N6883620R0010.docx

N6883620R0010

Section SF 1449 - CONTINUATION SHEET

Full Food and Mess Attendant Services

FFP

Contractor shall provide Full Food and Mess Attendant Services to support the Roy M. Wheat Dining Facility, Naval Air Station, Meridian, MS.

Services are to be performed in accordance with the Performance Work Statement.

Base Period of Performance: 01 April 2020 through 31 March 2021.

FOB: Destination

MILSTRIP: N6304320IGEMERD

PURCHASE REQUEST NUMBER: N6304320IGEMERD

PSC CD: M1FD

NET AMT

FFP

Contractor shall provide Full Food and Mess Attendant Services to support the Roy M. Wheat Dining Facility, Naval Air Station, Meridian, MS.

Services are to be performed in accordance with the Performance Work Statement.

First Option Period: 01 April 2021 through 31 March 2022.

FOB: Destination

MILSTRIP: N6304320IGEMERD

NET AMT

FFP

Contractor shall provide Full Food and Mess Attendant Services to support the Roy M. Wheat Dining Facility, Naval Air Station, Meridian, MS.

Services are to be performed in accordance with the Performance Work Statement.

Second Option Period: 01 April 2022 through 31 March 2023.

FOB: Destination

MILSTRIP: N6304320IGEMERD

NET AMT

FFP

Contractor shall provide Full Food and Mess Attendant Services to support the Roy M. Wheat Dining Facility, Naval Air Station, Meridian, MS.

Services are to be performed in accordance with the Performance Work Statement.

Third Option Period: 01 April 2023 through 31 March 2024.

FOB: Destination

MILSTRIP: N6304320IGEMERD

NET AMT

FFP

Contractor shall provide Full Food and Mess Attendant Services to support the Roy M. Wheat Dining Facility, Naval Air Station, Meridian, MS.

Services are to be performed in accordance with the Performance Work Statement.

Fourth Option Period: 01 April 2024 through 31 March 2025.

FOB: Destination

MILSTRIP: N6304320IGEMERD

NET AMT

PWS

Performance Work Statement Full Food and Mess Attendant Services Naval Air Station, Meridian MS

1.0 SCOPE

The Commander Navy Region Southeast (CNRSE) is requesting contract services through Naval Supply Systems Command, (NAVSUP) Fleet Logistics Center (FLC) Jacksonville for the procurement of full food and mess attendant services. The services being requested are to be provided for the Roy M. Wheat Dining Facility, Bldg. 257 located at Naval Air Station (NAS) Meridian, MS.

1.1 BACKGROUND

The Roy M. Wheat Galley Dining Facility provides direct subsistence support to state supported Regional Counterdrug Training Academy (RCTA) students, Naval Education and Training Command (NETC) students and NAS military personnel at NAS Meridian MS. The required services will be utilized in direct support of the mission at NAS Meridian, MS.

2.0 ACRONYMS, FORMS, and PUBLICATIONS

The Contractor shall comply with the requirements contained in the following publications and directives to the extent they apply to the services covered by this contract. All publications listed will be provided by the Government at the start of the contract. Supplements or amendments to listed publications from any organizational level may be issued during the life of the contract. The Contractor shall immediately implement those changes in publications which result in a decrease or no change in the contract price. Prior to implementing any revision, supplement, or amendment that shall result in an increase in contract price, the Contractor shall submit to the Contracting Officer a price proposal and obtain prior approval of the Contracting Officer. Said price proposal shall be submitted within thirty (30) calendar days from the date the Contractor receives notice of the revision, supplement, or amendment given rise to the increase in cost of performance.

a. Acronyms

AFRS Armed Forces Recipe Service

AQL Acceptable Quality Level

BAS Basic Allowance for Subsistence

BDFA Basic Daily Food Allowance

COR Contracting Officer’s Representative

DFA Dining Facility Attendant

EBO Emergency Breakout

FFS Full Food Service

FSO Food Services Officer

FSM Food Service Management

FSW Food Service Worker

GEF Government Equipment Furnished

HACCP Hazard Analysis Critical Control Point

OTCNET Over-the-Counter (OTC) Deposit Processing Network

PCO Procuring Contracting Officer

PHF Potentially Hazardous Food

PRS Performance Requirements Summary

QA Quality Assurance

QAE Quality Assurance Evaluator

QASP Quality Assurance Surveillance Plan

QC Quality Control

SIK Subsistence-in-Kind

TE Technical Exhibit

TDZ Temperature Danger Zone

VIP Very Important People

b. Forms:

1) DD Form 1544 (Cash Meal Payment/Sheet) -www.dtic.mil/whs/directives/infomgt/forms/formsprogram.htm

2) Food Safety/Sanitation Training Certificate (NAVMED 4061/1)

3) Tri-Service Publication 5010 - Manual of Naval Preventive Medicine

4) NAVSUP Form 335 - Subsistence Ledger

5) NAVSUP Form 338 - General Mess Control Record

6) NAVSUP Form 1090 - Food Preparation Worksheet

7) NAVSUP Form 1059 - Smooth Inventory Sheet

8) NAVSUP Form 1291 - Meal Signature Record (Ashore)

