N6883620Q0073-Amendment 0003.pdf

N6883620Q0073

The following have been added by full text:

REVISED INSTRUCTION TO QUOTERS

The request for quote (RFQ) is hereby revised as follows:

1. INSTRUCTIONS TO QUOTERS, I. GENERAL, IMPORTANT NOTES, (4) Contractor Responsibility:

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(1) Quoters shall respond to all requirements of the RFQ document. Quoters are cautioned not to alter the RFQ.

(2) In the event any person who is not a bona fide employee of the quoter participated in the creation, formulation, or writing of any portion of the quote, a certificate to this effect shall be included in the quote which shall be signed by an officer of the quoter. Such certificate shall identify the name of the person who is not a bona fide employee, that person’s employment capacity, the name of the person’s firm, the relationship of that firm to the quoter, and the portion of the quote in which the person participated.

(3) Quotation submissions will be emailed to vanessa.rodgers1@navy.mil.

(4) Contractor Responsibility: In addition to the above submissions, the Offeror shall submit the following documents, which will be evaluated for the sole purpose of determining Contractor responsibility in accordance with FAR 9.104, “Responsible Prospective Contractors.” Provide the following in a single PDF document to be considered eligible for award.

a. A letter from the Offeror’s financial institution that indicates that the Offeror has adequate financial resources to perform the contract;

b. An explanation of how the Small Business offeror will meet the following FAR Clause 52.219-14 Limitations on Subcontracting requirement for services contracts, “At least 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the concern.”

c. A description of the Offeror’s organization, accounting, and operational controls to meet the requirement.

d. Contractor responsibility determination of corporate experience: The Contractor shall provide resumes at time of quote submission to demonstrate that the Project Manager have experience in the following; Inventory and Location Audits, Material Transportation, DD-1348-1A’s Issue Release/Receipt Documents, and DD 1149’s Requisition and Invoice/Shipping Documents.

This information shall be included in Volume I – Price but will not be evaluated as part of this factor.

This information will only be assessed to determine responsibility.

2. INSTRUCTIONS TO QUOTERS, II. REQUIREMENTS FOR QUOTE FORMAT, 4. Page Limitations:

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4. Page Limitations: The following page limitations are established:

Title RFQ Quantities Page Limit* Non- Price: Factor I – Past Performance 1 Original Electronic Copy 20 pages Price: Factor II – Price 1 Original Electronic Copy No Limit

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4. Page Limitations: The following page limitations are established:

Title RFQ Quantities Page Limit* Non- Price: Factor I – Past Performance 1 Original Electronic Copy 30 Price: Factor II – Price 1 Original Electronic Copy No Limit

3. INSTRUCTIONS TO QUOTERS, III. QUOTE CONTENT, VOLUME I, Factor I-Past Performance:

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Past performance information is one indicator of an offeror’s ability to perform the contract successfully. The currency, relevance, and quality of the information, source of the information, context of the data, and general trends in contractor’s performance shall be considered. This comparative assessment of past performance information is separate from the contractor responsibility determination. The following will be considered:

No Past Performance Record: In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available, the offeror may not be evaluated favorably or unfavorably on past performance.

Recent: Past Performance contracts that were completed within five years of the solicitation’s closing date.

Relevancy: Past or current contracts (including Federal, State, and local government and private) that are similar in size, scope, and complexity. Similar Size, Complexity and Scope include warehouse service contracts with a total annual value of $200K or greater. Current contracts submitted for evaluation under this factor shall have at least one year of performance completed from the closing date of the solicitation.

The quoter shall demonstrate relevant past performance or affirmatively state that it possesses no relevant past performance. Relevant past performance is performance under contracts or efforts within the past five (5) years prior to the closing date of the solicitation that is the same as or similar to, the scope and magnitude of the work described by this solicitation.

To demonstrate its past performance, the quoter shall identify up to three (3) of its most relevant contracts within the past five (5) years prior to the closing date of the solicitation. Quoters shall provide a detailed explanation demonstrating the relevance of the contracts to the requirements of the solicitation. For purposes of this solicitation, a contract is defined as a single contract or a single task order placed under an IDIQ contract, a Blanket Purchase Agreement (BPA), or a Federal Supply Schedule.

If the quoter includes delivery orders/task orders as past performance, the quoter shall state specifically what work was performed by the quoter under the delivery order/task order and the dates during which work was performed.

Subcontractor performance (either the quoter's own subcontractor experience or proposed subcontractors experience) of major or critical aspects of this requirement will be considered as highly as prime contractor past performance information for the quoter. Major performance is deemed 40% or more performance of the cost of contract performance incurred/expended for their personnel.

