARS 219.7, 252.219-7003 AND NMCARS 5219.704 AND 5219.705
21. We already have completed CPARs for relevant Past Performance contracts, but these CPARs are not in the same format as Attachment 3. Do we still need to have the sponsor complete Attachment 3?
a. Government Response: Yes. Attachment 3 is required.
22. Is it the Government's intent that offerors submit both a Narrative and PPIF for each past performance referenced in the narrative, or does the Government only require a PPIF to be submitted for each past performance citation submitted and in total not to exceed 15 pages using only the PPIFs?"
a. Government Response: The Government requires a narrative in the PPIF under “Contract Effort Description”.
23. If the PPIF forms are included towards page count, are we allowed to modify the “Content Effort Description” block to add additional content? The current .pdf does not allow for adding information beyond a few lines at the bottom of Page 1.
a. Government Response: These documents are intended to be reviewed electronically. If more content is required than can fit in the block, up to a 1 page attachment is allowed as now indicated in Section L.
24. If a subcontractor is not a principal subcontractor, are they allowed to submit a PPIR? If so what is the limit?
a. Government Response: Section L is revised to indicate the two forms are allowed for other subcontractors.
25. Would the Government clarify whether a hard copy or electronic submission is required?
a. Government Response: References to hard copies are removed. Only electronic copies are required.
26. Shall each volume of the proposal be delivered on separate CD-ROMs, or should all volumes be delivered on a single CD-ROM?
a. Government Response: Only an email submission will be required.
27. Would the Government kindly confirm that a risk assessment and mitigation strategy, cost and schedule management methodologies and any appropriate resources for the contract PWS are required content in both Element 1: Management Approach and Mission Accomplishment Capability and Element 2: Technical Approach and Capabilities of the Technical Volume?
a. Government Response: The subject requirements apply to both the Management and Technical Elements.
28. What is the NAICS code for this solicitation?
a. Government Response: NAICS is 541715, Research and Development in the Physical, Engineering, and Life Sciences (except Nanotechnology and Biotechnology).
29. RFP Section L, 3.0 PROPOSAL CONTENT AND VOLUMES, the table showing Page Limits has only 5 pages for the Executive Summary. As items iv. Signed Reps and Certs and vii. Written Consent from Principal Subcontractors could exceed the 5-page limit by themselves or together, are these two items excluded from the 5-page limit?"
a. Government Response: Due to page limitations, items iii, iv, and vii may be provided as Annex 2
30. Section L Volume 1: Executive Summary - the Table under item ii. states "% of Total Proposed Price." If cost is not being proposed should this be deleted?
a. Government Response: The table is changed to % Total of Estimated Ceiling.
31. Section L of the RFP has clause 52.215-20 - as no cost/pricing data is being requested, should this be deleted from this Section?
a. Government Response: The clause is included for the applicability to the subsequent priced orders which exceed the certified cost and pricing data thresholds.
32. The RFP states all written proposals must be formatted in Times New Roman 12-pt font; however, the PPIF is in Calibri 11-pt font. Please confirm that we can use the default font of Calibri 11-pt font on the form.
a. Government Response: Section J attachments will be accepted in their original formats as the Government supplied them.
33. If in Volume 1 Item v., it is affirmed that there are no exceptions, deviations or waivers, please confirm Volume 4 is not required.
a. Government Response: Section L has been revised to clarify the following: “As indicated in Volume 1: Executive Summary, the proposal shall include an affirmation of no Exceptions, Deviations, or Waivers if Volume 4 is not being submitted as part of the proposal. If the affirmation is included, then Volume 4 is not required.”
34. The RFP references DFARS clause 252.245-7000. Our company was unable to locate this clause on the FARsite – is it still a valid clause?
a. DFARS 252.245-7000 is valid and required as prescribed in DFARS 245.107. Please note the clause is available on FARsite but is missing a link. The FARsite webmaster has been notified. The clause can also be found on the official DPAP website.
35. Can the Government please provide the following attachments referenced in the solicitation?
a. P. 10 “[insert title of attachment, e.g., NAWCTSD 4330/60 Data Item Transmittal/Acceptance/ Rejection Form]”
i. Government Response: Clause 5252.246-9514 updated to indicate that no additional documents are required.
b. P. 19 “The restrictions set forth in paragraph (e) apply to supplies, services, and other performance rendered with respect to the suppliers and/or equipment listed in Attachment [Insert attachment number]. “
i. Please see Attachment 4, Systems of Interest.
c. P. 62 “(iii) Subassemblies, components, and parts embedded within delivered items, items with warranty requirements, DoD serially managed reparables and DoD serially managed nonreparables as specified in Attachment Number ______. “
i. Government Response: 252.211-7003 to be completed at the order level.
d. P. 62 “(iv) Any item of special tooling or special test equipment as defined in FAR 2.101 that have been designated for preservation and storage for a Major Defense Acquisition Program as specified in Attachment Number ______. “
i. Government Response: 252.211-7003 to be completed at the order level.
e. Will the Government Provide Exhibit A CDRLS?
i. Government Response: Please see Section J Exhibit A.
f. P. 106 “(1) submit the following information concerning any existing or planned contracts with, or interests in, the suppliers and/or equipment identified in Attachment [Insert attachment number]”
i. Please see Attachment 4, Systems of Interest.
g. Will the Government provide the Contractor Performance Assessment Questionnaire (CPAQ), Attachment X?
i. Government Response: Please see Section J Attachment 3.