9) NAVSUP Form 1292 - Recapitulation of Meal Record (Ashore)

10) NAVSUP Form 1282 - Food Item Request/Issue Document

11) NAVSUP Form 1359 - General Mess Summary Document

c. Publications:

1) Service Act Directory of Occupations, 5th Edition - https://www.dol.gov/whd/regs/compliance/wage/scadirv5/scadirectvers5.pdf

2) SECNAV Instruction 4061.1 “Food Sanitation Training Program”

3) NAVSUP P-486 - Food Service Management General Messes

4) U.S. Navy HAZMAT Regulations

5) Navy Food Service Operation Handbook

3.0 PERFORMANCE REQUIREMENTS

The Contractor shall provide all personnel, supervision, and items and services necessary to perform full food and mess attendant services at the Roy M. Wheat Dining Facility, located at Naval Air Station (NAS) Meridian, MS as specified in this Performance Work Statement (PWS). The estimated quantities of work are contained in Technical Exhibit (TE) 2.

3.1 The required tasks shall include, but are not limited to the following: preparing of meals; serving and replenishing food; preparing all salads, vegetables, and fruits; cleaning facilities, equipment, and utensils; furnishing operating supplies and consumables not provided by the Government; operating sculleries, performing all food service records keeping and accounting functions; performing administrative paperwork as required by job position and regulations; maintaining and operating provisions storerooms; maintaining compliance with sanitation procedures; and in the event of contingency, performing all required tasks to include cooking to ensure continued services are provided.

3.1.1 The Contractor shall furnish managerial, administrative and direct labor personnel to accomplish all work required. The food service workers’ work force shall be adequately supervised and trained. The Dining Facility Attendant Supervisor (Project Manager) shall be assigned with authority to manage the entire operational food service work force. The Project Manager or assistant shall be designated and in charge of operations during all hours of operations and at all times during all meals.

3.1.2 The Contractor shall provide sufficient personnel to provide complete operations for ordering, receiving, transporting, storing, issuing internal accounting and inventory control of Government provided subsistence, using NAVSUP Instructions and applicable forms as described in section 2.0 herein.

3.1.3 The Contractor shall provide personnel to operate the sculleries located in the pots and pan room.

3.1.4 The Contractor shall be responsible for trash pickup around the patios and building and shall keep the grounds, within twenty (20) feet around the facility, free of debris, such as cigarette butts, leaves and trash. The Government is responsible for the ground maintenance.

3.1.5 The Contractor shall provide a sufficient change fund to adequately make change throughout the entire meal period.

Note: The Contractor shall maintain a minimum 95% inventory count validity of subsistence items on-hand to compare to official Food Service Management (FSM) records at all times.

3.1.6 The Contractor shall provide warehouse personnel to receive, unload, label, and store inventory subsistence items delivered. Warehouse personnel shall issue and return provisions for the general mess. Issues to the general mess shall be done in accordance with (IAW) the NAVSUP P-486 and shall include ordering, shelving, and stocking provisions sufficient to support all galley facilities.

3.1.7 The Contractor shall provide sufficiently qualified personnel to maintain all dining facility, subsistence accounts and stock control records, including a Bulk Storeroom Custodian.

3.1.8 The Contractor shall designate the individuals responsible for subsistence supplies in writing to the Food Service Officer/Contracting Officer's Representative (FSO/COR) within five (5) days of the contract award date, and immediately upon change of personnel. Copies of the designation shall be posted in the appropriate area throughout the dining facility and storage areas.

3.1.9 The Contractor shall ensure subsistence items are issued only to the enlisted dining facility.

3.1.10 The Contractor shall record on the NAVSUP Form 1059, a monthly wall-to-wall inventory of all subsistence items on the last day of each month. All inventories shall be completed the same day jointly by the Contractor and the FSO/COR. The Contractor shall provide the FSO/COR a copy of the inventory after the final reconciliation of the dining facility subsistence records. The Contractor shall designate an employee to sign monthly inventories prior to submission. Inventories shall not be signed by anyone other than the designated employee. The Contractor shall reimburse the Government for any and all inventory discrepancies for lost or destroyed items in excess of 5% per line item and 4% per total inventory discovered during the monthly inventory. All discrepancies shall be reconciled and posted to the records in accordance with NAVSUP P-486.

3.1.11 The Contractor shall keep emergency breakouts (EBO) to less than 5% of the daily breakout.

3.1.12 The Contractor shall staff all designated serving lines with qualified personnel during meal periods to feed a minimum of four-to-six (4-6) patrons per minute.

3.1.13 The Contractor shall utilize the daily Food Preparation Worksheet (NAVSUP 1090) in the daily food preparation. The completed NAVSUP 1090 shall be submitted to the FSO/COR the following working day to be included in the FSO/COR accountability files.

