N6883623Q0079 A0001.pdf

N0969723RC00PPK

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83) Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this Amendment 0001 is the follow ing:

1. Provide a response to the questions received.

2. Revise the Performance Work Statement (PWS). See section 2.0 RETREAT DATES, GUEST NUMBERS, AND ROOMS REQUIRED and 2.2 MER.

3. Revise CLIN 0001 Extended Description stating MAY 03, 2023 THROUGH MAY 05, 2023 to MAY 05, 2023 THROUGH MAY 07, 2023.

4. Revise the Period of Performance for CLIN 0001.

5. See Summary of Changes, Page 2.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 13

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 08-Feb-2023

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street , County, State and Zip Code) X N6883623Q0079

X 9B. DATED (SEE ITEM 11)

06-Feb-2023

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer is extended, X is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

08-Feb-2023

CODE

NAVSUP FLC JACKSONVILLE CONTRACTS DIV

JESSICA RHEIN

110 YORKTOWN AVE 3RD FLOOR

JACKSONVILLE FL 32212

N68836 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

N6883623Q0079

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 30 - BLOCK 14 CONTINUATION PAGE

The following have been added by full text:

QUESTIONS AND ANSWER (Q&A)

Question and Answers

1. Question: Is Wednesday 3 May- Friday 5 May the correct date?

Answer: No, 03-05 May is incorrect. The correct date is 05-07 May 2023.

SECTION SF 1449 - CONTINUATION SHEET

SUPPLIES OR SERVICES AND PRICES

CLIN 0001

The CLIN extended description has changed from:

PROVIDE LODGING MEALS AND CONFERENCE SPACE TO CONDUCTCREDO SE RETREATS AT A

PROPERTY NO LESS THAN 115 AND NO GREATER THAN 150 MILES OF GULFPORT, MS. IN

ACCORDANCE WITHPWS DURING THE PERIOD OF MAY 03, 2023 THROUGH MAY 05, 2023. NO

EXCEPTIONS TO TERMS AND CONDITIONSLISTED IN THE PWS.

To:

PROVIDE LODGING MEALS AND CONFERENCE SPACE TO CONDUCTCREDO SE RETREATS AT A

PROPERTY NO LESS THAN 115 AND NO GREATER THAN 150 MILES OF GULFPORT, MS. IN

ACCORDANCE WITHPWS DURING THE PERIOD OF MAY 05, 2023 THROUGH MAY 07, 2023. NO

EXCEPTIONS TO TERMS AND CONDITIONSLISTED IN THE PWS.

DELIVERIES AND PERFORMANCE

The following Delivery Schedule item for CLIN 0001 has been changed from:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 03-MAY-2023 TO

05-MAY-2023

N/A N/A

FOB: Destination

To:

DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

POP 05-MAY-2023 TO

07-MAY-2023

N/A N/A

FOB: Destination

The following have been modified:

PERFORMANCE WORK STATEMENT PWS

Commander, Navy Region Southeast (CNRSE)

Chaplains Religious Enrichment Development Operation - Southeast

MARRIAGE ENRICHMENT RETREAT (MER)

PERSONNEL RESILIENCE RETREAT (PRR)

Services for THREE (3) MERs, and ONE (1) PRR, retreats during the period May 05, 2023 through September 17, 2023 conducted by Chaplains Religious Enrichment Development Operation - Southeast (CREDO SE) and sponsored by the Chief of Navy Chaplains (N0973) per US Code Title 10, SECNAVINST 1730.7E, OPNAVINST 1738.1B.

1.0. BACKGROUND.

1.1. CREDO SE retreats provide specialized ministry and support services for military members (active-duty, and reservists in an active status) and their eligible dependents. CREDO SE retreats can strengthen the religious, moral, and spiritual well-being of participants. Additionally, participating in CREDO SE retreats can increase the readiness and resilience of participants in accord with the Department of the Navy’s (DON) Strategic Plan for Religious Ministry and the Chief of Naval Operations’ Sailing Directions. CREDO SE retreats are held at non-government locations (off-site of military installations) in order to create a relaxing environment for all participants. CREDO SE retreats are conducted from Friday evening through Sunday noon (approx. 48 hours in duration).