SECTION E - INSPECTION AND ACCEPTANCE
The following have been modified:
| 5252.246-9514 | INSPECTION AND ACCEPTANCE OF TECHNICAL DATA AND INFORMATION (NAVAIR)(FEB 1995) |
| Inspection and acceptance of technical data and information will be performed by the Procuring Contracting Officer (PCO) or his duly authorized representative. Inspection of technical data and information will be performed by ensuring successful completion of the requirements set forth in the DD Form 1423, Contract Data Requirements List (CDRL) and incorporation/resolution of Government review comments on the data items. Acceptance will be evidenced by execution of an unconditional DD Form 250, Material Inspection and Receiving Report, as appropriate. |
SECTION I - CONTRACT CLAUSES
The following have been added by reference:
52.215-16
| 252.211-7003 | ITEM UNIQUE IDENTIFICATION AND VALUATION (MAR 2016) | ||||
| (a) Definitions. As used in this clause-- | |||||
| “Automatic identification device” means a device, such as a reader or interrogator, used to retrieve data encoded on machine-readable media. | |||||
| “Concatenated unique item identifier” means-- | |||||
| (1) For items that are serialized within the enterprise identifier, the linking together of the unique identifier data elements in order of the issuing agency code, enterprise identifier, and unique serial number within the enterprise identifier; or | |||||
| (2) For items that are serialized within the original part, lot, or batch number, the linking together of the unique identifier data elements in order of the issuing agency code; enterprise identifier; original part, lot, or batch number; and serial number within the original part, lot, or batch number. | |||||
| “Data matrix” means a two-dimensional matrix symbology, which is made up of square or, in some cases, round modules arranged within a perimeter finder pattern and uses the Error Checking and Correction 200(ECC200) specification found within International Standards Organization (ISO)/ International Electrotechnical Commission (IEC) 16022. | |||||
| “Data qualifier” means a specified character (or string of characters) that immediately precedes a data field that defines the general category or intended use of the data that follows. | |||||
| “DoD recognized unique identification equivalent” means a unique identification method that is in commercial use and has been recognized by DoD. All DoD recognized unique identification equivalents are listed at http://www.acq.osd.mil/dpap/pdi/uid/iuid_equivalents.html. | |||||
| “DoD item unique identification” means a system of marking items delivered to DoD with unique item identifiers that have machine-readable data elements to distinguish an item from all other like and unlike items. For items that are serialized within the enterprise identifier, the unique item identifier shall include the data elements of the enterprise identifier and a unique serial number. For items that are serialized within the part, lot, or batch number within the enterprise identifier, the unique item identifier shall include the data elements of the enterprise identifier; the original part, lot, or batch number; and the serial number. | |||||
| “Enterprise” means the entity (e.g., a manufacturer or vendor) responsible for assigning unique item identifiers to items. | |||||
| “Enterprise identifier” means a code that is uniquely assigned to an enterprise by an issuing agency. | |||||
| “Government's unit acquisition cost” means-- | |||||
| (1) For fixed-price type line, subline, or exhibit line items, the unit price identified in the contract at the time of delivery; | |||||
| (2) For cost-type or undefinitized line, subline, or exhibit line items, the Contractor’s estimated fully burdened unit cost to the Government at the time of delivery; and | |||||
| (3) For items produced under a time-and-materials contract, the Contractor’s estimated fully burdened unit cost to the Government at the time of delivery. | |||||
| “Issuing agency” means an organization responsible for assigning a globally unique identifier to an enterprise, as indicated in the Register of Issuing Agency Codes for ISO/IEC 15459, located at http://www.aimglobal.org/?Reg_Authority15459. | |||||
| “Issuing agency code” means a code that designates the registration (or controlling) authority for the enterprise identifier. | |||||
| “Item” means a single hardware article or a single unit formed by a grouping of subassemblies, components, or constituent parts. | |||||
| “Lot or batch number” means an identifying number assigned by the enterprise to a designated group of items, usually referred to as either a lot or a batch, all of which were manufactured under identical conditions. | |||||
| “Machine-readable” means an automatic identification technology media, such as bar codes, contact memory buttons, radio frequency identification, or optical memory cards. | |||||
| “Original part number” means a combination of numbers or letters assigned by the enterprise at item creation to a class of items with the same form, fit, function, and interface. | |||||
| “Parent item” means the item assembly, intermediate component, or subassembly that has an embedded item with a unique item identifier or DoD recognized unique identification equivalent. | |||||
| “Serial number within the enterprise identifier” means a combination of numbers, letters, or symbols assigned by the enterprise to an item that provides for the differentiation of that item from any other like and unlike item and is never used again within the enterprise. | |||||
| “Serial number within the part, lot, or batch number” means a combination of numbers or letters assigned by the enterprise to an item that provides for the differentiation of that item from any other like item within a part, lot, or batch number assignment. | |||||
