Section L and M Tradeoff Mayport C4F Security Services.pdf

ADDENDUM TO FAR 52.212-1, Instructions to Offerors -- Commercial Items Interested vendors may send a quotation by the specified closing date and time to the Navy in the following ways:

QUESTIONS: In order to ensure that all questions submitted by potential offerors are answered prior to the solicitation closing date, one consolidated list of questions concerning the solicitation should be submitted via e-mail to the contract specialist, Jodi.k.mccarty.civ@us.navy.mil; Preston Grant at preston.w.grant.civ@us.navy.mil and c243_flcj@us.navy.mil no later than 1:00 pm, Eastern Time, on TBD December 2024. The Government reserves the right not to respond to any questions concerning this solicitation received after the questions receipt date above.

Accordingly, offerors are encouraged to carefully review all solicitation requirements and submit questions to the Government as early as possible.

INSTRUCTIONS TO QUOTERS

I. GENERAL

In addition to any other instructions contained elsewhere in this Request for Quotation (RFQ), the following information is provided.

Quoters are required to submit their quotes in two (2) separate volumes as follows:

Volume I: Factor I – Technical Volume II: Factor II – Past Performance Volume III: Factor III – Price

In addition to the above listed three (3) volumes, quotes consist of, and must include, the following completed documents:

- A complete and signed RFQ and executed copy of all Amendments, if applicable, completed by the quoter (to be provided in Volume III along with the Price Quote)

- RFQ Section B “Schedule of Supplies/Services” completed by the quoter (to be provided in Volume I)

The completion and submission of the above items will constitute a quotation and will indicate the quoter’s unconditional assent to the terms and conditions of this RFQ and any attachments and/or exhibits hereto.

Alternate quotations are not authorized. Quoters objecting or taking exception to the terms and conditions of the RFQ may be determined to be ineligible for award.

Volume I, Factor I – Technical: The Offeror’s technical proposal shall provide a detailed narrative discussion of how its proposed services and supplies meets the technical specifications set forth in the Performance Work Statement (PWS) section 6.0 and 7.0.

Volume II Factor II – Past Performance: This volume shall address past performance to include all data and information required for evaluation, excluding any price information that would reveal the total price detailed in Volume II of the quote. Volume II can be emailed as soon as possible to the contracting poc to start review.

Volume III, Factor III – Price Quote: This volume shall include the completed RFQ documents (described above in the General section of this provision).

IMPORTANT NOTES:

(1) Quoters shall respond to all requirements of the RFQ document. Quoters are cautioned not to alter the RFQ.

(2) In the event any person who is not a bona fide employee of the quoter participated in the creation, formulation, or writing of any portion of the quote, a certificate to this effect shall be included in the quote which shall be signed by an officer of the quoter. Such certificate shall identify the name of the person who is not a bona fide employee, that person’s employment capacity, the name of the person’s firm, the relationship of that firm to the quoter, and the portion of the quote in which the person participated.

(3) Quotation submissions will be emailed to preston.grant@navy.mil.

II. REQUIREMENTS FOR QUOTE FORMAT

1. Introduction and Purpose: This section specifies the format that quoters shall use in responding to this RFQ. The intent is not to restrict the quoters in the manner in which they will perform their work, but rather to ensure a certain degree of uniformity in the format of the responses for evaluation purposes.

2. Each volume shall contain the following items in addition to the technical/descriptive data required by this RFQ:

Cover: The cover should indicate the following:

-Title of the quote -Quote category (i.e. Past Performance, and Price) -Volume number (I, II, or III) -RFQ number -Name and address of quoter/CAGE Code, TIN, and DUNS number -Identification of original or copies of quote -Quote validity period (minimum of 180 days from the date of RFQ closing)

3. Requirements for Style: Each quoter shall submit a quote that clearly and concisely describes and defines the contractor’s response to the requirements contained in the RFQ. Unnecessary elaboration or other presentations beyond that sufficient to present a complete and effective quote are not desired. Elaborate art work, visual or other presentation aids are neither necessary nor desired. The quote shall contain all the pertinent information in sufficient detail in the one area of the quote where it contributes most critically to the discussion of the same information.