If proposed subcontractor past performance is provided as part of the three (3) of its most relevant contracts or efforts, the percentage and type of work to be done by the subcontractor on the solicitation requirement must be stated. The quoter’s quote shall detail clearly the aspects of the work in the solicitation that the subcontractor is proposed to perform. A Past Performance example which does not detail clearly the aspects of the work in the solicitation that the subcontractor is proposed to perform will not be evaluated. Quoters may submit a combination of no more than three (3) delivery orders (DOs), task orders (TOs), technical direction letters (TDLs), and/or technical area tasks (TATs) placed under an ID/IQ or BPA as one of the three examples of past performance. Each individual example in the combination must have been performed within five (5) years of the closing date of the solicitation. No more than one combination of DOs, TOs, TDLs and or TATs is permitted in the past performance submittal.

If the prime quoter or intended subcontractor/partner submits a past performance example in which it served as a subcontractor, the prime/sub/partner shall detail clearly the work that it performed and the magnitude (dollar value) of that subcontracted work only. A Past Performance example that does not differentiate between the overall contract effort and the subcontractor effort will not be evaluated.

The references will be evaluated in the aggregate in order to allow quoters who may not have the entire scope and magnitude of the requirement under one individual contract to still be considered acceptable if past performance with the full scope and magnitude of the requirement can be demonstrated within the allotted number of references as described above.

The quoter should complete a Past Performance Reference Questionnaire (Attachment 6) for each reference submitted. The form is an attachment to the solicitation. For additional information regarding a particular reference beyond that which will fit on the form, the quoter may continue onto another sheet of paper. The forms and any such continuation sheet(s) for submitted references will count toward the Volume I page limit described above.

Past Performance Questionnaires: If CPARS was not completed on identified contracts, the offeror is responsible for providing the Past Performance Questionnaire to their references. The offeror is to collect the Past Performance Questionnaire and provide with their proposal submission. Any point of contact reference information missing from the form will be deemed as an invalid submission. Source selection personnel may contact the references for validity and verification. The information contained in the questionnaires will be used to evaluate the offeror’s past performance.

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Past performance information is one indicator of an offeror’s ability to perform the contract successfully. The currency, relevance, and quality of the information, source of the information, context of the data, and general trends in contractor’s performance shall be considered. This comparative assessment of past performance information is separate from the contractor responsibility determination. The following will be considered:

No Past Performance Record: In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available, the offeror may not be evaluated favorably or unfavorably on past performance.

Recent: Past Performance contracts that were completed within five years of the solicitation’s closing date.

Relevancy: Past or current contracts (including Federal, State, and local government and private) that are similar in size, scope, and complexity. Similar Size, Complexity and Scope include warehouse service contracts with a total annual value of $200K or greater. Current contracts submitted for evaluation under this factor shall have at least one year of performance completed from the closing date of the solicitation.

The quoter shall demonstrate relevant past performance or affirmatively state that it possesses no relevant past performance. Relevant past performance is performance under contracts or efforts within the past five (5) years prior to the closing date of the solicitation that is the same as or similar to, the scope and magnitude of the work described by this solicitation.

To demonstrate its past performance, the quoter shall identify up to three (3) of its most relevant contracts within the past five (5) years prior to the closing date of the solicitation. Quoters shall provide a detailed explanation demonstrating the relevance of the contracts to the requirements of the solicitation. For purposes of this solicitation, a contract is defined as a single contract or a single task order placed under an IDIQ contract, a Blanket Purchase Agreement (BPA), or a Federal Supply Schedule.

If the quoter includes delivery orders/task orders as past performance, the quoter shall state specifically what work was performed by the quoter under the delivery order/task order and the dates during which work was performed.

Subcontractor performance (either the quoter's own subcontractor experience or proposed subcontractors experience) of major or critical aspects of this requirement will be considered as highly as prime contractor past performance information for the quoter. Major performance is deemed 40% or more performance of the cost of contract performance incurred/expended for their personnel.

If proposed subcontractor past performance is provided as part of the three (3) of its most relevant contracts or efforts, the percentage and type of work to be done by the subcontractor on the solicitation requirement must be stated. The quoter’s quote shall detail clearly the aspects of the work in the solicitation that the subcontractor is proposed to perform. A Past Performance example which does not detail clearly the aspects of the work in the solicitation that the subcontractor is proposed to perform will not be evaluated. Quoters may submit a combination of no more than three (3) delivery orders (DOs), task orders (TOs), technical direction letters (TDLs), and/or technical area tasks (TATs) placed under an ID/IQ or BPA as one of the three examples of past performance. Each individual example in the combination must have been performed within five (5) years of the closing date of the solicitation. No more than one combination of DOs, TOs, TDLs and or TATs is permitted in the past performance submittal.