| “Serialization within the enterprise identifier” means each item produced is assigned a serial number that is unique among all the tangible items produced by the enterprise and is never used again. The enterprise is responsible for ensuring unique serialization within the enterprise identifier. | |||||
| “Serialization within the part, lot, or batch number” means each item of a particular part, lot, or batch number is assigned a unique serial number within that part, lot, or batch number assignment. The enterprise is responsible for ensuring unique serialization within the part, lot, or batch number within the enterprise identifier. | |||||
| “Type designation” means a combination of letters and numerals assigned by the Government to a major end item, assembly or subassembly, as appropriate, to provide a convenient means of differentiating between items having the same basic name and to indicate modifications and changes thereto. | |||||
| “Unique item identifier” means a set of data elements marked on items that is globally unique and unambiguous. The term includes a concatenated unique item identifier or a DoD recognized unique identification equivalent. | |||||
| “Unique item identifier type” means a designator to indicate which method of uniquely identifying a part has been used. The current list of accepted unique item identifier types is maintained at http://www.acq.osd.mil/dpap/pdi/uid/uii_types.html. | |||||
| (b) The Contractor shall deliver all items under a contract line, subline, or exhibit line item. | |||||
| (c) Unique item identifier. | |||||
| (1) The Contractor shall provide a unique item identifier for the following: | |||||
| (i) Delivered items for which the Government's unit acquisition cost is $5,000 or more, except for the following line items: | |||||
| Contract Line, Subline, or Exhibit Line Item Number Item Description | |||||
| ________________________________________________________________________________ | |||||
| ________________________________________________________________________________ | |||||
| ________________________________________________________________________________ | |||||
| (ii) Items for which the Government's unit acquisition cost is less than $5,000 that are identified in the Schedule or the following table: | |||||
| Contract Line, Subline, or Exhibit Line Item Number Item Description | |||||
| __________________________________________________________________________________ | |||||
| __________________________________________________________________________________ | |||||
| __________________________________________________________________________________ | |||||
| (If items as identified in the Schedule, insert "See Schedule" in this table.) | |||||
| (iii) Subassemblies, components, and parts embedded within delivered items, items with warranty requirements, DoD serially managed reparables and DoD serially managed nonreparables as specified in Attachment Number ______. | |||||
| (iv) Any item of special tooling or special test equipment as defined in FAR 2.101 that have been designated for preservation and storage for a Major Defense Acquisition Program as specified in Attachment Number ______. | |||||
| (v) Any item not included in (i), (ii), (iii), or (iv) for which the contractor creates and marks a unique item identified for traceability. | |||||
| (2) The unique item identifier assignment and its component data element combination shall not be duplicated on any other item marked or registered in the DoD Item Unique Identification Registry by the contractor. | |||||
| (3) The unique item identified component data elements shall be marked on an item using two dimensional data matrix symbology that complies with ISO/IEC International Standard 16022, Information technology - International symbology specification - Data matrix; ECC200 data matrix specification. | |||||
| (4) Data syntax and semantics of unique item identifiers. The Contractor shall ensure that-- | |||||
| (i) The data elements (except issuing agency code) of the unique item identifier are encoded within the data matrix symbol that is marked on the item using one of the following three types of data qualifiers, as determined by the Contractor: | |||||
| (A) Application Identifiers (AIs) (Format Indicator 05 of ISO/IEC International Standard 15434), in accordance with ISO/IEC International Standard 15418, Information Technology--EAN/UCC Application Identifiers and Fact Data Identifiers and Maintenance and ANSI MH 10.8.2 Data Identifier and Application Identifier Standard. | |||||
| (B) Data Identifiers (DIs) (Format Indicator 06 of ISO/IEC International Standard 15434), in accordance with ISO/IEC International Standard 15418, Information Technology--EAN/UCC Application Identifiers and Fact Data Identifiers and Maintenance and ANSI MH 10.8.2 Data Identifier and Application Identifier Standard. | |||||
| (C) Text Element Identifiers (TEIs) (Format Indicator 12 of ISO/IEC International Standard 15434), in accordance with the Air Transport Association Common Support Data Dictionary; and | |||||
| (ii) The encoded data elements of the unique item identifier conform to the transfer structure, syntax, and coding of messages and data formats specified for Format Indicators 05, 06, and 12 in ISO/IEC International Standard 15434, Information Technology--Transfer Syntax for High Capacity Automatic Data Capture Media. | |||||
| (5) Unique item identifier. | |||||
| (i) The Contractor shall-- | |||||
| (A) Determine whether to-- | |||||
| (1) Serialize within the enterprise identifier; | |||||
| (2) Serialize within the part, lot, or batch number; or | |||||
| (3) Use a DoD recognized unique identification equivalent (e.g. Vehicle Identification Number); and | |||||
