RFQ Amendment N6883625Q0070.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this Amendment is to:

1. Address RFQ questions.

2. Extend solicitation close date to 11 April 2025, 10:00 AM Eastern Standard Time.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 7

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 09-Apr-2025

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X N6883625Q0070

X 9B. DATED (SEE ITEM 11)

01-Apr-2025

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

09-Apr-2025

CODE

NAVSUP FLC JACKSONVILLE CONTRACTS DIV

TAMATHA THOMAS

110 YORKTOWN AVE 3RD FLOOR

JACKSONVILLE FL 32212

N68836 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N6883625Q0070

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

AMENDMENT QUESTIONS - ANSWERS

1. Question: I am interested to this solicitation but I don't have any certification and Cage number.

Response: To submit a quote Contractors must be registered in SAM.gov and have an assigned Sam.gov Cage Code.

2. How many pockets should be done ?

Response: See Scope, section 2.0.

3. Question: If vendor is located in another state, is it acceptable for the base to ship the uniforms by common carrier, such as UPS, to the Vendor and to accept delivery of shipments by common carrier, such as UPS, from the vendor?

Response: Yes. Shipped uniforms must be trackable with a tracking number.

4. Question: Who will be responsible for shipping costs?

Response: The cost of shipping should be factored into the Contractors price when quoting. The Contractor is responsible for shipping cost to and from the installation.

5. Question: Does the 7 calendar days start on the day of delivery from your facility or on the day of receipt by the vendor from common carrier delivery such as UPS?

Response: Lead time begins 7 Days from receipt of uniform.

6. Question: From receipt to completion, shipments received at vendor’s facility on a Monday by common carrier could be shipped back by common carrier on a Friday. Does that timeline work within contract guideline requirements?

Response: The turnaround time must be within 7 days after receipt of uniform.

7. Question: Will the Seabee digitized logo be provided? If so, in what format?

Response: No. The Seabee patch must be embroidered onto the pocket. See 2.0 Scope and RFQ Attachment #1 Seabee Embroidered Photo.

8. Question: Can these uniforms be shipped to us for the work then shipped back?

Response: Yes

9. Question: Please clarify 1/8" black thread. Was this supposed to read 1/8" satin stitch?

Response: No. The thread type is Polyester thread, 40 wt, lint-free colorfast.

10. Question: Will payment be made on a maximum quantity of 400 units per year regardless of actual units provided?

Response: No. Payment will be made per uniform received, up to 400 uniforms. See section 2.0 Scope.

11. Question: Estimated Quantities?

Response: See section 2.0 Scope

12. Could you please provide the approximate number of uniforms or garments requiring embroidery, or an estimate of expected volume over the performance period?

Response: See section 2.0 Scope

13. Period of Performance?

Response: See section 5.0 Period of Performance.

14. Is there a specific start and end date for this requirement, or a defined period of performance we should assume in our pricing?

Response: See section 5.0 Period of Performance.

15. Inspection and Acceptance Criteria?

Response: See section 2.0 Scope

16. Will the Government conduct on-site inspections or are there any particular quality control or acceptance protocols we should be aware of?

Response: See section 2.0 Scope.

17. Question: Will the garments be provided onsite at Sheppard AFB, or is the Contractor expected to receive and return them via shipping?

Response: The uniforms will be hand delivered or shipped by the installation to the Contractor from Sheppard AFB. See section 2.0 Scope and section 3.0 Requirements.

18. Question: Can you confirm that this is a firm fixed contract?

Response: See section 4.0 Type of Contract.

19. Award Type?

Response: See section 4.0 Type of Contract.

20. Will this be a firm-fixed-price contract or time and materials?

Response. See section 4.0 Type of Contract.

21. Question: In what volume should I include my Past Performance form? Should it be a separate PDF.

Response: Include RFQ PDF Attachment # 2 Past Performance Questionnaire (PPQ) with your submission.

22. Can you provide any additional relevant contract performance history or publicly available documentation?

Response: A similar contract in size and scope was awarded to EK Embroidery & Scrubs, LLC, N6883620P0004, effective October 1, 2019 through April 30, 2025.

23. Question: The name of the current incumbent contractor?

Response: Not applicable. This is a new requirement.

24. Question: The contract number associated with the incumbent’s award.

Response: Not applicable. This is a new requirement.

25. Question: The total awarded value of the contract (including base and option years, if available).

Response: Not applicable. This is a new requirement.

26. Question: In FY 2024, How many shipments were there each quarter?

Response: Not applicable. This is a new requirement.

27. Question 2: In FY 2024, What was the average quantity per shipment?

Response: Not applicable. This is a new requirement.

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 10-Apr-2025 10:00 AM to 11-Apr-2025 10:00 AM.