If the prime quoter or intended subcontractor/partner submits a past performance example in which it served as a subcontractor, the prime/sub/partner shall detail clearly the work that it performed and the magnitude (dollar value) of that subcontracted work only. A Past Performance example that does not differentiate between the overall contract effort and the subcontractor effort will not be evaluated.

The references will be evaluated in the aggregate in order to allow quoters who may not have the entire scope and magnitude of the requirement under one individual contract to still be considered acceptable if past performance with the full scope and magnitude of the requirement can be demonstrated within the allotted number of references as described above.

Past Performance Questionnaires: If CPARS is available, then the quoter shall submit a CPARS which meets the requirements identified above. Completed CAPRS shall be submitted with the quote. If a CPARS is not available, then the quoter shall submit a complete Past Performance Reference Questionnaire (Attachment 6) for each reference submitted. The quoter is responsible for providing the Past Performance Questionnaire to their references. Any point of contact reference information missing from the form will be deemed as an invalid submission. For additional information regarding a particular reference beyond that which will fit on the form, the information may be continued onto an additional sheet. The forms and any such continuation sheet(s) for submitted references will count toward the Volume I page limit described above. Source selection personnel may contact the references for validity and verification. The information contained in the questionnaires will be used to evaluate the offeror’s past performance. Completed Past Performance Questionnaire’s can be submitted with the quote or e-mailed to Vanessa.Rodgers@navy.mil.

4. INSTRUCTIONS TO QUOTERS, III. QUOTE CONTENT, VOLUME II, FACTOR II-Price:

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The Price Quote shall include the completed solicitation documents. The price quote shall include all elements of price and such other price information considered appropriate to support the quoter’s quote. The pricing information shall be completed in accordance with the following:

- A completed Section B “Supplies or Services and Price” submitted electronically via email to Vanessa Rodgers at vanessa.rodgers1@navy.mil

- All supplemental information to support the quoted price, to include but not limited to fully burdened labor rates, and estimated level of effort by labor category.

- A completed and signed Page 1 of the solicitation and a completed and signed Page 1 of any amendments.

- Unless completed in SAM, RFP, Representations, Certifications and Other Statements of Offerors completed by the quoter.

- In addition to a completed SF 1449, a Pricing Spreadsheet (Attachment 7) has been included with the solicitation that shall be completed with the submission.

RFQ QUESTIONS AND ANSWERS

RFQ N6883620Q0073

WAREHOUSE SUPPORT

QUESTIONS AND ANSWERS

1. Question: “Is the PDF document with documents a through d to be included in Volume II, Factor II – Price Quote?”

Answer: Yes, include Responsibility Determination documents A through D in Volume II, Factor II-Price Quote.

2. Question: “Would the Government remove the requirement for the offerors to submit completed PPQs with their proposals? If not, would the Government change the directions to the evaluators on the PPQ to return the completed PPQs to the contractor?”

Answer: PPQ’s can be submitted with the proposal or e-mailed directly to the Government Point of Contact Vanessa.Rodgers@navy.mil.

3. Question: “Is this title to remain as is when sending the PPQ to our clients or is the Offeror to change this to the title of our contract to evaluate?”

Answer: Yes. The title is to remain on the PPQ.

4. Question: “Is the information provided in Section V to be the Offeror’s contact information or the Government’s?”

Answer: Section V is for the person filling out the PPQ.

5. Question: “Can offerors prepare and provide an active spreadsheet with the same fields for the Attachment 7 - Pricing Spreadsheet? Or, will the government provide an Excel file for completion by offerors.”

Answer: The offeror can provide their own spreadsheet with the same fields.

6. Question: “Considering the pandemic, would the Government provide a means for a virtual site visit?”

Answer: No. There will be not virtual site visit for this requirement.

7. Question: “Will the total number of LCSs by 2024 be 14 or 15? “ Answer: In 2024 there will be a total of 14 LCS’s

8. Question: “How many hours a day were the sailors working to complete assigned tasks for the 7 LCSs?”

Answer: On average, the sailors are working 8 hours per day.

9. Question: “What pay grades were the four sailors?”

Answer: There are two (2) E5’s, one (1) E4, and one (1) E3.

10. Question: “With the increase of 2 more LCSs in Option Year 3, will the Government consider another 25% increase in workload for Option Year 3?”

Answer: Yes, the Government will consider another 25% increase for option year 3.

11. Question: “How often per year will contractors work on Federal Holidays?”

Answer: Contractors will not work any Federal Holidays.

12. Question: “Are the Project Supervisor, the Site Supervisor, and the Program Manager the same person?”

Answer: No. The Government is requiring a Site Supervisor only.

13. Question: “Are Key Personnel resumes to be submitted with quotes? If so, what Volume should the resumes go into, and what are the page limitations?”

Answer: See revised Instructions to Quoters 1-d. Factor 1 page count has increased.