1.2. The purpose of this Contract is to secure facilities, resources, and meals in order to conduct CREDO SE retreats located at a property no less than 115 miles and no greater than 150 miles of Gulfport, MS.

2.0. RETREAT DATES, GUEST NUMBERS, AND ROOMS REQUIRED.

2.1.1 The CREDO Program requires a venue for retreats in support of its mission. The venue shall be suitable, appropriate, fitting and conducive for the purposes listed herein. The venue shall provide a Thursday check-in at 1500 for CREDO Staff and a late check-out at 1300 on Sunday for all participants and CREDO staff.

2.1.2. The venue shall have a Tripadvisor Traveler Rating of no less than 4.

MER PRR

05-07 MAY 2023 15-17 SEP 2023

09-11 JUN 2023

25-27 AUG 2023

2.2. MER: Facilities for THREE (3) MERs to be conducted: 05-07 MAY 2023, 09-11 JUN 2023 and 25-27

AUGUST 2023.

2.2.1. MERs each host 33 total people. Eighteen (18) Guest Rooms are required: 15 rooms for participant couples; and 3 rooms for CREDO SE staff. If these numbers fluctuate CREDO SE will ensure that the Contractor is notified as soon as possible. Late check out of 1300 required for all rooms on Sunday after the retreat.

2.3. PRR: Retreat facilities are required for ONE (1) PRR to be conducted: 15-17 September 2023.

2.3.1 PRRs each host 24 total people. Twenty-four (24) Guest Rooms are required: 20 single occupancy rooms for participants; and 4 single rooms for CREDO SE staff. If these numbers fluctuate CREDO SE will ensure that the contractor is notified as soon as possible. Late check out of 1300 required for all rooms on Sunday after the retreat.

3.0. GENERAL SPECIFICATIONS.

3.1. The retreat site shall be located at a property no less than 115 miles and no greater than 150 miles of Gulfport, MS.

3.1.1. Check-in time shall be at 1500 with late check-out at 1300 for all retreats.

3.1.2. Staff check-in will be one day prior to retreat. Quote shall include the additional day for staff check- in.

3.2. The retreat site shall provide privacy for participants dealing with personal and/or confidential issues.

3.3. The retreat site shall have staff personnel available throughout the retreat who are authorized to take immediate action to resolve site problems.

3.4. All retreat facilities used by CREDO SE shall be clean and neat upon arrival.

3.5. Heating and ventilation shall have the capacity to maintain temperatures between 68 and 75 degrees in all indoor retreat facilities.

3.6. Recreational and/or fitness facilities. The retreat site shall have year-round inside and/or outside recreational and/or fitness facilities and equipment.

3.7. The Contractor shall brief the retreat leader on resources for use in an emergency situation, such as fire extinguishers, first-aid devices, etc.

3.8. The Contractor shall comply with all state and local fire and sanitation regulations.

3.9. Smoking shall be allowed in designated areas as identify by facility management.

3.10. Cellular Telephone Coverage. The Contractor shall notify CREDO SE regarding current and anticipated cellular phone coverage in and around the retreat site, to ensure cellular phone coverage is available.

3.11. Wireless Internet Availability. The Contractor shall notify CREDO SE regarding wireless internet availability, and cost per day if any charge.

3.12. A telephone shall be available at the retreat site for receiving incoming and making outgoing calls limited to the local area as approved by the retreat leader.

3.13. The Contractor shall provide written notification to CREDO SE no later than two (2) weeks in advance of any disruption of retreat facilities or retreat atmosphere. See contact information, paragraph 10.1, below.

3.14. PRR Physical Activities. Venues that host PRRs shall have a large grass area where team sports and other physical team building activities can take place.

4.0. BERTHING SPECIFICATIONS.

4.1. Private Rooms. Contractor shall provide private rooms for each retreat participant family with the exception of PRR (see below requirements).

4.2. Bed Size. All Rooms shall be furnished with at least one (1) Queen-size bed in all.

4.3. Toilet/Bathing. Each room shall have its own separate toilet and bathing/showering facilities. Facilities in each room shall be in sanitary and good working condition.