| (B) Place the data elements of the unique item identifier (enterprise identifier; serial number; DoD recognized unique identification equivalent; and for serialization within the part, lot, or batch number only: original part, lot, or batch number) on items requiring marking by paragraph (c)(1) of this clause, based on the criteria provided in MIL-STD-130, Identification Marking of U.S. Military Property, latest version; | |||||
| (C) Label shipments, storage containers and packages that contain uniquely identified items in accordance with the requirements of MIL-STD-129, Military Marking for Shipment and Storage, latest version; and | |||||
| (D) Verify that the marks on items and labels on shipments, storage containers, and packages are machine readable and conform to the applicable standards. The contractor shall use an automatic identification technology device for this verification that has been programmed to the requirements of Appendix A, MIL-STD-130, latest version. | |||||
| (ii) The issuing agency code-- | |||||
| (A) Shall not be placed on the item; and | |||||
| (B) Shall be derived from the data qualifier for the enterprise identifier. | |||||
| (d) For each item that requires item unique identification under paragraph (c)(1)(i), (ii), or (iv) of this clause or when item unique identification is provided under paragraph (c)(1)(v), in addition to the information provided as part of the Material Inspection and Receiving Report specified elsewhere in this contract, the Contractor shall report at the time of delivery, either as part of the Material Inspection and Receiving Report, the following information: | |||||
| (1) Unique item identifier. | |||||
| (2) Unique item identifier type. | |||||
| (3) Issuing agency code (if concatenated unique item identifier is used). | |||||
| (4) Enterprise identifier (if concatenated unique item identifier is used). | |||||
| (5) Original part number (if there is serialization within the original part number). | |||||
| (6) Lot or batch number (if there is serialization within the lot or batch number). | |||||
| (7) Current part number (optional and only if not the same as the original part number). | |||||
| (8) Current part number effective date (optional and only if current part number is used). | |||||
| (9) Serial number (if concatenated unique item identifier is used). | |||||
| (10) Government's unit acquisition cost. | |||||
| (11) Unit of measure. | |||||
| (12) Type designation of the item as specified in the contract schedule, if any. | |||||
| (13) Whether the item is an item of Special Tooling or Special Test Equipment. | |||||
| (14) Whether the item is covered by a warranty. | |||||
| (e) For embedded subassemblies, components, and parts that require DoD unique item identification under paragraph (c)(1)(iii) of this clause or when item unique identification is provided under paragraph (c)(1)(v), the Contractor shall report as part of the Material Inspection and Receiving Report specified elsewhere in this contract, the following information: | |||||
| (1) Unique item identifier of the parent item under paragraph (c)(1) of this clause that contains the embedded subassembly, component, or part. | |||||
| (2) Unique item identifier of the embedded subassembly, component, or part. | |||||
| (3) Unique item identifier type.** | |||||
| (4) Issuing agency code (if concatenated unique item identifier is used).** | |||||
| (5) Enterprise identifier (if concatenated unique item identifier is used).** | |||||
| (6) Original part number (if there is serialization within the original part number).** | |||||
| (7) Lot or batch number (if there is serialization within the lot or batch number).** | |||||
| (8) Current part number (optional and only if not the same as the original part number).** | |||||
| (9) Current part number effective date (optional and only if current part number is used).** | |||||
| (10) Serial number (if concatenated unique item identifier is used).** | |||||
| (11) Description. | |||||
| ** Once per item. | |||||
| (f) The Contractor shall submit the information required by paragraphs (d) and (e) of this clause as follows: | |||||
| (1) End items shall be reported using the receiving report capability in Wide Area WorkFlow (WAWF) in accordance with the clause at 252.232-7003. If WAWF is not required by this contract, and the contractor is not using WAWF, follow the procedures at http://dodprocurementtoolbox.com/site/uidregistry/. | |||||
| (2) Embedded items shall be reported by one of the following methods-- | |||||
| (i) Use of the embedded items capability in WAWF; | |||||
| (ii) Direct data submission to the IUID Registry following the procedures and formats at http://dodprocurementtoolbox.com/site/uidregistry/; or | |||||
| (iii) Via WAWF as a deliverable attachment for exhibit line item number (fill in) _____, Unique Item Identified Report for Embedded Items, Contract Data Requirements List, DD Form 1423. | |||||
| (g) Subcontracts. If the Contractor acquires by subcontract, any item(s) for which item unique identification is required in accordance with paragraph (c)(1) of this clause, the Contractor shall include this clause, including this paragraph (g), in the applicable subcontract(s), including subcontracts for commercial items. |
*To be completed at the order level
The following have been deleted:
52.215-17
SECTION J - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS
EXHIBITS AND ATTACHMENTS
| DOCUMENT TYPE |
| DESCRIPTION |
| PAGES |
| DATE |
| Exhibit A |
| CDRLs |
| 19 |
| 21 August 2018 |
| Attachment 1 |
| DD 254 (Original) |
| 8 |
| 08 August 2018 |
| Attachment 2 |
| Performance Information Form |
| 2 |
| 01 March 2017 |
| Attachment 3 |
| Contractor Performance Assessment Questionnaire |
| 15 |
| 20 May 2016 |
Attachment 4 Systems of Interest 1 05 December 2018 *All exhibits and attachments are included under a separate cover.