3.1.14 The Contractor shall use the standard recipes of the Armed Forces Recipe Services, and local recipes approved by the FSO/COR. The Contractor shall notify the FSO/COR at least two (2) days in advance if the cycle menu has to be changed due to subsistence shortages, shipment delays or special occasion meals.

3.1.15 Specialty meals, such as ethnic meals and holiday meals, may be added to the menu by the FSO/COR.

3.1.16 The Contractor shall provide cashier services and maintain menu boards as required.

3.2 Contractor Personnel

3.2.1 General

The Contractor shall furnish managerial, administrative and direct labor personnel necessary for accomplishing all work required herein. Contractor personnel shall be supervised and shall maintain the appropriate level of training to perform their assigned tasks at all times. The Project Manager, Assistant Project Manager, Bulk Storeroom Custodian, and Records Keeper are considered key personnel and shall be proficient in and have the ability to fluently read, write, speak and understand English and have the skills to effectively communicate with all Contractor employees and Government personnel.

3.2.2 Personnel Designations and Rosters

The Contractor shall furnish the FSO/COR a list of supervisors and shall designate in writing at least ten (10) days prior to contract start date, a Project Manager and at least one Assistant Project Manager who shall act during the absence of the Project Manager. The Contractor shall furnish a list of all Contractor personnel employed to perform the requirements of the PWS herein. The Contractor shall submit to the FSO/COR the initial supervisory and employee list(s) and alternate Project Manager designation ten (10) days prior to the contract start date, and shall furnish a listing and designation within one (1) work week after the Contractor makes any changes in personnel or personnel designation. The Contractor shall include the Project Manager and Assistant Project Manager’s designation information and provide contact information as to how the Project Manager and his or her assistant can be reached after normal working hours, in case of emergency. The employee list and designations may be combined into one list, at Contractor discretion.

3.2.3 Project Manager

The Contractor shall provide an on-site Project Manager and an Assistant with authority to obligate the Contractor to direct work within the dining facilities and be responsible for the overall performance (including Subcontractors) to meet the specified performance standards. The Project Manager or assistant shall supervise employees at all times and be available to meet with any designated Government representative. The Project Manager shall meet the minimum qualifications listed below.

Qualifications:

· Shall have at least four (4) years of experience (with at least two (2) years at the supervisory level) in managing cafeteria style or multi-entree operations providing complete meal service (breakfast, lunch and dinner) at Government dining facilities or schools of over one-hundred (100) people.

· Within the past two (2) years, shall have experience in contingency or emergency feeding operations.

· High school graduate.

· Shall have at least three (3) years of experience in military food service within the pay grade of E-7; warrant or commissioned officer may be credited as management experience for this position.

· Shall have obtained a sanitation and food safety certification within the past four (4) years or shall obtain certification prior to contract start date.

3.2.3.1 Accessibility during working hours and emergency situations

The Project Manager (or Assistant) shall be physically on site during all regular working hours (0430-1830) and available to meet with Government representatives as necessary; and shall be available for responding to emergency situations twenty-four (24) hours a day, seven (7) days a week; and shall be on site within two (2) hours following telephonic notification.

3.2.3.2 Authority

The Project Manager (or Assistant) shall have the authority to make and implement decisions regarding routine matters related to the PWS and to act on behalf of the Contractor during emergencies which require immediate response. The Project Manager shall work directly with the FSO/COR to resolve problems.

3.2.4 Assistant Project Manager

The Contractor shall provide an Assistant Project Manager, who in the absence of the Project Manager, has the authority to direct Contractor employees work within the dining facilities and be responsible for the overall performance (including Subcontractors) to meet the specified performance standards. During required working hours, the Project Manager and the Assistant Project Manager shall not be off site at the same time, unless approved by the Government.

Qualifications:

· Shall have at least two (2) years of experience (with at least one (1) year of supervisory level experience) in managing cafeteria style or multi-entree operations providing complete meal service (breakfast, lunch and dinner at Government dining facilities or schools of over one-hundred (100) people).

· Three (3) years of experience as a unit manager or assistant manager.

· High school graduate.

· Shall have at least three (3) years of experience in military food service within the pay grade of E-7; warrant or commissioned officer may be credited as management experience for this position.

· Shall have obtained a sanitation and food safety certification within the past four (4) years or shall obtain certification prior to contract start date.

3.2.5 Supervisors

Qualifications:

· Four (4) years of working experience in Government or commercial kitchen and dining room facilities with equipment and operations equivalent to the work required in the PWS herein.

· Shall have at least two (2) years of experience shall have been held in a supervisory or work leader position.

3.2.6 Records Keeper

The Contractor shall provide personnel to perform the functions of requisitioning stores, documenting daily transactions and maintaining financial records in support of the reports, records and returns submissions required per the NAVSUP P-486.

Qualifications:

· Minimum seven (7) years accounting background.

· Two (2) years of experience in Food Service Management Program (FSM) or have completed an approved FSM Course. Personnel shall post subsistence item receipts within three (3) business days.

· Shall manage all matters related to financial management of the general mess and issues of accountability in accordance with NAVSUP P-486.