The following have been modified:

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT

SEABEE UNIFORM EMBROIDERY PATCHES

Shepard Airforce Base, Texas

1.0 Background. The Naval Construction Training Center (NCTC), Gulfport is a Naval shore activity in an active operating status. An Echelon V Command, NCTC's Commanding Officer reports to the Center for Seabees and Facilities Engineering (CSFE); the Naval Education and Training Command (NETC); and ultimately, to the Chief of Naval Operations (CNO), respectively. NCTC Gulfport is subject to the regional area coordination authority of the Commanding Officer, Naval Construction Battalion Center (NCBC), Gulfport on which it is located.

NCTC Gulfport provides support to the CSFE Detachment Sheppard Air Force Base, Texas; and CSFE Detachment Fort Leonard Wood, Missouri as their responsible Training Systems Detachment (TSD).

This Performance Work Statement (PWS) outlines the outfitting of entry level students requiring a SeaBee patch to be sewn on their right breast pocket of their blouse uniform. Patches shall be supplied by NCTC Navy Military Training Instructor (NMTI) personnel.

2.0 Scope. This Performance Work Statement (PWS) describes contractor services requiring maintenance personnel to be experienced in uniform alterations and sewing for the Shepard Airforce Base, Wichita Falls, Texas. Contractor shall provide all labor, tools, supervision, and equipment required to perform the work prescribed herein. All work shall be performed in a neat and orderly manner.

Each uniform will be sewn with the Seabee Logo embroidery. The Contractor shall receive up to 400 uniforms per contract year. A range of 1 – 25 uniforms is estimated to be dropped off to the Contractor for each order placed.

If the awarded contractor is located within the immediate vicinity of the Navy installation , an approved NMTI service member will pick up the serviced uniforms.

If the awarded Contractor is located outside the local vicinity of the Navy installation, they are responsible for arranging timely delivery to meet the required lead time. Shipping costs must be included in the Contractor’s response.

Upon return of the uniforms, an inspection will be conducted by NCTC NMTI staff personnel. NCTC will not accept nor pay for any uniforms sewn on of low quality standards.

It is imperative to the Naval Construction Force that uniforms are returned with high quality embroidery and in a timely manner. Student graduations and the uniform presentations are extremely dependent on it.

3.0 Requirements. The maximum amount for each drop-off will be no greater than 60 uniforms and the minimum amount will be no less than one uniform. The vendor is required to complete the task for embroidering the Seabee logo on the pocket for each uniform by removing the pocket, embroidering the Seabee logo, and then reattaching the pocket to its original form onto each uniform. The Seabee Logo shall be centered on the right breast pocket facing inward towards the buttons of the blouse using a 1/8th inch black thread. The word “SEABEES” shall be stitched below the SEABEE Logo centered in a 5/8th inch tall black lettering. The lettering also shall be 1/8th in thick black thread.

Service completion will not exceed seven (7) calendar days from the date of each drop-off or delivery.

Uniforms shall be delivered to the Contractor for service no later than two weeks prior to each graduation.

Deliveries should occur between 9:00 a.m. to 5:00 p.m., unless alternative arrangements have been made with approved NMTI staff. Approved NMTI personnel will pick up and return uniforms at the Contractor's location no later than two days before graduation, during the hours of 8:00 a.m. to 3:00 p.m.

NCTC mandates that all students wear the appropriate uniform upon graduation. It is essential to ensure the prompt return of uniform items. Exceptions may be granted if circumstances are communicated in advance. The Designated Government Representative (DGR) will document and notify the contractor of any vendor performance issues, schedule changes, or delays in the return of uniform items.

4.0 Type of Contract The Government will award a Firm Fixed Price Contract.

5.0 Period of Performance. This contract is for one (1) Base Year and four (4) Option Years. The period of performance is as as follows:

Base Year: May 1, 2025 – April 30, 2026 Option Year 1: May 1, 2026 – April 30, 2027 Option Year 2: May 1, 2027 – April 30, 2028 Option Year 3: May 1, 2028 – April 30, 2029 Option Year 4: May 1, 2029 – April 30, 2030

6.0 Quality Control. The Contractor shall provide quality services and/or products IAW this contract. Quality Control is the responsibility of the Contractor. The Contractor is responsible for the delivery of quality supplies or services to the Government in accordance with (IAW) the terms and conditions contained in Federal Acquisition Regulation (FAR) Subpart 52.246-1 entitled, “Contractor Inspection Requirements” and applicable sub-clauses pertaining to quality control.

7.0 Inspection Requirement. Upon delivery of the uniforms, an inspection will be conducted by NCTC NMTI staff personnel. NCTC will not accept nor pay for any uniforms sewn on of low quality standards.

8.0 Designated Government Representative (DGR). This acquisition is not technically complex and, for that reason, it does not require a Contracting Officer Representative (COR). However, a DGR will report to the Contracting Officer that all products and/or services from the contractor have been delivered and accepted.

METHOD OF PAYMENT WILL BE VIA WIDE AREA WORKFLOW (WAWF)

9.0 Employment of Federal Employees. The contractor shall not employ or enter into a contract with any person to perform work under this contract who is an employee of the United States Government, either military or civilian, unless such person receives approval IAW applicable Federal and DOD regulations.