14. Question: “Is the 14-day phase in period performed within the base year billable?”

Answer: Yes. The phase-in period is billable.

15. Question: “Will the Government provide fuel for the government vehicles used in performance of this contract?”

Answer: Yes. The Government will provide fuel for the vehicles used for this contract.

16. Question: “With four workstations provided by the Government in the Base Year and a 25% workload increase in Option Years 1 and 2, will the Government provide an increase in the workstations for Option Years 1 and 2?”

Answer: Yes, the Government will increase the number of workstation based on workload increases.

17. Question: “Paragraph 1 states award is based on “best value.” Paragraph 3 strongly suggests LPTA by stating that proposals will be "ranked from lowest to highest … price” and Paragraph 6 states “Although prices is not the most important evaluation factor...”” “Would the Government please clarify the evaluation factors?

Answer: See revised Instructions to Quoters.

18. Question: “Is there currently contractor warehouse workers who will be granted “first right of refusal”?”

Answer: There are no contractor personnel workers in the warehouse. This is a new requirement.

19. Question: “During the site visit it was mentioned that there are currently six government civilians performing the LST duties, will these six government civilians’ positions be eliminated by contractor employees?”

Answer: 1-2 of the Government Civilians will stay working in the warehouse. The remaining will eventually be re assigned to another building that is currently under construction.

20. Question: “Who is the incumbent and are they eligible to rebid?”

Answer: This is a new requirement. There is not an incumbent.

21. Question: “Does the successful contractor need to possess a “secret” facility clearance?”

Answer: No. A Secret facility clearance is not necessary.

22. Question: “Will the contractor Security Manager be required to work in any classified systems?”

Answer: No, there is no requirement to work in any classified systems.

24. Question: “Please confirm that as stated in the PWS page 12 “Each contractor employee filling a non-critical sensitive or IT-II position is required to complete: SF-86 Questionnaire for National Security Positions (or equivalent OPM investigative product)?”

Answer: No. These are not sensitive or National Security Positions. The contractor employees will not be required to complete a SF-86.

25. Question: “Solicitation: P 17 of 20: Are there any contractor employees requiring privileged or IT-I level access? (when specified by the terms of the contract) require a Single Scope Background Investigation (SSBI) or T5 or T5R equivalent investigation , which is a higher level investigation than the National Agency Check with Law and Credit (NACLC)/T3/T3R described below.”

Answer: No, there is not a requirement for SSBI. A T5 or T5R is also not required.

26. Question: “Solicitation P 5 of 20 Important Notes, para (4): What should this document be labeled? Volume

III?”

Answer: See revised Instructions to Quoters.

27. Question: “Are these sheets considered to be used to fulfill the requirement to submit a Section B as stated on page 5, paragraph I, General?”

Answer: See revised Instructions to Quoters.

28. Question: “Please clarify the term “bonafide employee.”

Answer: Someone who is employed by the quoter, not a third party person who was hired to prepare documents.

29. Question: “Is the PDF document to be included in Volume I or Volume II?”

Answer: See revised Instructions to Quoters.

30. Question: “Reference: Page 8, Volume II, Price, last statement “level of effort by labor category”

a. “Please clarify what is meant by this statement.”

Answer: Price submittal must include the labor categories to be used, level of effort refers to how much time it will take or how many quantities.

b.” Is this part of Attachment 7?”

Answer: Yes, it is part 7.

31. Question: “Reference: Attachment 7 Pricing Spreadsheet.”

a. “Please clarify what CLINS are to be used. There is no SF 1449 provided to make reference to.”

Answer: Refer to the “Item No” on the solicitation. There is not a SF 1449 and will be removed from the solicitation.

b. “Please clarify the column “Labor Services Description.”

Answer: Pricing spreadsheet is deleted.

c. “Is this sheet to be completed by contract year or is it a composite of all contract years plus the extension?”

Answer: See answer to question b.

d. “Are bidders allowed to change the spread sheet orientation to Landscape to get the spread sheet on one page?”

Answer: See answer to question b.

32. Question: “Will the government provide a current Wage Determination Guide since none was listed in any of the attachments to the solicitation.”

Answer: Yes. The wage determination is No.: 2015-4539, Revision No.: 10, Date of Last Revision: 12/23/2019 and will added to the amendment.

33. Question: “Does the Service Contract Act apply to this requirement? If so, can the Government please provide the most recent Department of Labor (DOL) Wage Determination (WD) for the performance location?”

Answer: See answer in question 32 above.

34. Question: “Will the Government post to beta.gov a list of site visit attendees and the site visit agenda / briefing if one is provided? The current Covid 19 pandemic will impact companies’ abilities to send attendees.”

Answer: The Government will only attach the questions and answers from the site visit.