When necessary, the quoter shall refer to the initial discussion and identify its location within the submitted quote.

4. Page Limitations: The following page limitations are established:

Title Proposal Quantities Page Limit* Factor I - Technical 1 Original Electronic Copy No Limit Factor II – Past Performance 1 Original Electronic Copy 12 Pages Price: Factor III – Price 1 Original Electronic Copy No Limit

The Non-Price Quote factor is limited to the maximum number of pages as defined in the table above. These page limitations are inclusive of the executive summary and any charts, diagrams, and/or other graphics. Graphics (including tables) included in the proposal may use an alternative font with 8-point size type or larger. Each “page” is defined as one sheet, 8 ½” x 11”, with at least one inch margins on all sides, using a font with a point size of 12 or greater (e.g., "Times New Roman" style with 12-point font). Lines shall, at a minimum, be single spaced in Microsoft Word. Pages shall be consecutively numbered. Multiple pages, double pages, two-sided pages, or foldouts will count as an equivalent number of 8 ½" x 11" pages. The quoter is permitted to submit no more than one page for each of the following, which will not be included in the page count: a cover sheet, list of tables, list of figures, list of acronyms, compliance matrix, table of contents, tabs, and dividers. Pages submitted in excess of the page limitations described above will not be evaluated.

The Price Quote is not page limited; however, the Price Quote is to be strictly limited to price information and completed solicitation documents as described in the General Section at the beginning of this text.

* Page limits represent the maximum pages the Government will evaluate and are not construed as de facto standards for the amount of material expected in the proposal.

III. QUOTE CONTENT

FACTOR I: Technical Volume I – No Page limits

The Offeror’s technical proposal shall follow the paragraph-by-paragraph order of the SOW to show that each requirement is met. The Offeror shall provide sufficient details to support the claims in meeting each SOW requirement.

Factor II: Past Performance - Volume II: - 12 Page Limit

The quoter shall demonstrate relevant past performance or affirmatively state that it possesses no relevant past performance. Relevant past performance is performance under contracts or efforts within the past five (5) years prior to the opening date of the solicitation that is the same as or similar to, the scope and magnitude of the work described by this solicitation.

To demonstrate its past performance, the quoter shall identify up to three (3) of its most relevant contracts within the past five (5) years prior to the closing date of the solicitation. Quoters shall provide a detailed explanation demonstrating the relevance of the contracts to the requirements of the solicitation. For purposes of this solicitation, a contract is defined as a single contract or a single task order placed under an IDIQ contract, a Blanket Purchase Agreement (BPA), or a Federal Supply Schedule.

If the quoter includes delivery orders/task orders as past performance, the quoter shall state specifically what work was performed by the quoter under the delivery order/task order and the dates during which work was performed.

Subcontractor performance (either the quoter 's own subcontractor experience or proposed subcontractors experience) of major or critical aspects of this requirement will be considered as highly as prime contractor past performance information for the quoter.

If proposed subcontractor past performance is provided as part of the three (3) of its most relevant contracts or efforts, the percentage and type of work to be done by the subcontractor on the solicitation requirement must be stated. The quoter’s proposal shall detail clearly the aspects of the work in the solicitation that the subcontractor is proposed to perform. A Past Performance example which does not detail clearly the aspects of the work in the solicitation that the subcontractor is proposed to perform will not be evaluated. Quoters may submit a combination of no more than three (3) delivery orders (DOs), task orders (TOs), technical direction letters (TDLs), and/or technical area tasks (TATs) placed under an ID/IQ or BPA as one of the three examples of past performance. Each individual example in the combination must have been performed within five (5) years of the closing date of the solcitation. No more than one combination of DOs, TOs, TDLs and or TATs is permitted in the past performance submittal.

If the prime quoter or intended subcontractor/partner submits a past performance example in which it served as a subcontractor, the prime/sub/partner shall detail clearly the work that it performed and the magnitude (dollar value) of that subcontracted work only. A Past Performance example that does not differentiate between the overall contract effort and the subcontractor effort will not be evaluated.