· Shall maintain the General Mess Control Record (NAVSUP Form 338) up to date within two (2) current working days.

· Shall be computer literate to perform work in and support web based reporting and accounting.

· Shall have the ability to receive CAC access.

3.2.7 Bulk Storeroom Custodian

Bulk Storeroom Custodian is responsible for bulk subsistence storerooms in which dry, chilled and frozen provisions are maintained. The Bulk Storeroom Custodian is responsible for maintaining security and inventory accuracy of all accountable food and preserving its condition; monitoring and recording temperatures of storerooms and acting as receipt inspector of stores. Required skills include proper subsistence storage practices and basic mathematical skills. Assigned personnel shall be designated in writing.

Qualifications:

· At least two (2) years of experience in bulk subsistence storeroom management.

3.2.8 Head Cook

Shall possess basic skills in arithmetic, simple record keeping, portion control, preparation of special dietary meals, tables of weights and measures, recipe conversion, supervisory, training principles and practices. This is a working supervisory position. Knowledgeable in food preparation equivalent to Cook II. Experience as a cook in a large institutional kitchen.

Qualifications:

· Two (2) years of experience in Government or commercial kitchen and dining room facilities.

· One (1) of the two (2) years of experience shall have been held in a supervisory position or work leader position.

3.2.9 Cook II

Cook II is responsible for preparing food using various cooking methods to make food suitable for eating. Food service attendant workers, and food service attendant supervisors, SHALL NOT be assigned duties as a cook. Required skills include safe operation and maintenance for all kitchen equipment, proper food sanitation and storage practices, basic arithmetic, simple record keeping, tables of weights and measures, portion control and recipe conversion. Experience as a cook in a large institutional kitchen.

Qualifications:

· Two (2) years of experience in Government or commercial kitchen and dining room facilities.

3.2.10 Cook I

· Cook I independently performs moderately difficult task in preparing small quantities of quickly prepared food. Food service attendant workers, and food service attendant supervisors, SHALL NOT be assigned duties as a cook. Required skills include safe operation and maintenance for all kitchen equipment, proper food sanitation and storage practices, basic arithmetic, simple record keeping, and portion control. Experience as a cook/baker in a large institutional kitchen.

Qualifications:

· Two (2) years of experience in Government or commercial kitchen and dining room facilities.

3.2.11 Food Service Worker (FSW)

Perform a variety of tasks concerned with the preparation and serving of foods and beverages. The FSW shall wash, peel, scrape, and cut vegetables and fruits; prepare simple salads; cut, slice, plate and garnish cakes and pies; prepare coffee, tea and other beverages; serve proper rations on trays or plates and pour beverages; prepare dining and serving areas by setting up counters, stands and tables; place food containers in serving order; fill salt and pepper shakers; scrape, wash and sort dishes, glassware and silverware; clean kitchen equipment, pots and pans, counters, and tables; and sweep and mop floors. Shall be proficient in and have the ability to fluently read, write, speak, and understand English.

Skill to communicate effectively with every Contractor employee and Government personnel.

3.2.12 Cash Collection Agent

The Contractor shall provide personnel to perform the function of cash collection agent, documenting daily cash transactions, and maintain financial records in support of the reports, records, and returns required by NAVSUP.

· Shall be proficient in and have the ability to fluently read, write, speak, and understand English.

· Shall have the ability to receive Common Access Card (CAC) access to support Over the Counter Network (OTCnet) web based deposit process.

· Shall understand bank credit card operations and how to reconcile with the bank.

· Shall be computer literate to perform work in and support web based reporting and accounting.

· Shall possess basic mathematical skills.

3.2.13 Night Janitor

The Night Janitor shall perform a variety of tasks assigned by the Project Manager or Supervisors. Tasks may include sweeping, mopping, stripping and waxing floors, moving tables and chairs, cleaning walls, ceilings and windows, and other miscellaneous cleaning tasks.

· Shall be proficient in and have the ability to fluently read, write, speak, and understand English.

· Shall be skilled is the safe operation of cleaning and buffing equipment.

· Shall work independently at night between the hours of food operations (1900 – 0430).

3.3 Replacement of Key Personnel: The Project Manager, Assistant Project Manager, Bulk Storeroom Custodian, and Records Keeper are considered key personnel. The Contractor shall provide resumes on all key personnel to the Government within five (5) working days after contract award. Should the Contractor find it necessary to replace key personnel, the Contractor shall, to the extent possible, provide advance notification to the FSO/COR and a resume of the proposed candidate that supports the experience requirements listed herein. In the event of an emergency, the installation of new essential personnel shall be followed by a resume of the proposed candidate within ten (10) working days.

3.4 Conduct: Contractor employees shall not loiter in any working or patron area. Upon completion of their assigned shifts or after eating, Contractor employees shall promptly depart from the food service facilities. The use of alcoholic beverages, illegal drugs, or profane or offensive language (either verbal or written) by Contractor employees while on duty is strictly prohibited. The Contractor shall immediately remove employees from duty who are under the influence of alcohol or drugs. The Contractor shall be responsible for scheduling and paying for drug testing in accordance with the Contractor’s drug testing policies. Contractor employees shall adhere to and comply with all Federal, State, DoD Equal Opportunity Policies and Guidelines.