10.0 Personnel Compliance. The contractor shall ensure that contractor employees observe and comply with all local and higher authority policies, regulations, and procedures concerning fire, safety, environmental protection, sanitation, security, traffic, parking, energy conservation, flag courtesy, “off -limits” areas, and possession of firearms or other lethal weapons. When two or more directives or instructions apply, the Contractor shall comply with the more stringent of the directives or instructions.

11.0 Inclement Weather. The Contractor shall perform deliveries as scheduled including during periods of inclement weather unless specific approval to delay is requested by the contractor and approved by DGR. Such approval will normally be granted only in cases of severe weather, such as hurricanes or tornadoes, etc. The Contractor shall not request additional cost for schedule changes due to inclement weather.

12.0 Contractor Access and Use of Premesis. The Contractor shall be responsible for securing the necessary permits and base access passes for Contractor personnel, vehicles, and equipment for the duration of the contract.

Naval Aviation Schools Command Security Forces reserve the right to refuse issuance of a pass to an employee of the Contractor for any reason deemed valid by the Government.

Contractors shall identify themselves as either a U.S. Owned or a Foreign Owned, Controlled or Influenced (FOCI) entity.

Citizenship. Visitors shall be U.S. citizens. Foreign nationals are rarely granted access unless certain arrangements have been made with Naval Aviation Schools Command.

U.S. citizen personnel of a Foreign Owned, Controlled or Influenced (FOCI) entity shall be required to provide the Naval Aviation Schools Command security forces at the Pass and ID Office, located at their Main Gate, with vehicle registration, proof of insurance, driver’s license, and second form of picture ID. A Visit / Access Request on company letterhead is also required at least 48 hours (recommend at least five days) in advance of item(s) delivery.

U.S. Owned company personnel shall be required to provide the security forces with vehicle registration, proof of insurance, and driver’s license.

Infrequent Access (<30 days/year): Unless the Contractor/visitor is registered in the Defense Biometric Identification System (DBIDS), all infrequent visitors of less than 30 consecutive days will be required to stop at the Naval Aviation Schools Command Pass Decal office every day to obtain a one-day pass until work is completed.

13.1 Defense Biometric Identification System (DBIDS). The Defense Biometric Identification System (DBIDS) increases installation security and communications by receiving frequent database updates on changes to personnel/credential status, law enforcement warrants, lost/stolen cards, and force protection conditions. The system provides a continuous vetting anytime the DBIDS card is scanned at an installation entry point.

If you currently have Navy Commercial Access Control System (NCACS) card, the following is required to get a DBIDS credential:

Present your NCACS Card and a completed copy of the SECNAV FORM 5512/1 to the base Visitor Control Center representative. The VCC will pull up your informcation in the computer, ensuring all information is current and correct. Once your information is validated, a temporary DBIDS credential is provided. Your temporary credential will have an expiration date, prior to which you will need to obtain your permanent DBIDS credential (180 days).

For each additional U.S. Navy installation to which you need access, the first time you visit you only need to bring your DBIDS credential and statement of purpose for base access when arriving at the Visitor Control Center. The representative will enter base access authorization and then you may proceed to work.

If you do NOT have an NCACS Card, the following is required to obtain a DBIDS credential:

Present a letter or official document from my government sponsoring organization that provides the purpose for your access. Present valid identification, such as a passport or Real ID Act-compliant state driver's license. Present a completed copy of the SECNAV 5512/1 form to obtain your background check.

Upon completion of the background check, the Visitor Control Center representative will complete the DBIDS enrollment process, which includes your photo, fingerprints, base restrictions, and several other assessments; after all this is DoN, you will be provided with your new DBIDS credential. You may now proceed to work.

For additional questions about obtaining a DBIDS card, contact your local base visitor control center.

Additional information is available at https://www.cnic.navy.mil/Operations-and-Management/Base- Support/DBIDS/

14.0 Contract Text For Certain Actions.

14.1 AUTHORIZED CHANGES ONLY BY THE CONTRACTING OFFICER

(a) Except as specified in paragraph (b) below, no order, statement, or conduct of government personnel who visit the contractor's facilities or in any other manner communicate with contractor personnel during the performance of this contract shall constitute a change under the "Changes" clause of this contract.

(b) The contractor shall not comply with any order, direction or request of government personnel unless it is issued in writing and signed by the Contracting Officer or is pursuant to specific authority otherwise included as a part of this contract.

(c) The Contracting Officer is the only person authorized to approve changes in any of the requirements of this contract and notwithstanding provisions contained elsewhere in this contract, the said authority remains solely with the Contracting Officer. In the event the contractor effects any change at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in charges incurred as a result thereof. The address and telephone number of the Contracting Officer is:

Name: Contracting Officer Address: Bldg. 110 Yorktown Ave., NAS Jacksonville, FL 32212 Telephone: (228) 871-4982

(End of Summary of Changes)