35. Question: “ PWS Attachment 1, PART 4.1.1 says "The Contractor shall provide all labor, supervision, transportation, vehicles, supplies, equipment, materials, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS." Question: does the contractor have to provide any vehicles and if so what? Does the contractor have to provide any material handling equipment (forklifts) and if so, what? Does the contractor have to provide any packing material or consumable supplies used in shipping and receiving functions such as boxes, packing, tape, etc? And if so what and how much?”

Answer: No vehicles, forklifts, packing material or consumable supplies are required to be provided by contractor.

36. Question: “Does the contractor have to account for and provide tools? If so, what?”

Answer: No. The contractor do not have to account for and provide tools.

37. Question: “Does the contractor have to account for and provide annual physicals?”

Answer: This is up to the contractor and their terms of employment. The Government does not require physicals.

38. Question: “Does the contractor have to account for and provide licenses (such as forklift operation, hazmat certifications, etc.)? If so, what?”

Answer: Yes, the contractor have to provide forklift licenses for their employees and all contractor employees must have a valid driver’s license.

39. Question: “Will the Government please clarify the requirements for the Past Performance Questionnaire? In one instance the RFQ reads: "The quoter should complete a Past Performance Reference Questionnaire (Attachment 6) for each reference submitted", but then later it reads, "If CPARS was not completed on identified contracts, the offeror is responsible for providing the Past Performance Questionnaire to their references."

“Is the bidder responsible to have PPQs completed and submitted even if CPARS are completed?”

Answer: See revised Instructions to Quoters.

40. Question: “And assuming we are to have PPQs completed and submitted, the RFQ later reads, "The offeror is to collect the Past Performance Questionnaire and provide with their proposal submission." Usually, to ensure confidentiality, PPQs are submitted directly to the CO by the customer and not submitted by the bidder.”

“Will the Government please clarify who is to submit the PPQs to the CO? The bidder or the agency or company filling out the PPQ?”

Answer: The solicitation will be amended to read “Complete PPQ’s can be submitted with the quote or be submitted directly to the contract specialist via e-mail at Vanessa.rodgers@navy.mil. PPQ’s shall be received by the date and time specified for receipt of quotes or it may be considered late and be rejected.”

41. Question: “There was no SF-1449 included in the attachments. Will the Government issue SF-1449 as it is required to be completed for Volume II, Price?”

Answer: The solicitation will be amended to remove SF-1449. Attachment 10 can be used to submit pricing.

42. Question: “PWS references buildings 1554 and 191 as operational sites. Are these the only 2 warehouses / facilities that the Government contemplates contractor personnel operating from under this contract?”

Answer: Yes, (Bldg. 1554 and DLA (Bldg. 191/DRMO Jacksonville) are the only buildings contractor personnel will operate from.

43. Question: “What building will the contractor workspace be allocated in?”

Answer: The contractor workspace will be Bldg. 1554.

44. Question: “Historically, how many ships per day are serviced by the current program with deliveries or pickups?”

Answer: Currently 7 LCS’s are serviced, which, will increase as new ships arrive in Mayport to eventually 14 LCS’s by FY 24.

45. Question: “Under the new contractor supported contract will contractor personnel being boarding ships to deliver, position and store equipment / supplies? Or, just delivering the material to the ship and having shipboard Navy personnel take possession at that point?”

Answer: Yes, contractor personnel will board ships daily to deliver, position, and store equipment/supplies.

46. Question: “The PWS addresses the expected number of daily transactions as well as pallets but does not address the daily historic or estimated number of deliveries (trucks) to the Warehouse. Can the Government provide a historical perspective on how many trucks (on an average day) delivery material to the warehouse for contractor off load?”

Answer: On average, one truck delivery per day to building 1554 with historical average of five pallets for supporting 7 ships.

47. Question: “Please provide the delivery schedule. We believe it is important to review the fielding schedule and determine when in the calendar/FY or contract period (Month/Year) the LCS’ are to be home-ported in Mayport.”

Answer: Answer: Approximately 2 new LCS deliveries per FY until FY24 for a total of 14.

The schedule is: May 2021, July 2021, Nov 2021, Nov 2022, July 2023, and July 2024.

48. Question: “Are there any known delays or accelerations to the delivery schedule?”

Answer: No. There are no known delays or accelerations to the delivery schedule.

49. Question: “Does the contractor require any specialized training or clearances to perform their duties in support of the ‘new’ LCSs?”

Answer: The contractor needs forklift and drivers licenses and be able to meet USN access requirements to Mayport Naval Station.

50. Question: “What is the distance/time from the warehouse to the dock or physical location of the ship?”

Answer: Approximately one mile. However, there will be times deliveries will need to be made to the BAE shipyard approximately 15 miles away

51. Question: “Are there requirements for road clearance or escorts when delivering supplies from the warehouse to the ship?”