SECTION K - REPRESENTATIONS, CERTIFICATIONS AND OTHER STATEMENTS OF OFFERORS
| 252.204-7007 | ANNUAL REPRESENTATIONS AND CERTIFICATIONS (JAN 2018) - ALTERNATE A (NOV 2017) | |||
| (a)(1) The North American Industry Classification System (NAICS) code for this acquisition is 541715. | ||||
| (2) The small business size standard is 1,000 employees. | ||||
| (3) The small business size standard for a concern which submits an offer in its own name, other than on a construction or service contract, but which proposes to furnish a product which it did not itself manufacture, is 500 employees. | ||||
| (b)(1) If the provision at 52.204-7, System for Award Management, is included in this solicitation, paragraph (d) of this provision applies. | ||||
| (2) If the clause at 52.204-7 is not included in this solicitation, and the offeror is currently registered in the System for Award Management (SAM), and has completed the Representations and Certifications section of SAM electronically, the offeror may choose to use paragraph (d) of this provision instead of completing the corresponding individual representations and certification in the solicitation. The offeror shall indicate which option applies by checking one of the following boxes: | ||||
| [ ] (i) Paragraph (d) applies. | ||||
| [ ] (ii) Paragraph (d) does not apply and the offeror has completed the individual representations and certifications in the solicitation. | ||||
| (c)(1) The following representations or certifications in SAM are applicable to this solicitation as indicated: | ||||
| (i) 52.203-2, Certificate of Independent Price Determination. This provision applies to solicitations when a firm-fixed-price contract or fixed-price contract with economic price adjustment is contemplated, unless-- | ||||
| (A) The acquisition is to be made under the simplified acquisition procedures in Part 13; | ||||
| (B) The solicitation is a request for technical proposals under two-step sealed bidding procedures; or | ||||
| (C) The solicitation is for utility services for which rates are set by law or regulation. | ||||
| (ii) 52.203-11, Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions. This provision applies to solicitations expected to exceed $150,000. | ||||
| (iii) 52.203-18, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements -- Representation. This provision applies to all solicitations. | ||||
| (iv) 52.204-3, Taxpayer Identification. This provision applies to solicitations that do not include the clause at 52.204-7, System for Award Management. | ||||
| (v) 52.204-5, Women-Owned Business (Other Than Small Business). This provision applies to solicitations that-- | ||||
| (A) Are not set aside for small business concerns; | ||||
| (B) Exceed the simplified acquisition threshold; and | ||||
| (C) Are for contracts that will be performed in the United States or its outlying areas. | ||||
| (vi) 52.209-2, Prohibition on Contracting with Inverted Domestic Corporations--Representation. | ||||
| (vii) 52.209-5, Certification Regarding Responsibility Matters. This provision applies to solicitations where the contract value is expected to exceed the simplified acquisition threshold. | ||||
| (viii) 52.209-11, Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law. This provision applies to all solicitations. | ||||
| (ix) 52.214-14, Place of Performance--Sealed Bidding. This provision applies to invitations for bids except those in which the place of performance is specified by the Government. | ||||
| (x) 52.215-6, Place of Performance. This provision applies to solicitations unless the place of performance is specified by the Government. | ||||
| (xi) 52.219-1, Small Business Program Representations (Basic & Alternate I). This provision applies to solicitations when the contract will be performed in the United States or its outlying areas. | ||||
| (A) The basic provision applies when the solicitations are issued by other than DoD, NASA, and the Coast Guard. | ||||
| (B) The provision with its Alternate I applies to solicitations issued by DoD, NASA, or the Coast Guard. | ||||
| (xii) 52.219-2, Equal Low Bids. This provision applies to solicitations when contracting by sealed bidding and the contract will be performed in the United States or its outlying areas. | ||||
| (xiii) 52.222-22, Previous Contracts and Compliance Reports. This provision applies to solicitations that include the clause at 52.222-26, Equal Opportunity. | ||||
| (xiv) 52.222-25, Affirmative Action Compliance. This provision applies to solicitations, other than those for construction, when the solicitation includes the clause at 52.222-26, Equal Opportunity. | ||||
| (xv) 52.222-38, Compliance with Veterans' Employment Reporting Requirements. This provision applies to solicitations when it is anticipated the contract award will exceed the simplified acquisition threshold and the contract is not for acquisition of commercial items. | ||||
| (xvi) 52.223-1, Biobased Product Certification. This provision applies to solicitations that require the delivery or specify the use of USDA-designated items; or include the clause 52.223-2, Affirmative Procurement of Biobased Products Under Service and Construction Contracts. | ||||
| (xvii) 52.223-4, Recovered Material Certification. This provision applies to solicitations that are for, or specify the use of, EPA- designated items. | ||||
| (xviii) 52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction Goals - Representation. This provision applies to solicitations that include the clause 52.204-7. | ||||
| (xix) 52.225-2, Buy American Certificate. This provision applies to solicitations containing the clause at 52.225-1. | ||||
| (xx) 52.225-4, Buy American--Free Trade Agreements--Israeli Trade Act Certificate. (Basic, Alternates I, II & III) This provision applies to solicitations containing the clause at 52.225- 3. | ||||