The references will be evaluated in the aggregate in order to allow quoters who may not have the entire scope and magnitude of the requirement under one individual contract to still be considered acceptable if past performance with the full scope and magnitude of the requirement can be demonstrated within the allotted number of references as described above.

The quoter should complete a Past Performance Information Form (Attachment 5) for each reference submitted.

The form is an attachment to the solicitation. For additional information regarding a particular reference beyond that which will fit on the form, the quoter may continue onto another sheet of paper. The forms and any such continuation sheet(s) for submitted references will count toward the Volume I page limit described above.

In addition to the information requested above, offerors shall contact their past performance references and request that each reference complete the attached Past Performance Report Form (Attachment 5) and e-mail the completed survey directly to jodi.k.mccarty.civ@us.navy.mil and preston.w.grant.civ@us.navy.mil and c243-flcj@us.navy.mil

BY THE CLOSING DATE AND TIME OF THIS SOLICITATION. 20 December 2020 at 1:00pm Eastern Standard Time. The Government reserves the right to consider past performance report forms received after the closing date of the solicitation and to contact references for verification or additional information.

Offeror’s shall identify up to three of the prime offeror’s most recent and relevant government or commercial past performance contracts. The government is not evaluating past performance of any entity other than the prime contractor entity identified in Block 15 of Standard Form 33. The government is not evaluating the past performance of proposed subcontractors, predecessor companies, key personnel, joint venture owners (joint venturers) partnership owners (partners), corporate parents, corporate divisions, corporate subsidiaries, or corporate affiliates. Thus, offerors must not submit past performance references for proposed subcontractors, predecessor companies, key personnel, joint venture owners (joint venturers), partnership owners (partners), corporate partners, corporate divisions, corporate subsidiaries, or corporate affiliates.

Volume III

Factor III – Price:

The Price Quote shall include the completed solicitation documents. The price quote shall include all elements of price and such other price information considered appropriate to support the quoter’s proposal. The pricing information shall be completed in accordance with the following:

- A completed Section B “Supplies or Services and Price” submitted electronically via email to Preston Grant at preston.grant@navy.mil

- All supplemental information to support the proposed price, to include but not limited to fully burdened labor rates, and estimated level of effort by labor category.

- A completed and signed Page 1 of the solicitation and a completed and signed Page 1 of any amendments.

- Unless completed in SAM, RFP, Representations, Certifications and Other Statements of Offerors completed by the quoter.

52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014)

The Government intends to award a firm-fixed-price Blanket Purchase Agreement (BPA) resulting from this RFQ to the responsible quoter whose quote represents the best value to the Government after an evaluation in accordance with the factors in the RFQ. Each quoter’s quote shall be in the form prescribed by, and shall contain a response to, each of the areas identified in the solicitation provision entitled “FAR provision 52.212-1 Addendum, Instructions to Offerors--Commercial Items.” The evaluation and award are being conducted in accordance with FAR Part 12, Acquisition of Commercial Items, and FAR Subpart 13.5, Simplified Procedures for Commercial Items.

The evaluation of quotes will consider Factor II – Past Performance to be more import than Factor I Technical.

Both the Technical Factor and Past Performance Factor are significantly more important than Factor III – Price.

Initially, quoters shall be ranked from lowest to highest according to price, inclusive of all option pricing. A quoter’s proposed price will be determined by adding all extended amounts for the CLINs.

If the lowest priced quoter is evaluated to be technically acceptable and have an overall Past Performance Confidence Assessment rating of ‘Substantial Confidence’, that quoter represents the best value for the Government and the evaluation process stops at this point. Award shall be made to that quoter without further consideration of any other proposals. However, if the lowest priced quoter is not technically acceptable the next-lowest priced quoter will be evaluated. The evaluation process will continue (in order of price from lowest to highest) until a quote is technically acceptable and evaluated to have a ‘Substantial Confidence’ Past Performance Confidence Assessment rating. The Government shall then make an integrated best-value award decision for the proposal rated to be technically acceptable and a ‘Substantial Confidence’ Past Performance Confidence Assessment rating.