Answer: No requirement for escorts or road clearance when delivery supplies from the warehouse.

52. Question: “Will the Government provide lift (MHE) and operators at the LCS location?”

Answer: Yes. The Gov’t will provide MHE. Contractor personnel are required to operate forklifts and drive trucks.

53. Question: “Since the LST stows parts onboard and also performs inventory of the same, is there a clearance requirement for LST personnel to board LCS’?”

Answer: No, there is not a clearance requirement for LST personnel to board LCS’s.

54. Question: “Sailor manning provided is in the form of ‘bodies.’ Can the Government translate this to labor hours? Contractors are expected to be productive for the entire 8 hour duty day where a member of the military has non-productive mission support time due to formations, mandatory training during the duty day, etc. And, inversely, they can work longer than 8 hour days until the mission is accomplished.”

Answer: The sailor work hours are not relevant to the expectations for the contactor.

55. Question: “What is the Naval rating and NEC designator for the sailors on the LST performing the current mission? Are any in the rank of E-5 or above?”

Answer: The rate is Logistic Specialist (LS). No NEC designator required. There is one military rank of E7 or E6.

56. Question: “Are drivers part of the LST or are they tasked from a transportation unit at NAS Mayport when needed?”

Answer: Currently, drivers are tasked within LST. Contactor personnel will also be drivers.

57. Question: “Are all contractor positions SCA WD labor category 21410 Warehouse Specialist or can the contractor use a mix of SCA labor categories? If the requirement is only for LCAT 21410 Warehouse Specialist, how does the Government intend to validate offerors are not substituting lower cost LCATs to satisfy this requirement?”

Answer: See revised PWS section 1.4. This is a SCA WD requirement.

58. Question: “Request the Government re-visit the 30-day period as it may be an unrealistic requirement. In the commercial world when an employee offers their resignation, an industry standard is to provide the employer a 2 week or 14-day notice. Can an employee terminated for cause or one who does not provide sufficient time (30 days) begin work and perform task that do not require IT access?”

Answer: Yes. Contractors can still work and complete other tasks without IT access.

59. Question: “Is the Contractor furnished PPE an allowable ODC cost?”

Answer: See revised PWS section 1.1.

60. Question: “The requirement to submit resumes is unclear, are resumes required for all employees or only the Project Supervisor. Please clarify.”

Answer: Site Supervisor only resumes are to be submitted.

61. Question: “The requirement to submit proposed substitutions 15 calendar days prior to proposed substitution may be in conflict with page 11, Failure to provide the required documentation at least 30 days prior to the individual’s start date shall result in delaying the individual’s start date. Please advise and de-conflict.”

Answer: 15 days notification of substitution is permissible.

62. Question: “The Synopsis Warehouse Support Instructions to Quoters, I. General provided by the Government identifies 2 Volumes for submission Volume I: Factor I – Past Performance Volume II: Factor II – Price. The instructions also list completed documents. Resumes and a ‘letter of commitment’ are not listed in the instructions nor is this specific ‘requirement’ identified as belonging to either of the Volumes. There are several other documents identified in the Government provided files stating they are to be submitted with the contractor’s quote. Please identify all required documents for submission and which Volume to include them in for our submission.”

Answer: See revised Instructions to Quoters.

63. Question: “In the synopsis and attached documents the Government states the work is currently being performed by sailors, we understand this to be US Navy personnel. Is there an incumbent contractor performing this work? If so, please identify the incumbent contractor and the current contract number.”

Answer: See answer to question 20 above.

64. Question: “Can the Government please clarify if the Transition or Phase-In/Phase-Out Process are separately priced CLINs or are they included in the Base Year and Final Option Year CLINs?”

Answer: Phase-In will be priced separately. The Phase-Out period will be included in the contractors’ final year option pricing.

65. Question: “Is there an incumbent contractor? If so, please identify the incumbent contractor and the current contract number.”

Answer: See answer to question 20 above.

66. “Question: How does the quoter submit the highlighted (Inclement Weather and Skills & Knowledge) deliverables with their quote since they are not identified as being part of Volume 1 or 2 based on the instructions? Please clarify.”

Answer: See revised PWS section 1.6.4.

67. Question: “If Key Personnel resumes are evaluated by the Government, how do we submit them since neither Volume has instructions to include them? If the Government is not going to evaluate Key Personnel resumes as an evaluation factor in best value procurement, why is the quoter required to submit them and a letter of commitment?”

Answer: Only resume’s required are the Site Supervisor resumes. These will be included in Volume I.

68. Question: “Is the driver identified in 5.1.1.1 part of this quote? The Government stated the work required a SCA employee with DOL LCAT 21410 WAREHOUSE SPECIALIST. Performing as a qualified contractor driver is out of scope with the position description of a 21410 Warehouse Specialist and could potentially generate a Department of Labor complaint.”