| (A) If the acquisition value is less than $25,000, the basic provision applies. | ||||
| (B) If the acquisition value is $25,000 or more but is less than $50,000, the provision with its Alternate I applies. | ||||
| (C) If the acquisition value is $50,000 or more but is less than $80,317, the provision with its Alternate II applies. | ||||
| (D) If the acquisition value is $80,317 or more but is less than $100,000, the provision with its Alternate III applies. | ||||
| (xxi) 52.225-6, Trade Agreements Certificate. This provision applies to solicitations containing the clause at 52.225-5. | ||||
| (xxii) 52.225-20, Prohibition on Conducting Restricted Business Operations in Sudan--Certification. This provision applies to all solicitations. | ||||
| (xxiii) 52.225-25, Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran--Representation and Certification. This provision applies to all solicitations. | ||||
| (xxiv) 52.226-2, Historically Black College or University and Minority Institution Representation. This provision applies to solicitations for research, studies, supplies, or services of the type normally acquired from higher educational institutions. | ||||
| (2) The following representations or certifications are applicable as indicated by the Contracting Officer: |
[Contracting Officer check as appropriate.]
| [ ] (i) 52.204-17, Ownership or Control of Offeror. | ||
| [ ] (ii) 52.204-20, Predecessor of Offeror. | ||
| [ ] (iii) 52.222-18, Certification Regarding Knowledge of Child Labor for Listed End Products. | ||
| [ ] (iv) 52.222-48, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment--Certification. | ||
| [ ] (v) 52.222-52 Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services--Certification. | ||
| [ ] (vi) 52.223-9, with its Alternate I, Estimate of Percentage of Recovered Material Content for EPA-Designated Products (Alternate I only). | ||
| [ ] (vii) 52.227-6, Royalty Information. | ||
| [ ] (A) Basic. | ||
| [ ] (B) Alternate I. | ||
| [ ] (viii) 52.227-15, Representation of Limited Rights Data and Restricted Computer Software. | ||
| (d)(1) The following representations or certifications in the System for Award Management (SAM) database are applicable to this solicitation as indicated: | ||
| (i) 252.209-7003, Reserve Officer Training Corps and Military Recruiting on Campus - Representation. Applies to all solicitations with institutions of higher education. | ||
| (ii) 252.216-7008, Economic Price Adjustment - Wage Rates or Material Prices Controlled by a Foreign Government. Applies to solicitations for fixed-price supply and service contracts when the contract is to be performed wholly or in part in a foreign country, and a foreign government controls wage rates or material prices and may during contract performance impose a mandatory change in wages or prices of materials. | ||
| (iii) 252.222-7007, Representation Regarding Combating Trafficking in Persons, as prescribed in 222.1771. Applies to solicitations with a value expected to exceed the simplified acquisition threshold. | ||
| (iv) 252.225-7042, Authorization to Perform. Applies to all solicitations when performance will be wholly or in part in a foreign country. | ||
| (v) 252.225-7049, Prohibition on Acquisition of Commercial Satellite Services from Certain Foreign Entities - Representations. Applies to solicitations for the acquisition of commercial satellite services. | ||
| (vi) 252.225-7050, Disclosure of Ownership or Control by the Government of a Country that is a State Sponsor of Terrorism. Applies to all solicitations expected to result in contracts of $150,000 or more. | ||
| (vii) 252.229-7012, Tax Exemptions (Italy) - Representation. Applies to solicitations and contracts when contract performance will be in Italy. | ||
| (viii) 252.229-7013, Tax Exemptions (Spain) - Representation. Applies to solicitations and contracts when contract performance will be in Spain. | ||
| (ix) 252.247-7022, Representation of Extent of Transportation by Sea. Applies to all solicitations except those for direct purchase of ocean transportation services or those with an anticipated value at or below the simplified acquisition threshold. | ||
| (2) The following representations or certifications in SAM are applicable to this solicitation as indicated by the Contracting Officer: [Contracting Officer check as appropriate.] | ||
| [ ] (i) 252.209-7002, Disclosure of Ownership or Control by a Foreign Government. | ||
| [ ] (ii) 252.225-7000, Buy American - Balance of Payments Program Certificate. | ||
| [ ] (iii) 252.225-7020, Trade Agreements Certificate. | ||
| [ ] Use with Alternate I. | ||
| [ ] (iv) 252.225-7031, Secondary Arab Boycott of Israel. | ||
| [ ] (v) 252.225-7035, Buy American - Free Trade Agreements - Balance of Payments Program Certificate. | ||
| [ ] Use with Alternate I. | ||
| [ ] Use with Alternate II. | ||
| [ ] Use with Alternate III. | ||
| [ ] Use with Alternate IV. | ||
| [ ] Use with Alternate V. | ||
| (e) The offeror has completed the annual representations and certifications electronically via the SAM Website at https://www.acquisition.gov/. After reviewing the SAM database information, the offeror verifies by submission of the offer that the representations and certifications currently posted electronically that apply to this solicitation as indicated in FAR 52.204-8(c) and paragraph (d) of this provision have been entered or updated within the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), as of the date of this offer, and are incorporated in this offer by reference (see FAR 4.1201); except for the changes identified below [offeror to insert changes, identifying change by provision number, title, date].These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer. | ||
| FAR/DFAR Provision # | ||
| Title | ||
| Date | ||
| Change |
Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications located in the SAM database.