4.4. Telephone. Each room shall have a working telephone to receive calls and make local calls at no charge. Long-distance calls made by occupants shall be subject to contractor policy and rates.

4.5. Room Charges. Any charges to the room (long-distance phone calls, room service, etc.) are the responsibility of the occupant, and Contractor shall bill the occupant directly.

4.6. Linen, Blankets, and Towels. The berthing spaces shall be furnished with blankets, linens, and towels. The towels shall be changed daily.

4.7. Smoking. The rooms shall be non-smoking only.

5.0. MEETING ROOM SPECIFICATIONS.

5.1. MER: A plenary meeting room shall be provided with a minimum of 1,300 square feet which can seat 33 people comfortably. See diagram, page 7, for general set up.

5.1.1. MER: Portable chairs. Thirty-three (33) portable chairs shall be provided in the plenary meeting room.

5.1.2. MER: Portable tables. Eighteen (18) portable tables (approximately 3 feet by 6 feet) with professional, high quality table coverings and/or skirting shall be provided.

5.2. PRR: A plenary meeting room shall be provided with a minimum of 1,300 square feet which can seat 24 people comfortably. See diagram, page 8, for general set up.

5.2.1. PRR: Portable chairs. Twenty-four (24) portable chairs shall be provided in the plenary meeting room.

5.2.2. PRR: Portable tables. Sixteen (16) portable tables (approximately 3 feet by 6 feet) shall be provided.

5.3. The plenary meeting room shall be self-contained and separate from any other groups, etc. which may be using the retreat site. The room shall provide freedom from any outside distractions or interference during the retreat.

Note: CREDO SE furnishes and plays recorded music throughout the retreat. Adequate distance from other facility users should be ensured in order to preclude potential disagreements between parties.

5.4. Audio/visual equipment shall be provided to include technical support. Audio/visual (AV) equipment shall include: speakers, projector, projector screen, extension cords for plugging in a power strip, HDMI cords, and auxiliary cords. Facility shall be responsible for any hazard related to the AV equipment and technical support.

5.5. If the plenary room has windows (not required), either operable curtains or blinds shall be in place in order to provide relief from outside distractions.

5.6. Separate toilet facilities for males and females (maintained in sanitary and good working condition) shall be provided. These facilities shall be located within a one-minute walking distance of the plenary meeting room.

THIS SPACE INTENTIONALLY LEFT BLANK

MER – PLENARY MEETING ROOM DIAGRAM – SAMPLE

A= Screen; B= Projector table; C= Admin table; D= Snack/drink tables; E= Chairs for participants;

F= Chairs for staff; G= Door; H= Miscellaneous items table.

A

B

H

G

F

C

D D

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E

E E

E

E

E

F F

PRR & C4C – PLENARY MEETING ROOM DIAGRAM – SAMPLE

A= Screen; B= Projector table; C= Admin table; D= Snack/drink tables; E= Chairs for participants;

F= Chairs for staff; G= Door; H= Miscellaneous items table.

A

B

H

G

E

E E

E

E

E E E

E

E E

E E

E

F

C

D D F F

6.0. RETREAT TIMELINES

6.1. MARRIAGE ENRICHMENT RETREAT (MER)

DAY TIME SESSION/MEAL/SNACK

Friday 1730-1830 Dinner (private – see Section 8.8) 1845-2100 Session One

Saturday 0700-0830 Breakfast 0830-1130 Session Two 1130-1300 Lunch 1300-1600 Session Three 1730-1830 Dinner

Sunday 0700-0830 Breakfast 0830-1100 Session Four

6.2. PERSONAL RESILIENCE RETREAT (PRR)

DAY TIME SESSION/MEAL/SNACK

Friday 1730-1830 Dinner (private – see Section 8.8) 1845-2200 Session One

Saturday 0700-0830 Breakfast 0830-1130 Session Two 1130-1245 Lunch (private – see 8.8) 1300-1600 Ropes Course 1730-1830 Dinner (private – see 8.8) 1845-2000 Session Three 2000-2200 Bon Fire (snacks included)

Sunday 0700-0830 Breakfast 0900-1130 Session Four 1130-1230 Lunch (private – see Section 8.8) 1300 Late Check out

7.0. BEVERAGES AND SNACKS.

7.1. Beverages to be available at all times:

Coffee, regular and decaffeinated o Sugar, and at least one sugar substitute o Cream and/or half-and-half, and a cholesterol-free cream substitute

Tea and Hot chocolate Water, cold and hot Cups (hot and cold), napkins, and stir sticks.