Answer: The SCA employee LCAT 21410 will be removed from PWS.

69. Question: “All deliveries to the ships will be completed with a qualified contractor driver, whom will be assigned by the government’s warehouse supervisor. Since the Government’s Warehouse supervisor will assign a qualified contractor driver for all deliveries to ships, we assume the driver is not part of this contract or is the Government’s Warehouse Supervisor by-passing the quoter’s Project Supervisor and directing and assigning contractor personal under a Personal Services contract?”

Answer: The Government’s Supervisor will develop delivery schedule and the Project supervisor will assign driver(s) for delivery.

70. Question: “Can the Government provide the quoters with a specific list of GFE/GFP? We need this list to determine if there are enough desks, chairs, PCs, vehicles and type, etc. This is important in determining if CDL licenses are required to operate vehicles or specialized training is required to perform the mission. The Government states in 1.1. Description of Services/Introduction. The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the Logistics Support Team (LST) of Naval Supply (NAVSUP) Fleet Logistics Center Jacksonville, located at Naval Station Mayport, Florida as defined in this Performance Work Statement (PWS) except for those items specified as Government furnished property and services. We could not find a consolidated list of the items in the PWS. Paragraphs 2.1.11, 2.1.12 and 2.1.13. Attachment 1 Part 3 and Part 4 discuss this but do not list the items provided.”

Answer: Refer to revised PWS.

71. Question: “Per the Solicitation, FAR 52.222-41 Service Contract Labor Standards will apply to this contract. Can the government provide the Wage Determination number applicable to this area that should be used in pricing the proposal?”

Answer: See answer to question 32 above.

72. Question: “Is there an incumbent on this contract? If so who is the incumbent, what is the contract number, and what is the total value of the current contract?”

Answer: See answer to question 20 above.

73. Question: “The IRS uses the following three categories to determine if a worker should be categorized as a 1099 recipient or as a W-2 employee. Per IRS rulings a worker is considered an employee and should be paid as a W-2 recipient if 1.) The company controls or has the right to control what the worker does and how the worker does his or her job, 2.) The business aspects of the worker’s job is controlled by the company (these include thinks like how worker is paid, whether expenses are reimbursed, who provides tools/supplies, etc.), and 3.) Worker is performing work that is a key aspect to the company. Can employees of this contract be classified as an independent contractors receiving 1099s?”

Answer: That is up to the contractor organization to determine how their employees are hired.

74. Question: “Can the gov’t clarify these paragraphs -- if a CPAR exists are PPQs still required?”

Answer: Please refer to the revised Instructions to Quoters.

75. Question: “Can the gov’t confirm if questionnaires should be sent from the Customer reference directly or sent from the customer reference to the quoter to be included with their proposal submission?”

Answer: See revised Instructions to Quoters.

76. Question: “Will the government include an amended spreadsheet for the quoter to populate or should the quoter create their own spreadsheet to submit pricing information?”

Answer: See revised solicitation attachment 7. Submit spreadsheet in .pdf format.

77. Question: “Can the government please clarify what they are asking us to quote and elaborate on how they would like us to price our ability to respond to emergency services?”

Answer: Answer: There is no emergency (after hours and weekend) services that will be preform any contracted employees. The military will perform emergency services.

78. Question: “Does the government want pricing for a PM or is the title “Program Manager” here being used interchangeably with the “Site Supervisor” (SS and Alternate SS, the only two titles listed as key personnel).”

Answer: The Government is requiring a Site Supervisor.

79. Question: “Neither of those forms (SF 1449 and Schedule B Pricing) are in the current solicitation for warehouse operations at Mayport. Will they be provided in an amendment?”

Answer: The wording SF 1449 and Schedule B Pricing has been removed.

80. Question: “Can the gov’t clarify these paragraphs -- if a CPAR exists are PPQs still required?”

Answer: See revised Instructions to Quoters.

81. Question: “States that "Past Performance Questionnaires: If CPARS was not completed on identified contracts, the offeror is responsible for providing the Past Performance Questionnaire to their references. The offeror is to collect the Past Performance Questionnaire and provide with their proposal submission." On attachment 6 section IV return instructions request that Rater "returns the questionnaire Please return the completed questionnaire by <3:00 PM EST, 24 July 2020>". Question: Normally the rater submits the questionnaire back without giving it to the Offeror. Is it the intent for the USG to have the Rater submit the questionnaire back the

USG?”

Answer: See revised Instructions to Quoters.

82. Question: “This section states "A completed Section B “Supplies or Services and Price” submitted electronically via email to Vanessa Rodgers at vanessa.rodgers1@navy.mil" Was it the intention that Section B be submitted with the pricing volume instead for separately sent by email?”