If none of the technically acceptable proposals are rated with a ‘Substantial Confidence’ Past Performance Confidence Assessment, the Contracting Officer shall make an integrated assessment best-value award decision from among offerors rated “Unknown Confidence” or better.

Although price is the not the most important evaluation factor, it has the potential to become more significant during the evaluation process. The degree of importance of price will increase with the degree of equality of the quotes in relation to the other factors on which selection is to be based. The importance of price will also increase when an quoter’s price is so significantly high as to diminish the value to the Government that might be gained under the other aspects of the quote. If, at any stage of the evaluation, all quoter are determined to have submitted equal, or virtually equal, quotes, price could become the factor in determining which quoter shall receive the award.

All quotes will be reviewed for timeliness. Timely quotes will be reviewed for responsiveness (compliance) to the solicitation. If the quote is not responsive to the solicitation, it will not be evaluated and the quoter will be notified that the quote is non-responsive.

1. Non-Price Proposal Evaluation Criteria

Factor I – Technical

The government will assign combined Technical rating provided in the table below:

Technical Rating Adjectival

Rating Description

Acceptable Proposal meets the minimum requirements and provides supporting details for each paragraph in the PWS to show each requirement has been met.

Unacceptable Proposal does not meet requirements of the solicitation, and thus, contains one or more deficiencies, and/or risk of unsuccessful performance is unacceptable. Proposal is unawardable.

Factor II – Past Performance

For the Past Performance factor, the rating tables identified in the table below, entitled “Past Performance Relevancy Ratings Table” and “Past Performance Confidence Assessment Ratings Table” will be utilized for the assignment of ratings for relevancy and confidence assessment. Past performance will be evaluated for confidence based on the recency, relevancy, and quality of the submitted contracts. Past Performance will be assessed as follows:

Past Performance Recency

Recency is the first aspect of the past performance evaluation and is the time period during which past performance references are considered relevant. Recency is critical to establishing the relevancy of past performance information. Evaluation will focus only on work experience already performed. For purposes of this solicitation, recent past performance is performance that has taken place within five (5) years as of the closing date of this solicitation. Performance outside of this stated period will not be considered for evaluation purposes.

Past Performance Relevancy

Regarding relevancy, each past performance reference under each quoter’s Past Performance submission will be evaluated to determine its individual scope and magnitude relative to the instant requirement. The following definitions will apply to this evaluation:

Scope: Experience in the areas defined in the Performance Work Statement (PWS).

Magnitude: The measure of the similarity of the dollar value of actually performed work that exists between the PWS and the quoter’s contracts, in the aggregate, during the stated five-year period established by the solicitation.

The aggregate of each quoter’s past performance references in terms of scope and magnitude will result in the assessed overall relevance of that quoter’s past performance. The quality of performance under a past performance reference that has no relevance to the instant requirement will not be considered in the overall assessment of past performance confidence. In determining the rating for the past performance factor, past performance of greater relevancy will have more influence on the past performance confidence assessment than past performance of lesser relevance.

Past Performance Quality

The third aspect of the past performance evaluation is to establish the overall quality of the quoter’s past performance. The Government will review all past performance information collected and determine the quality of the quoter’s performance, including general trends and usefulness of the information, and will incorporate this into the past performance confidence assessment.

Past Performance Confidence Assessment Ratings

The overall assigned rating for past performance will be the Past Performance Confidence Assessment rating, defined in the table below. The assignment of this rating will be based on the overall quality of the recent and relevant past performance and will also consider the source of the information, the context of the data, and general trends in the quoter’s performance. The quality of performance under a past performance reference that that has no relevance to the instant requirement will not be considered in the overall assessment of past performance confidence.

Evaluation will focus only on work already performed. Work yet-to-be performed and work outside of the five (5) years prior to solicitation closing to will not be considered. In addition, performance data will only be assessed for those references demonstrating at least one (1) year of completed performance prior to the closing date of the solicitation..