7.2. Snacks shall be placed before the start of sessions (see Section 6.0) and shall consist of, at minimum:

Individually wrapped snacks (e.g. chips, cookies, etc.), light finger-foods, pastries, etc.

Healthy snack options, i.e., fresh fruit tray and raw vegetable tray.

7.3. Beverages and snacks shall be served inside the plenary meeting room and shall be replenished during times and in ways that will keep interruptions at a minimum.

8.0. MEALS.

8.1. Venue shall have at least one (1) full service restaurants on property with a catering department on site to provide meals due to COVID-19 protocol. Meal times shall be flexible within 30 minutes at the discretion of the retreat leader and shall last at least one hour, with all persons served within the first 30 minutes of that meal period.

8.2. The Contractor shall not charge CREDO SE for any expense for alcoholic beverages or consumption of alcohol;

any charge for alcohol is the responsibility of the individual purchasing it.

8.3. All meals shall be balanced meals; if pork is served, a non-pork option shall be included as well. Sample menus below.

8.4. Sample Breakfast Menu:

Beverages – all of the following:

o Juice o Milk (regular and low-fat) o Coffee (regular and decaffeinated), Cream & sugar, etc.

Fruit -o Selection of fresh strawberries, melon, grapes, etc.

Carbohydrates - one or more of the following:

o Cold Cereal o Potatoes o Toast (white and wheat) o Waffles, pancakes or French toast with syrup

Protein - one or more of the following:

o Eggs o Meat (bacon, ham or sausage and a non-pork option)

Condiments - all of the following:

o Butter and butter substitute o Jam, jelly, peanut butter, and honey o Salt, pepper, hot sauce, ketchup

8.5. Sample Lunch Menu:

Beverages – all of the following:

o Juice o Bottled Water and juices o Coffee (regular and decaffeinated), Cream & sugar, etc.

Fruit and Vegetables – one of the following:

o Green salad; regular and low fat dressings o Selection of fresh strawberries, melon, grapes, etc.

Carbohydrates – two of the following:

o Soup and crackers o Bread (white and wheat, if doing sandwiches) o French fries or potato chips

Protein – one of the following:

o Sandwich meat (beef, chicken, and/or turkey) o Meat – selection of beef and chicken (hamburger, hot dog, grilled or fried chicken)

Condiments – all of the following:

o For sandwiches, hamburgers, etc.:

Cheese, lettuce, tomatoes, onions, pickles, relish, mustard, ketchup, mayo o Butter and butter substitute o Jam, jelly, peanut butter, and honey o Salt, pepper, hot sauce

8.6. Sample Dinner Menu:

Beverages – all of the following:

o Juice o Milk (regular and low-fat) o Coffee (regular and decaffeinated), Cream & sugar, etc.

Fruit and Vegetables – one of the following:

o Green salad; regular and low fat dressings o Selection of fresh strawberries, melon, grapes, etc.

o Hot vegetables (corn, peas & carrots, etc.)

Carbohydrates – two of the following:

o Soup and crackers o Bread (white and wheat) o Potatoes (baked, casserole, French fries, etc.)

Protein – hot entrée, one or more of the following:

o Meat – selection of beef, and chicken or fish

Condiments – all of the following:

o Butter and butter substitute o Jam, jelly, peanut butter, and honey o Salt, pepper, hot sauce, ketchup

Dessert

8.7. The above menus are general guidelines; therefore, specific menus shall be specified in the Contractor’s quote.

8.8. Retreat Meals:

8.8.1. MER meals require the Friday dinner meal be a banquet-type meal conducted in a private room other than the onsite restaurant, cafeteria or plenary meeting room. All other meals shall be in the main dining facility and not require a private dining room.