Answer: See revised Instructions to Quoters.

SITE VISIT Q&AS

RFQ N6883620Q0073 SITE VISIT 9 JULY 2020

QUESTIONS AND ANSWERS

1. Question – “Will the Contractor have to provide trucks/vehicles?”

Answer – No. The Government will provide the vehicles.

2. Question – “How will material get put on the ships?”

Answer – The Contractor will put the material on the ship.

3. Question – “What is the size of the trucks?”

Answer – Box truck, bread truck, and a utility vehicle.

4. Question – “What is the current staff on hand?”

Answer – Currently there are 6 sailors and 6 Government employees.

5. Question – “Will there be any hazmat material received at this warehouse.”

Answer – No. There will be no hazmat at the warehouse.

6. Question – “What areas of the warehouse is the Contractor responsible for?”

Answer – The Contractor is responsible for the cage and upstairs module/office in the warehouse.

7. Question – “Will the Contractor have a dedicated office?”

Answer – Yes. There will be an office which currently has four (4) laptops with additional laptops on order.

8. Question – “Is Radio-frequency identification (RFID) used to process materials?”

Answer – No. Fleet Audit Compliance Enhancement Tool (FACET) is used for processing materials.

9. Question – “How are materials scanned?”

Answer – Labels are on the pallets for incoming material.

10. Question – “Is stowing of material needed?”

Answer – No. Materials are temporarily held before taking it to the ship.

11. Question – “Is the Contractor responsible for the ship’s storeroom?”

Answer – No. The Contractor is only responsible for the warehouse at bldg. 1554.

12. Question – “What is the biggest piece of gear/material that comes into the warehouse?”

Answer – Material sizes depends on the dimensions of the commodity.

13. Question – “Are there any pilferable, hazmat, or sensitive supplies in the warehouse?”

Answer – No there are no pilferable, hazmat, or sensitive supplies brought to the warehouse.

14. Question – “How are pallets distributed?”

Answer – Pallets are broken down and placed in the bins of each ship after receipt of material.

15. Question – “How often are deliveries done?”

Answer – Deliveries are done daily to the ships according to written schedule. Deliveries are typically completed by noon each day.

16. Question – “What about high priority shipments received?”

Answer – High priority shipments received must be delivered to the ships immediately after receipt.

17. Question – “What about Causality Report (CASREP) parts?”

Answer – CASREP parts will be taken to the ship. The military will handle after hours CASREP.

18. Question –“ With increase of ships will there be a need for an increase of personnel?”

Answer – Yes. With the increase of ships being homeported there will be an increase of incoming material.

19. Question – “Will the Contractor be augmenting the Government?”

Answer – Yes.

20. Question – “Do Contractor personnel go on the ships to place supplies?”

Answer – Contractor personnel taking supplies onboard the ship is subject to change depending on the pandemic situation. Contractors will be required to delivered stores to the ship. Also contractors will be required to stow material onboard the ships as well. There is not a restriction for contractors to go onboard at the current time but there are safety checks prior to going onboard.

21. Question – “How is the Contractor notified of incoming material?”

Answer – A list of incoming material is emailed to everyone in the office.

22. Question – “What is your supply system?”

Answer - Fleet Audit Compliance Enhancement Tool (FACET).

23. Question – “When is inventory conducted?”

Answer – Inventory schedule will vary based on the types of material on hand.

24. Question – “What loading docks can be used in the warehouse?”

Answer – Even though the Logistics Support Team occupy only a fraction of the warehouse, any loading dock can be used.

25. Question – “If the base goes on a lock down what happens with Contractors?”

Answer – Contractors are considered essential personnel and should refer to their contingency plan.

26. Question – “Will there be a military personnel when the contractor is in the building?”

Answer – There will be a military personnel in the warehouse most of the time.

27. Question –“ Who maintains the second floor storage area?”

Answer – The various ships will maintain the second floor storage area because they store items such as clothing there.

28. Question – “Are Contractors allowed to use the laptops to conduct daily Contractor needed paperwork?”

Answer – Yes, but no outside or personal software can be loaded unto the laptop.

29. Question – “For reports, will it be a deliverable on the contract?”

Answer – Yes. There will be deliverables.

30. Question – “Would consider extending the due date to 30 July to allow adjustment to any questions answered that may have an impact to the proposal development.”

Answer – Yes, extension will granted until 07 Aug 20.

31. Question - “Is this contract covered by SCA?”

Answer – Yes. The contract is by SCA.

32. Question - “Can the government provide the SCA schedule covering this contract?”

Answer - Wage Determination No.: 2015-4539, Revision No.: 10, Date Of Last Revision: 12/23/2019.

33. Question - “Is this a new requirement?”

Answer - Yes. This is a new requirement. There is no incumbent.

(End of Summary of Changes)