SECTION L - INSTRUCTIONS, CONDITIONS AND NOTICES TO BIDDERS
L – [1] CONTENT OF PROPOSALS (SERVICES) (31 October 2018)
PART A GENERAL INSTRUCTIONS
1.0 GENERAL
The Offeror must respond to all requirements of the solicitation and not alter or rearrange the solicitation. The Offeror is advised that the Government may incorporate any portions of the Offeror’s proposal into the resulting contract.
In presenting material in the proposal, the Offeror is advised that quality of information is more important than quantity. Clarity, brevity, and logical organization shall be emphasized during proposal preparation. Statements that the prospective Offeror understands, can comply with, or will comply with, the specifications, and paraphrasing the requirements or parts thereof without supporting information are considered inadequate by the Government, and may result in assessing weaknesses and/or deficiencies.
The Offeror must include any data that illustrates the adequacy of the various assumptions, approaches, and solutions to problems. Failure to address a specific factor or element clearly may be considered a deficiency. Unnecessarily elaborate brochures or other presentation materials beyond that sufficient to present a complete and effective proposal is neither necessary nor desired.
The Government advises the Offeror that taking exception or deviating from any term or condition of the RFP may result in the assessment of a deficiency to the proposal.
Throughout these instructions, a “principal subcontractor” is defined as a subcontractor who is anticipated to provide at least 20% of the costs for the contract or anticipates providing one or more Key Personnel during the performance period. “JV Team member” is defined as one of the entities that make up a joint venture (JV) formed for the purpose of responding to this solicitation.
Questions: Offerors may submit questions requesting clarification of solicitation requirements by emailing the Contracting Officer at agapito.santana@navy.mil and the Contract Specialist at christopher.a.purvis@navy.mil. It is required that all questions be received within 10 calendar days of the date this solicitation is issued.
2.0 PROPOSAL FORMAT
Written proposals must be formatted using a Times New Roman 12 pt Normal font (no reduction permitted), single-spaced with 1-inch margins all around, and formatted for standard 8.5 x 11 inch paper. All pages should be numbered with section and page numbers. When foldout pages are used they must not exceed 11 x 17 inches and will be counted as 1 page. Drawings may be provided separately and may be any size and will count as 1 page. Graphs and tables shall be presented in no smaller than a 10 pt font and should contain a grid, which allows values to be read directly from the graph. Graphic resolution, including such data as tables or charts, should be consistent with the purpose of the data presented.
The Offeror will provide one complete copy of the proposal to the Procuring Contracting Officer (PCO) and Contract Specialist (CS) as electronic files fully compatible with Microsoft Office 2010 and for information not supported by Microsoft Office products, with the latest Adobe Acrobat reader. Each email and the associated attached files are to be labeled for content and the Offeror’s name.
3.0 PROPOSAL CONTENT AND VOLUMES
The Offeror must present proposal information in a manner that facilitates a one-to-one comparison between the information presented and this Proposal Instruction. Proposal information must be structured such that its Volume/paragraph number matches the Proposal Instructions Volume/paragraph number provided in section “Part B Specific Instructions” to which it is responding, although the Offeror may add lower tier subparagraphs. The Offeror must provide reasons it will not provide information for a particular paragraph. The proposal information instructions are structured by paragraph numbers where first, second, third, and fourth parts correspond to the volume, section, and element, etc., in the Offeror’s proposal.
Each volume of the proposal shall be submitted as specified in the table below. The table below supersedes Block 9 of the Standard Form (SF) 33. All volumes of the proposal shall be delivered to the addresses provided in Section 4.0 prior to the closing date/time stated in this solicitation. Page limitations for each volume, if any, are also specified in the table below; title and table of contents pages do not count towards the page limit. Any pages submitted exceeding the page limit shall be disregarded and NOT evaluated.