3.5 Status of Employment: The Contractor shall not employ any illegal alien in the performance of work under this contract in violation of the immigration laws of the United States. The Contractor shall not employ any person who is an employee of the United States Government nor shall the Contractor employ any off-duty active duty military personnel to perform work under this contract.

3.6 Contractor Personnel Meals: Contractor personnel who work in dining facilities under this contract may purchase food and beverages, to be consumed in the facility, while on duty and up to thirty (30) minutes before or after their assigned shifts. Employees shall pay the established standard meal rate, which includes the Government authorized surcharge. This policy does not apply to a spoon size taste/sampling by personnel assigned to quality control. All meals shall be paid on a cash basis. There shall be no credit sales. Contractor employees purchasing food shall sign the meal consumption log, which the Contractor retains for each meal period as proof of payment.

3.7 Personnel Sanitation Requirements: Personnel shall maintain compliance with sanitation and food safety standards in accordance with Tri-Service P-5010.

3.7.1 Employee Health: The Contractor shall require employees to report any information concerning their health and activities as they relate to diseases that are transmittable through food. This includes, but not limited to the following illnesses: Escherichia coli, shigella, salmonella, Hepatitis A virus, jaundice, infected wounds, boils, and any intestinal illness. The Government reserves the right to exclude/restrict any employee who exhibits signs of such illnesses, and require employee to provide medical documentation from a physician that specifies that employee is free of disease prior to returning to work.

3.7.2 Physical Examinations: The Contractor shall employ personnel who are medically fit. Personnel shall receive medical clearance prior to employment. The Contractor shall furnish, at Contractor’s expense, a medical certificate for each employee in the kitchen, dining halls and food handling facilities, or who, in any way, comes in contact with the handling of food in carrying out the provisions of this contract. The Contractor shall be responsible for the cost and completion of initial and subsequent physical examinations for Contractor employees. These examinations shall provide, at a minimum, a certified statement from a qualified health provider that the employee is free of communicable diseases, particularly evidence of tuberculosis. Personnel having any open lesions, particularly of the hands, face or neck, or acne of the face, shall be prohibited from performing food service duty. All food service personnel who have been away from their duties for thirty (30) days or more shall have a medical examination prior to resumption of duty. The Contractor shall be responsible for the cost of the required medical examination. If any of the Contractor's employees are found medically unfit to perform their duties under this contract, the Contractor shall promptly remove and replace the employee with medically examined and fit personnel.

3.8 Uniforms: The Contractor shall provide employee uniforms, nametags, and any other specialty clothing (jackets, gloves, rubber gloves, aprons, etc.) and undershirts (including long sleeve shirts during winter months). Undershirts shall be white and of cotton material. Employees shall wear clean, neat, pressed and well-fitting uniforms at all times while performing assigned duties. All uniforms shall be consistent with the pattern and material agreed upon with the Contractor and FSO/COR. The Contractor shall have available uniforms for any newly hired personnel. Uniforms shall not contain commercial advertising except that the hats and/or nametags may contain the Contractor’s name. Shoes shall be black and shall meet sanitation and Federal/State safety requirements. Open toed shoes, sandals, sneakers, and heels higher than two (2) inches, shall not be worn. The standard dress for management/supervisors shall be approved by the FSO/COR prior to the contract start date.

3.8.1 Hair nets, facial masks, aprons and caps shall be supplied by the Contractor, and shall be worn by Contractor personnel where appropriate, in accordance with Tri-Service P-5010. Contract employees shall wear acceptable hair restraints (hats, caps, hair nets) to prevent loose hair from falling into food or onto food contact surfaces. These restraints shall cover the entire hair area.

3.8.2 All personnel shall wear nametags furnished by the Contractor with a minimum of the last name. Nametags worn by the Project Manager(s) and supervisors shall indicate the employee’s job title.

3.9 Training General: The Contractor shall develop, conduct and be responsible for the cost of the training requirements to support the requirements of the work required in the PWS herein and ensure that contract personnel are qualified to perform their assigned tasks at the start of the contract. The Contractor shall develop and conduct a training program for all employees that complies with the SECNAV Instruction 4061.1C Food Sanitation Training Program.

3.9.1 Training Requirements: The Contractor food service employees shall receive a minimum of four (4) hours initial training and four (4) hours annual refresher food sanitation training. New food service personnel shall receive this training within the first thirty (30) days of employment. This requirement for annual training need not be conducted in a consecutive four (4) hour block of time. Subject matter of this training shall include, but not be limited to: personal hygiene/health requirements; familiarization with all written Contractor technical and quality control procedures and instructions; proper use and handling of germicidal detergents, supplies and equipment; basic bacteriological concepts, including how disease is caused, transmitted and prevented, reduced, or contained through proper housekeeping methods; familiarization with the Government's fire prevention and safety procedures; cleaning & sanitizing, food preparation and serving, and energy conservation practices. This shall in no way limit the amount of training necessary to meet specific requirements for the work required to support the food service facility.