8.8.2. PRR meals require Friday dinner, Saturday lunch & dinner, and Sunday lunch (necessitating a late check-out at 1300) to be banquet-type meals conducted in a private room other than the onsite restaurant, cafeteria or plenary meeting room. All PRR breakfast meals shall be in the main dining facility and not require a private dining room.

8.8.3. If any meals offered contain pork, a non-pork protein shall be offered as well.

9.0. ADDITIONAL NOTES.

9.1. All PRR’s require bottled water shall be available during team-building activities Friday evening (1800-1900) and Saturday afternoon (1300-1600), one (1) per participant (minimum of 24 total).

9.1.1. All PRR’s require a late check-out at 1300.

9.1.2. All PRR’s require a bon fire Saturday night in a private, dedicated space designed for such activities and supervised by the Contractor’s staff from 2000-2200 without interruption from other groups. The Contractor is responsible for the assembly, management and termination of the fire. Snacks shall be provided during the bon fire.

9.2. The Government at no-cost may cancel and or reschedule a retreat due to low registration or military necessity as long as the cancelation or rescheduling is made not less than 30 days prior to the scheduled event. If cancellation or rescheduling is required with less than 30 days' notice, the Government may be assessed a $250.00 cancellation charge. This charge shall not apply in the case of acts of God, or emergency military operations with a 24-hour notice given to the Contractor prior to the scheduled arrival time.

9.2.1. The Government shall be allowed 10% shrinkage without cost based on the attendance shown in Section 2.0 above. The Government may be assessed a charge of $10.00 per person per night reserved for any reduction in number greater than this 10% allowance.

9.3. Third party Contractor shall have a company representative on site at all times during the event.

10.0. POINT OF CONTACT.

10.1. The Government Point of Contact for technical questions for this retreat is:

To be Identified After Award

11.0. INVOICING.

11.1. Upon completion of services, the contractor shall submit the invoice via Wide Area Work Flow (WAWF) and also to the Government POC listed in paragraph 10.1.

12.0 CONTRACT TEXT FOR CERTAIN ACTIONS

12.1 Authorized Changes Only By The Contracting Officer

(a) Except as specified in paragraph (b) below, no order, statement, or conduct of government personnel who visit the contractor's facilities or in any other manner communicate with contractor personnel during the performance of this contract shall constitute a change under the "Changes" clause of this contract.

(b) The contractor shall not comply with any order, direction or request of government personnel unless it is issued in writing and signed by the Contracting Officer, or is pursuant to specific authority otherwise included as a part of this contract.

(c) The Contracting Officer is the only person authorized to approve changes in any of the requirements of this contract and notwithstanding provisions contained elsewhere in this contract, the said authority remains solely with the Contracting Officer. In the event the contractor effects any change at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in charges incurred as a result thereof. The address and telephone number of the Contracting Officer is:

NAME: Contracting Officer

ADDRESS: Bldg. 110 Yorktown Ave., NAS Jacksonville, FL 32212

PHONE: (904) 479-6724

12.2 NAVY USE OF ABILITYONE SUPPORT CONTRACTOR - RELEASE OF OFFEROR INFORMATION

NAVSUP Fleet Logistics Center Jacksonville (FLCJ), Florida may utilize Contractor support through the AbilityOne Program, as needed, to perform contract closeout functions for this acquisition. Information, including business sensitive/confidential or proprietary data, that the offeror provides to the Government or information already in the possession of the government may be viewed and utilized by the AbilityOne Program support Contractor personnel during the course of its contract performance. The information that may be made available to the support Contractor may include, for example, pricing and technical proposals, historical contract, pricing and performance information, Commercial Asset Visibility (CAV) reporting information and similar data/information.

By submission of a proposal in response to this solicitation, the offeror and its subcontractors consent to a release of their business sensitive/confidential or proprietary data to the Government's AbilityOne Program support Contractor personnel. AbilityOne will have a Non-Disclosure/Non-Use Agreement in place with the Government in order to comply with DFARS 252-227-7025. The offeror retains the right to engage AbilityOne in a non-disclosure agreement pursuant to DFARS 252.227-7025(b)(5)(iv).

(End of Summary of Changes)