Information submitted as an Annex to the proposal includes manuals, specifications, plans, procedures, and policies that exist as an official document of the company or facility, as well as other information requested in Part B Specific Instructions. Page limitations for Annexes, if any, are specified below. The authorized Annexes are summarized in the table below.
| Volume Number |
| Volume Title |
| Page Limit |
| Copies Required |
| 1 |
| EXECUTIVE SUMMARY |
| 5 |
| 1 Electronic |
| 2 |
| TECHNICAL |
| 75 |
| 1 Electronic |
| 3 |
| PAST PERFORMANCE |
| 15 |
| 1 Electronic |
| 4 |
| EXCEPTIONS, DEVIATIONS, AND WAIVERS |
| 5 |
| 1 Electronic |
| Annex 1 |
| PAST PERFORMANCE REFERENCE SOWs |
| No Limit |
| 1 Electronic |
| Annex 2 |
| EXECUTIVE SUMMARY ANNEXES |
| No Limit |
| 1 Electronic |
Please note that no price/cost volume is requested. Price and cost will be evaluated at the individual order level. The program ceiling for the basic contract is projected to be $40M.
Each volume shall contain the following information:
| -Cover and title page |
| -Title of proposal and proposal number as applicable |
| -Offeror’s name, address, and POC |
| -RFP number |
| -Proposal volume number |
| -Table of Contents (The table of contents must provide sufficient detail to enable easy location of important elements) |
The Offeror shall submit a Cross Reference Matrix (CRM) for the Technical Volume, similar to the example below, to help ensure that all solicitation requirements are addressed and to facilitate the evaluators’ review of the Offeror’s proposal. The CRM should be a single integrated matrix and cross-reference the proposal volumes and paragraphs to specific RFP requirements, as well as other parts of the proposal that contain relevant information. The Offeror’s CRM may be identical to the example below or revised such as to add columns to indicate the page number on which information may be found, identify where other relevant information in the proposal is located, or provide other comments. The CRM does not count against any of the proposal page limitations.
EXAMPLE OF A CROSS REFERENCE MATRIX (CRM)
| Section L – Proposal Instructions |
| Government Performance Work Statement/Performance Work Statement |
| Section M – Evaluation Factor |
| Offeror’s Proposal Reference |
| CLIN Reference |
Volume 1 Technical Example: Para 3.1 Note: This column shall address all paragraphs in Sections xx and xy of the Performance Work Statement/Performance Work Statement.
| 2.A |
| Provide reference to Offeror’s Proposal Volume I – Technical. Example: Refer to appropriate page number in Offeror’s written proposal |
Volume 1 Technical
Volume 1 Technical
4.0 PROPOSAL SUBMISSION:
Clearly mark all packages with the solicitation number. The submission date for all Volumes shall be no later than the date and time specified in Block 9 of the SF 33 of the RFP. It is requested that Volume 2 Past Performance information be submitted 3 days prior to the submission date specified in Block 9 of the SF 33of the RFP.
Offeror shall submit proposals via email using the address provided below. All attachments must be listed in the email body to ensure a complete proposal has been received. Additionally, confirmation of receipt should be confirmed with all submissions.
Procuring Contracting Officer, Agapito Santana, agapito.santana@navy.mil Contract Specialist, Christopher Purvis, christopher.a.purvis@navy.mil
5.0 PROPOSAL PACKAGING:
The Offeror shall package the proposal in identifiable volumes in the most efficient manner possible, grouping like files to the maximum extent possible. Each file must be identifiable to a corresponding volume. The package should be identified as “For Official Use Only” and “Source Selection Information – See FAR 2.101 and 3.104.”
6.0 CLASSIFIED DATA
All proposals must be UNCLASSIFIED.
7.0 SOLICITATION CHANGES
For notice of any changes and additional information provided by the Government for the solicitation, please go to www.FedBizOpps.gov.
PART B SPECIFIC INSTRUCTIONS
VOLUME 1: EXECUTIVE SUMMARY
The purpose of the Executive Summary is to provide the evaluators with an overview of the Offeror’s proposal and strategy. Due to page limitations, items iii, iv, and vii may be provided as Annex 2. The Offeror shall include the following in this volume:
i. A concise abstract of the Offeror’s strategy for each non-cost evaluation factor/element contained in the solicitation.
ii. Offeror Summary Table: The Offeror shall complete the table below. The Offeror shall include all subcontractors and team members who will be involved with the performance or management of the contract and list all sites where the work will be performed. If a teaming or subcontracting arrangement is proposed, identify the work share, distribution elements, and ratios that each contractor will perform using the table below. Also provide a definition of the legal relationship between the entities if it is other than a Prime/subcontractor relationship.
Contractor Name (Indicate Prime, Team Member, or Sub)
| Place of Performance/DUNS # if applicable |
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