3.9.2 Training Records: Contractor employees training, certificates, and attendance rosters shall be maintained by the Contractor and shall be provided to the FSO/COR for review, upon request. A separate Food Safety/Sanitation Training Certificate (NAVMED 4061/1) for each food employee shall be current and kept on file in a central location.

3.9.3 Training Instructor Qualifications: All required formal Contractor training shall be administered (i.e., taught, facilitated) by persons who are qualified to instruct or teach the specific subjects or topics required. Certification to instruct the specific subject shall be in the form of a certificate issued by an accredited institution of learning (school, college, university etc.), a Federal, state, or county, educational certification body (agency, board, commission, etc.), or by documentation that the person instructing has sufficient experience in/with the subject matter to instruct the subject in an authoritative, practical, and current manner. Instructors qualified to teach the food safety/sanitation training shall have completed an eighteen (18) hour supervisor/manager food service sanitation/food safety training course. Such certification (documentation) offered shall be current (by date) and shall meet the approval of the FSO/COR.

3.9.4 All food service personnel shall be familiar with the power sources required for all food service equipment. Personnel shall have a thorough knowledge of equipment operation and comply with posted safety instructions. Personnel shall have a thorough working knowledge of kitchen fire suppression equipment.

3.10 Security Requirements: All personnel employed by the Contractor in the performance of this contract, or any representative of the Contractor entering the Government installation, shall abide by all security regulations of the installation. The Government reserves the right to direct the removal of any employee for misconduct or security reasons. This action does not relieve the Contractor from total performance of the contract tasks described herein.

3.10.1 Security Clearance: The Contractor shall furnish the FSO/COR the names of all personnel hired to perform work under this contract within ten (10) working days after contract award. The names shall be accompanied by a brief personal history statement, including but not limited to: (a) statement of facts of any criminal convictions other than minor traffic violations; (b) statement and facts of any conviction in a military or civil court; (c) statement and facts of membership in any organization which advocates the overthrow of the United States Government; and (d) a record of employment covering the immediate preceding year.

3.10.2 The Security Officer, at NAS Meridian, will issue identification cards as required for access to the installation for all Contractor employees considered qualified. Identification furnished for approved employees shall be returned to the FSO/COR by the Contractor immediately when such employees are no longer employed under this Contract.

3.10.3 The Contractor shall maintain proper security protocol in accordance with base regulations and provide the FSO/COR with personal background information of individuals assigned to financially sensitive positions (i.e. FSM Records-keeper, Storeroom custodian, SMART Card Coordinator, STORES operator, Cashiers, and Galley Administrative Supervisor).

3.10.4 Security approval of all Contractor personnel shall be obtained through the Base Security Office. The Contractor is responsible for the cost of security clearance investigations should one be required for controlled access areas in the performance of the Contractor employees assigned duties.

3.10.5 Defense Biometric Identification Systems (DBIDS)

Manpower Data Center as a force protection program to manage personnel identity and access at DoD installations. DBIDS is a network database system designed to easily verify access authorization of personnel entering military installations by using barcodes and fingerprint biometric identifications.

To improve management and force protection at Navy installations, the Navy is transitioning from using the Navy Commercial Access Control System (NCACS) to the Defense Biometric Identification System (DBIDS) for Contractors and vendors requiring access to an installation at no cost to them.

In order to obtain base access, an individual needs to acquire DoD sponsorship, have a thorough identity check, be properly vetted, and have a legitimate reason for base access. Identity checks require a passport or a Real ID Act-compliant state driver's license. Vetting occurs when the individual's background and ID are compared against authoritative criminal justice data bases, and the individual has a letter or official document from the sponsoring organization which articulates the reason for access. When the above criteria are satisfactorily met, DBIDs credentials are issued.

For more information https://www.cnic.navy.mil/om/dbids.html

3.10.6 Key and Security Code Control: The Contractor shall establish and implement a key and security access code control procedures to ensure that all keys and security access codes issued to the Contractor by the Government, are not lost, misplaced, nor used by unauthorized persons IAW the NAVSUP P-486. The Contractor shall immediately report to the FSO/COR any occurrences of lost, unauthorized use, or unauthorized duplication of keys or access codes. In the event keys are lost or duplicated, the Contractor shall be required to re-key or replace the affected lock or locks at Contractor’s expense.

3.10.7 The Contractor shall be in compliance with all DoD Personally Identifiable Information (PII) – Information Assurance Policies.

3.10.8 SUPTXT 204-9400 (9-18) Contractor Unclassified Access to Federally Controlled Facilities, Sensitive Information, Information Technology (IT) Systems or Protected Health Information

Homeland Security Presidential Directive (HSPD)-12, requires Government agencies to develop and implement Federal security standards for Federal employees and Contractors. The Deputy Secretary of Defense Directive-Type Memorandum (DTM) 08-006 – “DoD Implementation of Homeland Security Presidential Directive – 12 (HSPD- 12)” dated November 26, 2008 (or its subsequent DoD instruction) directs implementation of HSPD-12. This clause is in accordance with HSPD-12 and its implementing directives.