If the quoter’s aggregated past performance is determined to be not relevant as defined in the solicitation, then the quality of the quoter’s past performance will not be evaluated through a confidence assessment and the past performance factor will be rated as “Neutral Confidence.” If a quoter’s aggregate past performance is determined to be somewhat relevant, then each past performance reference under the quoter’s past performance submission that contributed to the determination of aggregate relevance (i.e., each reference that is rated at least somewhat relevant) will be evaluated to determine the quality of the quoter’s performance under that reference. The quality of performance on contract references that are rated not relevant is not evaluated even when the overall past performance is found to be relevant.

In the case of quoters for which there is no information on past contract performance or where past contract performance information is not available, the quoter may not be evaluated favorably or unfavorably on the past performance factor. In this case, the quoter’s past performance is unknown and assigned a performance confidence rating of “Neutral Confidence.” Although a quoter that lacks recent, relevant past performance may not be rated favorably or unfavorably with regard to past performance, the Government may determine that a “Substantial Confidence” or “Satisfactory Confidence” past performance rating provides better value to the Government than a “Neutral Confidence” past performance rating.

In order to determine the quality of performance, the Government may utilize existing data sources, including the Past Performance Information Retrieval System (PPIRS), the Contractor Performance Assessment Reporting System (CPARS), the Federal Awardee Performance and Integrity Information System (FAPIIS), the Electronic Subcontract Reporting System (eSRS), or other databases; communication with points of contact in the quoter’s customer’s organization, which could include private sector requirements and contracts personnel, Administrative Contracting Officers, Defense Contract Management Agency (DCMA) personnel, Procuring Contracting Officers, Contracting Officer’s Representatives, and other Government activity requirements personnel. The Government may verify past performance information. The Government may contact some or all of the references provided, as appropriate, and may collect information through questionnaires, telephone interviews, and existing data sources. The Government reserves the right to obtain information for use in the evaluation of past performance from any and all sources, including sources outside of the Government. This information will be used for the evaluation of past performance.

The Past Performance Confidence Assessment rating is separate and distinct from the contracting officer’s responsibility determination. The assessment of the quoter’s past performance will be used as a means of evaluating the relative capability of the quoter and other competitors to successfully meet the requirements of the solicitation.

2. Price Quote Evaluation:

Factor IIi – Price:

The Government will evaluate price proposals in accordance with FAR 13.106-3(a), Award and Documentation.

The Government may evaluate any and all information submitted by the quoter to support the reasonableness of the prices quoted. The method of evaluation used by the Contracting Officer is solely within the discretion of the Contracting Officer.

Price will be evaluated by multiplying the estimated quantities provided to the Government by the quoted unit price for each line item provided by the quoter and then adding the totals together thereby identifying the quoter’s total estimated price for each line item.

If, at any stage of the evaluation, all quoters are determined to have submitted equal, or virtually equal, or generally equivalent, non-price quotes, price could become the factor in determining which quoter shall receive the award.

3. Written Notice

A written notice of award or acceptance of an offer emailed or otherwise furnished to the successful quoter within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party.

Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

4. Rating Tables

Table 1: Past Performance Relevancy Table

Rating Description

Very Relevant Present/past performance effort involved essentially the same scope and magnitude of effort this solicitation requires.

Relevant Present/past performance effort involved similar scope and magnitude of effort this solicitation requires.

Somewhat Relevant Present/past performance effort involved some of the scope and magnitude of effort this solicitation requires.

Not Relevant Present/past performance effort involved little or none of the scope and magnitude of effort this solicitation requires.

Table 2: Past Performance Confidence Assessment Ratings Table

Rating Description

Substantial Confidence Based on the offeror’s recent/relevant performance record, the Government has a high expectation that the offeror will successfully perform the required effort.

Satisfactory Confidence Based on the offeror’s recent/relevant performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort.

Neutral Confidence

No recent/relevant performance record is available or the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned. The offeror may not be evaluated favorably or unfavorably on the factor of past performance.

Limited Confidence Based on the offeror’s recent/relevant performance record, the Government has a low expectation that the offeror will successfully perform the required effort.

No Confidence Based on the offeror’s recent/relevant performance record, the Government has no expectation that the offeror will be able to successfully perform the required effort.