APPLICABILITY

This clause applies to Contractor employees requiring physical access to any area of a federally controlled base, facility or activity and/or requiring access to a DoN or DoD computer/network/system to perform certain unclassified sensitive duties. This clause also applies to Contractor employees who access Privacy Act and Protected Health Information, provide support associated with fiduciary duties, or perform duties that have been identified by DoN as National Security Position, as advised by the Command Security Manager. It is the responsibility of the responsible Security Officer of the command/facility where the work is performed to ensure compliance.

Each Contractor employee providing services at a Navy Command under this contract is required to obtain a DoD CAC. Additionally, depending on the level of computer/network access, the contract employee will require a successful investigation as detailed below.

ACCESS TO FEDERAL FACILITIES

Per HSPD-12 and implementing guidance, all Contractor employees working at a federally controlled base, facility or activity under this clause will require a DoD CAC. When access to a base, facility or activity is required Contractor employees shall in-process with the Navy Command’s Security Manager upon arrival to the Navy Command and shall out-process prior to their departure at the completion of the individual’s performance under the contract.

ACCESS TO DOD IT SYSTEMS

In accordance with SECNAV M-5510.30, Contractor employees who require access to DoN or DoD networks are categorized as IT-I, IT-II, or IT-III. The IT-II level, defined in detail in SECNAV M-5510.30, includes positions which require access to information protected under the Privacy Act, to include Protected Health Information (PHI). All Contractor employees under this contract who require access to Privacy Act protected information are therefore categorized no lower than IT-II. IT Levels are determined by the requiring activity’s Command Information Assurance Manager. Contractor employees requiring privileged or IT-I level access, (when specified by the terms of the contract) require a Single Scope Background Investigation (SSBI) which is a higher level investigation than the National Agency Check with Law and Credit (NACLC) described below. Due to the privileged system access, a SSBI suitable for High Risk public trusts positions is required. Individuals who have access to system control, monitoring, or administration functions (e.g. system administrator, database administrator) require training and certification to Information Assurance Technical Level 1, and must be trained and certified on the Operating System or Computing Environment they are required to maintain.

Access to sensitive IT systems is contingent upon a favorably adjudicated background investigation. When access to IT systems is required for performance of the Contractor employee’s duties, such employees shall in-process with the Navy Command’s Security Manager and Information Assurance Manager upon arrival to the Navy command and shall out-process prior to their departure at the completion of the individual’s performance under the contract.

Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The decision to authorize access to a Government IT system/network is inherently Governmental. The Contractor supervisor is not authorized to sign the SAAR-N; therefore, the Government employee with knowledge of the system/network access required or the FSO/COR shall sign the SAAR-N as the “supervisor”.

The SAAR-N shall be forwarded to the Navy Command’s Security Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date may result in delaying the individual’s start date.

When required to maintain access to required IT systems or networks, the Contractor shall ensure that all employees requiring access complete annual Information Assurance (IA) training, and maintain a current requisite background investigation. The Contractor’s Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

INTERIM ACCESS

The Navy Command's Security Manager may authorize issuance of a DoD CAC and interim access to a DoN or DoD unclassified computer/network upon a favorable review of the investigative questionnaire and advance favorable fingerprint results. When the results of the investigation are received and a favorable determination is not made, the Contractor employee working on the contract under interim access will be denied access to the computer network and this denial will not relieve the Contractor of his/her responsibility to perform.

DENIAL OR TERMINATION OF ACCESS

The potential consequences of any requirement under this clause including denial or termination of physical or system access in no way relieves the Contractor from the requirement to execute performance under the contract within the timeframes specified in the contract. Contractors shall plan ahead in processing their employees and Subcontractor employees. The Contractor shall insert this clause in all subcontracts when the Subcontractor is permitted to have unclassified access to a federally controlled facility, federally-controlled information system/network and/or to Government information, meaning information not authorized for public release.

CONTRACTOR’S SECURITY REPRESENTATIVE

The Contractor shall designate an employee to serve as the Contractor’s Security Representative. Within three work days after contract award, the Contractor shall provide to the requiring activity’s Security Manager and the Contracting Officer, in writing, the name, title, address and phone number for the Contractor’s Security Representative. The Contractor’s Security Representative shall be the primary point of contact on any security matter. The Contractor’s Security Representative shall not be replaced or removed without prior notice to the Contracting Officer and Command Security Manager.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS FOR CONTRACTORS ASSIGNED TO NATIONAL SECURITY POSITIONS OR PERFORMING SENSITIVE DUTIES Navy security policy requires that all positions be given a sensitivity value based on level of risk factors to ensure appropriate protective measures are applied. Navy recognizes Contractor employees under this contract as Non- Critical Sensitive [ADP/IT-II] when the contract scope of work require physical access to a federally controlled base, facility or activity and/or requiring access to a DoD computer/network, to perform unclassified sensitive duties. This designation is also applied to Contractor employees who access Privacy Act and Protected Health Information (PHI), provide support associated with fiduciary duties, or perform duties that have been identified by DoN as National Security Positions. At a minimum, each Contractor employee must be a US citizen and have a favorably completed NACLC to obtain a favorable determination for assignment to a non-critical sensitive or IT-II position. The NACLC consists of a standard NAC and a FBI fingerprint check plus law enforcement checks and credit check. Each Contractor employee filling a non-critical sensitive or IT-II position is required to complete:

· SF-86 Questionnaire for National Security Positions (or equivalent OPM investigative product)

· Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission)

· Original Signed Release Statements

Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date. Background investigations shall be reinitiated as required to ensure investigations remain current (not older than 10 years) throughout the contract performance period. The Contractor’s Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

Regardless of their duties or IT access requirements ALL Contractor employees shall in-process with the Navy Command’s Security Manager upon arrival to the Navy Command and shall out-process prior to their departure at the completion of the individual’s performance under the contract. Employees requiring IT access shall also check-in and check-out with the Navy Command’s Information Assurance Manager. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The SAAR-N shall be forwarded to the Navy Command’s Security Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date.

The Contractor shall ensure that each contract employee requiring access to IT systems or networks complete annual Information Assurance (IA) training, and maintain a current requisite background investigation. Contractor employees shall accurately complete the required investigative forms prior to submission to the Navy Command Security Manager. The Navy Command’s Security Manager will review the submitted documentation for completeness prior to submitting it to the Office of Personnel Management (OPM). Suitability/security issues identified by the Navy may render the Contractor employee ineligible for the assignment. An unfavorable determination made by the Navy is final (subject to SF-86 appeal procedures) and such a determination does not relieve the Contractor from meeting any contractual obligation under the contract. The Navy Command’s Security Manager will forward the required forms to OPM for processing. Once the investigation is complete, the results will be forwarded by OPM to the DoN Central Adjudication Facility (CAF) for a determination.

If the Contractor employee already possesses a current favorably adjudicated investigation, the Contractor shall submit a Visit Authorization Request (VAR) via the Joint Personnel Adjudication System (JPAS) or a hard copy VAR directly from the Contractor’s Security Representative. Although the Contractor will take JPAS “Owning” role over the Contractor employee, the Navy Command will take JPAS "Servicing" role over the Contractor employee during the hiring process and for the duration of assignment under that contract. The Contractor shall include the IT Position Category per SECNAV M-5510.30 for each employee designated on a VAR. The VAR requires annual renewal for the duration of the employee’s performance under the contract.

BACKGROUND INVESTIGATION REQUIREMENTS AND SECURITY APPROVAL PROCESS FOR CONTRACTORS ASSIGNED TO OR PERFORMING NON-SENSITIVE DUTIES Contractor employee whose work is unclassified and non-sensitive (e.g., performing certain duties such as lawn maintenance, vendor services, etc.) and who require physical access to publicly accessible areas to perform those duties shall meet the following minimum requirements:

· Must be either a US citizen or a US permanent resident with a minimum of 3 years legal residency in the United States (as required by The Deputy Secretary of Defense DTM 08-006 or its subsequent DoD instruction) and;

· Must have a favorably completed National Agency Check with Written Inquiries (NACI) including a FBI fingerprint check prior to installation access.

To be considered for a favorable trustworthiness determination, the Contractor’s Security Representative must submit for all employees each of the following:

· SF-85 Questionnaire for Non-Sensitive Positions

· Two FD-258 Applicant Fingerprint Cards (or an electronic fingerprint submission)

· Original Signed Release Statements

The Contractor shall ensure each individual employee has a current favorably completed National Agency Check with Written Inquiries (NACI) or ensure successful FBI fingerprint results have been gained and investigation has been processed with OPM.

Failure to provide the required documentation at least 30 days prior to the individual’s start date may result in delaying the individual’s start date.

* Consult with your Command Security Manager and Information Assurance Manager for local policy when IT-III (non-sensitive) access is required for non-US citizens outside the United States.

3.11 Phase-Out

3.11.1 Phase-Out: If or when there is a change in the Contractor, the incumbent Contractor shall provide familiarization to the follow-on Contractor. During the phase-out familiarization period, the incumbent shall be fully responsible for the scope of work specified in the PWS.

3.12 Quality Assurance

3.12.1 Performance Observation: The Government will evaluate the Contractor’s performance by appointing a representative(s) to monitor performance. The COR will evaluate the Contractor’s performance through intermittent on-site inspections of the Contractor's quality control program and review of customer complaints. If recurring discrepancies or failures are discovered during quality control inspections or repeated customer complaints are received, the Government reserves the right to increase the number of quality control inspections. Alternatively, the Government may decrease the number of quality control inspections if performance dictates. The Government will also receive and investigate complaints from customers located on the installation.